Total 6 Purchasing / Procurement / Inventory job vacancies

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:
- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

- Any other duties/tasks as requested by management.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: “O” Level or Equivalent
• Experience: Minimum 2 years.

Working hours:  Monday - Friday 8:30am - 6pm

Location: Senoko, Woodlands

Full time

Job Description

• Shipment coordination (local and cross borders)
• Preparation of daily/monthly report
• Prepare internal reconciliation billing report
• Attend to customer’s daily operation meeting
• Any other ad-hoc duties

Requirements

• Minimum 1 year relevant experience
• Experience in SAP & WMS function will be added advantage
• Computer Literate & Proficient in MS Office

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Responsibilities:

• Ensure accurate entry of inwards and outwards stock movement from warehouse

• Accurate recording of incoming goods invoice into the system

• Assist in monthly cycle count and half yearly stock count

• Proper filing of documents for audit

• Undertake any other duties assigned by superiors from time to time
  

Job Requirement:

• ‘O’ Level equivalent or above

• Familiar with SAP system

• Good proficiency in Microsoft Office especially Excel

• Careful and with attention for details

• Committed with strong sense of responsibility

• Team player with positive work attitude

✨ Hiring: Purchasing Admin | Up to $2,300 | Tai Seng

Looking for a stable admin role with structured hours and supportive team environment? Join a growing organisation and build your career in procurement operations!

Position Description (Summary):

The Store Clerk is responsible for performing administrative and clerical tasks related to store operations. This includes receiving and processing shipments, update stock movement transactions in SAP, managing inventory and maintaining accurate records.

Specific Duties and Responsibilities:

1 Provide Material Picklist to Store keepers to retrieve the Parts for Production

·       Update stock movement in SAP

·       Print Material Document for Production Material handler to endorse good received.

2 Process Customers orders due and Provide Finished Good Delivery Picking to Storekeeper to pick the Finished Good:

·       Local Delivery

·       Oversea Shipment

Follow up Post Good Issue in SAP once Delivery has completed (Please check that Delivery notes are endorsed by customers).

3 Process Incoming Purchases into SAP, ensure all documentation are in place.

·       Delivery Order (Qty /Item checked by Store keeper)

·       Ensure COC/COA is provided by Suppliers

·       Issue store in label for parts received.

4 Process Incoming receiving for Consigned Materials.

·       Coordinate with Customer for any discrepancy

5 Update stock movement of Finished Goods and raw parts into in SAP after verified by Storekeeper.

·       Ensure Stock items (Part number, qty) tally with SRN.

6 Stock Counting

·       Assist on monthly stock count.

·       Ensure Stock Count Accuracy

7 Equipment Maintenance and Control

·       Ensure all Store’s equipment is maintained in safe and working condition

·       Regular check that all equipment is calibrated and recorded.

·       Ensure Store records for safety & procedures are properly kept and updated

-          Forklift clocking Log book

-          Store Humidity record

8 Cost Control

Monitor and control costs related to transportation, storage and handling of materials to optimize operational budgets

 9 Observe and comply with the Company’s safety and health system, safe work procedures and instructions, as well as safety policy and rules.

10 Work together Store members to meet Store to meet Store KPIs.

·       Delivery on Time

·       Inventory Accuracy at Store

11 Monthly  compilation Report

·       Waste Report

12 Perform other duties as assigned by your manager.

Authority:

·       To perform Store transactions in SAP (receiving, issuing and delivery)

·       To liaise with Driver on delivery to customers

 ·      To communicate with Freight forwarders on shipment booking

Back-Up/Proxy:

 ·       Buddy system

·        Store Clerk

Job Specification:

1) Educational Qualifications:

Minimum GCE O level or equivalent related field.

2) Other Technical/Professional Qualifications: NA

3)Experience:

1-2 years of experience in a store, within manufacturing or store/logistic in Logistic

Environment.

4) Knowledge Required:

Proficient in Microsoft Office, working knowledge in SAP is preferably.

Strong understanding of store operations.

5) Skills Required:

Good communication and time management skills to handle multiple tasks.