Total 28 Legal / Public / Security job vacancies

WHAT WE OFFER

1. Competitive salary commensurate with experience

2. Stable employment in a reputable and growing civil engineering group

3. Exposure to QS and claims processes in a real-world construction environment

4. Supportive team and structured on-the-job learning

Job Description:
•     Assist the QS Department in preparing and compiling claims for construction roadworks — including traffic diversion, road markings, milling & patching, and signage installation

•     Verify site locations (typically 15–20 locations) and ensure all information is accurate and up to date

•     Update and maintain the claim tracking Excel file using verified site data

•     Perform data entry, organise documentation, and support timely claim submissions

•     Coordinate with site teams to confirm quantities, completed works, and supporting documents such as photos and reports

•     Ensure all claim documents comply with company standards and project requirements

•     Provide general administrative and QS support as required

Requirement:

•     Proficient in Microsoft Excel — data entry, formulas, sorting and filtering

•     Minimum GCE 'N' / 'O' Level or equivalent qualification

•     Familiarity with construction or roadwork activities is an advantage

•     Strong attention to detail and accuracy in documentation

•     Able to work independently and meet deadlines

•     Good communication and coordination skills

We are looking for a hands-on and experienced IT Infrastructure & Security professional to manage network, system, and cybersecurity operations within a 24x7 manufacturing environment.

Key Responsibilities

• Manage IT infrastructure, network security, and system availability

• Lead infrastructure and cybersecurity improvement projects

• Ensure high availability, performance, backup, and disaster recovery readiness

• Support network, server, virtualization, and security operations

• Lead and supervise Infra/Security/OA support team

• Maintain IT compliance, governance, and security standards

• Coordinate with HQ IT teams and external vendors

Requirements

• Degree in Computer Science, IT, Engineering, or related field

• Minimum 5 years of experience in IT Infrastructure & Security

• Strong hands-on experience in:

• Windows/Linux servers

• AD, SCCM, virtualization

• WAN/LAN/VPN, routing & switching

• Backup, security, SIEM, EDR/MDR

• Experience in manufacturing environment preferred

• Good troubleshooting, communication, and leadership skills

• Certifications such as CCNP, CISSP, RHCSA, ISO27001 are a plus

Interested candidate who wish to apply for the advertised position, please click “Apply”. We regret that only shortlisted candidates will be notified 

EA License No.: 01C4394 (PERSOL Singapore Pte Ltd) 

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Job Summary

You will assist with client communication including handling enquiries, scheduling appointments and, providing relevant information, vet or obtain documents to enable the provision of services as required, assist to prepare documents as needed and maintain accurate client and work records.

Responsibilities

• Respond promptly to enquiries received to provide accurate information and support client needs
• Assist to provide service to clients in a professional manner
• Preliminary vetting of clients documents to ensure completeness and compliance with requirements for the services required
• Update client and work registers accurately to maintain organized and current records
• Assist in preparing documents as required by client
• Communicate updates to clients clearly and timely to maintain transparency and trust
• Perform such supporting and administrative duties as assigned

About the Role

We are seeking an experienced and adaptable Practice Assistant / Legal Secretary to support Partner Indraneil Ghosh and Special Counsel, Esther Yee in our Singapore office. This is an excellent opportunity to join a high-performing, collaborative team within a top tier law firm.

This is a varied role where you will provide high-quality support to eight fee earners across different levels, while contributing to the smooth operation of a close-knit office. You will work alongside a team of three Practice Assistants in a highly collaborative and supportive team environment.

Key responsibilities:

• Proactive and efficient diary and calendar management
• Coordinating travel arrangements and itineraries
• Preparing engagement letters and assisting with minor document processing
• Opening files, assisting with billing and general matter management
• Liaising confidently with internal stakeholders
• Supporting client events
• Participating in a rotating reception roster (1–2 days per week), including meeting coordination, greeting visitors, and managing calls
• Providing team support and holiday cover for other Practice Assistants as required

About You

You are a collaborative, adaptable and positive team player who enjoys working in a dynamic, people-focused environment.

We are looking for:

• Solid experience as a Practice Assistant/Legal Secretary within a law firm environment
• Experience supporting multiple lawyers at varying levels
• Strong organisational skills and a proactive approach to managing competing priorities
• Experience with billing, file opening and matter administration
• A flexible, “can-do” attitude and willingness to step in and support others
• Ability to build strong relationships
• Business Mandarin language skills would be highly regarded

Who are we?

We are Mallesons. The top-tier independent firm with almost 200 years of history in Australia and internationally. Singapore is our Asia hub as we embrace opportunities across the Asia-Pacific region. We combine our top-tier capability in Australia and Singapore with an international network of relationship firms.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

Webuild careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com.

If you are not a Singaporean Citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Singapore.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Orang Laut and Malay peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. 

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com.

Job Summary:

This position is responsible for handling daily legal and compliance activities, including document review, legal research, and corporate governance. It plays a crucial role in supporting the Legal & Compliance department in managing the company’s legal and regulatory obligations globally.

Responsibilities and Duties:

• Assist in reviewing and drafting contracts, NDAs and other legal documents.
• Ensure contracts comply with company policies and requirements, legal compliance, and international standards.
• Assist in matters related to the establishment of cross-border subsidiaries, including the preparation of incorporation documents and liaison with external company formation agencies.
• Assist in handling other matters assigned by the Legal Manager.

Requirements / Professional Skills:

• Minimum Diploma or bachelor’s degree in law, Legal Studies, or a related field is preferred.
• At least 1-2 years of relevant experience in corporate commercial law acquired in-house or in a law firm
• Able to work independently and be a team player
• Good written and spoken English to effectively communicate with international affiliates and business partners
• Able to maintain confidentiality on all legal and corporate secretarial matters

• MNC Company
• Basic $2500 - $2800 + Incentive + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: West
• Working hours: 12 Hours Rotating Shift: 7.30am-7.30pm, 7.30pm-7.30am (16 Shifts a month)

Job Responsibilities:

• Responding to intrusion alarm system activation
• Performing maintenance service, commissioning of alarm systems
• Attending to customer request on alarm and card access systems
• Conducting patrols at night
• Any others ad hoc duties as assigned

Job Requirements:

• Possess minimum Higher Nitec in Electrical Engineering, Electronic & Computer Engineering, Mechanical Engineering, and other related fields
• Possess at least 1- 2 years of relevant experience
• Possess Class 3 Driving License will be an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Duties & Responsibilities

• Draft, review, and negotiate contracts, agreements, and other legal documents for local and regional operations.
• Provide legal advice on corporate, commercial, and regulatory matters.
• Support compliance initiatives, including antitrust, anti-corruption, and data protection.
• Assist in managing litigation, arbitration, and dispute resolution processes.
• Collaborate with internal teams and external counsel to mitigate legal risks.
• Stay updated on regulatory changes and advise on implications for business operations.
• Ad-hoc duties as per required.

Requirements

• Bachelor’s Degree in Law
• Admission to the Singapore Bar is mandatory
• Min 3-5 years in law firm/ as a legal counsel, preferably in an international business environment.
• Strong knowledge of contract law and regulatory compliance.
• Knowledge of maritime law, trade compliance (including economic sanctions), M&A or industry-specific regulations.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171

Job Summary:

This position is responsible for handling daily legal and compliance activities, including document review, legal research, and corporate governance. It plays a crucial role in supporting the Legal & Compliance department in managing the company’s legal and regulatory obligations globally.

Responsibilities and Duties:

• Assist in reviewing and drafting contracts, NDAs and other legal documents.
• Ensure contracts comply with company policies and requirements, legal compliance, and international standards.
• Assist in matters related to the establishment of cross-border subsidiaries, including the preparation of incorporation documents and liaison with external company formation agencies.
• Assist in handling other matters assigned by the Legal Manager.

Requirements / Professional Skills:

• Minimum Diploma or bachelor’s degree in law, Legal Studies, or a related field is preferred.
• At least 1-2 years of relevant experience in corporate commercial law acquired in-house or in a law firm
• Able to work independently and be a team player
• Good written and spoken English to effectively communicate with international affiliates and business partners
• Able to maintain confidentiality on all legal and corporate secretarial matters

Public Relations Assistant

Key Responsibilities:

- Manage and respond to feedback from residents and tenants affected by our projects

- Conduct regular site visits to gather feedback and keep stakeholders informed of project updates

- Perform administrative tasks and other duties as required

Requirements:

- Minimum 1 year HIP experience

- Minimum GCE "O" Level for Assistant role

- GCE "A" Level, Diploma, or Degree holders eligible for Officer role

How to Apply:

If you're a team player with excellent communication skills, please submit your application, including:

- Current and expected salary

- Reason(s) for leaving your current role

- Date of availability

We thank all applicants for their interest; however, only shortlisted candidates will be notified.

Job Summary

Seeking Litigation Admin Assistant to support our team in delivering high-quality legal services. You will contribute to case management and client success by applying strong organizational skills and collaborating effectively within a dynamic legal team.

Responsibilities

• Manage and organize legal documents and case files to ensure accuracy and accessibility for the firm
• Maintain the calendar of the Managing Partner to ensure accuracy of court hearings and client's meeetings
• Apply attention to detail in preparing and reviewing legal correspondence and filings to support case outcomes
• Collaborate with team members to contribute to a positive and productive work environment that drives client success
• Adapt to diverse case requirements and support continuous learning to enhance legal knowledge and skills

Preferred competencies and qualifications

• Experience in Google Calendear, eLitigation and ICMS is advantageous but not required
• Demonstrate a pleasant disposition to foster effective teamwork and client interactions
• Exhibit strong organizational skills to manage multiple tasks and deadlines efficiently
• Maintain high attention to detail to ensure precision in legal documentation and processes

Other Information

To apply, please email your resume to joel.prestigelegal@gmail.com

• Job Type: Full-time

Salary commensurate with experience. We regret that only shortlisted candidates will be contacted.

*Seeking for an IT Risk/Cyber Security talent who has minimum 3 years of experience handling Banking or Financial services IT Risk/ cyber security*

THE COMPANY
With their reputable brand and commitment to their clients, this company is increasing their operations in the region. They seek an IT Risk/Cyber Security Assistant Manager/Senior Officer to be part of their team.

JOB RESPONSIBILITIES

• Handle IT system risk framework and assessment (Outsourcing, critical and system risk assessment)
• Deal with MAS vulnerability announcement, patch management and access control
• Ensure compliance to regulations (MAS etc)
• Recommend measures to close gap and improve existing processes
• Update IT policy and guidelines
• Participate in any adhoc IT project/enhancements
• Work closely with other business stakeholders etc.

JOB REQUIREMENTS

• Degree in IT/Information Technology/Information Security/Computer Science or any other relevant IT education
• Minimum 3 years of experience handling IT Risk/Cyber security in a bank or from Financial Institutions
• Solutions-oriented, friendly, helpful, resourceful and able to multitask

If you will like to explore this opportunity, please email your resume in Microsoft Word format to marie@resolutehunter.com

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job opportunities, please visit our website https://resolutehunter.com

EA Licence 18C9105
EA Reg R1105305

[Job ID: 1468987]

Responsibilities

• Proofread and revise drafts of legal documents based on guidance from the legal team.
• Research, analyse, and interpret relevant laws and regulations for inclusion in legal documents.
• Maintain proper electronic and physical filing of legal records.
• Prepare legal and management reports.
• Handle law‑related queries from internal stakeholders.
• Collaborate with the legal team on projects, legal research, and enforcement of company policies.
• Ensure compliance with company policies on legal documentation.

Requirements

• Ability to understand and interpret legal documents.
• Proficient in Microsoft Office applications.
• Strong administrative and organisational skills.
• Knowledge of programming languages is an added advantage for database management.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

“Happiness does not come from doing easy work but from the afterglow of satisfaction that comes after the achievement of a difficult task that demanded our best.” Theodore Isaac Rubin

Having a team that has decades of experience when all put together, we understand that the veterinary industry can be difficult – challenging cases, demanding people, team conflict, long hours and shift work. However, beyond that our passion is to help people by caring for their animals. Our motto is, “Care to go beyond” as we truly believe our job is more than just a job – it is a vocation.

As a clinic, we aim to provide the best support we can to overcome the challenges of the veterinary industry, to make a difference in the lives of others. We have a like-minded team that is casual and gets along like a family. Our frequent clinic outings through the year certainly help with our team bonding! We employ 20 veterinarians and over 80 support staff (including experienced and qualified technicians) and are looking to expand the team further for the following roles:

1. Veterinary Surgeons

2. Veterinary Receptionist

3. Vet Nurses/Techs

Our 4 branches are well equipped and comprehensive, and includes:
– IM3 Dentistry
– In house CBC & biochemistry
– Full digital X-ray imaging
– Dental X-ray imaging
– Siemens Ultrasound (ultrasonography & echocardiography)
– Tonometry & Slit Lamp
– Anaesthetic machines including ETCo2
– Surgery (Equipped for soft tissue and basic orthopaedics)
– Separate dog & cat/pocket pets wards

We are looking for people who have the following qualities:
– A positive & “can do” working attitude
– Willing to learn & always seeking to improve self
– Ability to work in a fast-paced environment
– Ability to be a team player
– Good communication skills
– Strong sense of responsibility & integrity

If this role has caught your interest, please check out https://www.petsavenuevet.com/ or email dc.pavc@gmail.com with a cover letter and an updated CV. Thank you.

PRIMARY DUTIES AND RESPONSIBILITIES

• Prepare and review of legal and commercial contracts and documentation and liaise with stakeholders for contract negotiations.
• Prepare agreements templates (both English and Mandarin).
• Provide corporate secretarial support, including preparing directors’ and shareholders’ minutes and resolutions for specific transactions, filing annual returns for Singapore companies, and monitoring the filing of corporate documentation for overseas entities.
• Conduct legal research in various jurisdictions and prepare advisory for stakeholders.
• Preparing inter-company agreements and monitor the due date for renewal.
• Translation works (English to Mandarin, Mandarin to English)
• Assist in registration and monitoring of intellectual property such as trademark and patent.
• Proof reading and formatting of legal documentations.
• Liaise and coordinate with external stakeholder including lawyers, auditors and consultants.
• Maintain proper records keeping, control and security of corporate and legal documentation and monitor and track deadline for contract, licences, intellectual property.
• Attend board meeting to record meeting minutes.
• Monitor legal and regulatory requirements and compliance with ISO standards.
• Assist in corporate exercise including but not limited to acquisition of property, merger and acquisition, amalgamation.
• Perform any ad hoc projects or tasks as may be assigned.

JOB REQUIREMENTS

• Possess at least a Diploma or Degree in Law, or an equivalent qualification, preferably with corporate secretarial qualification.
• Minimum 3 years of relevant working experience as an in-house counsel, with exposure to the logistics industry, corporate secretarial matters, and intellectual property matters.
• Proficient in both English and Mandarin, with strong verbal and written communication skills.
• Strong interpersonal skills with the ability to communicate effectively at all levels.
• Meticulous, proactive, willing to learn, and able to manage multiple tasks simultaneously.
• Able to work independently and perform effectively under pressure and tight deadlines.

Location: Upper Pickering Street

Contract: Jun 26 to Oct 26 (Estimate)

Working Arrangement: Mondays to Fridays office hours

Job Responsibilities

1. File Management and Records Processing

• Review, sort, and organise physical files and court documents
• Identify and segregate duplicate sets of court documents for review and disposal
• Assist with checking, packing, labelling, and movement of files and boxes
• Create and update tracking lists to monitor the status of processed files
• Upload and file scanned documents into IW or other designated repositories
• Support administrative processes related to file closure, records consolidation, and disposal

2. Others

• Perform ad-hoc and additional duties as assigned by the supervisor(s)

Job Requirements

• Minimum GCE ‘N’ / ‘O’ Level or equivalent
• Basic proficiency in Microsoft Office applications (e.g. Excel, Word)
• Detail-oriented with good organisational skills
• Able to handle physical files and perform manual tasks when required
• Able to work independently and as part of a team

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

Position Summary

Oversees daily security operations, manages the security staff and ensures the protection of people, property and assets. Responsible for implementing security protocols, conducting training and serving as the primary point of contact for emergency situations.  

Team Leadership:

• Recruit, train and schedule security personnel, both in-house and sub contracted staff.
• Conduct performance evaluations and provide on-going coaching.

Operational Oversight:

• Monitor surveillance system(CCTV).
• Perform regular site patrols.
• Ensure all entry points are secure.

Emergency Response:

• Coordinate response to fire alarms, medical emergencies or security breaches closely with HSE dept.
• Coordinate with local law enforcement and emergency services i.e., Singapore Civil Defense Force (SCDF), Singapore Police Force (SPF), Police Coast Guard (PCG), Immigration and Checkpoints Authority (ICA)and Maritime Port Authority (MPA) etc.

Job Requirements

• 3 –5 years’ experience in security role with at least 1 year in leadership role.
• Good command of written and spoken English
• Good interpersonal skills and team player
• Strong understanding and knowledge of International Ship and Port Security (ISPS) code
• Ability to develop, implement and maintain PortFacility Security Plan (PFSP)

Responsibilities

• Conduct compliance research for the company's globally distributed products, generating compliance analysis and business improvement recommendations.
• Monitor legal, regulatory, and industry dynamics across international markets relevant to product distribution, producing comprehensive market intelligence reports.
• Manage legal operations for cross-border business activities, including contract review, product compliance verification, legal training for business teams, liaison with external counsels worldwide.

Requirements

• A certain understanding of legal work related to the Internet industry and familiarity with relevant laws and regulations.
• Structural problem-solving ability and persuasive communication (written/verbal).
• Ownership mentality & self-driven execution and resilience in fast-paced environments.
• Team-oriented approach with stakeholder management skills.

Key Responsibilities

1. Tenancy Management

• Draft, review, and format tenancy agreements, lease documents, and related correspondence.
• Review tenancy agreements and legal documents in both English and Chinese (where applicable).
• Track key tenancy dates including lease commencement, expiry, renewal options, and rent review periods.
• Manage lease renewal processes, including preparation of documentation and coordination of approvals.
• Liaise with landlords, mall management, and external legal counsel on tenancy matters.
• Maintain a centralised database of tenancy agreements and outlet-related documents.
• Support new outlet openings and closures from a tenancy documentation perspective.

2. Trademark & Intellectual Property Management

• Assist in trademark application processes, including preparation and submission of required documents.
• Track trademark application status, deadlines, and renewal dates.
• Maintain and update trademark portfolio records (local and international, where applicable).
• Liaise with external trademark agents and legal counsel on filings, oppositions, and renewals.
• Monitor potential trademark infringements and escalate issues where necessary.

3. Contract & Legal Documentation

• Draft, review, and format standard legal documents including NDAs, supplier agreements, and service contracts.
• Assist in reviewing bilingual (English/Chinese) contracts where required.
• Maintain proper version control and document tracking.
• Ensure legal documents are properly filed and organised (both physical and digital).

4. Administrative & Coordination Support

• Manage calendars, deadlines, and reminders for tenancy and trademark matters.
• Liaise with internal departments (Operations, Finance, Marketing) on legal and brand-related matters.
• Support coordination with external stakeholders including landlords, lawyers, and agents.

5. Compliance & Reporting

• Ensure timely renewal of leases and trademarks to avoid business disruption.
• Prepare periodic reports on tenancy status and trademark portfolio updates.
• Assist in regulatory filings where required.

6. Financial & Billing Support

• Track legal expenses related to tenancy and trademark matters.
• Process invoices from landlords, legal firms, and trademark agents.

Qualifications:

• Diploma in Law, Bachelor’s degree in Law, Legal/ParalegalStudies, or a related field.
• Fresh graduates are welcome to apply.
• Knowledge of legal terminology and procedures.
• Proficiency in Microsoft Office Suite. 
• Strong organizational skills and attention todetail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information withdiscretion.
• Strong time management skills and the ability toprioritize tasks in a fast-paced environment.

About The Role

The Assistant Manager is a core operational member of the Community Legal Services (CLS) Division, contributing across Client Services & Triage, Clinics & Intake, and Case & Volunteer Management.

The role supports seamless, high-quality service delivery to applicants, volunteers, and partner agencies, while contributing to process improvements, team supervision, and Division-wide initiatives.

Key Responsibilities

1. Client Services & Triage

• Manage frontline triage functions alongside the team, including oversight of email and telephone enquiries to ensure timely and accurate responses within service level timelines.
• Support the refinement of triage protocols, templates, and escalation pathways based on operational data and feedback.
• Participate in vulnerability assessments and contribute to the one-stop service model to ensure vulnerable clients receive appropriate and prepared support.
• Collaborate on referrals and handoff protocols to ensure smooth transitions between triage, intake, and downstream schemes.

2. Clinics & Intake

• Support the clinics pipeline, including scheduling logistics for applicants, volunteer lawyers, interpreters, and means and merits testing officers.
• Contribute to the means and merits testing process, including quality checks and consistency of assessments.
• Ensure case folders are accurately prepared ahead of clinic sessions and support improvements in case preparation systems.
• Liaise with partner organisations and clinic venues to ensure smooth operations and maintain strong working relationships.
• Provide secretariat support for the Community Legal Clinics Committee and assist with partnership audits and service quality reviews.

3. Case & Volunteer Management

• Support case assignment processes across schemes (e.g. CLAS, FJSS, AHPBS), including volunteer matching, e-blasts, and coordination with relevant stakeholders.
• Manage post-assignment administration, including discharges, reassignments, and related correspondence.
• Assist with co-payment administration, rejection notices, and appeals in coordination with the CLS Directorate.
• Support file closure processes and ensure compliance with records management requirements.

4. Reporting, Governance & Operations

• Contribute to statutory and committee reporting, including submissions to relevant authorities and internal committees.
• Provide cross-stream operational support for time-sensitive functions such as scheduling, case assignments, and clinic administration.
• Administer evening legal clinics on a rostered basis.
• Support Division-wide planning, process improvement, and policy development initiatives.

5. Team Leadership & Development

• Support the supervision and development of Senior Executive Officers and Executive Officers, including performance reviews, leave management, and training needs identification.
• Contribute to intern and volunteer onboarding and supervision frameworks to maintain service quality.

Requisite Educational Qualifications

• Degree in Law, Social Work, Public Policy,Business Administration, or related fields.

Skills& Experience

• Experience in operations, service delivery, or programme administration in a legal, nonprofit, or social service environment.
• Experience in legal aid, social services, or client-facing operations is an advantage.
• Ability to manage multiple workflows across different functional areas.
• Experience in stakeholder coordination, including external partners and volunteers.
• Strong organisational and process improvement capabilities.
• Familiarity with legal aid schemes (e.g. CLAS, FJSS, AHPBS) or community legal services ispreferred.
• Supervisory or mentoring experience is advantageous.
• Good judgment in handling escalations and complex cases.
• Strong written and verbal communication skills.

KeyAttributes

• Collaborative and team-oriented, works well across teams to deliver shared outcomes.
• Client-centric and empathetic, committed to respectful and accessible service delivery.
• Adaptable and responsive, able to manage multiple priorities in a dynamic environment.
• Organised and reliable, ensures accuracy and follow-through in a fast-paced setting.
• Values-driven, passionate about access to justice and community impact.

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

RESPONSIBILITIES

1. Strategic Event Planning & Management

• Lead the end-to-end planning, execution, and evaluation of major fundraising, engagement, and awareness events.
• Develop and manage event strategies, timelines, budgets, risk registers, and contingency plans aligned with organisational objectives.
• Ensure all events uphold The Salvation Army's brand, values, governance standards, and public image.
• Drive continuous improvement by conducting post-event reviews and incorporating learnings into future planning.

1. Flagship & Key Events Portfolio

• Oversee and manage key national events including but not limited to:
• The Salvation Army Red Shield Appeal & Luncheon
• Christmas Kettling Campaign
• Race For Good and other sporting / community events
• Donor, corporate, volunteer, and community engagement events
• Ensure seamless coordination across multiple event streams running concurrently.

1. Cross-Functional Collaboration

• Work closely with the PRD Communications team on messaging, media engagement, publicity, digital content, and branding.
• Partner with the Fundraising team to align event strategies with fundraising targets, donor engagement plans, and stewardship initiatives.
• Coordinate with the Fund Administration team to ensure accurate tracking, reconciliation, compliance, and reporting of funds raised.
• Liaise with programme units, regional officers, and service centres where events intersect with frontline services.

1. Stakeholder, Sponsor & Vendor Management

• Build and maintain strong relationships with corporate partners, sponsors, vendors, venues, and agencies.
• Lead contract negotiations, vendor sourcing, and performance management to ensure cost-effectiveness and service quality.
• Support sponsor engagement, fulfilment, and recognition in collaboration with fundraising and communications colleagues.

1. Team Leadership & Capability Building

• Provide leadership, supervision, and mentorship to event executives, project staff, and volunteers where applicable.
• Foster a collaborative, high-performance culture focused on excellence, accountability, and shared purpose.
• Guide junior team members in event planning, project management, and stakeholder coordination.

1. Risk, Compliance & Governance

• Ensure events comply with organisational policies, safety regulations, data protection requirements, and fundraising governance standards.
• Proactively identify and manage operational, reputational, and financial risks.
• Prepare reports, documentation, and presentations for management and internal stakeholders as required.

SECONDARY RESPONSIBILITIES

1. To carry out any other duties as assigned by Management from time to time.

Qualifications & Experience

• Degree in Events Management, Communications, Marketing, Business, or a related discipline.
• Minimum 5-8 years of experience in events management, with proven experience leading large-scale or national events.
• Prior experience in non-profit, public sector, or fundraising events is highly advantageous.
• Demonstrated ability to manage complex projects with multiple stakeholders and tight timelines.

Skills & Competencies

• Strong project management, organisational, and problem-solving skills.
• Excellent stakeholder management and communication abilities, both written and verbal.
• Proven experience managing budgets, vendors, and sponsorship arrangements.
• High level of attention to detail, coupled with the ability to think strategically.
• Ability to work effectively under pressure, including during peak campaign periods.
• Strong alignment with The Salvation Army's mission, values, and ethos.

Working Relationships

• Internal: PRD Communications Team, Fundraising, Fund Administration, Programme Units, Regional Offices
• External: Corporate partners, sponsors, vendors, media agencies, volunteers, community partners

Working Location

Singapore Regional Headquarters - Public Relations Department

20 Bishan Street 22, Singapore, 579768

Working Hours

8.30am to 5.00pm, 5 day work week

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application;
2. b) the administration of the employment with TSA; and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.

• Regional legal role supporting employment and hotel transactions.
• Exposure to Asia Pacific markets within a global hospitality group.

About Our Client

Our client is a global leader in hospitality, operating and franchising thousands of hotels and branded residences worldwide across a diverse portfolio of well‑recognised luxury and lifestyle brands. With a strong footprint across Asia Pacific, the organisation is known for its professional legal function, robust compliance culture, and long‑term career development opportunities for legal professionals. The regional legal team partners closely with business leaders on employment, operational, and transactional matters across multiple jurisdictions.

Job Description

• Provide legal and operational support on employment and labour matters across Asia Pacific
• Draft, review, and maintain employment documentation, policies, and internal guidance
• Conduct legal research on labour regulations and statutory requirements across jurisdictions
• Support corporate and hotel‑related transactions, including management and franchise agreements
• Coordinate with external counsel on due diligence and transaction support
• Manage contract execution processes, approvals, and internal authorisations
• Maintain legal templates, precedent libraries, and agreement databases

The Successful Applicant

A successful Assistant Manager, Legal Services (Paralegal) should have:

• Minimum 4 years of experience as a Paralegal, Legal Manager, or in‑house Legal professional
• Hands‑on experience supporting commercial contracts and transactional matters
• Background in law firm or multinational corporate legal environments
• Legal diploma or equivalent professional qualification
• Strong attention to detail with the ability to manage multiple workstreams
• Proven capability to work independently and collaboratively in regional teams

What's on Offer

• The successful candidate will join a well‑structured regional legal team with strong leadership and mentorship.
• The role offers exposure to cross‑border legal work, professional development through on‑the‑job learning, and long‑term career progression within a globally recognised organisation.
• Employees benefit from a supportive corporate culture, competitive remuneration, and access to training and internal mobility opportunities typical of a leading multinational group.

Contact

Celeste Goh (Lic No: R1104095 / EA no:18S9099)

Quote job ref

JN-042026-6991184

Phone number

+65 6416 9872

Michael Page International Pte Ltd | Registration No. 199804751N   

Key Responsibilities

• Provide administrative and secretarial support to the Director of Operations
• Manage calendar, schedule meetings, and arrange appointments
• Coordinate meeting logistics (venue, materials, invitations)
• Assist in preparing and formatting documents, reports, and presentations
• Handle emails, correspondence, and basic communication when required
• Maintain proper filing systems (physical and digital)
• Record basic meeting notes and follow up on simple action items
• Support general administrative duties and ad-hoc tasks

Requirements

• Minimum Diploma in any discipline
• Basic administrative or secretarial experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good organizational and communication skills
• Able to follow instructions and work independently
• Bilingual in English and Chinese is an advantage

The Opportunity

• Adecco is partnering with Public Sector to look for an Assistant Manager (Event Operations, Public Sector).
• This role supports the planning, coordination, and execution of large-scale physical and virtual events, ensuring smooth end-to-end operations, strong stakeholder alignment, and seamless on-site and online experiences.

The Talent

• Possesses at least 4 years of experience in large-scale event operations, preferably for APAC conferences of 1,000+ attendees
• Strong project and ground operations management skills, with the ability to manage multiple workstreams simultaneously
• Knowledge of virtual events, streaming technologies, and digital engagement tools
• Resourceful, detail-oriented, and able to perform well under pressure and tight deadlines
• Strong communication and stakeholder management capabilities
• Proficient in Microsoft PowerPoint, Excel, and Word
• Experience working with public sector stakeholders is an advantage

Job Description

• Coordinate event operations and logistics across multiple venues and programme owners
• Establish streamlined workflows to support efficient event preparation and delivery
• Manage ground operations to ensure smooth on-site execution and issue resolution
• Oversee the virtual event experience, including platform setup, content accuracy, and systems coordination
• Work closely with event organisers, venues, and technology vendors to ensure operational readiness
• Collaborate with internal teams and external partners to align timelines, information, and deliverables
• Support project management activities, meetings, documentation, and event administration
• Provide operational support across broader organisational programmes as required

Next Step:

• Send your updated cv at JiaYi.Lim@adecco.com
• Email Subject: Assistant Manager (Event Operations, Public Sector)
• Only shortlisted candidates will be contacted

Lim Jia Yi
EA License Number: 91C2918
Personnel Registration Number: R24119814

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Singapore office, as a Legal Practice Assistant.

Qualification and Experience

• Formal secretarial or legal professional studies.
• At least 3 years of legal secretarial/administrative experience, and who is willing to develop and learn under guidance.
• Experienced in Microsoft Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and developing best practice in tasks specific to the legal profession.
• Confident in written and spoken English and in liaising with stakeholders in person and remotely.
• Uses initiative to get tasks done, is detail orientated and proactive about 'what else' when managing stakeholders matters.
• Enjoys working in a team orientated firm, and willing to assist colleagues when additional support is needed.
• Organised, and with the ability to prioritize and work to meet tight deadlines.
• Provide accurate, timely and professional support to Partners and Lawyers within the stakeholder group.
• Work alongside other Legal Practice Assistants to learn best practice and internal firm processes to meet the business needs.
• Arrange meetings and managing calendars to facilitate streamlined working habits, including time recording for fee earners.
• Assist in creating letters, preparing presentation materials and legal document collation.
• Responsible for file management on the iManage document management system and maintaining good filing practices.
• Liaise with travel providers to arrange business travel and client/seminar meeting attendance.
• Assist in the preparation of bills and liaising with the Accounts Team to ensure accurate issuing inline with firm processes.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (BAME), Women, and Work and Me (Family).

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