Total 2,997 Others job vacancies

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Position Summary

• Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key.
• Ensure that the Lounge food and drinks are replenished regularly.
• Clear soiled cutleries etc
• Set up accurate accounts for each guest according to their requirements.
• Enter Marriott Rewards information.
• Ensure rates match market codes, document exceptions.
• Secure payment prior to issuing room key, verify/adjust billing.
• Compile and review daily reports/logs/contingency lists.
• Complete cashier and closing reports.
• Supply guests with directions and property information.
• Accommodate guest requests, contacting appropriate staff if necessary.
• Follow up to ensure requests have been met.
• Obtain manual authorizations and follow all accounting procedures.
• Notify Loss Prevention/Security of any guest reports of theft.
• Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process.
• Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns.
• Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets.
• Ensure adherence to quality standards.
• Enter and locate information using computers/POS systems.
• Perform other reasonable job duties as requested by Supervisors.

Our client is a well-established MNC within the energy and infrastructure sector, specialising in storage and handling operations. Due to their current expansion plan, they are looking for a Safety Executive to join their team. They are located in the (West) – easily accessible.

Responsibilities:

• Oversee compliance with Workplace Safety & Health, environmental protection, and security regulations within terminal operations
• Act as the appointed Workplace Safety & Health Officer (WSHO), Fire Safety Manager (FSM), and Port Facility Security Officer (PFSO), including coordination with relevant internal teams
• Ensure operational activities meet environmental regulatory standards and minimise environmental impact
• Manage applications and renewals of SHE-related permits and licences
• Administer occupational health and industrial hygiene programmes
• Conduct risk assessments, workplace inspections, and monitor corrective actions
• Track and report SHE performance, including improvement initiatives and compliance status
• Support implementation of mandatory SHE training programmes for employees and contractors
• Plan and coordinate emergency preparedness activities, including drills and response exercises
• Execute safety initiatives and operational improvement programmes aligned with organisational targets
• Monitor contractor compliance with safety standards and drive performance improvements
• Support incident and emergency response activities when required
• Maintain documentation including permit-to-work systems and safety records
• Coordinate annual SHE training plans and schedules

Requirements:

• Diploma or Degree in a relevant discipline
• Minimum 5 years of experience in Safety, Health & Environment within a related industry
• Registered Workplace Safety & Health Officer (WSHO) with MOM
• Certified Fire Safety Manager (FSM) with SCDF
• Basic Experience in process safety
  

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/CV.
We regret that only shortlisted candidates will be notified.

Email Address: jobs@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R22104769
EA Personnel Name: Ong Boon Kiet (Travys)

JOB DESCRIPTION

Department: Logistics Operations

Report to: Senior Executive

Functional Relationships with: Warehouse Supervisors, Supply Chain Supervisors / Managers, Customer Service Representatives, IT Personnel Carriers, suppliers, warehouses, custom brokers, drayage providers and others involved in the shipping and delivery of merchandise.

POSITION PROFILE:

Based in: Singapore

Job Site: Yishun

Successful candidate will: The Assistant Executive (Logistics Operation / Warehouse Supervisor) is responsible for overseeing daily warehouse operations to ensure efficient inventory management, timely order fulfilment, and smooth logistics activities. The role requires strong leadership, coordination, and operational planning skills to maintain warehouse productivity, safety compliance, and cost-effective logistics operations.

The successful candidate will supervise warehouse personnel, optimise workflows, maintain accurate inventory records, and collaborate with cross-functional teams to support supply chain efficiency and continuous improvement.

Key Duties & Responsibilities:

• Manage Daily Warehouse Operations – Supervise receiving, storing, picking, packing, and shipping of goods to ensure accuracy, timeliness, and efficiency.

• Control and Maintain Inventory – Keep accurate stock records through regular checks, cycle counts, and audits; investigate and resolve discrepancies promptly.

• Lead and Develop Staff – Assign tasks, monitor performance, provide coaching and training, conduct evaluations, and foster teamwork in a positive work environment.

• Improve Processes – Identify and implement operational enhancements, optimise warehouse layout and workflows, and support automation/digital transformation initiatives (DX/BPR/RPA).

• Ensure Safety and Compliance – Enforce Workplace Safety & Health (WSH) standards, conduct safety inspections, and ensure compliance with Fire Safety and Environmental regulations.

• Coordinate Logistics Activities – Liaise with carriers, freight forwarders, suppliers, and internal departments to arrange shipments, monitor schedules, and resolve operational issues.

• Report and Manage Systems – Use Warehouse Management Systems (WMS) to manage inventory; generate reports on stock status, shipment performance, and productivity metrics.

• Maintain Facilities and Equipment – Oversee maintenance schedules for warehouse infrastructure and equipment; implement security procedures to safeguard assets and reduce risks.

Ability / Competency Required:

• Diploma in Logistics, Supply Chain Management, Business Administration, or related discipline.

• Minimum 2 years’ relevant experience in logistics or warehouse operations (supervisory experience is an advantage).

•Strong knowledge of warehouse processes, including inventory control, order fulfilment, and shipping/receiving procedures.

• Familiarity with Warehouse Management Systems (WMS) and logistics software.

• Strong leadership, communication, and interpersonal skills, with excellent problem-solving abilities.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint); knowledge in DX/BPR/RPA is advantageous.

This role will support the fundraising team in donation processing, donor record management, database maintenance, filing, tracking and reporting. This roleplays a key part in ensuring accurate administration, proper documentation, smooth day-to-day fundraising operations and compliance with internal procedures and prevailing fundraising regulations.

Job Responsibilities

Donation Processing and Record Management

• Process donations accurately and promptly across various channels, including cheques, bank transfers, online platforms, and other giving sources.
• Verify donation details and ensure all gifts are correctly captured and recorded in line with internal procedures and finance requirements.
• Prepare and issue donation receipts, acknowledgements, and supporting documents promptly.
• Maintain complete, accurate, and up-to-date records of all donations received.
• Support reconciliation of donation records against bank statements, finance reports, and payment platforms.
• Follow up on incomplete donation information, discrepancies, and outstanding supporting documents where required.

Filing, Tracking, and Documentation

• Organise, file, and maintain both physical and digital fundraising records, donor forms, pledge documents, and related correspondence.
• Ensure proper documentation and systematic filing for easy retrieval, reporting, audit, and compliance purposes.
• Track donation-related submissions, correspondence, and follow-up items to ensure timely action and closure.
• Maintain accurate administrative records to support transparency, accountability, and operational efficiency.

Donor Database Management

• Maintain and update the donor database with accurate donor contact details, donation history, communication records, and relevant notes.
• Ensure donor data is entered accurately and consistently, with a high standard of data integrity and confidentiality.
• Perform regular database checks, clean-up, and updates to ensure records remain current and reliable.
• Generate donor and donation reports for internal monitoring, fundraising analysis, and management reporting.

General Fundraising Administration

• Provide day-to-day administrative support for fundraising campaigns, donor stewardship efforts, and fundraising events.
• Assist with correspondence, document preparation, and other coordination tasks to support fundraising operations.
• Ensure compliance with internal policies, donor confidentiality standards, and relevant governance or regulatory requirements.
• Carry out other administrative and fundraising support duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent qualification in Business Administration, Office Administration, Fundraising, Communications, or a related field.
• At least 1–3 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments.
• Experience in donation processing, database entry, records management, or administrative coordination will be an advantage.
• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Familiarity with donor management or CRM systems is preferred.
• Strong organising skills with a high level of accuracy and attention to detail.
• Good verbal and written communication skills.
• A team player with a positive attitude, willingness to learn, and ability to work independently when needed.

Responsibilities:

• Overseeing daily business operations.
• Developing and implementing growth strategies.
• Training low-level managers and staff.
• Creating and managing budgets.
• Improving revenue.
• Hiring employees.
• Evaluating performance and productivity.
• Analyzing accounting and financial data.
• Researching and identifying growth opportunities.
• Generating reports and giving presentations.

Requirements:

• Degree in business management or a masters in business administration.
• Good knowledge of different business functions.
• Strong leadership qualities.
• Excellent communication skills.
• Highly organized.
• Strong work ethic.
• Good interpersonal skills.
• Meticulous attention to detail.
• Computer literate.
• Proactive nature.

Job Duties:

• Organize, format, and manage tender documents and drawings to facilitate access by the costing and planning teams.
• Collate and prepare non-commercial documents for both pre- and post-tender submissions in accordance with client and project requirements.
• Maintain submission checklists and timelines, issue reminders to stakeholders, and ensure all documentation is complete and submitted on time.
• Schedule and coordinate tender-related meetings with consultants, partners, and internal teams.
• Maintain accurate and up-to-date records of tender correspondence from clients and stakeholders.
• Monitor official platforms for new tender notices, addendums, corrigendum and promptly notify the relevant teams.
• Provide administrative support to project teams on non-commercial matters.
• Liaise with internal departments to resolve staff-related issues such as IT access, onboarding logistics, and office operations.
• Maintain systematic filing, tracking, and retrieval of project-related communications and documents.
• Organize project coordination meetings and maintain logs for follow-up actions, task progress, and deadlines.
• Assist in the preparation, compilation, and submission of procurement-related documentation.
• Support procurement team in tracking quotations, purchase requests, and delivery schedules.
• Maintain databases of vendors, suppliers, and procurement correspondences.
• Help coordinate internal reviews and approvals for procurement activities.
• Follow up with vendors and internal departments to ensure timely processing of procurement tasks.
• Under the WSH Act, employees have a duty to keep their workplace and colleagues safe:
  - Cooperate with employers and follow safety and health procedure;
  - Report unsafe acts and incidents;
  - Do not tamper with safety devices or perform wilful or reckless acts; and
• Be responsible for any other duties that may be assigned from time to time as your superior/management deem fit.

Job Requirements:

• 1 - 2 years of administration and coordination experience
• Proficient in MS Office applications
• Good communication skills in English
• Able to work well under fast paced environment
• Comfortable to work with all levels of people

The Logistics Executive is responsible for coordinating and overseeing logisticsoperations related to the movement, allocation, and documentation of plant,machinery, materials, and equipment across Tanglin Corporation’s project sitesand facilities. This role works closely with site teams, transporters, vendors,and internal stakeholders to ensure timely, cost‑effective, and compliantlogistics support for operations.

A summary of theresponsibilities of this position are, and not limited to, as follows:

• Coordinate the deployment, transfer, andreturn of plant, machinery, and equipment between project sites, yards, andvendors.
• Plan and monitor daily logistics activities,including transport scheduling, delivery timelines, and site requirements.
• Liaise closely with project teams, sitesupervisors, and operations staff to understand logistics needs and priorities.
• Maintain accurate records of equipmentmovement, usage, availability, and logistics documentation.
• Support inventory tracking and updateinternal systems to reflect real time equipment and material status.
• Coordinate with transporters, suppliers, andservice providers to ensure timely and compliant delivery of goods andequipment.
• Assist in arranging servicing, inspections,and maintenance schedules in coordination with the Plant & Machinery team.
• Ensure logistics operations comply withworkplace safety requirements, company procedures, and relevant regulations.
• Prepare regular logistics reports and provideupdates to management on logistics status, issues, and improvements.
• Support continuous improvement initiatives toenhance logistics efficiency, cost control, and operational effectiveness
• Ensure compliance with workplace safety andoperational protocols.

Skills and Requirements:

• Diploma or equivalent qualification in Logistics, Supply ChainManagement, Engineering, or a related field.

• Minimum 2–3 years of relevant logistics experience, preferably inconstruction, plant & machinery, or heavy equipment environments.
• Good understanding of local logistics operations, transportcoordination, and site based workflows.
• Familiarity with workplace safety requirements and operationalcompliance standards.

Company Overview

Asia Reinsurance Brokers (ARB) is an independent specialist provider of reinsurance and insurance risk solutions. Headquartered in Singapore and licensed by MAS, ARB serves insurers, reinsurers, brokers, corporations, agents, banks, and interest groups across Asia.

Job Summary

Provide comprehensive executive support to the Chairman/CEO, manage corporate secretarial tasks, and oversee office operations to ensure efficient administration and strong stakeholder relationships.

Responsibilities

• Act as the primary liaison for the Chairman/CEO with internal stakeholders and external clients to build and maintain strong professional relationships
• Deliver confidential executive support by managing secretarial and administrative duties with discretion to protect sensitive information
• Draft business documents and maintain records of confidential materials to support corporate secretarial functions
• Develop and maintain an organized documentation and filing system to enhance information accessibility and security
• Coordinate office operations including managing relationships with building and facilities management, cleaning services, and controlling stationery inventory
• Perform additional administrative and ad-hoc duties as required to support organizational needs

Preferred competencies and qualifications

• Diploma or Degree in any discipline
• Secretariat qualification is advantageous
• Experience supporting senior executives is preferred
• Proficiency in Microsoft 365 applications (Teams, Outlook, Excel, Word, PowerPoint)
• Ability to maintain strong confidentiality and discretion when handling sensitive information
• Exceptional attention to detail with advanced planning and organizational skills to manage multiple priorities
• Excellent time management skills to prioritize tasks and meet deadlines
• Effective verbal and written communication skills to facilitate clear and professional interactions

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1,200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Operations Executive (OE) is to assist the Operations Manager (OM) in the strategic management of Lee Kong Chian Gardens School's environment (estate, facilities, resources, processes), school safety and security, risk management, health matters and emergency preparedness processes. Areas of focus for the OE include but not limited to the following:

• Execute daily operational processes and ensure smooth running of school operations
• Coordinate vendors and follow up on maintenance, services and issues
• Track and report operational data (e.g. incidents, faults, compliance)
• Maintain documentation and support SOP implementation
• Support operational rhythms (e.g. daily checks, weekly reporting cycles)

The OE is also required to help supervise and manage a team of operational support assistants and contract cleaners as well as cover the OM duties in his absence where possible.

The school supports students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our students towards becoming independent adults and community contributors.

Job description:

• Regularly check the premises for damages and ensure cleanliness and a safe learning environment.
• Liaise with relevant stakeholders (e.g. MINDS HQ, MOE, SLA, BCA etc) to manage physical / technological infrastructure improvement and facilities maintenance works
• Documentation of building plans, school design, generic manuals, warranties project handing-over etc.
• Manage fault reporting and ensuring close follow up with term contractors
• Manage school facilities booking and evaluate to optimize use
• Management of access and attendance electronic systems
• Carry out joint spot-checks with NEA on cleanliness of the school and proper maintenance of anti-mosquito regimes
• Be part of the School Safety Committee to ensure the safety of all in the event of emergencies and heightened health and safety risk situations
• Provide inputs for Risk Assessment and Management for Term Contractors
• Execute SOPs for emergency preparation, readiness and response
• Liaise with external regulatory organisations (e.g. NEA, LTA, Traffic Police, SPF) for Safety, Security and Emergency Preparedness. Help conduct Safety, Security and Emergency Preparedness audits, including internal and external exercises
• Perform the role of Assistant Fire Safety Manager to assist the OM on fire safety measures in accordance to the Fire Safety Act. Ensure proper maintenance of fire equipment and update of escape routes maps Ensure security of school during movement of visitors and contractors in school, daily access control and vehicle traffic, car parking arrangement and conduct security check
• Ensure regular maintenance of security systems, CCTVs, fire alarms and operations check with security agencies
• Ensure proper maintenance and update of first aid kits
• Work with school leaders, teachers and social workers to manage students at risk (eg accompany social workers for home visits, accompany student to seek emergency medical treatment) when necessary
• Assist with discipline / behaviour regulation and maintenance of order of students for safety
• Assist the Student Management Team in monitoring of student movements and attendance where necessary (eg special arrangements for students' commute to/from school).
• Assist in the management of fixed assets, furniture and equipment, resources, supplies such as sighting, procurement, inventory record, maintenance etc.
• Assist in the management/maintenance/security of IT infrastructure such as LAN room, IT equipment, etc.
• Assist in the management/supervision/coordination of term contractors, vendors, school-bus transport operator
• Supervise and manage contract cleaners and school operational support assistants, including coaching, support and mentorship.
• Supervise and manage school para-staff, eg security officers
• Prepare and review reports

• Diploma of any discipline, preferably in facilities management or related field

• At least 3 years of relevant management /operations/safety / leadership experience will be an advantage.
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in Special Education schools (SPED) or social service sector is an added advantage

Company Overview

STAMFORD TYRES INTERNATIONAL PTE LTD is a company specializing in tyre distribution and related services, committed to quality and customer satisfaction.

Job Summary

Manage inventory control, fixed assets, and general accounting tasks to ensure accurate financial records and support audit processes. Collaborate with finance teams and contribute to finance-related projects.

Responsibilities

• Maintain accurate inventory records in the accounting/ERP system to ensure data integrity
• Perform monthly inventory reconciliation by comparing system records with physical cycle counts to identify discrepancies
• Investigate and resolve inventory discrepancies to maintain accurate stock levels
• Monitor stock movements including receipts, transfers, adjustments, and write-offs to track inventory flow
• Review and verify costing using weighted average cost method to ensure cost accuracy
• Support weekly, monthly, and yearly stock take exercises to validate physical inventory
• Maintain fixed asset register with proper classification to ensure accurate asset tracking
• Process asset additions, disposals, transfers, and write-offs to keep asset records current
• Conduct periodic physical verification of fixed assets to confirm asset existence and condition
• Reconcile fixed asset register to the General Ledger to ensure accounting accuracy
• Ensure proper documentation for capital expenditure (CAPEX) to support financial controls
• Support annual audit by preparing fixed asset schedules and providing supporting documents
• Prepare journal entries related to inventory and fixed assets to maintain accurate accounting records
• Assist in month-end closing activities to ensure timely financial reporting
• Assist in preparing schedules for audit and tax purposes to facilitate compliance
• Support financial reporting and analysis as required to aid decision-making
• Assist in finance-related projects to improve processes and controls
• Perform other duties as assigned by the Finance Manager to support finance operations
• Provide cross-support to other finance functions when required to ensure team effectiveness

Preferred competencies and qualifications

• Diploma in accounting or its equivalent to provide foundational accounting knowledge
• Relevant experience to effectively perform inventory and accounting duties
• Good interpersonal skills to collaborate with team members and stakeholders
• Ability to communicate with business partners to facilitate smooth interactions

Accounts Payable (AP) Invoices:

• Process and manage AP invoices for multiple entities within the group.
• Utilize both Oracle and SAP systems to ensure timely and accurate processing.
• Collaborate with various departments to resolve any discrepancies or issues with AP invoices.

Full Sets of Accounting:

• Oversee the full set of accounting for entities under the Yageo Group.
• Prepare and review monthly, and annual financial statements, ensuring compliance with accounting standards.
• Reconcile general ledger accounts and resolve any discrepancies.
• Prepare journal entries, accruals, and prepayments.

Financial Reporting & Analysis:

• Assist in the preparation of management reports, budgets, and forecasts.
• Analyze financial data and provide insights to support decision-making processes.

Compliance & Audits:

• Ensure compliance with relevant accounting standards, tax regulations, and internal policies.
• Responsible in the preparation and coordination of annual financial report audits and tax returns, providing necessary documentation and reports filing with authorities.

Other Ad-Hoc Duties:

• Provide support for internal control processes and continuous improvement initiatives.
• Perform other accounting-related tasks as needed.

Qualifications:

• Bachelor’s degree or Diploma in Accounting, Finance, or a related field. CPA, ACCA, or equivalent professional qualification is a plus.
• At least 1-2 years of relevant experience in accounting, preferably in a multi-entities environment. Fresh graduates are welcomed to apply.
  • Working experience with Oracle and SAP accounting systems.
  • Proven track record in handling full sets of accounts, AP processes, and financial reporting.
  • Strong understanding of IFRS, FRS accounting principles, practices, and Singapore tax regulations.
  • Excellent proficiency in Microsoft Excel and Microsoft office tools.
  • Detail-oriented, organized, work independently and collaborate in a team.
  • Strong communication and interpersonal skills.
  • Tenacious and able to embrace changes.
  • Able to read and speak Mandarin with China and Taiwan counterparts

Job Purpose

The Operations Executive will play a critical role inensuring the seamless flow of goods from the warehouse to our retail partners.This position involves managing the full order fulfillment cycle, maintainingaccurate data, and serving as the primary coordinator between sales, logistics,and our clients.

Key Responsibilities

1. Order Management & Documentation

• PO & Invoice Processing: Accurately issue and process Purchase Orders (POs), Sales Orders, Delivery Orders (DO).
• Discrepancy Resolution: Handle any billing or quantity discrepancies by coordinating with the warehouse and clients.
• Account Records: Maintain up-to-date records of accounts receivable and payable related to operational transactions.

2. Logistics & Warehouse Coordination

• Delivery Scheduling: Coordinate with the 3PL (third-party logistics) or internal fleet to ensure timely delivery of Jinmailang or other products to supermarkets (FairPrice, Sheng Siong, etc.).
• Inventory Monitoring: Liaise with the warehouse to monitor stock levels, manage stock-in/stock-out records, and conduct monthly inventory reconciliation.
• Return Management: Coordinate the process for damaged goods or product returns (returns/exchanges) from retail outlets.

3. Client & Stakeholder Liaison

• Point of Contact: Act as the operational bridge between clients (retail buyers/store managers) and our internal sales team.
• Submission of Documents: Ensure all necessary delivery documentation is uploaded to client portals (e.g., FairPrice/Cheers supplier portals) where required.

4. Data Maintenance & Reporting

• Database Management: Maintain and update the master product list, pricing files, and client contact database.
• Sales Reporting: Prepare weekly or monthly operation reports, including delivery fulfillment rates and inventory aging reports.

5. Office coordination &  other works

• Office Coordination: Manage general office administration, including supplies procurement and maintaining a professional workspace.
• Ad-hoc Projects: Any other tasks assigned, such as preparation for trade fairs/exhibitions (e.g., China Fair) or sampling events.

- Supplier invoices/ credit note- data entry

- Payment- issuance of cheques/ GIRO/ TT

- AP/AR aging monitoring and reporting

- Update daily cash balance

- Process staff claims and prepare expenses analysis

- Maintain fixed asset register

- Handle day to day AP/ AR functions

- Prepare monthly inter-co reconciliation and weekly sales report

- Process GST returns

We are seeking a motivated and technically skilled IT Executive to support our organisation’s software development, database management, automation initiatives, and IT infrastructure operations.

Key Responsibilities

Software, Database & Automation

• Design, develop, and maintain SQL databases (MySQL, Microsoft SQL Server, PostgreSQL).
• Develop and maintain Python scripts and reporting solutions to support data processing and system reporting.
• Create web-based reports and dashboards using HTML.
• Use DBeaver and Visual Studio Code for database management, scripting, and debugging.
• Develop automated workflows and data pipelines using Power Automate.
• Create interactive dashboards and reports using Power BI.
• Support reporting tools such as Jaspersoft Studio or Pentaho (added advantage).
• Deploy and maintain scripts and services in Linux environments (Ubuntu Server).

Hardware & Infrastructure Management (with IT Vendor)

• Work with external IT vendors to maintain network infrastructure, including routers, switches, firewalls, wireless access points, and broadband services.
• Manage software and system license renewals (network, security, DNS, Microsoft Office, etc.).
• Coordinate procurement of IT hardware and devices.
• Support server administration across on-premise and cloud environments (VMware, Windows Server, Ubuntu Server, AWS).
• Manage Synology NAS storage systems.
• Oversee IT hardware lifecycle management, including installation, maintenance, and replacement of devices.
• Manage CCTV systems and related support.
• Perform DNS and domain management using platforms such as Cloudflare and Domain.com.
• Administer Microsoft 365 services, including Outlook, Active Directory, and Microsoft Entra ID (Azure AD).

Requirements

• Degree in Information Technology or related field.
• At least 3 years’ experience in IT, software, or technology support roles.
• Knowledge of SQL databases, Python, Power BI, Power Automate, and Linux.
• Basic understanding of networking, servers, and IT infrastructure.
• Strong problem-solving and independent working skills.

Job Description:

• Indoor retail sales & promotion of both aquarium & pets products
• Increasing overall retail sales volume through providing excellence customer service and assistant to walk in customers
• Handle sales enquiries, customers’ complaints and feedback
• Handling of retail farm tour group and ensuring that tour services meet set expectations
• To oversee the daily operations and retail shop as well as cafe
• Providing outdoor maintenance service to our customers
• Maintenance of in-house display fish tanks
• In-charge of e-commerce platforms
• Cashiering duties
• Monthly stock take
• Products Merchandising
• Other ad-hoc duties as and when required

Requirements:

• Diploma in retail management or sales & marketing
• 1- 2 years of retail experiences preferred
• Class 3 license preferred

Working hours/days:

• 6 days work week
• 8:30am to 5:30pm
• Off day scheduled on weekdays

Benefits:

• Uniform Provided
• AWS

Job Responsibilities:

Manage cleaning services
- Coordinate with supervisor and client to ensure quality service delivery (compiling, analysing, development and review of operation plans to improve work procedures and quality service delivery)
- Ensure cleaning teams adhere to safety measures to during cleaning operation
- Review daily cleaning job reports for submission to management
- Preparing periodic schedules and all other documentations and ensure all periodic schedules has been enforced and followed up accordingly.
- Covering of manpower if needed (requires you to do hands-on cleaning)
- Resolving all matters/ incidents on site

- Identify and recommend suitable equipment and/or technologies to improve cleaning operations
- Implement maintenance schedules for tools and equipment

Manage cleaning teams
- Facilitating in planning of work schedules, deployment of manpower, effective work processes and capability development of staffManage incidents
- Guide teams to respond to major incidents/emergencies and reporting it to the management

Job Requirement:
- Preferably with 2 years’ experience in related fields
- Team player, good problem-solving and decision-making skills
- Excellent communication skills and customer oriented
- Ability to multi-tasks under tight time frames with minimum supervision
- Organised, responsive and resourceful
- 6 Days work week

Accounts Duties

• Handle full sets of accounts, including Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), and bank reconciliations.
• Assist in preparing accounting schedules to ensure accurate and timely provisions for monthly expenditures, fixed assets, accruals, month-end closing, and year-end audit activities.
• Maintain proper and systematic filing systems for accounting documents.
• Support the team in achieving departmental goals and completing related tasks as required.

Human Resource Duties

• Assist the HR Manager in managing HR-related responsibilities.

Other Responsibilities

• Monitor and manage company insurance policies such as Workmen’s Compensation, Professional Indemnity, and other relevant coverage.
• Perform other ad-hoc duties as assigned by management.

Job Requirements

• Minimum Diploma in any discipline or equivalent qualification.
• At least 3 years of relevant working experience.
• Proficient in Microsoft Office (Excel, Word, and Outlook).
• Good organizational and communication skills with a strong sense of responsibility.
• Meticulous, detail-oriented, and able to work in dependently.
• A good team player who can collaborate effectively to deliver high-quality work.
• Ability to prioritize tasks and work with minimal supervision.
• Able to commence work immediately or within short notice.

Accounts Executive

Job Description

1. Accounting & Financial Operations

• Maintain a few full sets of accounts including AP, AR, GL, and bank reconciliations
• Prepare monthly management accounts, P&L statements, and balance sheets
• Ensure accurate posting of revenue, expenses, accruals, and provisions
• Monitor outlet-level financial performance and cost controls
• Process supplier invoices, staff claims, and payments in a timely manner
• Monitor outstanding receivables and follow up on overdue payments
• Reconcile supplier statements and resolve discrepancies
• Maintain proper documentation and filing for audit purposes

2. Taxation & Regulatory Compliance

• GST submission, IRAS filings, and statutory reporting
• Prepare audit schedules and support year-end audits
• Liaise with corporate secretaries on ACRA-related matters
• Ensure compliance with Singapore accounting standards and internal controls

3. Budgeting, Forecasting & Reporting

• Assist in budgeting and forecasting exercises
• Track variances between budget and actual results and provide explanations
• Support cash flow monitoring and planning

Job Requirements

• Degree or Diploma in Accountancy, or professional qualifications (e.g., ACCA, CPA, CA Singapore)
• Ability to maintain meticulous documentation and filing systems
• Proficient in Microsoft 365
• Able to handle full sets of accounts
• Minimum 2-3 years of accounting experience

KEY DUTIES & RESPONSIBILITIES

• Obtain and compile required vendor documentation in accordance with ENGIE policies, such as proof of financial capability, ethical conduct undertakings, HSE declarations, NDAs, and other compliance documents for review and record purposes.
  
• Prepare vendor Letters of Award (LoA) and subcontract agreements by incorporating the necessary appendices (e.g., Bill of Quantities, Schedule of Rates, specifications, drawings, and agreed deviations)based on approved templates and BD’s confirmed award instructions.
  
• Issue finalized Letters of Award and subcontract agreements to vendors for endorsement and execution.
  
• Maintain proper documentation and archive executed vendor contracts in the designated ENGIE platforms and systems.
  

ESSENTIAL SKILLS & REQUIREMENTS

• Min Diploma Business Administration
  
• Min 1 to 2 years experience in contract administration or a similar role within construction /  engineering industry
  
• Experience in handling documentation in accordance with corporate policies (e.g., compliance, HSE, ethics requirements).
  
• Strong interpersonal skills with a collaborative communication style, negotiation ability, and problem-resolution mindset.
  
• Good communication and coordination skills to liaise with internal stakeholders and vendors.

Key Responsibilities:

• Handle full set of accounts (AP/ AR/ GL)
• Ensure timely and accurate posting of accounting entries
• Prepare monthly financial reports (e.g. P&L, balance sheet, cash flow)
• Perform bank reconciliations and support month-end closing
• Process payments (including TT) and follow up on outstanding balances
• Assist in stock reconciliation and highlight discrepancies
• Maintain proper documentation and ensure compliance with accounting standards
• Support ad-hoc duties assigned by the Manager

Requirements:

• Diploma or Degree in Accounting or related field
• Minimum 1 year of relevant experience
• Basic knowledge of full set of accounts preferred
• Proficient in Microsoft Excel and accounting software
• Detail-oriented with strong analytical skills
• Able to work independently in a fast-paced environment
• Responsible with high level of integrity

Job Responsibilities:

· In Charge of accounts receivable duties

· Update daily collection status

· Arrange for cheque collection if any

· Responsible for aging update for cheque and GIRO payment

· Follow up overdue payment with customers & settle dispute invoice/pricing variance

· Create new account and revise credit revision at times

· Prepare statement of account

· To ensure proper documentation and maintenance of credit records.

· Prepare AR reports

· Other adhoc duties as assigned

Requirement:

· With 2 – 3 years of relevant working experience

· Monday to Friday, 8am to 5.30pm

· Willing to work in West area

· Positive working attitude and committed to deadlines.

Responsibilities

• Ensures all relevant Quality Assurance Procedures and SOPs are always observed
• Liaises with the internal department stakeholders as well as sub-contractors both in-house and out of yard
• Leads and devise improvement initiatives for existing processes, policies and procedures
• Maintains a list of reliable sub-contractors to complement the organization workforce through:
• Screening and registration of new sub-contractors
• Revalidation of existing sub-contractors
• Posts project evaluation of sub-contractors
• Ensures adequate information/ requirements are supplied for sub-contractors’ tenders
• Prepares commercial terms/ bid analysis and negotiate with sub-contractors, if necessary
• Ensures the coordination of all sub-contracting work for specific projects are in place
• Assists Project Management on claims assessment for original/ variation workscope, including compilation and reporting of sub-contract cost
• Reviews the compiled post project evaluation prior to final evaluation by Sub-contract Committee
• Ensures the map out of sub-contractors workload to be done in advance with Production Department and to be of fair distribution
• Prepares reports and presentations for management reviews, if required
• Reviews subcontractors’ applications/renewals for foreign workers’ permits
• To manage subcontractors according to their sponsorship classifications, in areas of:
• Assesses the dependency ratio
• Assesses the adequacies of project values
• Tracks the progress of recruitment
• Conducts regular interviews to obtain workers’ feedbacks
• Conducts periodical interviews remotely or at different locations if permitted, e.g., work sites, dormitories, etc
• Reviews findings from dormitories’ inspections
• Processes documents pertaining to work commencement and payment claims i.e. job cards, works orders, etc
• Issues commendations or warning letters to contractors according to their performance and levels of compliance
• Handles contractors’ delinking matters
• Ad hoc duties as assigned by immediate superior

Requirements

• Possesses a Diploma or Degree in Engineering or equivalent
• At least 1 years of subcontracting experience with basic Production and/ or Engineering knowledge
• Proficient in Microsoft Office, SAP and iSRP system
• Possesses good communication and interpersonal skills
• Basic knowledge of contract law, local regulatory requirement and subcontracting nature of business and systems
• Possesses updated knowledge and understanding in corporate compliance, labour policies and procedure and employment laws
• Possesses updated knowledge of market rates of labour and specific services for the organization’s construction activities
• Possesses basic knowledge of offshore and marine construction capabilities and production facilities

Location(s):

Seatrium (SG) Pte. Ltd.

Tuas Boulevard Yard

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Tuas Yard

Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Working Hours:

Monday – Thursday: 8:00am – 5.15pm

Friday: 8:00am – 4.30pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1,200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Operations Executive (OE) is to assist the Operations Manager (OM) in the strategic management of Fernvale Gardens School's environment (estate, facilities, resources, processes), school safety and security, risk management, health matters and emergency preparedness processes. Areas of focus for the OE include but not limited to the following:

• Execute daily operational processes and ensure smooth running of school operations
• Coordinate vendors and follow up on maintenance, services and issues
• Track and report operational data (e.g. incidents, faults, compliance)
• Maintain documentation and support SOP implementation
• Support operational rhythms (e.g. daily checks, weekly reporting cycles)

The OE is also required to help supervise and manage a team of operational support assistants and contract cleaners as well as cover the OM duties in his absence where possible.

The school supports students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our students towards becoming independent adults and community contributors.

Job description:

• Regularly check the premises for damages and ensure cleanliness and a safe learning environment.
• Liaise with relevant stakeholders (e.g. MINDS HQ, MOE, SLA, BCA etc) to manage physical / technological infrastructure improvement and facilities maintenance works
• Documentation of building plans, school design, generic manuals, warranties project handing-over etc.
• Manage fault reporting and ensuring close follow up with term contractors
• Manage school facilities booking and evaluate to optimize use
• Management of access and attendance electronic systems
• Carry out joint spot-checks with NEA on cleanliness of the school and proper maintenance of anti-mosquito regimes
• Be part of the School Safety Committee to ensure the safety of all in the event of emergencies and heightened health and safety risk situations
• Provide inputs for Risk Assessment and Management for Term Contractors
• Execute SOPs for emergency preparation, readiness and response
• Liaise with external regulatory organisations (e.g. NEA, LTA, Traffic Police, SPF) for Safety, Security and Emergency Preparedness. Help conduct Safety, Security and Emergency Preparedness audits, including internal and external exercises
• Perform the role of Assistant Fire Safety Manager to assist the OM on fire safety measures in accordance to the Fire Safety Act. Ensure proper maintenance of fire equipment and update of escape routes maps Ensure security of school during movement of visitors and contractors in school, daily access control and vehicle traffic, car parking arrangement and conduct security check
• Ensure regular maintenance of security systems, CCTVs, fire alarms and operations check with security agencies
• Ensure proper maintenance and update of first aid kits
• Work with school leaders, teachers and social workers to manage students at risk (eg accompany social workers for home visits, accompany student to seek emergency medical treatment) when necessary
• Assist with discipline / behaviour regulation and maintenance of order of students for safety
• Assist the Student Management Team in monitoring of student movements and attendance where necessary (eg special arrangements for students' commute to/from school).
• Assist in the management of fixed assets, furniture and equipment, resources, supplies such as sighting, procurement, inventory record, maintenance etc.
• Assist in the management/maintenance/security of IT infrastructure such as LAN room, IT equipment, etc.
• Assist in the management/supervision/coordination of term contractors, vendors, school-bus transport operator
• Supervise and manage contract cleaners and school operational support assistants, including coaching, support and mentorship.
• Supervise and manage school para-staff, eg security officers
• Prepare and review reports

• Diploma of any discipline, preferably in facilities management or related field

• At least 3 years of relevant management /operations/safety / leadership experience will be an advantage.
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in Special Education schools (SPED) or social service sector is an added advantage

Summary:

The Senior Programme Executive is responsiblefor managing customer accounts, coordinating order fulfilment, and ensuringsmooth communication between customers and internal departments. This rolesupports order management, shipment scheduling, and production coordination toensure timely delivery and high customer satisfaction.

Key Dutiesand responsibilities included

Customer Account Management

• Manage and maintain relationships with existing and new customer accounts.
• Provide timely responses to customer enquiries, requests, and order updates.
• Keep customers informed of order status, shipment schedules, and potential issues.

Order & Programme Management

• Process customer Purchase Orders (PO) and issue order acknowledgements in a timely manner.
• Process RFQs and coordinate quotation follow-ups with relevant departments.
• Handle change orders and ensure alignment between quoted prices and customer PO.

ERP / System Management

• Maintain accurate data entry and update sales orders and job orders in the company’s ERP/MRP system (SYSPRO).
• Adjust material allocations and monitor order progress within the system.

Production & ShipmentCoordination

• Monitor daily shipment schedules and ensure delivery timelines are met.
• Coordinate with production, procurement, logistics, and engineering teams to expedite orders when necessary.
• Identify potential delays and proactively escalate issues to relevant stakeholders.

Reporting & Documentation

• Prepare and submit customers’ open order reports accurately and on time.
• Maintain proper documentation for customer orders and related transactions.

Cross-Functional Coordination

• Effectively communicate customer requirements to internal departments.
• Work closely with supply chain, production planning, and sales teams to ensure smooth order execution.

Continuous Improvement

• Identify opportunities to improve customer service processes and internal workflow efficiency.

Other Duties

• Perform any other ad-hoc assignments or duties as assigned by management.

Qualifications:

·       Minimum 3-5 years of experience in planning, production coordination, orsupply chain roles.

·       Strong analytical and problem-solving skills.

·       Proficientin Microsoft Office with hands-on experience with data entry and MicrosoftExcel reporting

·       TeamSpirit Quality is essential.

·       Abilityto multi-task and work in a fast-paced, deadline-driven environment withmultiple stakeholders.

·       Excellentcommunication skills,

·       Enjoychallenges and initiate new ideas to solve problems.

·       Beingproactive and motivated to get things done.

·       Ableto follow instructions and execute assigned duties.

·       Experienceworking with ERP / MRP systems (preferably SYSPRO) is an advantage.

Education:

• High school diploma or equivalent.

Language Skills:

·       Able to read, write,and speak English and Mandarin fluently.

·      Excellent verbal and written communication skills.