HR & Admin Assistant

Job Responsibilities

1. Human Resource Administration

• Assist in work pass application, renewal, and documentation preparation.
• Maintain and update employee records, leave records, and HR documentation.
• Coordinate staff training courses, certifications, and examination arrangements.
• Assist in probation and annual appraisal documentation follow-up.
• Prepare monthly HR reports and KPI data compilation.
• Monitor and update staff attendance and work schedules.
• Prepare HR memos, staff announcements, and internal communications.

2. Administrative & Office Coordination

• Arrange flight bookings, hotel reservations, transport, visas, and Singapore Arrival Cards for staff, customers, suppliers, and overseas visitors.
• Coordinate company events, festive activities, and gift arrangements.
• Arrange flower stands, corporate gifts, refreshments, and meeting support.
• Support exhibition preparation, including catalogue arrangement, packing, and logistics coordination.
• Handle filing, scanning, document control, and office administrative support.

3. Vendor & Procurement Coordination

• Source quotations from vendors and suppliers for comparison.
• Follow up on purchase requests, service renewals, and maintenance schedules.
• Coordinate with vendors for office maintenance, servicing, and project arrangements.
• Prepare supporting documents for management approval.
• Assist in insurance renewal quotation comparison and documentation preparation.

4. Compliance & Documentation Support

• Assist in preparing supporting documents for ISO, BizSafe, audits, and government grant submissions.
• Maintain records for training, certifications, insurance, and compliance-related documentation.
• Coordinate servicing schedules for fire extinguishers, hosereels, air-conditioning, elevator maintenance, and office facilities.
• Maintain and monitor company first aid box and emergency supplies.

5. General Operations Support

• Coordinate courier arrangements and logistics support when required.
• Assist departments with administrative and operational coordination.
• Perform any other ad-hoc duties assigned by management.

Job Summary:

The Warehouse Manager is responsible for overseeing the daily operations of the warehouse, ensuring efficient storage, inventory control, shipping, and receiving activities. The role focuses on maintaining safety standards, optimizing warehouse processes, and leading warehouse staff to achieve operational goals.

Key Responsibilities

• Manage daily warehouse operations including receiving, storage, picking, packing, and dispatch.
• Monitor inventory levels and ensure accurate stock records.
• Coordinate with procurement, logistics, and sales departments.
• Supervise warehouse staff, assign tasks, and monitor performance.
• Ensure compliance with health, safety, and warehouse regulations.
• Conduct regular stock audits and inventory checks.
• Optimize warehouse layout and space utilization.
• Maintain warehouse equipment and coordinate repairs when necessary.
• Prepare operational reports and performance metrics.
• Handle shipping and receiving documentation.
• Implement process improvements to increase efficiency and reduce costs.
• Ensure timely delivery and dispatch of goods.

Experience

• 3–5 years of warehouse or logistics experience.
• Previous supervisory or management experience preferred.

Skills & Competencies

• Strong leadership and team management skills.
• Good knowledge of inventory management systems (WMS/ERP).
• Excellent organizational and problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word).
• Knowledge of warehouse safety standards and procedures.

Physical Requirements

• Ability to stand, walk, and lift items when required.
• Comfortable working in warehouse environments.

Responsibilities

• Handle the creation and processing of purchase requisitions and orders.
• Identify and engage overseas suppliers, assessing their capabilities, pricing, and reliability.
• Oversee supplier agreements, including contract updates, renewals, and commercial negotiations.
• Coordinate closely with operations and warehouse teams to align on material needs, stock levels, and quality checks.
• Monitor the progress of purchase requests, shipments, and deliveries to ensure they meet deadlines and requirements.
• Review and validate procurement-related documents such as purchase orders, delivery notes, and invoices, while liaising with Finance for payment matters.
• Keep detailed and organized records of procurement activities, including costs, timelines, and supplier performance.
• Assist in cost management initiatives by analyzing spending and identifying savings opportunities.
• Ensure all procurement activities adhere to company policies and project requirements.
• Explore and propose alternative suppliers or materials to improve cost efficiency or availability.
• Support the onboarding and performance management of new and existing vendors.
• Analyze inventory data to improve stock planning and enhance procurement efficiency.

Requirements

• Process leadership skills to lead the team.
• Goal setting and planning
• Risk management
• Problem Solving
• Sourcing skills

Benefits

• KPI + Commission
• AWS
• Good working environment
• Medical claim
• Provide company transport

Roles & Responsibilities

Job Scope

Manage regular customer accounts

Liaise with customers and external departments on deliveries

Attend to customer enquiries , Process Sales Orders, Purchase Orders, Delivery Order

Show your ability to persuade clients with grace and deep comprehention of our housebrand products

Respond to and handle customer details and phone call

Proefficiency inlcudes knowledge of office software and online resources, as well as fundamental computer operations and internet usage

Sales and business development

Promote and sell company products to new customer

Understood customers needs and provide tailored solutions to meet their requirements

Market research and analysis

Sales targets, KPI (with commision) and reporting to the company

Customer service and support

Requirement :

GCE 'O' Level & above or equivalent

1-2 years of relevant working experience

Good communication skills & task driven

Salary negotiable depending on experience

Willing to learn

Have good speaking skills

Details-oriented

Positive attitude with a proactive approach to work

Knowledge of additional languages can be an advantage

Valid driving license

Willingness to travel and attend industry events

Working Hour:

Monday - Friday (08.30 - 17.30)

Saturday (08.30 - 13.00)

Benefits:

Provide transportation

Commission

Allowance

AWS

Medical benefits