Total 2 Senior Executive level Human Resources / Recruitment job vacancies

• Job Title: HR & Admin Executive
• Reporting To: HR & Admin Manager / General Manager

Role Overview The HR & Admin Executive supports comprehensive Human Resource functions and office administration to ensure smooth HR operations, compliance with company policies and local regulations, and efficient administrative support for business continuity.

Responsibilities

• Coordinate end-to-end recruitment processes including job posting, candidate screening, and interview scheduling to meet manpower needs
• Collaborate with Heads of Departments to identify and fulfill manpower requirements
• Prepare employment contracts, offer letters, and onboarding documents accurately and timely
• Conduct onboarding briefings and orientation sessions for new hires to facilitate smooth integration
• Maintain and update employee records including contracts, personal data, and leave information to ensure data accuracy
• Manage employee lifecycle processes such as confirmation, promotion, transfer, resignation, exit clearance, and conduct exit interviews to support workforce transitions
• Prepare and verify payroll inputs including attendance, overtime, claims, and unpaid leave to ensure accurate salary processing
• Monitor attendance systems (biometric/OA) and enforce compliance with company policies and Singapore Employment Act
• Coordinate with Finance or payroll vendors to facilitate timely salary disbursement
• Support the annual performance appraisal process by tracking timelines, collecting KPI submissions from HODs, and consolidating appraisal data for management review and calibration
• Implement and communicate HR policies related to leave, work-from-home, overtime, and business trips to maintain policy adherence
• Support work pass applications, renewals, and cancellations while ensuring compliance with Ministry of Manpower regulations
• Maintain and update the employee handbook and HR policies to reflect current practices
• Coordinate internal and external training programs, maintain training records, and assist in tracking skills development aligned with departmental plans
• Oversee general office operations including workspace management, pantry upkeep, and cleanliness to ensure a conducive work environment
• Liaise with vendors for cleaning, maintenance, office supplies, and IT support to maintain office functionality
• Manage office assets and inventory to optimize resource utilization
• Support business travel arrangements including flights, accommodation, and visa processing when required
• Administer business trip documentation linked to claims and HR records for accurate record-keeping
• Assist in organizing company events such as town halls, annual dinners, and staff engagement activities to foster employee morale
• Maintain proper filing systems for HR and administrative documents to ensure easy retrieval and compliance
• Update and manage OA/HRIS systems for leave, attendance, and approval workflows to streamline HR operations
• Support process improvement initiatives for HR and administrative workflows to enhance efficiency

Preferred competencies and qualifications

• Able to work effectively in a fast-paced, multi-department environment
• Proactive and hands-on approach with strong follow-through on tasks
• Comfortable managing both HR and administrative responsibilities concurrently
• Familiar with timesheet, business trip, and project manpower tracking workflows
• Able to support cross-functional teams including Project, Engineering, and Service departments

This recruitment exercise is conducted and executed by Quality Meat Pte Ltd on behalf of a subsidiary within our Group specializing in the food and production industry. We are looking for a meticulous HR Executive to support the full spectrum of human resources and administrative functions for our growing operations.

Human Resources

• Handle end-to-end recruitment: job posting, candidate screening, interview coordination and onboarding

• Process and maintain monthly payroll, CPF submissions, and statutory payments in compliance with MOM regulations

• Manage employee records, contracts, leave administration and benefits enrolment

• Handle work pass applications, renewals and cancellations via MOM portal

• Support employee relations, handle grievances and ensure proper exit management

• Assist in performance appraisal processes and maintain training & development records

Administration

• Manage general office administration including procurement of office supplies and vendor coordination

• Maintain accurate filing systems (physical and digital) for HR and admin documentation

• Liaise with government agencies (MOM, CPF Board, IRAS) for HR-related matters

• Support management with ad-hoc reports, data analysis and any other duties as assigned

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related field

• Minimum 2 years of hands-on HR experience in Singapore, with solid knowledge of the Employment Act, MOM guidelines and CPF regulations

• Experience with Singapore work pass administration is essential

• Proficient in Microsoft Office (Word, Excel, Outlook) and payroll/HRMS software

• Detail-oriented, organised, and able to handle confidential information with integrity

• Strong interpersonal and communication skills

• Proactive, resourceful, and able to multi-task in a fast-paced environment