Job Description

1. Ensures highest standard of service delivery to tenants/ customers/ visitors.

2. Handle first level enquires, through incoming calls, email or walk in.

3. Understand tenants/ customers/ visitors needs and provide quick, accurate and satisfactory answer to their queries and concerns.

4. Gather tenants/ customers feedback and sentiments and escalate to the relevant parties for further actions.

5. Ensure proper documentation, notification, escalation, tracking and follow up of all interactions with tenants/customers.

6. Ensure smooth visitors registration.

7. Assist and provides support for tenant events activities in the aspects of registration to ensure events organised by tenants within the building premises run smoothly.

8. Manage car park application include promoting season parking.

9. Coordinating with relevant parties on tenant directory, digital panel, website and TV screen.

10. Maintains and improves service level quality by adhering to standards and guidelines.

11. Attend to urgent cases referred by Building Manager.

Job Requirement

1. ‘N’ Level, Others (please specify) Nitec/ GCE "O" Level/ Diploma in any discipline

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Jun Ping

EA Personnel Reg No: R25128522

Role:

This is a full-time, onsite, Receptionist cum Admin Assistant role in MOE Secondary school.

If you are selected, You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Secondary school (nearest MRT- Seng Kang ) in the day-to-day activities.

The company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

The Personnel shall provide key front-line and administrative support to ensure the smooth and efficient operations of the school. The scope of services includes, but is not limited to, the following:

1. Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.

2. Provide timely, accurate and clear communication – both written and verbal – to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.

3. Attend to sick or injured students who report to the General Office (GO), and notify relevant staff as well as maintain records of sick bay usage. Knowledge of First Aid is preferred.

4. Support the GO staff with administration and operational matters, e.g. organise and sort mails, receive deliveries, assist with recording students’ late coming, checking the completeness of forms submitted to the GO.

5. Keep proper records of keys and lockers issued

6. Keep proper records of lost and found items.

7. Monitor and replenish the First Aid inventory. 8. Complete other duties as assigned by Principal, Vice-Principals, Administration Managers and Administrative Executives.

Job Requirements:

● Minimum 3 years’ experience working as a receptionist or as a personal assistant to management/C-suite personnel, and/or relevant certificates.

● Strong interpersonal skills with ability to interact courteously with visitors and colleagues.

● Basic computer literacy including proficiency in Microsoft Office applications such as Word and Excel.

● Good verbal and written communication skills in English.

● Proficiency in an additional local language (verbal and written) would be advantageous.

● Ability to multitask and manage multiple priorities.

● Ability to work independently with minimal supervision.

**We regret to inform that only shortlisted candidates will be notified. Thank you for applying.

Summary:

Contract Period: Contract Period: 1 June 2026 to 31 May 2027

Working Hours:

• Mondays to Fridays: 7:30am to 5.00pm, inclusive of 1 hour lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays.

Location: Seng Kang

Working hours: Monday to Friday (8:30 am - 5:30 pm)

Key Responsibilities:

• Serve as the point of contact at the front desk in an office environment.
• Answer and manage incoming phone calls in a professional and courteous manner.
• Screen calls and direct them to the appropriate parties as necessary.
• Take and relay accurate messages when required.
• Greet and direct guests and visitors in a polite and professional manner.
• Provide office administrative support, booking of meeting rooms, coordination duties
• Assist with ordering and maintaining office pantry supplies and stationery when required.

Requirements:

• Prior experience in a receptionist role is required
• Excellent communication and interpersonal skills.
• Professional demeanor.
• Ability to multitask and stay organized.
• Admin & computer skills (e.g., Microsoft Office).

Qualified candidates may submit a copy of detailed resume in MS Word format to charissaong@ajconsultancy.com.sg

Charissa Ong Zimin (R1104659)

Email address: charissaong@ajconsultancy.com.sg

AJ Consultancy Services Pte Ltd

EA License No.: 19C9711

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment.

· Proficient in Microsoft Office.

· Strong phone skills.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Summary

You will provide concierge and administrative support at a school, managing communications, coordinating events, handling correspondence, maintaining records, assisting with first aid, and supporting daily operational tasks to ensure smooth school functions.

Responsibilities

• Attend to phone calls and welcome walk-in visitors including pupils, parents, public, and stakeholders to provide concierge services
• Use messaging apps to communicate event details and send reminders to parents effectively
• Check and forward generic emails daily to relevant officers within specified timeframes
• Record and distribute incoming mail correspondence promptly upon receipt
• Accurately record and track stocktake of articles, then submit reports to Assistant Manager for end-of-term verification
• Call and confirm attendance of parent volunteers for school events and activities
• Perform general administrative duties including typing, filing, and preparing documents
• Print monthly attendance records for CCA instructors and contract staff
• Save transport approval forms (formSG) to shared folders for easy access
• Coordinate ad hoc bus bookings for student external activities and verify monthly bus payments
• File documents such as bus booking forms systematically
• Record student injuries occurring during school hours using the Unwell/Injured Student management system
• Provide simple first aid to pupils, such as issuing plasters when needed
• Assist in packing learning resources like booklets for distribution
• Perform other administrative duties as assigned by the supervisor

Required competencies and certifications

• GCE O Level qualification
• Proficient in English communication, both written and spoken
• Able to use basic Microsoft applications to complete administrative tasks
• Comfortable interacting with visitors and pupils in a school environment
• Skilled in recording and providing simple first aid to students
• Minimum 5 years of experience in administration

Other Information

School Term Working Hours

• Required to work during School Semester 1 and 2
• Monday to Friday, 6:45am to 3:45pm, including a 30-minute lunch break
• No work required on Saturdays, Sundays, and gazetted public holidays

School Vacation Working Hours

• Required to work during March, September, and December school holidays
• Monday to Friday, 7:00am to 4:00pm, including a 30-minute lunch break
• No work required on Saturdays, Sundays, and gazetted public holidays

About FTTA Table Tennis Academy is a premier table tennis academy in Singapore,dedicated to nurturing players of all ages and skill levels. We provide a vibrant, sporting environment where passion for the game meets professional coaching.

Role Overview We are looking for a friendly and organised Part-Time Receptionist to manage front desk operations during our academy's operating hours. You will be the first point of contact for students, parents, and visitors, ensuring a welcoming and smooth experience.

Responsibilities

• Greet and assist students, parents, and walk-in visitors at the front desk
• Handle class registrations, bookings, and enquiries (in-person, phone, and WhatsApp)
• Process payments and issue receipts via POS system
• Maintain attendance records and update student databases
• Coordinate with coaches on class schedules and room allocation
• Ensure the reception area is tidy and well-presented at all times

Requirements

• Prior receptionist, customer service, or retail experience preferred
• Friendly, proactive, and able to work independently
• Bilingual in English and Mandarin is an advantage (to assist Mandarin-speaking families)
• Available on weekends

Interested candidates may contact us at +65 8099 0326 or email us at academy@ftta.sg

Working Hour

• Mondays to Thursdays: 6:30am to 4:00pm
• Fridays: 6:30am to 3:30pm

Key Responsibilities

Reception & Customer Service

• Answer and direct phone calls in a professional manner.

• Attend to walk-in enquiries and requests from students, visitors, and suppliers.

• Provide accurate information and services to all stakeholders.

Records & Inventory Management

• Maintain and update filing systems and inventory records.

• Manage lost and found items.

• Coordinate the receipt and delivery of goods.

Student Support & Sickbay Management

• Maintain sickbay records and attend to students at the sickbay.

• Manage early dismissal of students due to medical reasons.

• Provide basic first aid to injured students.

Student Events & Administrative Coordination

• Manage student-related matters, including:

  • Student and class photos

  • NRIC applications in school

  • School health checks and dental checks

  • QSE surveys and other student events

• Pack pamphlets, leaflets, and souvenirs for staff and students.

• Assist teachers-in-charge (e.g., notifying them when their goods arrive, helping with event preparations).

• Contact teachers-in-charge as needed.

Secretarial Support

• Arrange appointments and organise meetings.

• Contact students and parents regarding fee arrears or other administrative matters.

General Upkeep & Other Duties

• Maintain cleanliness of School Leaders' rooms and the General Office pantry.

• Perform other related administrative duties as assigned by School Leaders and the Admin Manager.

Qualifications, Skills & Experience

• Education: Minimum Secondary School education.

• Experience: Preferably 3 years of experience as a receptionist with administrative experience in a school environment.

• Computer Skills: General proficiency in Microsoft Office applications.

• Systems Knowledge: Able to work with computers and maintain school e-applications (e.g., systems for early release of students, recording of late-coming students, etc.).

• Personal Attributes: Team player, able to work independently, and possesses a positive attitude.

Job Summary

We are seeking aproactive and organized individual to join our team as a Receptionist / OfficeAdministrator. This role is responsible for managing front desk operationswhile providing administrative support to ensure smooth daily office functions.

Key Responsibilities

Reception Duties

• Manage front desk operations and serve as the first point of contact for visitors, clients, and vendors
• Greet and attend to guests in a professional and courteous manner
• Handle incoming calls, emails, and correspondence, and direct them appropriately
• Manage meeting room bookings and ensure rooms are well-prepared
• Receive, sort, and distribute incoming mail and deliveries

Office Administration

• Provide general administrative support to various departments
• Maintain office supplies inventory and place orders when necessary
• Coordinate office maintenance, cleaning, and facility-related matters
• Support onboarding arrangements for new employees (e.g., workstation setup, office access, etc.)
• Assist in organizing company events, meetings, and internal activities
• Handle travel arrangements, including flight and accommodation bookings (if required)
• Maintain proper documentation and filing systems (both physical and electronic)

Pantry & Inventory Management

• Manage pantry supplies and maintain proper inventory levels
• Ensure pantry items are replenished in a timely manner
• Maintain cleanliness and organization of the pantry area at all times
• Clear and clean used cups, mugs, and utensils to ensure hygiene standards are met
• Coordinate with vendors for pantry supplies when necessary

Responsibilities

• Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner
• Answer, screen and forward incoming phone calls
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel
• Maintain records of registered letters, courier and official letters
• Maintain and update the booking system for meeting rooms at level 1
• Inform Tea-Lady of meeting for the setting up of meeting rooms
• Prepare Personal Protective Equipment (PPE) for visitors/clients
• Ensure that meeting rooms and PPE are clean, tidy and in good working condition
• Arrange and maintain the potted plants in the office by the landscape company
• Responsible to email the Corporate e-Birthday Card to staff
• Responsible for maintaining office fixed assets record and order upon request from the relevant department
• Submit requisition of stationery and pantry items. Ensure adequate stocks
• Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport).
• Arrange company transport for staff and workers
• Issue memo for staff welfare pertaining to ‘Newborn Babies’ and ‘Condolences’
• Arrange of fruit basket to staff for newborn or on hospitalization leave
• Update memo for welcoming new staff, resigned staff, promotion and transfer staff
• Maintain a safe and clean reception and lobby area

Receptionist cum Cashier

Job Description
We are seeking a friendly and responsible Receptionist cum Cashier to join our team. The successful candidate will be responsible for handling patient payments, providing administrative support, and ensuring smooth front desk operations in a clinic environment.

Key Responsibilities

• Handle cashiering duties, including cash, card, and cashless payment transactions
• Manage billing, invoicing, and payment collections from patients
• Maintain accurate daily records of transactions and invoices
• Perform general administrative and front desk duties
• Assist with ad-hoc tasks as assigned by the supervisor

Requirements

• Minimum GCE O Level or equivalent
• Good communication and interpersonal skills
• Warm, friendly, and outgoing personality with a team player attitude
• Basic computer literacy
• Prior experience in a clinic or healthcare setting is preferred
• Willingness to learn and adapt to new tasks
• Able to start work on short notice
  

Job Scope Summary:

• Deliver courteous, professional, and high-quality customer service at all times.
• Welcome visitors warmly, assist with enquiries, and direct them to the correct person or location.
• Handle incoming calls efficiently, route calls accurately, and take messages promptly.
• Monitor visitor access at reception and maintain security awareness at all times.
• Receive, record, and sort mail/deliveries, including escalating suspicious parcels according to procedures.
• Keep the reception area tidy, presentable, and ensure all reception equipment is operational.
• Provide administrative support, manage reception inventory/consumables, and assist during management meetings.

Job Requirements Summary:

• Minimum GCE ‘O’ Level qualification with at least 3 credits, including English.
• Prior experience as a receptionist is required; office skills certification is an advantage.
• Strong spoken and written English communication skills.
• Ability to communicate confidently with visitors, staff, and stakeholders.
• Professional customer service attitude with good interpersonal skills.
• Able to manage front desk duties efficiently and professionally.

Responsibilities:

• Assist with cashiering, billing and payment collection
• Management of invoice
• Maintain accurate records of daily takings and invoices
• Undertake general admin duties
• Ad-hoc tasks as assigned

Requirements:

• Minimum N / O / NITEC / Diploma in any courses
• Min 2 years of clinic / Patient Service Associate experience

$2.5K to $3K
office hours 5.5days (Alt Sat)

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Receptionist cum Admin Support (1-Year Contract)