Total 205 Others job vacancies

Company Overview

A Construction Civil Engineering organization (main contractors) engage in a civil LTA project . The company values teamwork and continuous learning.

Job Summary

You will manage and coordinate document control and administrative tasks for the Design Team in a construction project, ensuring timely and accurate handling of project documents and supporting smooth communication with consultants and clients.

Responsibilities

Administrations

• Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare
• Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc
• Renewal of TOL lease/ GGBS/ ISO / BCA upgrade
• Monitor, update of all software expire date and do compare cost before renewal
• HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record
• Letter box / postage/ courier
• Cover DC duties when necessaries
• Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest.
• All master outgoing and incoming correspondence to control and master email out to all HOD
• Arrangement of meeting room
• Shell Petrol Card/ Mr Chiang golf membership card/ Mr Chiang corporate credit card
• Verified all admin suppliers tax invoice and keep record or qty
• Record and update vehicles insurance and road tax. Cost compare of all insurance renewal
• Assist in ISO and GGBS audit
• Update,record and control of all company’s HP, Internet, Elect, water usage include renewal of contract
• General admin

Document Controller

• Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents
• Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress
• Obtain project team approvals to access relevant platforms and systems for document management
• Maintain organized electronic and hard copy records of project documents to support project tracking and compliance
• Assist with administrative duties to support the Design Team’s operational needs
• Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment
• Other ad-hoc administration duties

Preferred competencies and qualifications

• Minimum 2 years of experience in administration/DC, preferably within construction projects
• Proficient computer skills to manage electronic documentation and communication
• O Level certification or higher
• Ability to work well in a team and maintain a neat, organized personality

Job Summary

We are seeking an experienced Office Administrator to support our client, a leading international bank, in managing office security systems and administrative operations. This role will focus on access control system administration, high-volume reporting, and ensuring efficient day-to-day office and facilities management in a regulated environment.

Mandatory Skill-set

• Diploma or Degree in any discipline;
• Must have min 3 years of experience in office administration, facilities, or system administration;
• Hands-on experience with door access control systems (user access, card issuance, access rights, logs);
• Strong Excel skills (Pivot Tables, VLOOKUP, IF formulas) with experience handling large datasets/reporting;
• Good organisational, analytical, and communication skills.

Desired Skill-set

• Experience with EntryPass or similar systems;
• Exposure to CCTV monitoring and security processes;
• Experience supporting large headcount environments;
• Prior experience in banking or corporate offices.

Responsibilities

• Administer and manage door access control systems, including user access, card issuance/deactivation, and access logs;
• Prepare high-volume Excel reports for headcount, access tracking, audits, and management reporting purposes;
• Support system troubleshooting, after-hours access, and vendor coordination;
• Monitor CCTV and support incident reporting;
• Maintain office operations, pantry inventory, and equipment;
• Handle mail, deliveries, and visitor management;
• Coordinate travel arrangements and support office activities/events;
• Oversee facilities and maintenance, liaising with vendors/contractors and service providers;
• Ensure compliance with internal policies and security requirements;
• Perform any other administrative duties as assigned.

Should you be interested in this career opportunity, please send in your updated resume to apply@sciente.com at the earliest.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

EA License No. 07C5639

Location: Tai Seng

Job Summary

The SAP Basis Administrator will be responsible for providing technical support and ensuring the stable, secure, and efficient operation of Jumbo Group’s SAP environment. This includes system administration, monitoring, configuration, performance tuning, troubleshooting, and supporting system upgrades and enhancements.

The role ensures high system availability and supports business continuity across SAP landscapes.

Key Responsibilities

• Ensure high availability and stable operation of SAP systems (24/7 support environment where required)
• Perform SAP Basis administration, including: User and client administration Role and authorization management Transport Management System (TMS) administration Background job monitoring and scheduling
• Monitor system performance and carry out tuning activities to ensure optimal system operation
• Execute system maintenance activities including: Patch implementation and kernel upgrades System backups, recovery, and restoration processes Operating system and database maintenance (Linux environment)
• Support SAP HANA and SAP NetWeaver environments
• Maintain system configuration, technical architecture, and integration landscape
• Manage incident and service requests within agreed service levels
• Support Business Continuity Planning (BCP) and Disaster Recovery (DR) activities, including testing and execution
• Liaise with external vendors and service providers for technical support and issue resolution
• Support implementation of IT projects and system enhancements to meet business requirements
• Perform preventive maintenance to ensure system stability and performance
• Carry out any other duties assigned in relation to SAP system support

Job Requirements

• Degree in Computer Science, Information Systems, Engineering, or a related field
• Experience in SAP Basis administration or equivalent technical SAP support role
• Knowledge of SAP system administration principles
• Basic understanding of SAP HANA and SAP NetWeaver technologies
• Familiarity with Linux operating systems and enterprise database environments
• Strong analytical skills with a systematic approach to troubleshooting

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Responsibilities:

• Create, activate, maintain, validate and deactivate and secure user accounts and contact information for IT systems.
• Experienced in review of accounts for user access and for audit requirement according to policy.
• Work with policy and business requirement development groups to provide subject matter expertise regarding the provisioning of user accounts, and contact data validity.
• Provide quality control and quality assurance techniques to the development of identity records and user access for IT systems.
• Application access administration over multiple platforms including administrative and financial applications.
• Facilitate communication between System Owners/Operators/Hospital department/application coordinators, Compliance (Privacy and Security), end users and managers regarding identity record and user access matters.

Requirements:

• Diploma or equivalent experience (preferably in computer science or related disciplines)
• Experience or basic knowledge of utilizing Windows based Microsoft Office applications like Word or Excel.
• Demonstrate initiative, follow-up and the ability to prioritize effectively.
• 2 years of relevant working experience in ID Administration environment.

【岗位职责】

• 记录并跟进学生当前的学习进度与学习状况
• 协助监督学生每日学习目标的完成情况
• 根据主管要求完成每周学术/学习报告
• 协助安排学习计划及相关教务行政工作
• 与家长沟通学生学习情况，并协助安排家长面谈时间
• 支持中心日常教务与行政事务

【岗位要求】

• 学历要求：大专（Diploma）或以上
• 有托管中心、补习中心或教育相关工作经验者优先
• 做事细心、有责任感，具备良好的时间管理能力
• 具备良好的沟通能力，能与家长及团队良好配合
• 基本电脑操作能力
• 喜欢教育环境，认同温馨、有秩序的工作氛围

【我们提供】

• 温馨、舒适的工作环境
• 友善、互相支持的团队文化
• 稳定的工作安排与教育行业发展机会

Job Responsibilities

• Monitor and record students’ academic progress and learning performance
• Track daily learning goals and ensure assigned tasks are completed
• Prepare weekly academic or progress reports as required by the supervisor
• Assist with academic coordination and administrative duties
• Communicate with parents regarding students’ learning progress
• Arrange and coordinate parent-teacher meetings
• Support the centre’s daily academic and operational needs

Job Requirements

• Minimum qualification: Diploma or above
• Prior experience in a student care centre, tuition centre, or education-related role is preferred
• Detail-oriented, responsible, and well-organised
• Good communication and interpersonal skills
• Basic computer skills (Microsoft Office / Google tools)
• Comfortable working in a warm, supportive educational environment

What We Offer

• A warm and pleasant working environment
• Supportive and friendly team culture
• Stable role with opportunities for growth in the education sector

•  Position : IT Systems Administrator (Microsoft Intune/MDM)

•  Location : KAKI BUKIT

•  Working hours : 5 days work week; Mon to Fri, 830 to 500pm

•  Salary (commensurate with experience) : Up to $4500 + 14 days Annual leave add 1 day per year capped at 21 days

•  Duration : Perm

•  Industry : Semiconductor Equipment

Main Responsibilities:

• Provide L1/L2 IT support (hardware, software, network)

• Troubleshoot Windows, server & user issues

• Manage AD, user accounts & access rights

• Support system backup, recovery & server monitoring

• Install/configure PCs, servers & IT equipment

• Liaise with vendors for issue resolution

• Maintain IT inventory & documentation

Requirements:

• Nitec/Diploma in IT or related

• 2–3 years IT support / helpdesk experience

• Familiar with Windows OS, AD & Group Policy

• Exposure to Microsoft Intune / MDM is a plus

• Knowledge of Cisco UC / Apple devices advantageous

• Bilingual in English and Mandarin to liaise with Mandarin-speaking clients who communicate only in Mandarin

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Descriptions:

• General administrative duties.
• Provide administrative supports to the team.
• Preparing weekly, monthly and ad-hoc reports.
• Storage labelling administration and logistic of documents.
• Other duties as assigned by the Departmental Manager.

Job Requirements:

• Diploma Holders.
• Minimum 1 year of relevant experience.
• Knowledge in Microsoft Office.
• Willing to work alternate 5.5 days and at worksite.

We are a professional services firm specializing inimmigration, education consultancy, and corporate solutions. Our team isdedicated to delivering compliant, detail-oriented, and client-focused servicesto individuals across international markets.

Key Responsibilities

• Provide preliminary consultation to potential clients, including background assessment and immigration feasibility analysis
• Manage day-to-day client communications and maintain strong client relationships throughout the service lifecycle
• Assist in company incorporation applications and customer onboarding processes
• Support documentation preparation, including organizing and reviewing client materials prior to submission
• Draft professional documents such as explanation letters and supporting statements for applications
• Coordinate closely with internal teams (e.g. documentation, operations) to ensure smooth case execution
• Prepare and update marketing materials, including content for WeChat official accounts and company brochures
• Handle ad-hoc client-related requests and provide operational support across the team

Requirements

• Minimum 2 years of experience in an immigration consultancy or related professional services environment
• Proficiency in Chinese and English is preferred
• Excellent communication and interpersonal skills with a strong client service mindset
• Highly detail-oriented, organized, and able to manage multiple cases simultaneously
• Proactive, responsible, and able to work independently in a fast-paced environment

• Attend to enquiries.
• Prepare billing to customers.
• Coordinate with operations team on store movement, inventory control and logistics·
• Handlings other duties as assigned by management

Responsibilities:

• Manage and maintain company servers and email accounts (including setting up email signatures)
• Monitor company CCTV systems and GPS tracking (for lorries and excavators)
• Handle company IT hardware and software
• Handle system updates, backups, security checks, and maintenance
• Troubleshoot problems and coordinate with vendors when needed
• Manage the purchase and rental of company copier machines
• Scan and rename invoices
• Prepare transmittal/return forms for IT items for new or resigned staff, and set up thumbprint access
• Collect newspapers and letters
• Perform 3-way matching and submit to Admin and Purchasing for processing
• Any other adhoc duties as assigned

Requirements:

• Diploma or Degree in Computer Science, Information Technology, or a related field
• Minimum 3–5 years of relevant working experience
• Good hands-on experience in Windows environments,networking, and firewall administration
• Good communication and problem-solving skills
• A team player who is also able to work independently

Responsibilities:

• Manage and maintain company servers and email accounts (including setting up email signatures)
• Monitor company CCTV systems and GPS tracking (for lorries and excavators)
• Handle company IT hardware and software
• Handle system updates, backups, security checks, and maintenance
• Troubleshoot problems and coordinate with vendors when needed
• Manage the purchase and rental of company copier machines
• Scan and rename invoices
• Prepare transmittal/return forms for IT items for new or resigned staff, and set up thumbprint access
• Collect newspapers and letters
• Perform 3-way matching and submit to Admin and Purchasing for processing
• Any other adhoc duties as assigned

Requirements:

• Diploma or Degree in Computer Science, Information Technology, or a related field
• Minimum 3–5 years of relevant working experience
• Good hands-on experience in Windows environments,networking, and firewall administration
• Good communication and problem-solving skills
• A team player who is also able to work independently

Responsibilities

Manage security systems, including:

• Door access control system: user profile management, access rights administration, card issuance/deactivation, after-hours access support, access log monitoring and reporting, system troubleshooting, vendor coordination, compliance audits, and emergency procedures
• Experience with the Entry Pass access control system is preferred
• CCTV monitoring and management: footage review, incident reporting and security protocol compliance

• Coordinate business travel arrangements, hotel bookings, travel reporting, temporary accommodation, and visa/work permit applications.
• Maintain overall office operations, ensuring a clean, comfortable, and well-organized workspace.
• Manage office supplies, equipment, and pantry inventory.
• Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
• Oversee facilities services and maintenance activities.
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize office activities, including meetings, events, and town hall bookings.
• Collaborate with cross-functional teams to ensure seamless workflow and operations.
• Ensure all operations adhere to company policies and regulatory requirements.
• Perform other duties as assigned,

Qualifications and Profile

• Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments
• Strong interpersonal, written, and verbal communication skills
• Excellent organizational and time management abilities, with proven multitasking and prioritization skills
• Mature, adaptable, and able to interact effectively with stakeholders at all levels
• Flexible and able to thrive in a fast-paced, rapidly changing environment
• Ability to work independently and collaboratively as part of a team
• Highly proficient in Microsoft Office Suite (Excel advanced formulas i.e. VLOOKUP, IF statements, pivot tables, data analysis, PowerPoint, Word & Outlook)

Role:

• Perform system administration and maintenance in a heterogeneous environment (production, DR, test) comprising of Sun Solaris servers and Linux-based servers
• Perform system upgrade and enhancement on IT infrastructure components
• Implement operating system and product-specific security hardening and patches
• Monitor obsolescence of IT infrastructure components (systems)
• Monitor expiry and perform renewal of system passwords and certificates
• Implement a schedule of system backups and database archive operations to ensure data recoverability and business continuity
• Develop and implement disaster recovery plans for IT infrastructure (systems) and conduct regular disaster recovery testing and component switch over exercises to ensure usability of standby and DR equipment
• Manage the application User Acceptance Test (UAT) and upkeep the use of UAT environment
• Provides technical support and guidance (level 3) to end-users, and other IT resources.
• Provide second level system support and resolve incidents and problems in accordance to established Service Level Agreement (SLA)
• Perform problem diagnosis on incidents and propose and implement measures to prevent recurrence

Requirements:

• Bachelor’s degree in Information Technology, Information Systems, Computer Science, or a related field
• Minimum 6 - 8 years of experience in system administration and support in Middleware, Unix and Linux systems
• Experience in working with SAN for Unix and Linux Platforms
• Experience in performing OS hardening and patching
• Experience with enterprise backup and system monitoring and management software
• Proficient in scripting for Unix and Linux-based environments to automate tasks
• Familiar with database administration and data centre operations will be an advantage
• Provide 24/7 support on a rostered basis.
• Provide weekend and after office hours support for change implementation (for critical production services)
• Shift timings :
• 1st shift - 7am to 4pm (Mon-Fri) 
• 2nd shift - 2pm to 11pm (Mon-Fri) 
• 3rd shift - 10.30pm to 7.30am (Mon-Fri)
• 4th shift - 7.30am to 7.30pm (Sat-Sun)
• 5th shift - 7.30pm to 7.30am (Sat-Sun

Professional Certifications

• Unix and Linux Certified System Administrator certifications
• Industry certification for public cloud administration preferred

• Position : IT Systems Administrator (Microsoft Intune/MDM)
• Location : KAKI BUKIT
• Working hours : 5 days work week; Mon to Fri, 830 to 500pm
• Salary (commensurate with experience) : Up to $4500 + 14 days Annual leave add 1 day per year capped at 21 days
• Duration : Permanent
• Industry : Semiconductor Equipment

Main Responsibilities:

• Provide L1/L2 IT support (hardware, software, network)
• Troubleshoot Windows, server & user issues
• Manage AD, user accounts & access rights
• Support system backup, recovery & server monitoring
• Install/configure PCs, servers & IT equipment
• Liaise with vendors for issue resolution
• Maintain IT inventory & documentation

Requirements:

• Nitec/Diploma in IT or related
• 2–3 years IT support / helpdesk experience
• Familiar with Windows OS, AD & Group Policy
• Exposure to Microsoft Intune / MDM is a plus
• Knowledge of Cisco UC / Apple devices advantageous

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our short listing period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

At Sharpa, we manufacture time by making robots useful.

Founded in 2024, Sharpa is an AI robotics company inspired by the Sherpa people of the Himalayas - known for guiding and assisting alpinists on their difficult journey to the summit. We build general purpose robots that assist, not replace, humans - freeing people from repetitive and strenuous work so they can pursue inspiring endeavors.

Our team is made up of geeks and innovators with backgrounds at leading AI and robotics companies. We are dedicated to developing ultra-high performance, autonomous robotic systems capable of adapting to the complexity of real world environments. Sharpa operates out of Singapore, Shanghai and Mountain View.

What you'll be doing:

• Be the main point of contact with the landlord/property management, handle rent payments, office maintenance, and utility/internet issues.
• Manage office supplies, stock snacks/drinks, and help employees with daily work requests (e.g., onboarding setup, equipment).
• Purchase office/welfare items, process local expenses, and coordinate with HQ on admin tasks.
• Handle other office-related assignments as needed.

What we're looking for:

• Fluent speaking in both English and Chinese .
• 3-5 years of admin/office management experience, able to work independently.
• Organized, detail-oriented, good at problem-solving and communication.
• Proficient in MS Office (Excel, Word, Outlook).

Location: King George’s Avenue

Employment Type: Contract

Summary of the role

Provides administration support to the IT Operations Team that is deployed at the customer site.

Responsibilities:

• To submit the service request tickets in ITSM when requested by the support teams or clients, track and ensure they are completed to meet pre-defined turnaround time.

• To help and assist in tracking the clean laptop counts.

• To help and assist in scheduling appointments for various activities.

• To keep track of the asset inventory in the storeroom.

• Any other ad-hoc duties as required and assigned in relation to the administration support.

Requirements:

• Basic knowledge in using ITSM tool will be an added advantage.

• Proficient in MS Word, Excel and PowerPoint.

• Good communication skills in both oral and written.

• Basic technical skills in End User Computing Devices (EUCD) will be an added advantage.

• At least 1 year of experience in similar job capacity.

• Preference with experience working in government sector

Purpose: Responsible for daily management of customer orders and fulfillment from Purchase Orders to Receiving to shipment. Ensure sales orders are properly launched in BaaN, maintained, and closed.

Key Areas of Responsibilities:

• Communicate and align with Account Manager (AM)/Program Manager (PM) on the Purchase Order (PO) received & program delivery schedule to confirm order before triggering Product Realization Flow (PRF) Eflow.
• Provide feedback to AM/PM if there are changes for the next course of action.
• Assist the finance team with invoice disputes or any issues related to Sales Orders (S/O) such as GST code and credit notes.
• Maintain a proper and systematic filing system for Customer PO, PRF forms.
• Act as the focal person to acknowledge and process new/revised PO from customers.
• Highlight discrepancies found in PO to Account Manager and execute the next step of action as advised.
• Initiate repair RMA# requests and support customer OOR and Baan match-up.
• Access and download the Open Order Report (OOR) from the portal to compare with Baan Commit Delivery Date to check for differences.
• Perform general administration in Order Management.
• Support and participate in the company's continuous improvement program.

Qualifications & Experience:

• Diploma in Mechanical/Electrical/Electronic Engineering or other relevant discipline.
• Minimum 2 years of relevant experience in a high-mix, low-volume environment or semiconductor industry.
• Positive attitude and independent with high ownership of responsibilities.
• Knowledge of Baan ERP & Microsoft Excel and Word.
• Fresh graduate are welcome

Job Description

• Industry/ Organization Type: Construction
• Position Title: Site Administrator
• Working Location: Choa Chu Kang
• Working Hours: 5.5 days (Mon - Fri 8.00am - 6.00pm; Sat 8.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle correspondence, calls, courier, stationery, and general office upkeep.
• Submit DSTA security pass clearance for site/project access, as required.
• Collect and verify attendance/timesheets; support onboarding, site passes, and induction records in line with PDPA.
• Raise purchase requests/POs, track deliveries, maintain registers for materials, equipment, and site facilities.
• Schedule meetings, prepare agendas and minutes, compile weekly/monthly site reports and trackers.
• Manage site access, visitor logs, and communication with subcontractors and suppliers on schedules and documents.
• Assist in preparing progress claims, variation documentation, photos, and evidence for audits.
• Maintain files to meet ISO/company standards; prepare for internal and external audits.
• Propose process improvements to streamline site administration.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Construction/Building, or related field; equivalent experience considered.
• 2+ years in site administration in construction preferred
• Proficiency in Microsoft Excel applications

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79899 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Responsibilities

● To perform document routing as a role of Agile Change Analyst

● Create and issue new document numbers and maintain the document number log.

● Distribution of controlled copy documents to appropriate departments.

● Retrieval of obsolete controlled copy documents from appropriate departments.

● To follow-up with the document owner on updating any expired documents.

● Any other duties as assigned.

Job Requirements:

● Diploma or NITEC Engineering or equivalent.

● Minimum 1 year experience in the manufacturing environment or in related field is preferred.

● Proficient in Microsoft Office applications (Excel, Words and PPT) and Google Suite

● Team player with excellent interpersonal and communication skills.

● Self-driven individual with positive learning attitude.

Job Description

• Industry/ Organization Type: Construction
• Position Title: Site Administrator
• Working Location: Choa Chu Kang
• Working Hours: 5.5 days (Mon - Fri 8.00am - 6.00pm; Sat 8.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle correspondence, calls, courier, stationery, and general office upkeep.
• Submit DSTA security pass clearance for site/project access, as required.
• Collect and verify attendance/timesheets; support onboarding, site passes, and induction records in line with PDPA.
• Raise purchase requests/POs, track deliveries, maintain registers for materials, equipment, and site facilities.
• Schedule meetings, prepare agendas and minutes, compile weekly/monthly site reports and trackers.
• Manage site access, visitor logs, and communication with subcontractors and suppliers on schedules and documents.
• Assist in preparing progress claims, variation documentation, photos, and evidence for audits.
• Maintain files to meet ISO/company standards; prepare for internal and external audits.
• Propose process improvements to streamline site administration.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Construction/Building, or related field; equivalent experience considered.
• 2+ years in site administration in construction preferred
• Proficiency in Microsoft Excel applications

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79899 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Take the next step in your career with us.

Allied World is an ideal place for talented professionals who are driven by a belief in the value of collaboration and the power of knowledge.

We believe that when our great people work together and support one another, our clients receive the best solutions. We embrace unique perspectives and empower each person to grow through professional development, career training and mentoring programs.

Our people are our most important asset, and we are very proud of the quality of our team members.

Job Summary:

The Senior Associate Administrator’s role is to support and maintain all IT related resources to ensure end-users can operate at peak efficiency. In this support function, you will assist in maintaining and troubleshooting user software and hardware issues providing support for our employees in the office and remote.

This includes installing, diagnosing, repairing, maintaining, and upgrading all user hardware and equipment to ensure optimal performance. With strong administrative skills and customer focus, you will provide a friendly and proactive service to our users and conduct efficient handling of each query and advise users of the ensuing solution.

Job Duties:

• Handle escalations from users, investigating issues, deploying fixes and managing escalations into Level 2/Level3/Vendor as needed.
• Observe trends in issues to help make prioritization decisions.
• Working knowledge of Intune MDM platform.
• Experience with Office 365, Exchange Online, Azure and Service Now
• Okta Administration.
• Build, install, configure, analyze, and troubleshoot Windows operating systems both on-premise and Cloud providers.
• Responsibilities include break/fix, new buildouts and escalation of calls to Level two, AD administration, VMWare/WVD support, mobile phone/tablet support via Intune, Global Protect VPN connectivity troubleshooting.
• Utilize remote tools such as Bomgar to facilitate efficient resolution of issues.
• Support and administer third-party applications.
• Configures, installs, and connects computer and network hardware so that users will be able to perform business activities in accordance with Allied World’s intentions.
• Prepares and updates reference documentation so that others working on the helpdesk can quickly and practically respond to users reporting difficulties and problems.
• Responsible for Autopilot process and corporate image.
• HAM and SAM administration on Service Now
• Runs automatic software distribution systems via Intune to periodically transmit and install the latest software updates on relevant computers.
• Evaluates/determines whether vendor-supplied operating system patches and fixes will cause software incompatibility trouble, system crashes, systems response time degradation and/or other operational problems before installing these same patches and fixes.
• Helps with upgrades/migration of systems software as needed to ensure secure, reliable, and stable operation of servers and IT environment.
• Processing of new hires and leavers accounts.
• Configures and maintains access control systems so that users can access only those machines, software and information that are needed to perform their jobs.
• Assist in trouble shooting network problems, which include, but are not limited to, WAN/LAN/Hardware/Servers/Software and test environment.
• Ensure all support requests are updated with resolution detail prior to closure so that solutions are captured for future reference.
• Participates in IT related projects.
• Be on call and accessible for high priority technical support during off hours and available as needed with the ability to be responsive via Teams IM, email, or phone calls.

Knowledge, skills and abilities:

• 3-5 years of experience in an IT Support Role with experience outlined in Job Duties.
• Ability to multi-task, prioritize, and manage across multiple, often time-sensitive initiatives.
• You must be a self-starter with the drive and skills to manage your workload and be able to work on your own initiative to assist users reach their deadlines.
• Highly organized with a strong attention to detail.

Working at Allied World

Our team of over1,700 professionals has deep expertise the industry. They enjoy their work, and many have served for several years. This is what you can expect when you join us:

• Instant membership in the Allied World Family — a global network of colleagues who will support your career journey
• A manager who will help you build your career through a structured coaching program
• Access to a full suite of learning and development tools and resources

Global Presence

We are headquartered in Bermuda, with offices in Atlanta, Boston, Brisbane, Chicago, Costa Mesa, Dallas, Dublin, Farmington (CT), Hong Kong, Houston, London, Los Angeles, Malaysia, Manchester, Melbourne, Miami, Nashville, New Jersey, New York, Philadelphia, San Francisco, Singapore, Sydney, Toronto and Zug.

Our Business

AlliedWorld Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings Limited, and benefit from a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.

Allied World is an equal opportunity employer. Subject to applicable law, all qualified applicants will be considered for employment without regard to race, color, religion or belief, gender, age, disability, military service, marital or civil partnership status, family status, sexual orientation, ethnic or national origin, genetic information or any other characteristic protected by applicable law or regulation in the relevant jurisdiction where we operate.

To learn more, visit awac.com, or follow us on Facebook at facebook.com/alliedworldhttp://facebook.com/alliedworldand LinkedIn at linkedin.com/company/allied-world.

Key Responsibilities:

1) Operations Support

• Provide administrative and coordination support daily operation needs
• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables
• Maintain accurate records of operational data, reports, and documentation
• Support process improvements and ensure compliance with internal procedures

2) Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation
• Coordinate with Service and Maintenance teams to ensure proper delivery of services as per contract
• Coordinate contract flow including submission, endorsement, approval, and execution
• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders
• Maintain a centralized contract filing system (physical and/or digital)

3) Sales Administration Support

• Update contract sales and customer records in internal systems
• Prepare basic contract sales and operations summary reports as required

4) Cross‑Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication.
• Follow up on outstanding issues, documents, or requirements across teams.
• Support internal meetings, including preparation of documents and meeting minutes.

5) General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence.
• Support audits (internal or external) by organizing relevant documentation.
• Support inventory management of the company Sales and Maintenance stocks.
• Undertake ad‑hoc tasks, like trade show, as assigned by management.

Requirements & Qualifications:

• O-Level / ITE education in any discipline (Preferably engineering related).
• 1–3 years of administrative support experience (SME experience preferred).
• Exposure to contract administration or operations coordination is an advantage.
• Strong organizational and multitasking skills.
• Good attention to detail and documentation accuracy.
• Effective communication and coordination skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); ERP/CRM experience is an advantage.
• Able to work independently and collaboratively in a small team environment.
• Proactive and responsible with a positive working attitude.
• Able to handle multiple priorities in a fast‑paced SME setting.
• Willing to learn and support across different functions.

Other Information:

• Work Location: East of Singapore
• Working Hours: 9.00am to 6.00pm (Mon to Fri)
• Medical and Dental Benefit
• Annual Leave
• Performance Bonus

About Your Role:

We are currently looking for a detail-oriented and dynamic Prosecution Administrator (Trademarks) to join our Spruson & Ferguson Singapore office in a stable organisation with both a regional and global presence. As our newest Prosecution Administrator (Trademarks), your duties entail:

Docketing & deadline management

• Experience with docketing systems or databases
• Monitoring office action deadlines
• Maintaining renewal calendars
• Understanding docket reports

General data management & database accuracy

• Maintaining IP portfolio databases
• Updating status changes and prosecution events
• Data audits and reconciliation
• Running reports for teams

General document preparation & documentation

• Preparing forms
• Preparing basic reports based on standard templates

Billing

• Issuing invoice
• Understanding the work involved/service provided

What You Bring:

• Fresh candidates welcome, as training will be provided.
• Experience in the Legal, Intellectual Property industry or patent prosecution would be an added bonus.
• Able to work independently, under pressure and deal tactfully with diverse and regional stakeholders.
• Good time management and good organizational skills, whilst maintaining strong attention to detail.
• Proficiency with Microsoft Office applications, displays adaptability and willingness to learn new technology.
• Ability to communicate fluently in English, both written and spoken.

About Us:

Established in 1887, Spruson & Ferguson is one of the largest intellectual property (IP) service providers in the Asia-Pacific. As a leading Asia-Pacific IP firm, we have offices in Australia, China (Beijing and Hong Kong), Indonesia, Malaysia, Philippines, Singapore and Thailand as well as direct filing capabilities in Brunei, New Zealand and Papua New Guinea. Over the years Spruson & Ferguson has established itself as a regional IP hub, offering the highest standard of service to our clients throughout the Asia-Pacific region. Spruson & Ferguson companies are members of the IPH Limited group, which includes a range of professional services firms operating under a number of brands in a range of jurisdictions.

About Our Benefits:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package, including 13th month bonus and variable performance bonus.

Job Description & Requirements

The Site Admin provides administrative support for daily site operations and ensures timely reporting and coordination with HQ. Key responsibilities include:

• Answer telephone calls, receiving and directing visitors.
• Collect and verify workers' job cards twice monthly for submission to HQ
• Submit daily staff attendance and manpower report to HQ.
• Monitor daily attendance and leave record for Staffs and Workers.
• Update and submit CTQ nominal roll for worker check-in/out.
• Order materials, follow up on deliveries and update site team.
• Collect, sign, scan DOs/invoices weekly and send original copies to HQ.
• Submit daily diesel usage to purchaser.
• Perform general administrative and other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least "O" Level.
• At least 2 Year(s) of working experience in the related field is required for this position.
• Excellent time management skills and ability to multi-task and prioritizes work.
• Friendly can-do attitude.
• A team player who works well with others.
• Proficiency in MS Office.
• 5.5 days or 5days+Alternate Full Saturdays

• Administer site documentation and purchase orders, ensuring accurate records and compliance with project and company procedures.
• Provide administrative and clerical support to site personnel, enabling smooth daily site operations.
• Liaise with head office and project stakeholders to obtain, process, and submit required documents in a timely manner.
• Control, maintain, and regularly update project document inventories to ensure organization, traceability, and audit readiness.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996