Total 7 Senior Executive level Purchasing / Procurement / Inventory job vacancies

Job Title
Contracts, Procurement & Admin Executive (Construction)

About the Role
We are a construction company in Singapore looking for a responsible and hands-on candidate to support contracts administration, procurement coordination and general office / project administration. The role is mainly administrative and coordination-based, with exposure to quotations, cost tracking and project documentation.

Key Responsibilities

1. Assist in preparation of quotations, cost comparisons, simple estimates and supporting documents for claims and variation works.
2. Support contracts and commercial administration, including preparation of purchase orders, subcontract documents, correspondences and records.
3. Source, compare and coordinate procurement of materials, equipment and subcontract services based on project requirements and budget.
4. Liaise with suppliers, subcontractors, clients, consultants and internal staff on delivery, documentation, pricing and administrative matters.
5. Maintain proper filing and tracking of quotations, invoices, delivery orders, claims, variation orders, contracts and project records.
6. Assist in monitoring project-related costs, committed purchases and document status.
7. Handle general office administration, including document preparation, data entry, filing, scheduling and coordination of submissions.
8. Support work pass application coordination, staff course registration, renewal follow-up, training records and related administrative documentation.
9. Assist in worker-related and project-related administrative matters, including forms, declarations, supporting documents and internal coordination.
10. Provide ad hoc administrative and operational support as assigned by management.

Requirements

1. Diploma or Degree in Business Administration, Building, Quantity Surveying, Construction Management or related field.
2. Relevant experience in contracts administration, procurement, construction administration or office administration will be an advantage.
3. Familiarity with quotations, purchase orders, invoices, variation orders, claims or project documentation is preferred.
4. Proficient in Microsoft Office, especially Excel and Word.
5. Organised, careful and able to manage multiple tasks and deadlines.
6. Good communication and coordination skills.
7. Able to work in a fast-paced construction environment.

Salary Range
SGD 3,000 to SGD 4,500 per month

Work Location
Singapore

Working Hours
Monday to Saturday

Job Description & Requirements

We’re looking for a Senior Procurement Executive I to lead end-to-end procurement and sourcing for civil, mechanical, electrical, and maintenance projects. You will ensure timely, cost-effective sourcing of materials, equipment, and services while maintaining compliance with project specifications and company policies. This role also involves mentoring junior procurement staff and driving continuous improvement across the supply chain.

Key Responsibilities :-
Strategic Procurement & Sourcing

• Lead procurement for civil, mechanical, electrical projects, and maintenance.
• Source, evaluate, and negotiate with suppliers for cost, quality, and timely delivery.
• Manage RFQs, tenders, and purchase orders per project and company standards.
• Monitor supplier performance and drive improvements.
• Develop new supplier partnerships and conduct market benchmarking for cost savings.

Procurement Administration & Documentation

• Oversee and ensure accuracy of procurement records, including PQs, POs, tenders, and contracts.
• Review high-value or critical purchases for budget, technical, and compliance alignment.
• Maintain transparent, up-to-date ERP records (e.g., Business Central).
• Coordinate with stakeholders to resolve delivery, specification, or payment issues.
• Monitor and enforce contract terms and delivery schedules.

Coordination & Communication

• Act as liaison between project teams, finance, management, and suppliers.
• Coordinate material planning and align supply with project schedules.
• Facilitate vendor negotiations and guide procurement staff on escalations.
• Provide updates on procurement status, market trends, and supplier performance.

Cost Control & Budget Management

• Analyze material and service costs to support project planning and value engineering.
• Ensure purchases align with budgets and cost benchmarks.
• Support site teams with cost comparison and evaluation reports.
• Monitor budgets, identify variances, and implement corrective actions.
• Conduct spend analysis, benchmarking, and supplier performance reporting.

Compliance & Reporting

• Ensure all procurement activities follow internal policies, approvals, and governance.
• Coordinate with finance on contracts, payments, and inventory reconciliation.
• Maintain accurate, audit-ready procurement records and support ISO/quality processes.
• Assist in risk assessment and mitigation for critical supplies and contracts.
• Promote ethical, transparent, and accountable procurement practices.

Continuous Improvement & Leadership

• Mentor and coach junior staff, fostering growth and teamwork.
• Lead process improvements and optimize workflows.
• Provide strategic insights on suppliers, costs, and market trends.
• Promote collaboration, problem-solving, and continuous learning.

Qualifications & Requirements

• Diploma/Degree in Engineering, Supply Chain, or related field.
• 5–8 years procurement experience, with supervisory experience in construction or mechanical sectors.
• Strong negotiation, communication, and analytical skills.
• Proficient in Microsoft Office and ERP systems.
• Knowledge of local suppliers, materials, and contract management.

Additional Requirements

• Knowledge of supply chain, inventory, and logistics is a plus.

Working Location : West Zone
Working Days : 5.5 Days
Working Hours : -

Monday to Friday 8.30am to 5.30pm
Saturday 8.30am to 12.30pm

Highlights

• Morning shuttle available from Admiralty, Kranji, CCK and Gul Circle MRT to our Gul Circle Office
• Office is 10 minutes walk from Gul Circle MRT station
• Annual Bonus & Increment

Responsibilities

• Prepare and process purchase orders and requisitions.
• Source, evaluate, and negotiate with suppliers and vendors from China.
• Manage and administer supplier contracts from China, including renewals and renegotiations.
• Liaise with operations and warehouse teams on material requirements, inventory checks, and inspections.
• Track and monitor purchase requests, shipments, and deliveries to ensure timely and accurate fulfillment.
• Verify procurement documents such as POs, DOs, and invoices, and coordinate with Finance on payments.
• Maintain accurate records of purchases, costs, delivery schedules, and supplier performance.
• Support cost control efforts and perform cost analysis.
• Assist in tender submissions with pricing and sourcing data.
• Attend customer meetings, supplier fairs, and vendor visits.
• Ensure compliance with internal policies and project specifications.
• Identify alternative materials or suppliers when required.

Requirements

• Proficient in Microsoft Office, especially in Microsoft Excel.
• Proficient in both English and Chinese as the incumbent is required to be able to place orders on Chinese webpages, understand Chinese invoices and communicate with Chinese suppliers.
• Excellent negotiation skills, great interpersonal skill, independent, organized with positive work attitude.
• Strong analytical skill.
• Highly organized and has excellent time management skills.
• Any education background or work experience in procurement or business management will be an added advantage.
• Any experience in the construction industry will be an added advantage as well.

We value all applicants and thank you for your interest. However, please be advised that only shortlisted candidates will be contacted.

Role & Responsiblities

• Sourcing and request quotation from supplier based on approved Purchase Request.
• Issue purchase order to supplier and liaise with supplier on delivery.
• When issue PO for large amount, must confirm credit limit & term provided by supplier is sufficient.
• Based on site request, arrange delivery for diesel, lorry crane, lifting cert, machine repairs, water dispenser, portable toilet, rental of machinery and vehicle etc.
• Machinery (eg Excavator) Repairs, to always check with other suppliers for at least 3 quotes
• Vehicles Repairs ( to source for reliable Repair Shop),
• Ensure invoices are attached with delivery order or supporting document which signed by authorized site personnel.
• Responsible for verification of discrepancies supplier’s Invoice (INV) & Delivery Order (DO) with PO.
• Follow up & ensure Credit Note (CN) has been received for goods returned or over billed.
• Monthly checking on PO outstanding report and follow up on undelivered goods.
• Keep a record on company’s materials, tools & equipment Record (Housekeeping Record)
• Monitor supplier performance and resolve issues with suppliers.
• Perform simple QS functions to analyse cost comparison, evaluate and summarizing date etc,
• Knowledge of AutoCount Software would be an advantage
• Cover HR & Finance if need be
• Any adhoc duties if assigned.

Requirement

• Diploma/Degree equivalent
• Min 5 years of working experiences in related field
• Ability of work under stressful deadlines and independently
• Possess effective organizational and follow-up skills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.

**To apply, kindly submit your comprehensive CV to bc@banchoncorp.com

(only write-in)**

Title : Procurement Executive (Construction M&E Industry)

Job Location : Kaki Bukit (HQ)

Reporting : Head of Procurement Department / Project manager

Working Days : Monday to Friday ( 8.30am to 5.30pm)

The Procurement Executive main duties will be manages the purchasing of materials, equipment, and services, ensuring cost-effectiveness, quality, and timely delivery for projects

To negotiate with vendors, process purchase orders, and ensure compliance with project specifications, typically requiring a construction or supply chain background.

Key Responsibilities

• Sourcing & Vendor Management: Identify, evaluate, and onboard new suppliers; maintain a preferred vendor list. 
• Negotiation & Contracting: Negotiate pricing, payment terms, and delivery schedules to optimize costs. 
• Procurement Operations: Process Purchase Orders (POs), review requisitions, and manage contract documentation. 
• Project Coordination: Liaise with project managers to align purchases with site requirements and project timelines. 
• Quality & Compliance: Ensure materials meet technical specifications (ISO standards) and comply with company policies. 
• Logistics & Tracking: Coordinate delivery of materials to sites and track inventory levels. 

Requirements

• Experience: Previous procurement experience, minimum 2 years, specifically within construction or engineering firms. 
• Skills: Strong negotiation, analytical, and communication skills. 
• Software:  Microsoft Office Suite (especially Excel). 
• Education: Diploma or Degree in Supply Chain Management, Engineering, or a related field. 

Our client is in construction industry (Grade A1 Contractor/ Class 1 GeneralBuilder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.

JOB DIMENSION (SCOPE)

• Reporting to the Assistant Manager, Purchasing, you will be responsible for coordinating purchase orders from project sites and vendors, to ensure timely deliveries.
• In addition, you will generate purchase orders and monitor inventory reports.

REQUIREMENT

• Possess a Degree/Diploma holders with at least 2 years of relevant working experience in construction company
• Independent, proactive, resourceful, results-oriented and with a good eye for details
• Knowledge on Globe3 and PDF professional will be added advantage

Onion Search Pte Ltd

EA License No: 24C2108

EA Personnel: Clover Lai Kah Wai

EA Personnel No: R24120119

Job Summary

Manage procurement and supplier relations to support project requirements, ensuring timely delivery, cost efficiency, and contract compliance within a construction-related environment.

Responsibilities

• Handle enquiries for quotations by gathering information, comparing prices, and preparing accurate quotations to send to customers
• Research and evaluate potential suppliers to identify and develop new vendor relationships that meet project needs
• Source and procure materials or equipment aligned with specific project requirements to ensure quality and availability
• Arrange logistics for workers and company assets to support operational efficiency and project timelines
• Ensure all purchasing contracts comply with contract specifications, obligations, warranties, and company requirements, including submission of warranty documents as required
• Negotiate and coordinate with suppliers and cross-functional departments to secure the best prices, delivery schedules, and quality standards for project purchases

Required competencies and certifications

• Diploma in a relevant discipline
• 1-2 years of work experience in Purchasing and Administration

Preferred competencies and qualifications

• Experience working in a construction firm

Other Information

Work schedule: 5 days per week at West location

@ mingyan@staffhub.com