We are looking for a dynamic, detail-oriented, and communicative professional to join our team. In this dual-function role, you will be the heart of our customer operations—managing day-to-day administration, delivering exceptional customer support, and driving revenue flow by managing payment collections via messaging and phone channels.

Work hours: 9 AM - 6.30 PM
Working days: Monday to Friday

Responsibilities:

• Omnichannel Customer Support: Respond to customer queries promptly and professionally through Meta Messenger and WhatsApp, ensuring a seamless and satisfying customer journey.

• Engaging Communication: Handle friendly inbound and outbound calls to resolve customer inquiries, provide product/service information, and deliver exceptional phone etiquette.

• Payment Collection & Follow-up: Proactively manage accounts receivable by reaching out to customers via WhatsApp and phone calls to facilitate, secure, and confirm payments in a tactful, professional manner.

• Partner & Logistics Coordination: Collaborate closely with external partners to coordinate delivery schedules and installation services, ensuring a smooth, timely process for our customers.

• Order & Issue Management: Maintain effective communication with partners to facilitate efficient order processing and swift resolution of any fulfillment issues.

• Database & Record Management: Update and maintain the company's database with accurate, real-time data regarding customer interactions, payment statuses, and order updates.

• Administrative Excellence: Support daily business operations by organizing customer records, preparing operational reports, and coordinating with internal teams to streamline workflows.

• Continuous Improvement: Monitor customer interactions and feedback to identify trends, suggesting actionable areas to improve overall service delivery.
  

Requirements:

• Education: Diploma in Business Administration, Communications, or a related field.

• Experience: Minimum of 2 years of experience in a blended customer service, administrative, or credit control/collections role.

• Communication Skills: Exceptional verbal and written communication skills. High proficiency in digital messaging platforms (Meta Messenger, WhatsApp) and a friendly, professional phone etiquette are essential.

• Soft Skills: Highly tactful and persuasive, with the ability to handle payment and collection conversations firmly yet politely.

• Tech-Savviness: Proficient in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets, Drive).

• Organization: Strong organizational and time-management abilities to multitask and prioritize effectively in a fast-paced environment.

• Attention to Detail: Meticulous and detail-oriented, with a proven track record of accuracy in database management and administrative tasks.

This role supports the daily office administration and management coordination functions at HQ, ensuring smooth office operations, administrative support, and general coordination matters.

1. Office Administration & Coordination

• Manage day-to-day HQ office administrative matters.
• Maintain pantry supplies, stationery, office inventory, and coordinate office maintenance matters with vendors/building management.
• Collect letters, mails, parcels, and documents from the HQ letter box.
• Handle incoming HQ office calls, attend to enquiries, provide basic assistance or information where applicable, and coordinate follow-up with the relevant departments when required.
• Monitor enquiries received via the company email account.
• Coordinate courier services, visitor arrangements, and meeting room bookings.
• Arrange air tickets, hotel bookings, and travel arrangements for management and staff.
• Support management administrative coordination and scheduling matters.
• Coordinate office-related invoices, payment submissions, and vendor follow-ups.

2. Documentation & Administrative Support

• Maintain office asset records, access cards, office keys, and administrative documentation.
• Support scanning, filing, and proper maintenance of office records and documentation.
• Prepare and compile IJM reports.

3. Event & General Administrative Support

• Support company events, catering arrangements, and coordinate flower wreaths, hampers, and gift arrangements for festive, condolence, and business-related occasions.
• Support company survey coordination and administrative submissions where required.
• Assist in ad-hoc office administrative duties assigned by management.

Job Requirements:

• Diploma in Business Administration or related field preferred.
• Min 1–2 years of experience in office administration support.
• Able to handle confidential information professionally.
• Detail-oriented with strong follow-through
• Pleasant communication and coordination skills
• Able to work independently and support team priorities

Job Description

• Industry/ Organization Type: Engineering Services
• Position Title: Administrator (Logistics and Purchasing)
• Working Location: Ayer Rajah (Near MRT)
• Working Hours: 5 days, Mon – Thu (8.30AM - 6PM); Fri (8.30AM - 5.30PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Handle incoming phone calls and email enquiries.
• Attending to office visitors.
• Manage and refill office supplies when required.
• Handle Purchase Requisition and issuance of Purchase Order.
• Booking of Customers’ Purchase Orders and informing the Finance team for invoicing.
• Coordinating shipping, receiving deliveries, assisting with stock check and inventory records.
• Ensure all incoming and outgoing shipments are completed on time, within budget, and sent to the correct place.
• Prepare shipping documents, such as airway bills, bills of lading, purchase orders, delivery orders, and certificates as needed.
• Understand and apply shipping incoterms correctly.
• Update, monitor, and generate regular reports on administrative and logistics activities.
• Communicate and negotiate with vendors, suppliers, and contractors to ensure quality service and cost-effectiveness.
• Liaise and cooperate with other departments and regional teams.
• Support other administrative staff when required.

APPLY NOW!!!

• Minimum Diploma holder.
• At least 1-2 years of relevant experience, preferably related to administrative, logistics or purchasing.
• Good communication skills and multitasking abilities.
• Proficiency in MS Office (Word, Excel and PowerPoint).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #76086 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

KEY RESPONSIBILITIES

•     Manage day-to-day store operations — receiving, issuing, and recording materials, spare parts, and equipment used across road maintenance projects

•     Maintain accurate inventory records using MS Access and MS Office applications (Excel, Word)

•     Coordinate with workshop supervisors and project teams to ensure timely availability of materials and spare parts

•     Process purchase requisitions, delivery orders, and store documentation in an organised and timely manner

•     Conduct periodic stock counts and reconcile inventory discrepancies

•     Track and follow up on incoming and outgoing goods to support smooth workshop operations

•     Maintain a clean, safe, and well-organised storeroom environment

•     Assist with administrative duties related to workshop operations as required

WHAT WE'RE LOOKING FOR

•     Proficient in MS Office (Excel, Word) and MS Access

•     Knowledge of store processes and materials/spare parts management

•     Minimum GCE 'N' / 'O' Level or equivalent qualification

•     Prior experience in a workshop or construction store setting preferred

•     Meticulous, reliable, and able to work independently

•     Good communication and coordination skills

•     Only Singaporeans

Junior Office & Events Manager - Singapore

At Nas Company, we build offices people love and events people remember.

We create spaces people want to be in and experiences they talk about long after.

Now we’re looking for someone who can make that happen.

What you’ll do:

You’ll be the brain and engine behind our office and events.

That means:

• Turn our office into a place people love coming to (not just tolerate)

• Plan and execute events that people actually remember

• Own everything from logistics, vibes, execution

• Manage vendors, budgets, timelines, and last-minute chaos

• Make sure every detail is intentional (yes, even the snacks)

• Work closely with different teams to bring ideas to life

This role is for you if:

• You’ve planned events before and you loved the pressure

• You’re extremely organized but also creative

• You solve problems fast (and don’t panic when things go wrong)

• You care about details most people ignore

• You’re a people person but you also get things done

• You can turn “we should do something cool” into an actual event

Company Overview

We are a growing construction and engineering company looking for a Tender & Project Administrator to support our tender submissions and project coordination activities.

Job Summary

We seek a Tender & Project Administrator to manage tender submissions and coordinate project activities, ensuring organized communication and documentation across stakeholders in a growing construction and engineering company.

Responsibilities

• Prepare and complete tender submission forms accurately to meet client requirements
• Compile and organize company documents, certifications, and supporting information for tender submissions
• Upload and submit tender documents through client portals within deadlines
• Maintain and update the tender register and submission schedule to track progress
• Monitor tender deadlines, briefings, and site showrounds to ensure timely participation
• Coordinate tender-related documentation with Quantity Surveyors and management teams
• Schedule project meetings and appointments to support project timelines
• Facilitate communication between Project Managers, Quantity Surveyors, clients, and subcontractors to ensure smooth project coordination
• Maintain comprehensive project records and filing systems for easy retrieval and compliance
• Prepare meeting minutes and action trackers to document decisions and follow-ups
• Monitor project documentation and submission requirements to ensure completeness and accuracy
• Perform general office administration tasks to support daily operations
• Manage data entry and document management to maintain accurate records
• Support management with operational coordination to enhance workflow efficiency

Preferred competencies and qualifications

• Prior experience in construction, engineering, project administration, or tender administration is an advantage
• Ability to manage multiple deadlines effectively
• Proficiency in Microsoft Excel, Word, Outlook, and PDF editing tools

Other Information

• Hybrid working arrangement available
• Flexible schedule may be considered
• Part-time to full-time conversion possible

Benefits:

• Competitive Basic Salary + AWS + Variable Bonus
• Location: Central
• Work Hours: 5-Day Work Week, Office Hours

Job responsibilities:

Executive Support

• Manage calendars, expense claims, travel arrangements, and schedules for the Senior Vice President and executive management as required.
• Coordinate and prepare for internal and external meetings, including agenda planning and the compilation of presentation materials.
• Review and summarise reports and documents, and prepare background materials and correspondence when necessary.
• Serve as the key point of contact between executives, employees, clients, and external stakeholders.

Team Operations & Administration

• Ensure timely and accurate communication and information flow across the team.
• Provide full-spectrum administrative support to Leaders and their respective teams.
• Manage mail and courier services.
• Coordinate onboarding activities for new hires, including access passes, IT equipment, and system requests.
• Manage new vendor onboarding and purchase order (PO) creation processes for the department.
• Undertake ad-hoc duties and special projects as assigned from time to time.

Events & Employee Engagement

• Plan and coordinate events, workshops, team-building activities, and other engagement initiatives.

Process Improvement & Strategic Support

• Support strategic initiatives and change management activities within the assigned business group.
• Identify opportunities to improve processes and enhance team efficiency.
• Prioritise and manage multiple projects and tasks simultaneously.

Requirement:

• Diploma in any field of study.
• Minimum 5–8 years of experience providing executive support to senior leadership.
• Proven expertise in complex calendar management and coordinating executive meetings and schedules.
• Proficient in Microsoft Office applications, including supporting the preparation of professional presentations and management materials.
• Hands-on experience in coordinating travel arrangements and itineraries for senior management.
• Demonstrated ability to develop, streamline, and enhance administrative processes and workflows.
• Able to work effectively in a fast-paced environment at regional level, managing multiple priorities while remaining flexible, proactive, resourceful, and highly efficient.
• Possesses a high level of professionalism, discretion, and the ability to handle confidential information with integrity.
• Proficiency in Japanese is an added advantage for effective collaboration with Japanese-speaking stakeholders.

How to Apply:

If you're interested in applying for this role, please submit your detailed resume in MS Word format to sherting.neo@luxury-careers.com.

EA Personnel: R24124899

EA Licence: 22C1376

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Strategic Stewardship & Donor Engagement
  • Develop and implement an institution-wide segmented stewardship framework aligned with fundraising and institutional priorities.
  • Oversee end-to-end donor lifecycle management, including acknowledgement, reporting, recognition, and ongoing engagement.
  • Ensure consistent delivery of high-quality, personalised donor experiences across all giving tiers.
  • Leverage data, analytics, and benchmarking to enhance stewardship effectiveness and impact.
  • Translate donor intent into structured engagement and reporting plans across faculties and programmes.
• Events & Experiential Engagement
  • Provide oversight of donor engagement events and platforms, including the annual flagship event and targeted experiences
  • Ensure events deliver measurable outcomes in donor satisfaction, retention, and engagement.
  • Oversee planning, governance, and execution to ensure quality, consistency, and alignment with institutional objectives.
• Advancement Services & Data Management
  • Provide oversight of advancement services functions, including:
    • Gift administration and fund management.
    • Donor data governance and CRM systems.
    • Financial and management reporting.
  • Ensure accuracy, integrity, and compliance with data policy.
  • Oversee regulatory and institutional reporting, including:
    • Related financial reporting to the Office of Finance and the Office of Investment.
    • Budget submissions and grant reporting requirements.
  • Drive data-informed decision making to enhance fundraising and stewardship outcomes.
• Governance, Risk & Compliance
  • Establish and maintain governance frameworks, policies, and service standards to support Advancement operations.
  • Ensure compliance with:
    • Donor intent and gift agreements.
    • Institutional, regulatory, and audit requirements.
  • Oversee key governance responsibilities, including:
    • Secretariat (America Friends of Singapore Management University) and compliance processes.
    • Data protection and risk management coordination.
  • Lead the development and continuous improvement of governance frameworks, guidelines, and SOPs.
• Stakeholder & Cross-Functional Leadership
  • Partner with senior leadership, faculty, and advancement teams to align stewardship with fundraising strategies and campaign priorities
  • Act as a strategic advisor on donor engagement and stewardship strategy at the organisational level.
  • Influence stakeholders to adopt donor-centric practices and accountability standards.
  • Lead cross-functional initiatives to strengthen donor engagement, profiling, and personalisation.
• Other duties as assigned.

• Qualifications & Experience
  • Degree with a minimum of 15 years of relevant experience in advancement, stewardship, donor relations, or related fields in a high growth environment with proven experience in:
    • Strategic leadership and team management.
    • Complex stakeholder engagement across large organisations.
    • Managing advancement services, CRM systems, and reporting functions.
    • Demonstrated ability to lead cross-functional initiatives.
  • Skills & Competencies
    • Strong strategic thinking and execution capabilities.
    • Excellent interpersonal and communication skills.
    • High level of data literacy and familiarity with CRM systems.
    • Strong governance, compliance, and risk management orientation.
    • Ability to manage multiple priorities in a fast-paced environment.
    • Ability for creative problem-solving and solutioning.
    • High level of professionalism, discretion, and stakeholder sensitivity.

#LI-JN2

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

• Company: Industry: Finance MNC

• Location: Raffles Place, Tanjong Pagar (Near MRT Station)

• Benefits: Transportation + AWS + Variable Bonus + Flexi time

• Salary: Up to $6,000 (Depending on experience)

• Position: Operations & Office Associate (Job ID: 20284)

  
  

Job Description:

Our client seeking a capable and structured Operations & Office Manager to oversee office operations, IT coordination, and administrative governance within a regulated financial services environment.

This is a hands-on, independent role responsible for maintaining operational stability, coordinating IT systems and vendors, and supporting compliance and accounting documentation processes.

The ideal candidate is experienced, reliable, detail-oriented, and confident managing multi-functional operational responsibilities in a lean team environment.

Key Responsibilities

1. Office Operations & Administration (Core Function)
• Oversee daily office operations and vendor management
• Maintain corporate records and documentation control
• Manage service providers, contracts, and renewals
• Support budgeting and expense monitoring
• Ensure business continuity documentation is maintained
• Improve internal workflow efficiency and operational structure


2. IT Support & Systems Coordination (Major Responsibility)
• Act as primary liaison between HQ IT, vendors, and internal users
• Coordinate system maintenance, upgrades, and troubleshooting
• Ensure timely resolution of IT-related issues
• Maintain IT asset inventory and access control documentation
• Support onboarding/offboarding IT setup
• Assist with IT governance documentation and audit preparation
• Monitor vendor SLAs and follow through on service quality

3. Compliance & Accounting Support (Supporting Scope)
• Maintain structured compliance documentation and filing
• Assist with MAS-related reporting coordination
• Support KYC documentation and regulatory record-keeping
• Assist with accounting documentation and invoice tracking
• Support audit preparation

Job Requirements:

• Minimum 5 years of relevant experience in operations, office management, or IT coordination
• Able to liaise in Japanese-Speaking to communicate with Japanese-speaking counterparts in Japan HQ
• Experience in financial services or the regulated industry preferred
• Familiarity with the MAS compliance environment is an advantage
• Strong documentation and organisational discipline

Interested applicants please send your resume to jingling at pasona.com.sg with email subject header "Job Application for Operations & Office Associate (Job ID: 20284)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

Wealth & Asset Manager (Relationship Manager/Investments)

Company Overview

We are a Singapore-based private fund management and wealth advisory firm that focuses on multi-asset investment solutions and family office services. We offers a comprehensive, one-stop family office solution by providing a wide range of services including independent asset management (IAM), advanced wealth solutions, fund services, risk & resilience services. Our holistic approach ensures we cover all aspects of family governance and family constitutions from end-to-end for high-net-worth individuals, family offices, and regional investors (Singapore and broader Asia)

Job Summary

You will be responsible for managing and growing client relationships while ensuring full compliance with MAS regulatory requirements. The role combines client servicing, investment trade execution, compliance-driven onboarding, and product advisory support within a regulated asset management environment.

Key Responsibilities

• Develop business plans and define market strategies, taking the lead in active acquisition and management of HNW/UHNW clients and driving sustainable, profitable growth in the corresponding market(s)
• Provide market insights, identify business opportunities, and take the lead in leveraging our company's resources to deliver bespoke services and creative solutions to clients.
• Report directly to management and collaborate with other senior stakeholders, the investment and support teams, business partners, and product/service teams to ensure the delivery of business strategy.
• Understand clients and their associates’ backgrounds, and drive the Know Your Customer (KYC) due diligence as a first line of defence to meet related compliance and internal requirements.

Key Requirements

• 8 years’ experience in relationship management within private banking, wealth management and/or advisory roles holding established relationships with UHNW/HNW clients.
• Solid track record in asset development, asset growth, asset management and revenue generation.
• Able to develop and execute a strategic business plan with a clear growth vision.
• Extensive market connections and deep understanding of the market landscape, macroeconomy, regulatory environment and cultural nuances of the respective Asian market(s)
• Diploma/Degree in Business Management, Finance, Accountancy, and/or in any field or equivalent
• CMFAS certifications in RES5, M8, M8A, M9, M9A, HI is an added advantage

Additional Infor:

• Monday to Friday (5 days work week): 9:00AM to 6:00PM

• Somerset

Job Description

• Act as a point of contact for employees, clients, and visitors.
• Manage office correspondence (receiving phone calls, emails, letters)
• Schedule appointments, booking of meeting rooms.
• Maintain filing systems and company records.
• Ensure office supplies and equipment are available and functioning.
• Coordinate with vendors, maintenance providers, and service contractors.
• Monitor office expenses and budgets.
• Handle incoming and outgoing mail and deliveries.
• Coordinate staff events and training sessions.
• Ensure company records are accurate and up to date.
• Support compliance with company policies and regulations.
• Maintain confidential information securely.

Job Requirements

• At least 4-5 years of relevant experience as an office administrator & has handled receptionist work before in a corporate environment
• Minimum GCE 'O' levels & above
• Excellent interpersonal & communication skills
• Enthusiastic and has initiative, organized, and good team player
• Able to commence work immediately or within short notice

Qualified candidates may submit a copy of detailed resume in MS Word format to charissaong@ajconsultancy.com.sg

Charissa Ong Zimin (R1104659)
Email address: charissaong@ajconsultancy.com.sg

EA License No. 19C9711
AJ Consultancy Services Pte Ltd

ABOUT THE ROLE

This is a dual-function role combining day-to-day office management with close personal assistant support to the Principal. The successful candidate will serve as the operational backbone of the Singapore office – keeping administration running smoothly, managing the Principal's time effectively, and playing an active supporting role in the capital allocation process.

The scope is deliberately wide: from preparing quarterly portfolio reports and coordinating with custodians and external service providers, to managing calendars, travel, and confidential correspondence. This role suits an exceptionally organised, discreet, and proactive professional who is equally comfortable moving between substantive investment-related tasks and general executive support within the same working day.

Key Responsibilities

A. Executive & Personal Assistant Support

• Manage and optimise the Principal's calendar, travel arrangements, and meeting schedule across international time zones (Singapore, Switzerland, North America)
• Draft and proof investor correspondence, meeting briefs, and confidential communications on behalf of the Principal
• Screen and prioritise incoming communications; manage follow-up actions and ensure nothing falls through the cracks
• Coordinate due diligence logistics: information requests, counterparty follow-ups, and version-controlled document repositories
• Organise investor meetings, roadshows, and firm events including all venue, travel, and materials logistics
• Handle general correspondence (allgemeine Korrespondenz) in English and German across all channels – email, letter, and third-party platforms
• Manage personal and professional matters with absolute discretion

B. Investment Process & Portfolio Administration

• Compile the quarterly consolidated portfolio update: market prices, bear/base case intrinsic values, IRRs, income yields, fundamental drivers, portfolio roles, and jurisdiction/geography data across all positions, together with period-on-period performance analyses
• Maintain and continuously update the inventory of investigated assets and equities: track research status, valuation estimates, and investment thesis for each name on the watchlist
• Compile and maintain the firm's knowledge inventory: a structured register of skills, industry know-how, business concepts, value propositions, and geographical market knowledge accumulated through the investment research process
• Maintain and reconcile portfolio records across custodians (OKB, Interactive Brokers, DBS) in Singapore and Switzerland
• Support the Investment Research Analyst in compiling research packs, financial data downloads, DCF model inputs, and presentation materials
• Maintain the CRM and pipeline tracker: log investment ideas, track due diligence status, and flag follow-up actions
• Coordinate with external service providers: lawyers, auditors, fund administrators, and tax advisors in Singapore and Switzerland
• Monitor the compliance and regulatory calendar; flag upcoming filing deadlines to the Principal
• Maintain the investment documentation library: investment memoranda, valuation models, custodian statements, and correspondence

C. Office Administration & Financial Operations

• Manage all Singapore office systems, supplier contracts, IT liaison, and facilities
• Maintain accurate filing systems (physical and digital) for legal, financial, tax, and operational documents across Singapore and Swiss holding structures
• Oversee bookkeeping input, expense management, and invoice processing in liaison with the external accountant
• Prepare and reconcile monthly management accounts for internal review
• Manage payment transactions: instruct and track all outgoing payments across Singapore and Swiss bank accounts, verify counterparty details, and maintain a complete payment register
• Support tax administration, including record-keeping relevant to Singapore/Switzerland asset allocation and withholding tax treatment
• Lead all preparatory work for year-end accounting: collate and organise financial records, reconcile accounts, prepare supporting schedules, and liaise with the external auditor and accountant to ensure a clean and timely close
• Coordinate all statutory and regulatory filings for company, including ACRA annual return, MAS reporting obligations (Variable Capital Company / family office exemption maintenance), and any other Singapore regulatory requirements; maintain a forward-looking filing calendar to ensure no deadlines are missed

Person Specification

Essential

• Minimum 4 years' experience in a combined office management / PA role, ideally within a family office, asset management firm, or professional services environment
• Exceptional written and verbal English; additional German a significant advantage given the principal's Swiss connection
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); comfort working with AI productivity tools (Claude, Gemini, Google NotebookLM) and with financial data and investment documents
• Strong numeracy: able to compile and cross-check portfolio data, reconcile custodian statements, and work with DCF model outputs without error
• Highly organised, detail-oriented, and able to manage multiple priorities in a lean, high-trust environment with limited supervision
• Absolute discretion and professional integrity – this is a requirement, not a preference
• Based in Singapore; right to work in Singapore required

Desirable

• Prior experience in a single-family office or supporting a UHNW principal directly
• Familiarity with value investing concepts, financial statement analysis, or portfolio reporting
• Experience with multi-custodian portfolio reconciliation (Interactive Brokers, DBS, or similar)
• Exposure to cross-jurisdictional structures (Singapore / Switzerland / Liechtenstein holding entities, withholding tax administration)

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

This role supports the daily office administration and management coordination functions at HQ, ensuring smooth office operations, administrative support, and general coordination matters.

1. Office Administration & Coordination

• Manage day-to-day HQ office administrative matters.
• Maintain pantry supplies, stationery, office inventory, and coordinate office maintenance matters with vendors/building management.
• Collect letters, mails, parcels, and documents from the HQ letter box.
• Handle incoming HQ office calls, attend to enquiries, provide basic assistance or information where applicable, and coordinate follow-up with the relevant departments when required.
• Monitor enquiries received via the company email account.
• Coordinate courier services, visitor arrangements, and meeting room bookings.
• Arrange air tickets, hotel bookings, and travel arrangements for management and staff.
• Support management administrative coordination and scheduling matters.
• Coordinate office-related invoices, payment submissions, and vendor follow-ups.

2. Documentation & Administrative Support

• Maintain office asset records, access cards, office keys, and administrative documentation.
• Support scanning, filing, and proper maintenance of office records and documentation.
• Prepare and compile IJM reports.

3. Event & General Administrative Support

• Support company events, catering arrangements, and coordinate flower wreaths, hampers, and gift arrangements for festive, condolence, and business-related occasions.
• Support company survey coordination and administrative submissions where required.
• Assist in ad-hoc office administrative duties assigned by management.

Job Requirements:

• Diploma in Business Administration or related field preferred.
• Min 1–2 years of experience in office administration support.
• Able to handle confidential information professionally.
• Detail-oriented with strong follow-through
• Pleasant communication and coordination skills
• Able to work independently and support team priorities

Why Mizuho

At Mizuho Securities Singapore, our greatest asset is our people, and we are committed to promoting a vibrant and supportive environment full of opportunities. Just like our global client and customer base, our people come from diverse backgrounds and our success is supported by our creativity, teamwork, and collective abilities as individuals to exceed the dynamic needs of our customers.

We provide the stability of an international industry leader with the career trajectory of a growing business. Our strategic growth gives our people at all levels rewarding degrees of responsibility and a richer work experience than a boutique firm or an established giant could offer alone. With a focus on growing and expanding our platform across Asia, we are committed to attracting, hiring, retaining, and rewarding the best-in-class talent.

Job Description

The Information Technology Department (‘ITD’) provides a full range of technology services to all departments including the Front Office, Operations, Finance and Risk departments.  The teams are also involved in Global projects and work collaboratively with other entities within Mizuho Group.

The developer will work towards implementing new and enhancing existing applications in the Back Office and Corporate space, including the middleware framework. This requires involvement in the full project life cycle from the initial project technical proposal through to analysis, design, implementation and subsequent production rollout and support.

The candidate will work closely with other IT teams as well as Back Office, Risk and Finance business departments to achieve department and company-wide goals and objectives.

Responsibilities

• Participate in project implementation with main focus on Risk Management
• Participate in Back Office systems projects and enhancements. The work will involve the full life cycle of the SDLC including gathering user requirements, producing detailed specs, designing, coding, testing, deployment and post implementation support.
• Take lead on Change Requests to ensure the change is well communicated to stakeholders and Mizuho Securities APAC’s development standards and procedures are adhered to.
• Ensure deliverables are meeting the requirement and timeline
• Manage vendors on system enhancements to ensure the deliverables are within scope and timeline
• Work collaboratively with all internal clients including business users, IT Support, Infrastructure and IT Governance
• Provide support on day-to-day production problems and maintenance when required

Skills and Qualifications

• Minimum 5 years of relevant experience in Investment Banking environment
• Strong understanding in trade settlement flow, trade reconciliation, regulatory reporting, risk management and corporate action
• Solid business knowledge in Back Office/Risk Management Applications is highly preferable
• Strong relational database skills and experience of Linux and Windows platforms
• Extensive experience in C# and .Net Core
• Strong communication skills with the confidence to challenge
• Organized and capable on multi-tasking
• Attention to details with strong analytical and problem-solving skills
• Self-motivated and good team player
• Experience with Fixed Income, FX, Repo and Derivatives product knowledge is a plus

Company Overview

As a leading Asia-focused investment bank, we provide corporate and institutional clients with unparalleled access and expertise in Japan and Asia. We are the partner of choice to many in the region, offering a wide range of investment banking and global markets solutions for the increasingly-sophisticated and technological needs of our large client base –primarily corporations, financial institutions, pensions, asset managers, and public sector entities.

Our parent company – Mizuho Financial Group – came together in late 2002, merging three of the largest banks in Japan and is today one of the world’s largest financial institutions. With our global presence and affiliates across Asia, Americas and EMEA, we’re able to meet local market needs with a combination of unique market insights, knowledge, and capabilities.

For more information about the Mizuho Financial Group, please visit: https://www.mizuhogroup.com

For more information about Mizuho Securities, please visit:

https://www.mizuhogroup.com/securities

Position summary statement:

The incumbent will check in/out guests according to hotel procedures and ensure all guests’ accounts are correct and settled upon check out. Attend to all guests’ enquiries and complaints and to ensure guests’ satisfaction.

Primary Responsibilities:

• Sell, register and assign rooms to incoming guests, ensuring that registration cards are filled up correctly. Check out departing guests as per procedures.
• Inform relevant departments of arrival, room changes, check out and special arrangements.
• Accepts reservation in the absence of Reservation Assistant.
• Record in Handover List of any special arrangements and important matters for follow-up.
• Liaise with Duty Manager or Front Office Supervisor regarding any complaints.
• Perform cashiering and maintain a complete record of guests’ account.
• Check all guests’ bills before presentation to guest upon check out.
• Charge all monies due to the hotel to the respective travel agents or companies.
• Declare all shortages or excess to Accounts Department.
• Attend to all requests and requirements from guests promptly and handle complaints tactfully.
• To ensure all guests preferences are met to the best of our ability and strive to (MADDAM) “Make A Difference, Do A Little More”.
• Create a positive first impression to guests with regards to corporate image.
• Read entries in Communication Book and ensure all instructions and tasks assigned are follow-up.
• Ensure procedures and policies on city ledger are followed.
• To be aware of all VIP and Special Attention guests’ arrivals and departures.
• Ensure all Pan Pacific Discovery Members, VIP and Special Attention guests are met up by Duty Manager, and benefits are explained upon check in.
• To undertake any other reasonable assignment by the Duty Manager and Front Office Manager, as and when required.

We are looking for a reliable and detail-oriented Executive to provide day-to-day administrative and operational support across a range of business functions. From managing documents and maintaining filing systems to supporting events, handling data entry, and assisting with light finance tasks — you will be the backbone that keeps things organised and running smoothly.

This is a well-rounded role ideal for someone who takes pride in keeping things in order, communicates clearly, and enjoys being the go-to person for operational support.

What You Will Do

General Administration

• Prepare and manage documents, reports, and presentations to a high standard
• Organise and maintain electronic filing systems, ensuring records are properly archived and easy to retrieve
• Assist in coordinating meetings, events, and appointments, including logistics and scheduling

Data Management

• Perform accurate data entry and maintain consistency across records
• Review, correct, and update data entries in Excel to ensure information is current and error-free
• Compile and organise data for reports, presentations, and other business requirements

Finance Support

• Assist with light bookkeeping tasks including reviewing invoices and processing expense reports

Project & Ad-hoc Support

• Support special projects and other duties as assigned by the team

Requirements:

• Singaporean Only
• Minimum Degree in any field or its equivalent

By submitting your resume, youconsent to the collection, use, and disclosure of your personal information perScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potentialopportunities.
• Delete personal data as it is notrequired at this application stage.

All applications will be processedwith strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

Within J.P. Morgan Payments Treasury Services (TS) -- the world's largest cash management provider -- moves, safe keeps, concentrates and invests client money, and provides trade finance solutions. TS products include payments, collections, trade finance, investments, escrow and information services that help companies manage working capital and liquidity. The business, which operates in more than 40 countries, is the world's largest U.S. dollar clearer, processing an average of $3.2 trillion in fund transfers each day. More than 135,000 corporations, financial institutions, governments and municipalities in over 180 countries and territories entrust their cash business to J.P. Morgan.

As part of its continuous support to clients, J.P. Morgan continues to expand it’s global product proposition dedicated to the project & infrastructure finance space. Reporting into the head of middle office for APAC, you will have i) good industry experience and knowledge to contribute to the ongoing expansion of the product design and development of the service offering; ii)leadership skills and creditability to work closely with the rest of the Treasury Services product organization, the Investment Bank, Global Coverage Banking and functional partners to further develop and promote the value proposition; and iii) ethics and mind-set to act as a business owner.

Job Responsibilities

• Understand the business purpose and deal structure for new Project Finance Account Bank mandates, proactively identifying deliverables and challenges and contributing to the structuring process; partner with origination teams to understand client needs and expectations

• Partner with internal and external legal counsels, coordinating the review and negotiation of governing documentation and ensuring it meets J.P. Morgan risk appetite

• Interact with clients in a proactive and professional manner ensuring the highest level of responsiveness and client service

• Ensure deal information is set up on all operating systems and contractual obligations denoted including client access to electronic banking if required

• Ensure the account structure is properly and accurately implemented

• Act as the primary point of contact for the APAC client base, providing strong customer service by responding quickly to client requests, offering solutions to client needs, and developing meaningful client relationships

• Partner with sales organizations to facilitate the retention of client relationships

• Provide support to sales organizations on new business prospects as required

• Ensure payments, administration and risk aspects of project finance related account portfolio are handled in accordance with contractual requirements and J.P. Morgan policies and procedures

• Look for opportunities to involve clients in key business initiatives

Required qualifications, capabilities, and skills

• Bachelor's Degree in Finance or related disciplines

• Minimum 8 years of experience within financial services

• Experience in legal contract negotiation, preferably account bank, agency, escrow, trust or similar contracts with strong finance document review and leadership skills; ability to review and understand financial models, budgets and other project related documentation. Demonstrated sales and strong customer service orientation.

• Highly motivated and ambitious Team Player

• Strong communication skills

• Experience in independent decision making

• Excellent organizational skills

• Excellent PC Skills including Word, Excel

• Compliance and regulatory experience helpful

Preferred qualifications, capabilities, and skills

• Relevant working experience within financial services, preferably supporting project finance, infrastructure and energy transactions in a banking or corporate trust environment

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=81c46dec3ce0c2efa098c07281c652f4

Interested applicants are invited to apply directly at theNUS Career Portal. Please note your application will only be processed if youapply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Assistant-ManagerManager-%28Marketing-&-Outreach%29%2C-MSc-Programmes-Office/26172-en_GB/

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will be leading the MSc degree programmes’ marketing and promotional activities and administration at NUS Business School. The duties and responsibilities are as follows.

Events and Outreach with Business Development

• Participate in outreach events to promote the MSc programmes
• Coordinate and organise offline and online outreach events (e.g. info sessions, coffee chats, etc.) to promote the MSc programmes
• Work with the Digital Marketing colleagues to design campaigns in promoting outreach events as well as post-event engagements
• Liaise with partner universities, prospectives corporates, and agencies to coordinate visits, alumni engagement, and co-hosted events
• Track event success metrics and prepare post-event reports and insights

Direct Marketing Campaigns

• Co-manage the email marketing campaigns and activities of the various NUS MSc Programmes
• Analyse current email marketing campaigns and make recommendations for improvement
• Leverage on the CRM to maximize marketing opportunities
• Track leads and applicants, following up through their journey and process
• Set up, manage, and grow official social media accounts on WeChat, Xiaohongshu (RED), Douyin, and other relevant platforms
• Coordinate with content creators or local agencies to ensure timely, on-brand, and culturally relevant posts

Content Management and Marketing

• Work closely with our MSc Programmes Office team, NUS BIZ Corporate Communications Office and other stakeholders to act as a brand guardian in terms of the look and feel of online communications as well as the tone of voice of copy
• Handle programme-related enquiries from prospects and glean insight on generating relevant content strategy
• Be part of the team effort to generate and manage content ideas (including but not limited to copy, visuals, infographics, etc.) for EDMs, social media, student blogs etc.
• Translate key materials to ensure local accuracy and appeal

Research and Reporting

• Conduct periodic research on customers, market conditions and competitors
• Analyse and report on return on investment for the different marketing campaigns

Other roles within the office as designated by the Reporting Manager and Director.

Qualifications

• Bachelor degree from a reputable institution, with at least 3-5 years of relevant working experience including marketing academic programmes in tertiary institutions will be preferred
• Some Business Development experience is preferred
• Familiarity with digital ecosystems and marketing platforms in key Asian markets, including China
• Basic knowledge of social media strategy, content management, and performance tracking
• Familiarity with marketing tools like CRM systems, marketing automation, or paid ad dashboards
• Fluent in Mandarin Chinese (spoken and written), as the role requires frequent liaison with Chinese-speaking stakeholders.
• High level of written and oral communication skills
• Experienced, confident and effective working in cross-cultural settings
• Meticulous with an eye for detail and a keen appreciation of good documentation
• Ability to manage multiple and competing tasks and deadlines well, and with a high degree of accuracy
• Team player with a good combination of high intelligence, emotional and cultural quotient

(Appointment job grade will commensurate with the selected candidate's experience)

Accounts cum Admin Assistant

• S$2,800 basic salary + variable bonus.
• Location: Tagore Lane, Singapore 787502
• Working Hours: Monday to Friday, 8:30 AM – 5:30 PM

We are looking for a detail-oriented and proactive Accounts cum Admin Assistant to support our finance and administrative operations. This is an excellent opportunity for individuals seeking to develop their accounting and office administration skills within a stable and growing business environment.

You will play a key role in ensuring the smooth day-to-day running of accounting functions while providing essential administrative support to the team. If you are organized, responsible, and enjoy working with numbers and processes, we would love to hear from you.

Key Responsibilities

Accounting Support

• Handle basic accounting duties including data entry, invoicing, and payment processing.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Maintain accurate and up-to-date accounting records and documentation.
• Ensure proper filing and organization of financial documents.
• Support month-end and ad-hoc accounting activities when required.

Administrative Support

• Perform general administrative duties and office coordination tasks.
• Maintain and organize company records, files, and documents.
• Provide administrative support to management and other departments as required.
• Assist with correspondence, document preparation, and office-related matters.
• Perform any other ad-hoc duties assigned by Management.

Requirements

• Diploma, LCCI, or relevant Accounting qualification.
• Minimum 1 year of accounting or administrative experience.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Knowledge of ACCPAC and Ezy Accounting software will be an added advantage.

Responsibilities: 

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets’ administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets’ training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipment
• Maintain filings and administrative systems so that written or compute information is easily accessible and secure

Requirements:

• Diploma and/or Experience in secretarial/administrative preferred but not necessary
• Ability to multi-task and work independently in a fast paced environment.
• Demonstrate a high degree of initiative
• Excellent follow up skills is a must.
• Excellent communication skills, written and verbal.
• Must be proficient with the following software; MS Word, Excel, Outlook and PowerPoint

Location: Buroh Street (Transport provided at Jurong East at 7:30am)

Working Hours: Mon - Fri, 8 - 5

Salary: Up to $8000

Job Responsibilities:

• Quoting and pricing of metals for our customers, ensuring accurate and competitive market pricing
• Monitoring customer exposure and supporting risk management processes
• Preparing and managing daily cash flow and liquidity requirements
• Assisting with margin trading processes, including preparation and submission of management papers
• Supporting bank compliance procedures and regulatory documentation
• Drafting and reviewing commercial and legal documentation related to trading activities
• Servicing Hong Kong customers during Hong Kong public holidays
• Supporting the trading desk in market monitoring and execution across trading platforms
• Other ad hoc duties as required

Job Requirements:

• Good knowledge of financial markets and precious metals trading
• Strong proficiency in Excel, including VBA automation
• Working knowledge of Python for data analysis and trading support
• Good knowledge of Bloomberg Terminal is a plus.
• Understanding of forward and option pricing models
• Good understanding of market making concepts and liquidity provision
• Familiarity with electronic trading platforms and order execution systems
• Understanding of risk management and customer exposure monitoring
• Knowledge of SAP systems is an advantage
• Strong analytical skills and attention to detail
• Ability to work in a fast-paced trading environment

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

Our client is a leading multinational company in the automotive industry. Below position is open urgently.

• Employment Type: 12-Month Contract (Renewable)

• Working Hours: Regular Office Hours

The Office Manager is responsible for the operational support of the office in all aspects of office management. The responsibilities include, but is not limited to:-

• Ensure smooth daily office operations, cleanliness, and overall workplace efficiency

• Manage procurement of office and pantry supplies and maintain optimal inventory levels

• Oversee office facilities maintenance, refurbishment, and relocation projects

• Build and maintain strong relationships with vendors, service providers, and building management

• Work closely with IT to support building power shutdown exercises

• Coordinate office visuals and branding updates with the Marketing team

• Maintain compliance documentation, inspections, ergonomic surveys, and safety training coordination

• Coordinate onboarding safety orientation and exit clearance processes

• Arrange accommodation and tenancy administration with external property agents

• Maintain Office Admin portal and monthly staff directory updates

• Support HR wellness programs and employee engagement initiatives

Requirements:

• Diploma or Degree with 4–6 years’ experience in office management, facilities, or administration

• Strong experience in vendor management, procurement, and budget control

• Proficient in MS Office (SAP knowledge is an advantage)

• Excellent communication and stakeholder management skills

• Highly organized, proactive, and detail-oriented

• Able to prioritize tasks and perform well in a fast-paced environment

• Comfortable working in a matrix organization

We are looking to add an Admin, Office & Case Support Executive / Manager to join our growing Criminal Defence and Family Law practice.

This is a dynamic and multifaceted role for someone who enjoys client communication, organisation, problem-solving, and improving how work gets done.

You will serve as a key point of contact for clients, coordinate case-related communications and updates, support lawyers with case management and administrative matters, and help the firm leverage technology and AI tools to improve productivity and client service.

This role is ideal for someone who enjoys taking ownership, keeping things organised, finding solutions, and ensuring no important details fall through the cracks.

RESPONSIBILITIES

Administration & Office Management

• Manage file-opening procedures, conflict checks and client onboarding processes
• Prepare invoices, receipts and payment records
• Track bills, expenses and administrative documentation
• Maintain office filing systems, databases and records
• Coordinate office supplies, equipment and general administrative requirements
• Manage calendars, appointments, scheduling and meeting logistics
• Use AI and modern productivity tools to review, organise, summarise and extract key information from documents, emails and case materials
• Assist with drafting, proofreading, rewriting and improving emails, letters, reports, meeting notes and internal documentation
• Identify action items, key deadlines, risks and follow-up tasks from meetings, discussions, correspondence and case updates
• Assist in improving workflows, systems, templates, automations and operational processes to enhance productivity, organisation and client service
• Continuously look for practical ways to streamline work, improve efficiency and support the firm's day-to-day operations

Client Communications & Relationship Management

• Build and maintain strong relationships with clients through professional, empathetic and responsive communication
• Respond promptly and professionally to client enquiries, messages, concerns and feedback via phone, video calls, WhatsApp, email and other communication channels
• Provide regular updates to clients regarding the progress of their matters
• Escalate urgent, sensitive or complex matters internally in accordance with firm protocols
• Facilitate communication between clients, lawyers, Courts and third parties

Case Support & Coordination

• Coordinate and manage case-related communications, updates, follow-ups and action items
• Prepare case summaries, timelines, meeting notes, call briefs and follow-up reports
• Monitor email inboxes, Court notification systems and internal task trackers for new developments, deadlines and action points
• Maintain accurate and well-organised client files, records and documentation
• Track Court dates, filing deadlines, appointments, consultations and key milestones
• Support lawyers with preparation of materials for meetings, consultations and Court attendances
• Follow structured workflows, SOPs and checklists to ensure matters are progressed efficiently and accurately

REQUIREMENTS

• Strong organisational skills with exceptional attention to detail
• Ability to manage multiple priorities, deadlines and ongoing matters simultaneously
• Confident handling clients, communications and administrative responsibilities in a professional environment
• Comfortable working independently while remaining highly collaborative within a team
• Resourceful, proactive and solutions-oriented mindset
• Strong time management skills with the ability to prioritise effectively
• Reliable, disciplined and accountable, with a strong sense of ownership and follow-through
• Customer service-oriented and genuinely committed to helping clients
• Proficient in Microsoft Office, Outlook, Word, Excel and common business applications
• Comfortable learning and using AI tools such as ChatGPT, Claude, Gemini, Perplexity and other productivity platforms
• Tech-savvy and curious about leveraging technology, automation and AI to improve workflows and efficiency
• Prior experience in administration, client service, legal support, operations, project coordination or case management will be an advantage
• Experience in a law firm, professional services environment or client-facing role is beneficial but not essential

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

• Empathy: We will understand what you are going through and show compassion in helping you.
• Integrity: We will always do the right thing, because the time is always right to do what is right.
• Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
• Courage: We will act without fear or favour, knowing that we are empowered with our team’s full support.
• Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
• Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
• Teamwork: We will support and stand alongside our team in every test and triumph.
• Purpose: This is not ‘a’ job; this is ‘OUR’ job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to jonathan.wong@tembusulaw.com:

• CV / resume
• Recent photograph
• Current / last drawn salary
• References or testimonials

Only candidates selected for interviews will be notified. Thank you.

Ready for a Greater Adventure?