Total 2 PR / Media / Communications job vacancies

Reporting to:

Media Finance Manager, OM SG

Scope of role:

• This role is the key liaison across client & finance teams and local media planning teams

Reporting Structure:

• This role reports to the Media Finance Manager, OMG SG and sits within the media teams that the role supports.

• Your Reporting Manager will be ultimately responsible for the overall management of your workload and development.

Key Responsibilities:

• This role specializes in supporting the monitoring and analysis of information (budgets, spends/plans) and processes
• This role looks after key tasks in the overall account management scope of the team (deliverables to different stakeholders, budgets)
• Address any issues on PO/budget movement
• Address any issues on finance and invoicing
• Support and liaise with client team for Audit
• Manage all media plans related processes and queries
• Verify vendor invoices & actualise into respective plans
• Advise finance on the allocation of vendor invoices into respective plans
• Supports the Media Finance Manager on measures to ensure financial stewardship across local teams
• Conduct audit and improve media finance operation processes and guidelines as guided
• Collaborate with planners and ensure accuracy of budget management and tracking

Required Skills:

• Great with Excel
• Clear communication skills
• Good project/task management skills

Attributes:

• Loves to look at numbers and work with numbers
• Meticulous, can spot errors quickly
• Detail-oriented
• Organized and process-oriented
• Able to work independently after training
• Look forward to multi-stakeholder engagement and development
• Preferred to at least 1 year of finance process review role or media agency background

THIS IS A 2-YEAR RENEWABLE / CONVERTIBLE CONTRACT ROLE.

Duties and Responsibilities

To be responsible for show readiness of the Singapore Air Force Museum, for daily operations and for Museum’s public engagement/signature events, special programmes and outreach in areas of event planning and operations.

To be responsible for the appropriate staff management/scheduling of and training for event operations, and ensure that staffing, merchandise QC/inventory and event logistics are planned efficiently with resource maximisation.

To support ticketing/visitorship tracking and volunteer management, engagement and deployment.

• Enforce and adhere to Museum’s SOPs and best practise & procedures.
• Produce detailed schedules with staffing assignments, logistical requirements, inventory allocation and milestones for upcoming events and outreach
• Support the close working relationship with facility management and other departments by maintaining a master museum calendar
• Facilitate and coordinate administrative procedures, including outreach engagement forms, merchandise QC, inventory tracking and documentation & etc
• Research and keep updated on latest events, programmes and other trending experiences in the market
• Work closely with Audience Development, Partnerships and Exhibits development to provide direct and significant inputs to events/outreach engagement proposals and special exhibition operations
• Oversee the day-to-day operational readiness of FOH, exhibits and closing duties, and respond to emergency operational situations
• Manage vendors related to events/programmes and oversee their performance to ensure quality provisions and service excellence
• Coordinate outreach logistics and oversee contract labour/volunteers for travelling exhibitions including load in and load out, installation and teardown
• Perform other duties as assigned

Job Requirement

• At least 3 - 5 years of experience working in events planning/events management
• Diploma/ITE in Events Management, Business or Equivalent
• Candidates are required to carry out some physical activity while performing duties of operational nature
• An interest and passion for Singapore’s aviation history and technology
• Self-directed learner and problem solver who can perform under pressure
• Good verbal and written communication skills
• Good time management skills
• Cultural understanding and empathy for diverse communities
• Availability to work on evenings, weekends and public holidays
• Team player
• Certifications in First Aid/Bizsafe L2 will be an advantage
• Service oriented and enjoy interacting with people
• Shortlisted candidate must be comfortable to work at the Singapore Air Force Museum located at Paya Lebar or travel to other locations as and when necessary for events