Benefits:
- Competitive Basic Salary + AWS + Variable Bonus
- Location: Central
- Work Hours: 5-Day Work Week, Office Hours
Job responsibilities:
Executive Support
- Manage calendars, expense claims, travel arrangements, and schedules for the Senior Vice President and executive management as required.
- Coordinate and prepare for internal and external meetings, including agenda planning and the compilation of presentation materials.
- Review and summarise reports and documents, and prepare background materials and correspondence when necessary.
- Serve as the key point of contact between executives, employees, clients, and external stakeholders.
Team Operations & Administration
- Ensure timely and accurate communication and information flow across the team.
- Provide full-spectrum administrative support to Leaders and their respective teams.
- Manage mail and courier services.
- Coordinate onboarding activities for new hires, including access passes, IT equipment, and system requests.
- Manage new vendor onboarding and purchase order (PO) creation processes for the department.
- Undertake ad-hoc duties and special projects as assigned from time to time.
Events & Employee Engagement
- Plan and coordinate events, workshops, team-building activities, and other engagement initiatives.
Process Improvement & Strategic Support
- Support strategic initiatives and change management activities within the assigned business group.
- Identify opportunities to improve processes and enhance team efficiency.
- Prioritise and manage multiple projects and tasks simultaneously.
Requirement:
- Diploma in any field of study.
- Minimum 5–8 years of experience providing executive support to senior leadership.
- Proven expertise in complex calendar management and coordinating executive meetings and schedules.
- Proficient in Microsoft Office applications, including supporting the preparation of professional presentations and management materials.
- Hands-on experience in coordinating travel arrangements and itineraries for senior management.
- Demonstrated ability to develop, streamline, and enhance administrative processes and workflows.
- Able to work effectively in a fast-paced environment at regional level, managing multiple priorities while remaining flexible, proactive, resourceful, and highly efficient.
- Possesses a high level of professionalism, discretion, and the ability to handle confidential information with integrity.
- Proficiency in Japanese is an added advantage for effective collaboration with Japanese-speaking stakeholders.
How to Apply:
If you're interested in applying for this role, please submit your detailed resume in MS Word format to sherting.neo@luxury-careers.com.
EA Personnel: R24124899
EA Licence: 22C1376
