The Project Coordinator (PC) supports the Project Manager - Facility & Infrastructure(F&I) in the client‑side oversight of assigned Laboratory and CQV-related scope areas, ensuring the EPCM and vendors deliver to agreed scope, schedule, cost, quality, safety, and compliance requirements. The PC focuses on coordination, tracking, reporting, documentation control, and interface support, rather than holding end‑to‑end package accountability. The role supports delivery through design, procurement, construction, commissioning, qualification, and turnover, ensuring readiness, information flow, and alignment across stakeholders.
Scope areas include (but is not limited to):
1. Lab construction works (civil, architectural, mechanical, electrical, plumbing)
2. Lab equipment installation, integration, and utilities support
3. CQV activities: Commissioning, Qualification, and Validation for lab spaces and equipment.
Accountabilities:
Lifecycle Delivery Support:
· Assist the Project Manager or line manager within project leadership in planning and delivering defined laboratory and CQV-related work scope to meet agreed schedule, budget and quality targets.
· Responsible for cost, schedule, and ensuring the work package meets all stage-gates associated with delivery.
· Prepare regular project reports and presentations for key stakeholders.
· Participate in Mechanical Completion (MC) walkdowns, manage and track punch list items, and support commissioning, qualification, and system start-up activities.
· Coordinate with relevant stakeholders to facilitate the transfer of relevant project information, as-built drawings, turnover packs, operating &maintenance manuals and BIM model to Customer (Site Operations).
· Support readiness for Lab Mechanical Completion (MC), system handover, and commissioning milestones.
· Lead Phase 1 & Phase 2 lab readiness activities, supporting temporary lab solutions or outsourcing transitions when required.
Stakeholder and interface management:
· Coordinate interfaces between Project Management, EPCM, Engineering, QA, Validation, procurement, contractors, and vendors to support integrated delivery.
· Participate in meetings and reviews with EPCM during Detailed Design (DD), construction phases and installation phases, supporting coordination with suppliers, contractors, and end-users where applicable.
· Support coordination with QA, Validation, and Engineering teams for URS development activities and CQV planning and execution (FAT/SAT, IQ/OQ support).
· Act as a communication focal point to ensure alignment between technical teams and overall project objectives.
Compliance and quality:
· Ensure compliance with engineering, SHE (Safety, Health & Environment), GMP (Good Manufacturing Practice) &GEP (Good Engineering Practice) work standards, and procedures to ensure the assets satisfy business needs and external regulators, promoting a positive eHealth and Safety culture.
· Assist in ensuring design and delivery comply with applicable legislative, statutory, and regulatory requirements relevant to laboratory and CQV scopes.
· Support coordination and follow-up of permitting, statutory inspections, and regulatory approvals related to laboratory construction, fit-out, and equipment installation.
· Assist in driving commissioning and validation activities for laboratory systems and equipment, ensuring alignment with internal standards and regulatory expectations.
· Ensure compliance with SHE standards, and ensure the assets meet business and regulatory needs.
Controls and reporting:
· Identify and assess risks (such as commercial, design, schedule) and mitigate impacts, with escalation to management when appropriate.
· Support the PM to ensure compliance with the project management process (CPDP - Capital Project Delivery Process)throughout the project lifecycle and obtain necessary certifications and approvals from Customer representatives.
Governance and standards:
· Support implementation of Design Assurance processes during all project phases, ensuring required reviews and approvals are completed.
· Identify and review with team best practices and lessons learned from past projects.
· Ensure project documentation is controlled, traceable, and aligned with company standards and quality systems
Technical coordination:
· Manage the engineering response to Requests for Information by EPCM/Vendors during construction – timing, quality and alignment to project scope.
· Coordinate required utilities (MEP, process, gases, special services)to ensure compatibility with lab equipment needs.
· Manage delivery, installation, and physical integration of lab equipment into lab spaces and readiness checks.
Contract / supplier management:
· Support procurement activities by assisting with technical clarification, documentation review, and coordination with suppliers and vendors.
· Track supplier and vendor deliverables, supporting monitoring of quality, schedule, and documentation submissions.
· Support vendor coordination activities related to FAT, delivery, installation, and SAT execution
Operational readiness and turnover:
· Organize, manage, and follow up on FAT, SAT, and qualification execution and documentation, ensuring closure of deviations and compliance with system lifecycle documentation.
· Interface with site engineering, maintenance, calibration, and operations teams to support asset onboarding and operational readiness.
· Support and execute CQV activities (Commissioning, Qualification, Validation) for lab spaces, systems, and equipment.
· Lead lab punch list creation, tracking, and closure to achieve final turnover and operational readiness to Site Operations
