Roles & Responsibilities
The HR / Admin Executive is responsible for full HR administration, regulatory compliance, and operational support in a licensed security company.
Core Responsibilities:
Handle end-to-end Human Resource and administrative functions for security operations
Answer and manage all incoming office calls, including staff, clients, sites, and regulatory bodies
Act as first point of contact for security officers regarding attendance, deployment, leave, and HR matters
Manage recruitment, onboarding, deployment, and exit processes for security personnel
Prepare employment contracts, confirmation letters, disciplinary letters, and HR documentation
Maintain accurate employee records, licensing status, and personnel files
Security Industry & Compliance Responsibilities:
Ensure compliance with PRD and MOM requirements
Track and monitor security officer licences, training validity, and renewal deadlines
Support PRD inspections, audits, and document submissions
Liaise with PRD, MOM, training providers, and relevant authorities when required
Assist with Work Permit applications, renewals, cancellations, and MOM reporting
Operational & Payroll Support:
Coordinate with Operations team on manpower deployment and scheduling
Collect and verify attendance, overtime, and relief deployment records
Prepare payroll inputs and ensure accurate submission to payroll processor
Handle leave tracking, medical certificates, and absenteeism reporting
Administrative Duties:
Maintain office records, filing systems, and HR trackers
Draft emails, internal memos, and official correspondence
Support management with HR reports and compliance documentation
Requirements:
Diploma or Degree in Human Resource Management, Business Administration, or related field
Experience in security, manpower, or operations-based industries is strongly preferred
Familiar with PRD and MOM regulations or willing to learn quickly
Able to handle high call volume and operational issues professionally
Organized, firm, and able to manage confidential information
Comfortable working in a fast-paced, compliance-driven environment
