Position: Account Executive Full Set 财务/人力行政助理
EP, PR, Singaporean
Nature of Job:
- 5 to 6 working days per week, 9:00 AM to 6:00 PM (1-hour lunch break)
- Annual leave, medical leave, and insurance benefits provided
- Must be willing to travel to different outlet branches and offices as assigned
- Required to visit each outlet at least once a week to collect all invoices
Key Duties & Responsibilities:
1. Accounting & Finance
- Handle daily accounting operations including accounts receivable and payable, general ledger, tax matters, and bank reconciliations
- Prepare monthly financial and management reports
- Support audit and tax-related matters
- Liaise with banks on daily transactions
- Manage month-end closing process and intercompany reconciliations
- Oversee and verify inventory reports from outlets and office (including key items and liquor), and internal stock transfer records
- Use Xero system for financial record-keeping
- Prepare quarterly financial closings and GST submissions
- Compile unaudited financial statements annually
- Download each outlets customer membership detail and credit monthly report.
2. Licensing & Administration
- Apply for and renew licenses: food shop, import, and alcohol sales
- Manage payment arrangements for outlet/office rentals and season parking
- Coordinate with contractors/suppliers to handle urgent maintenance matters
3. Sales Admin & Order Processing
- Manage sales administrative tasks, including quotations, invoices, and delivery orders
- Receive and process online orders via company website and WhatsApp
- Record and report all returns, waivers, exchanges, and refunds
- Handle Taobao purchasing and order processing, prepare shipping form for Guangzhou warehouse to delivery goods to Singapore.
- Collect weekly sales cash and cheques, manage petty cash transactions
4. Human Resources (HR)
- Proficient in using Info Tech software (attendance, leave, claims, and payroll systems)
- Familiar with MOM regulations, especially regarding Key Employment Terms (KETs) and payslips
- Handle applications and renewals for work passes (new and existing employees)
- Prepare payroll, submit CPF contributions, file annual IR8A and IR21 for foreign staff resignations
- Maintain and update employee records and employment contracts (including AL, MC, and PH)
- Collect and organize employee documents/IPA letters, archive and store them in Google Drive or Info Tech.
- Assist in WorkRight inspections
5. Reporting & Review
Weekly Reports:
- Week 1–2: Statement of Accounts (SOA)
- Week 2–3: Inventory and Fixed Assets List updates
- Week 2–4: Sales Reconciliation
- Week 3–4: Profit & Loss (Balance Sheet, P&L, Trial Balance) Report
Bi-Monthly Review Meeting:
- Frequency: Once every two months
- Agenda: Review of overall work and performance reports for the past two months (including sales, finance, inventory, etc.)
Requirements:
- Minimum Diploma in Accountancy or equivalent qualification
- At least 2–3 years of relevant accounting experience, preferably in the F&B industry
- Proficient in Xero accounting system and Microsoft Excel
- Experience in sales administration (quotations, invoicing, etc.) is a plus
- Able to work independently with a strong sense of responsibility and adaptability
- Possession of a valid driver’s license is an advantage
- Immediate or short notice availability preferred
