Total 3 Administrative / Clerical job vacancies

Job Scope

Performance Management – Achieve operational goals and key performance indicators that are stipulated by the Client in an accurate and timely manner in accordance with the requirement.

Operation Management – Handle the day-to-day operations in Admin Matters such as, Contract Management / Finance Management / Project Administration / Staff Screening / Staff Onboarding and Off Boarding / User Access Review / Annual Review of Roles and Access Rights for the client’s team / and any other administrative task as assigned by the Client from time to time.

Customer Service – Staff handles and executes the customer service support initiatives to deliver a highly professional standard of service to customers.

Employee Development – Staff will have to grow and develop in their job skills through training to their fullest potential and to be able to leverage on their strengths for better performance. This will allow them to meet Client’s expectations.

Teamwork – Staff must be able to work as a team and to cover one another during absence so that there is no stoppage in the delivery of services to the Client. While working as a team, they are to ensure consistency, fairness and prudence in decisions making as well as the services being delivered.

Process Review – Identify process and/or system gaps and propose enhancements to improve productivity and accuracy. Review, streamline and implement solutions to enhance operational efficiency and effectiveness.

Requirements

1) At least Diploma holder
2) 1 to 2 years of admin working experiences
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Working Days: 5 days

Location: Jurong Town Hall

Responsibilities:

• Responsible for arranging and coordinating daily office affairs, including document handling, filing, meeting arrangements, and office equipment management.
• Handle internal and external company documents, letters, and emails, ensuring they are processed and distributed on time. The secretary may also need to prepare documents and materials for meetings.
• Write, edit, and publish content on the company's public account and website. This may include writing articles, editing images and videos, updating website information, and more.
• Arrange the leader's schedule, including meeting arrangements, booking conference rooms, sending invitations, etc.
• Receive visiting clients, partners, and other visitors, and provide necessary support and assistance. This includes answering phone calls, registering visitors, providing information, etc.
• Handle various emergencies and urgent situations to ensure the normal operation of the office.
• Assist leaders and teams with various tasks, such as helping to write reports and prepare presentations.

Requirements:

• Diploma or higher in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle a range of different tasks and work environments.

For interested applicants, please email your UPDATED CV in Microsoft Word format to agnes@careerstar.com.sg.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Logistics Admin Officer (production planner)

The primary role of the production planner is responsible for the accuracy and timeliness of the production process. Duties include a specific focus on the materials and goods required in the production phase, ensuring the working space is properly maintained in order to have optimal performance.

Duties & Responsibilities

• Coordinate production workflow for one or multiple products.
• Plan and prioritise operations to ensure maximum performance and minimum delay
• Monitor jobs to ensure the purchasing of raw materials needed to cover production demand on time and within budget
• Schedule shift according to production needs
• Address issues when they arise aiming for minimum disruption
• Prepare and submit status and performance reports
• Keep paperwork well organized
• Collaborate with quality control, warehouse and other staff
• Ensure Purchase Request are placed timely and raised in procurement system.
• Any other tasks/duties as assigned by superiors

Vendor Management:

• Work with suppliers for raw materials, components, and services.
• Build and maintain strong relationships with vendors, negotiating terms and agreements to secure favorable terms.

Procurement Planning:

• Collaborate with production planners to forecast material requirements and ensure adequate stock levels.
• Coordinate production workflow for one or multiple products.
• Determine manpower, equipment and purchasing of raw materials needed to cover production demand
• Obtain output information (number of finished products, percentage of defectives etc.)

Order Processing:

• Generate purchase orders accurately and in a timely manner, considering production schedules and lead times.
• Track and monitor order status, addressing any delays or issues that may arise

Quality Assurance:

• Collaborate with quality control teams to ensure that purchased materials meet the required standards.
• Address and resolve quality issues with suppliers promptly.

Documentation and Reporting:

• Maintain accurate records of purchases, contracts, and negotiations.
• Work closely with Procurement team and ensure Purchase Request are placed timely and raised in procurement system
• Prepare and submit status and performance reports

Other duties:

• Keep paperwork well organised
• Collaborate with quality control, warehouse and other staff
• Any other tasks/duties as assigned by superiors