Finance Assistant is responsible for managing daily financial operations and provide support to our procurement process, ensuring smooth order fulfillment and shipment coordination.
Financial Operations:
• Process accounts payable and receivable, including invoicing & vendor payments.
• Perform bank reconciliations and general ledger postings.
• Assist with month-end and year-end closing procedures, including accruals and prepayments.
• Prepare and process expense reports and staff claims.
• Maintain accurate financial records and documentation in compliance with local regulations.
• Support the preparation of financial reports, budgets and forecasts as required.
• Handle petty cash management.
Procurement & Import Support:
• Assist in generating and processing purchase orders for local and international goods and services.
• Coordinate with suppliers and freight forwarders for import shipments, ensuring adherence to shipping schedules and import regulations.
• Prepare and review import documentation (e.g., Bill of Lading, Air Waybill, packing lists, customs declarations, Certificates of Origin) for accuracy and completeness.
• Track the status of all incoming and outgoing shipments and provide regular updates to relevant departments.
• Verify received goods against purchase orders, identify and resolve discrepancies, and coordinate with suppliers for returns or replacements.
• Maintain organized procurement and import records, including vendor agreements and shipping logs.
JOB REQUIREMENT
• Diploma or equivalent in Accounting, Finance or a related field.
• Proven experience in a finance or accounting role.
• Familiarity with basic procurement processes is a plus.
• Proficiency in accounting software and Microsoft Office, especially Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Good communication and interpersonal abilities.
• Ability to work independently and as part of a team.
