Total 4 Junior Executive level Human Resources / Recruitment job vacancies

Job description:

• Handle end-to-end recruitment including job postings, screening, interviews, onboarding, and exit interviews.

• Manage HR systems, employee records, and ensure data accuracy and statutory compliance.

• Administer payroll, attendance, and employee leave records accurately and timely.

• Process foreign worker matters including WP, SP, EP, visas, insurance, bonds, accommodation, home leave, and repatriation in compliance with MOM regulations.

• Prepare and manage employment documentation such as contracts, appointment, promotion, transfer, disciplinary, and termination letters.

• Administer company insurance, licenses, and medical/dental insurance claims.

• Handle employee relations issues including grievances, counselling, and disciplinary actions.

• Coordinate training, induction programmes, and statutory training requirements.

• Liaise with government agencies (e.g. MOM, IRAS, BCA) including IR8A and surveys.

• Plan and support staff welfare and recreational activities.

• Perform other HR and administrative duties as assigned.

Requirements:

• Diploma or Degree in Business, Human Resource Management, or related field.

• Minimum 1 year of HR generalist experience.

• Proficient in Microsoft Office applications.

• Positive and proactive attitude with good interpersonal skills.

Company Overview

Assurance Technology Pte Ltd is a leading healthcare IT partner in Singapore, providing Clinic Assist software since 1995. We collaborate closely with clinicians to deliver robust, feature-rich healthcare solutions that enhance clinical workflows and patient care.

Job Summary

Support accounting and human resources functions by managing financial transactions, client communications, employee records, and HR processes to ensure operational efficiency and compliance.

Responsibilities

• Communicate with customers to resolve account-related inquiries and ensure accurate billing
• Prepare and issue customer invoices and follow up on overdue payments to maintain cash flow
• Create client quotations to support sales and service agreements
• Perform bank reconciliations and monitor bank transactions to ensure financial accuracy
• Accurately record all payments and receipts and submit financial records to external accountants
• Coordinate with external auditors and relevant agencies to facilitate audits and compliance
• Maintain employee records and documentation to support HR administration
• Prepare and issue offer letters and employment contracts to onboard new hires
• Manage onboarding and offboarding processes to ensure smooth employee transitions
• Handle work pass applications and renewals to comply with regulatory requirements
• Track employee attendance and leave records to support payroll and workforce management
• Provide timely payroll support to ensure accurate employee compensation
• Manage internal HR communications to keep staff informed and engaged
• Assist in organizing staff activities and welfare initiatives to promote workplace morale
• Perform other ad-hoc duties as assigned to support team and organizational needs

JobRequirements

• Diploma in Accounting, Human Resource Management, Business Administration, or related field
• Preferably with relevant experience in both HR and accounting roles
• Responsible, well-organised, and able to handle confidential information with integrity
• Strong communication and coordination skills
• Committed and proactive in managing assigned responsibilities

Responsibilities:

• Maintain and update employee records and HR databases
• Verify attendance records, any deductions prior to payroll submission.
• Maintain and update employee leave records in HR systems and ensure compliance with company policies and local employment laws.
• Facilitate onboarding processes for new employees including document collection
• Prepare HR-related documents such as employment contracts and letters
• Support initiatives to enhance employee welfare and engagement activities.
• Handle offboarding activities such as clearance and issuance of relevant letters.
• Assist in scheduling interviews and managing hiring calendars
• Support HR audits, surveys, and government reporting when required.
• Handle other general HR administrative duties as assigned.

Requirements:

• Diploma / Bachelor’s Degree in business or similar discipline
• Minimum 3 years of HR and administrative experience
• Knowledge of employment laws, regulations, and HR best practices
• Meticulous with strong attention to details and accuracy in handling sensitive employee information
• Strong interpersonal and communication skills
• Ability to maintain confidentiality and handle sensitive matters with discretion
• Organizational and multitasking abilities to manage various HR functions simultaneously
• Problem-solving skills to address employee concerns and HR challenges

About the Role

We are looking for a reliable, independent HR Executive to take full ownership of our human resources and payroll functions on a part-time basis. You will be responsible for the entire employee lifecycle—from recruitment and work pass management to payroll and tax clearance. This role is perfect for a seasoned HR professional who enjoys autonomy and is well-versed in Singapore’s regulatory landscape.

Key Responsibilities

• Talent Management: Manage the end-to-end recruitment process, including job postings on job portals, interview scheduling, and preparing employment contracts/letters.

• Payroll & CPF: Process monthly payroll using Opensoft, including CPF contributions and GIRO payments.

• Work Pass Administration: Handle applications, renewals, and cancellations for EP, S Pass, and Work Permits, ensuring compliance with the COMPASS framework.

• Tax Compliance: Prepare annual IR8A submissions and handle IR21 (Tax Clearance) for departing foreign employees.

• Benefits & Leave: Track attendance and leave via the e-leave system; manage government claims (Maternity, Childcare, NS leave).

• Employee Relations: Maintain and update the Staff Handbook and HR policies in line with the latest Tripartite Guidelines.

• Office Welfare: Conduct onboarding/offboarding, manage company insurance renewals/claims, and organize staff welfare activities.

Requirements

• Experience: Minimum 3–5 years of HR Generalist experience in Singapore.

• Technical Proficiency: experience with Opensoft (Payroll/Leave) is an added advantage and deep familiarity with MOM (EPOL/myMOM), CPF, and IRAS portals.

• Regulatory Knowledge: Strong understanding of the Singapore Employment Act and Work Injury Compensation Act.

• Language: Proficient in English (written and spoken) to draft formal HR documents and letters.

• Attributes: Meticulous, organized, and able to work independently with minimal supervision.