Total 93 Administrative / Clerical job vacancies

Descriptions:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Project Director / project manager(s) a directed to achieve departmental objectives.
• Assist Project Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned.
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.
• Takes initiative within area of responsibility

Requirements:

• Singaporeans / SPR only
• N/O/A level qualification and above
• Meticulous
• Positive attitude and willing to learn
• Versed in Microsoft office
• Min 1 year of relevant experience in contractor environment.

* Can use Microsoft Word & Microsoft Excel.

* Sometimes need to wear jumpsuit work inside clean room.

* Can speak in simple English.

* Simple Computer Knowledge.

* Require teamwork in order to complete tasks and accomplish common goals.

* Good communication, interpersonal skill and responsibility.

* Provide onsite training.

Document Control: Maintain detailed project records, contracts, permits, and progress reports.

Logistics & Procurement: Order, track, and manage site supplies, equipment, and office inventory.

HR & Payroll: Process employee timesheets, manage vacation requests, and coordinate statutory training or work passes.

Financial Administration: Verify payment claims, prepare invoices, and assist in monitoring site budgets.

Communication & Meetings: Schedule appointments, attend site meetings, take minutes, and field inquiries from clients or vendors.

Compliance & Safety: Ensure site operations comply with building codes and health and safety regulations.

We offer attractive benefits such as 5 days week, Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.

Job Description:

• Perform routine administrative duties, including maintaining project files and filing quality records.

• Manage procurement of construction materials and hardware.

• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.

• Provide clerical and administrative support to the project team.

• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.

• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.

• Schedule appointments, manage calendars, and prepare meeting minutes.

• Assist in preparing project reports and submissions to clients.

• Undertake other ad-hoc duties as assigned by project management.

Job Requirements:

• Minimum GCE ‘A’ Level qualification.

• At least 2 years of relevant experience in the construction industry.

• Proficiency in Microsoft Office applications.

• Strong command of English with excellent communication skills.

• Positive attitude, team-oriented, and able to work independently when required.

• Detail-oriented with strong organizational skills.

• Knowledge of AutoCAD will be an added advantage.

What we offer:

• Flexible Work Arrangement
• 5 days week
• Medical benefits
• Annual Wages Supplement
• Variable Bonus
• Insurance

A Day in Your Life at MKS

As a Site Administrative Coordinator, you will be the primary point of contact for our Singapore Center of Excellence, ensuring the smooth day-to-day operation of the site while delivering a positive employee and visitor experience. You will provide administrative and operational support to site leadership, coordinate travel and logistics for visitors, support onboarding activities, and help foster an engaging workplace culture.

This is an excellent opportunity for a proactive and highly organized professional who enjoys balancing administrative excellence with employee engagement and event coordination.

Key Responsibilities

• Provide administrative support to the Site Director and site leadership team.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visitor logistics.
• Manage meeting schedules, conference room bookings, and site visits.
• Prepare and process purchase requisitions, invoices, expense reports, and other administrative documentation.
• Maintain accurate records, site documentation, and office files.
• Office & Site Operations
• Serve as the primary point of contact for office administration and facilities-related matters.
• Coordinate with vendors, building management, and service providers to ensure smooth site operations.
• Manage office supplies, equipment, and general workplace requirements.
• Support health, safety, and compliance-related administrative activities as required.
• Support employee onboarding activities, including new hire coordination and site orientation.
• Organize employee engagement activities, recognition programs, town halls, and site-wide events.
• Partner with HR and site leadership to promote a positive workplace culture and employee experience.
• Help drive initiatives that contribute to making MKS Singapore a great place to work.

Qualifications & Experience

• Minimum Diploma qualification in Business Administration, Office Management, Human Resources, or a related discipline.
• At least 4 years of administrative, office management, executive support, or employee engagement experience.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating travel arrangements, meetings, events, and vendor interactions.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Experience supporting senior leaders in a multinational environment.
• Experience with ERP systems, Workday, Concur, or similar business applications.
• Prior experience in a technology, manufacturing, engineering, or semiconductor environment.

Why Join MKS?

At MKS, you'll play a key role in shaping the employee experience and supporting the daily operations of a growing, innovative organization. You'll work closely with leaders across the business, gain exposure to a dynamic technology environment, and contribute to creating an engaging and collaborative workplace culture.

Job Summary

Support construction projects by managing administrative and public relations tasks, coordinating with HQ and government bodies, and ensuring smooth communication and reporting to uphold project standards and stakeholder satisfaction.

Responsibilities

• Perform data entry, manage phone calls, and organize filing, photocopying, faxing, and scanning to maintain accurate administrative records
• Prepare, sort, and organize documents and files to support project workflows
• Assist in ordering materials, tools, and PPE to ensure timely availability for project needs
• Coordinate with HQ on purchase orders and delivery schedules to facilitate smooth procurement processes
• Address and resolve public relations issues arising from construction projects to maintain positive community relations
• Manage and respond to public complaints, enquiries, requests, and feedback to uphold company reputation
• Liaise with government bodies and stakeholders to ensure compliance and effective communication
• Prepare and submit weekly updates and monthly Public Relations reports to track project progress and public engagement
• Execute additional ad-hoc duties as assigned to support project and office operations

Required competencies and certifications

• Proficiency in Microsoft Office to efficiently manage documentation and communication
• Effective communication and interpersonal skills to engage with stakeholders and the public

Preferred competencies and qualifications

• Minimum Diploma in Public Relations, Communications or equivalent
• At least 2 years of relevant experience in administrative or public relations roles within the construction industry

Company Overview / Employee Value Proposition

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

Support project management by administering site documentation and purchase orders, ensuring accurate record-keeping and seamless coordination with site personnel and head office to drive compliance and operational efficiency.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations
• Liaise effectively with head office to obtain and process necessary documentation for project continuity
• Control and manage the flow of incoming and outgoing documents to maintain organized records
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness
• Review and update records regularly to ensure accuracy and currency of project information
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents
• Coordinate with the project team to enforce compliance with documentation standards and procedures

Preferred competencies and qualifications

• Diploma in Business Administration, Construction Management, or a related field
• Minimum 2 years of experience in site administration and document control, preferably within the construction industry
• Strong organizational skills to manage multiple tasks and priorities efficiently
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders

• Serve as the first point of contact for all administrative functions involved in the assigned project (work-site of construction project)
• Assist in answering queries or requests for information regarding the project.
• Keep all important documents, invoices, and contracts well maintained.
• Implement filing systems that make it easy to find any document quickly and efficiently.
• Respond to emails, letters, and telephone calls.
• Liaise with suppliers and vendors to order supplies for projects and the office, including computer software or equipment and stationary.

Requirements:

• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 1-Year of working experience in construction industry, preferably with prior experience working at project site.

If this opportunity aligns with your skills and experience, please submit your resume to koh.dickson@bayesrecruitment.com

Dickson KOH, EA Registration R1103367

www.bayesrecruitment.com

Job Description:

• Handle general admin tasks (phone calls, filing, scanning, and maintaining up-to-date file records).
• Support Project Team with administrative/clerical duties.
• Handle public inquiries, complaints, and feedback.
• Arranging for Site inspection; draft and reply to feedback/queries.
• Proper documentation/recordings of defects including hardcopy/online submissions.
• Establish and maintain a good relationship with stakeholders living/working near to construction site.
• Provide hotline for public feedback.
• Any other duties as assigned from time to time.

Job Requirements:

• Minimum GCE 'O' Level.
• Minimum 2-years relevant working experience in an administrative role, preferably in the construction industry.
• Preferably specialised in Clerical / Administrative Support or equivalent.
• Proficient in Microsoft Office.
• Able to work independently and in a team.
• Good public relations skills

Job Summary

Lead and manage daily administrative operations to ensure efficient business processes. Oversee employee records, project administration, and compliance with company policies and regulatory requirements.

Responsibilities

• Manage daily administrative operations to ensure smooth and efficient business functions
• Develop and implement administrative policies and procedures to enhance operational efficiency
• Coordinate office activities and facilitate communication with clients, suppliers, subcontractors, and government authorities
• Maintain accurate employee records, attendance, leave administration, and HR documentation to support workforce management
• Oversee maintenance of company licenses, permits, contracts, and regulatory documents to ensure compliance
• Monitor procurement and inventory of office supplies and company resources to support operational needs
• Prepare reports and maintain records to assist management in business planning and operational decisions
• Coordinate project administration and maintain proper documentation for ongoing construction projects
• Supervise administrative staff to ensure adherence to company policies and procedures

Preferred competencies and qualifications

• Secondary School/SPM qualification
• 0–5 years of relevant administrative or office management experience
• Proficient use of Microsoft Office applications (Word, Excel, Outlook) to support administrative tasks
• Experience in the construction or engineering industry to enhance project coordination
• Knowledge of payroll, HR administration, and document control to support administrative functions
• Proficiency in English and Mandarin to effectively liaise with clients, suppliers, and stakeholders

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Personal Administrative Assistant to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: 2.8-3.8k is the range for the pay, but is negiotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person

Job Description

Board and Office Administration

• Maintenance of OHC's facilities, including workspaces, equipment and supplies. Ensure a clean and organized working environment for staff, locums and clients.

• Update and renew all insurance coverage matters for OHC

• Provide administrative support to the all staff and locums.

• Coordinate board meetings for the board of directors

• Report on financial standing of the OHC during quarterly board meeting

• Record meeting minutes of staff and board meetings

Finance

• Manage accounts payable processes, including invoice processing and payment authorization

• Monitor accounts receivable and provide timely updates and reports to board and management

• Work closely with an outsourced auditor to ensure accurate bookkeeping, tax compliance, and financial statements.

• Administer payroll and CPF payments, ensuring accurate and timely payments to staff

• Coordinate and manage banking processes and communication with OHC’s banker

• Provide information for and support the preparation of the annual budget

• Prepare, maintain and submit proper records for staff tax-filing purposes

• Support the development and maintenance of financial policies and controls

• Manage the annual financial audit process

• Support the grant application by providing data required for approved grants

Donor management

• Maintain accurate donor and donation records for decision-making and reporting

• Submit donor records to IRAS to implement tax deduction

Job Requirements

• Candidate should possess at least a Degree in Business Management and / or Finance discipline.
• Minimum 5 years of relevant working experience.
• Experience in Charity with IPC status is an added advantage.
• Good communication skills and able to exhibit leadership capabilities.
• A good team player and able to work independently.

JOB DESCRIPTION:

• Oversee the day-to-day office administrative functions at the Site Office and report to the Project Manager.
• Handle site office management (stationery, equipment, filing systems).
• Maintain site documentation including reports, drawings, delivery orders, etc.
• Liaise with HQ on submissions of the timecards, leave forms, course registration forms, etc.
• Liaise closely with HQ’s Administration and HR Departments.
• Performs other duties and responsibilities as required.

REQUIREMENTS:

• Higher secondary/Pre-U/A level/College, Professional Certificate/Nitec in any field.
• Minimum 2 years of experience as a site admin or similar role in construction
• Strong knowledge of construction documentation and processes
• Good organizational and record-keeping skills
• Ability to work independently at site locations
• 5.5 days/ week

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Fresh grads are welcome to apply.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Senior Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

Oversee daily office operations and administrative staff.

Maintain proper filing systems for project documents, contracts, quotations, invoices, and correspondence.

Ensure office supplies, equipment, and administrative resources are adequately maintained.

Coordinate with project managers, site supervisors, and clients on administrative matters.

Track project documentation such as work orders, variation orders, progress claims, delivery orders, and permits.

Monitor project schedules and support submission deadlines.

Assist in tender documentation and project handover documentation.

Maintain employee attendance, leave records, payroll support, and manpower allocation records.

Coordinate onboarding, work pass applications, renewals, and training schedules for workers.

Ensure proper maintenance of worker certificates, safety courses, and medical records.

Coordinate purchase orders and supplier quotations.

Track delivery schedules and material orders for painting projects.

Maintain records of stock, tools, PPE, and equipment.

Coordinate invoicing, payment tracking, petty cash, and expense claims.

Assist with progress claims and subcontractor payment documentation.

Liaise with external accountants or auditors when required.

Ensure proper maintenance of workplace safety documents, risk assessments, method statements, and permits.

Monitor validity of licenses, insurance policies, and company certifications.

Support compliance with local construction and workplace regulations.

Handle client enquiries, scheduling, and administrative coordination.

Maintain good relationships with suppliers, subcontractors, and service providers.

Follow up on quotations, invoices, and project-related documentation.

Attending to fortnightly or weekly work meetings where necessary.

Attending to site walk meetings.

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

  
  

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related. 

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

  
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

The Admin Manager is responsible for overseeing the company’s daily administrative and support operations while implementing efficient administrative processes. You will collaborate with vendors & suppliers to manage and execute a wide range of administrative functions across the organisation.

The Admin Manager will also be responsible for developing, reviewing, and enhancing company policies, systems, and procedures to ensure smooth, effective, and efficient office operations.

Specific Responsibilities

Individual to be involved in:

1. Monitor and enhance the company’s organisational structure and standard operating procedures (SOPs).

2. Act as the primary point of contact for all customer account management matters.

3. Facilitate effective communication between the company and clients.

4. Implement and enforce company policies and procedures.

5. Oversee and continuously improve the company’s daily operations.

Technical Skills and Competencies

1. Ability to manage relationships with suppliers, vendors, and clients, including negotiating contracts, resolving disputes, and ensuring compliance with project requirements.

2. Proficient in the use of software systems and tools for document control, scheduling, and project tracking.

3. Strong knowledge of marketing processes and industry terminology to effectively support operational activities.

• At least 3–6 years of relevant experience in investor relations, equity research, or a related field. Some experience working with SGX companies is required.
• Familiar with SGX listing rules and IR best practices
• Open to working in Gul Road (island-wide transport provided. The co also allows a hybrid work arrangement of 3 workdays per week in office)

Our client is a global player with an international presence and a key market leader in its field. It is also listed on the Singapore Exchange. For this role, you are based in its Gul Road office (note- the co provides island-wide transport services to the office. The co also allows a hybrid work arrangement of 3 workdays per week in office).

We are looking for proactive, self-driven and analytical individual with a strong ability to connect financial performance to a clear and credible equity narrative.

This full-time opportunity sits within the firm’s Investor Relations & Corporate Communications (IRCC) team, offering exposure to the full spectrum of integrated communications across Investor Relations (IR), Corporate Communications and Brand for a global, publicly-listed multinational that is an STI constituent (market capitalisation: ~S$8 billion). The IRCC team shapes the external perception of the firm and provides opportunities for regular interaction with senior management.

The ideal candidate is inquisitive, detail-oriented and confident engaging with complex financial, operational and strategic topics. The role requires the individual to understand financial numbers, connect the dots between performance and strategy, and distil clear, credible and differentiated messaging for the investment community. This role involves close collaboration across the organisation, as well as with external advisors and stakeholders.

It is seeking an IR professional who takes ownership of outcomes and enjoys translating numbers into a clear and compelling equity narrative for a growing, global company.

Key Responsibilities:

• Support the development and execution of the firm’s investor relations strategy to strengthen investor understanding and confidence in the Group’s strategy, performance and long-term value proposition
• Synthesise inputs from Finance, business units and management to ensure investor communications are consistent, strategically aligned and focused on what matters most to the market
• Actively support engagement with institutional investors, analysts and other capital market stakeholders through investor meetings (group and one-on-one), site visits, roadshows and conferences
• Prepare high-quality investor communications materials, including earnings presentations, investor decks, Q&A briefing documents, and key messages for results announcements and investor engagements, in close collaboration with external advisors
• Maintain and enhance IR content across relevant platforms, including the investor relations section of the corporate website, ensuring accuracy, clarity and timeliness
• Monitor and analyse relevant market developments, peer performance, analyst reports, investor feedback and share price movements, and provide insights to senior management

Job requirements:

• Bachelor’s Degree in Finance, Accounting, Business, Economics, or a related discipline
• At least 3–6 years of relevant experience in investor relations, equity research, or a related field. Some experience working with SGX listed companies is required
• Excellent written and spoken English
• Proactive and self-motivated; ability to work independently
• Strong analytical mindset with the ability to synthesise financial, operational and strategic information clearly
• Ability to develop a strong understanding of the firm’s business model, operations, project portfolio and end-markets to support clear, consistent and credible investor messaging
• Confident communicator, with strong writing skills and the ability to explain complex topics in a clear and structured manner
• High attention to detail, with a strong sense of accountability and ownership
• Ability to interpret financial data, exercise sound judgement and extract relevant insights effectively from stakeholders.
• Highly proficient in creating impactful and professional investor decks using Microsoft PowerPoint.
• Familiar with SGX listing rules and IR best practices
• Open to being based at Gul Road office location and the official work hours of 730 am to 530 pm (NOTE- the co provides island wide transport services to the office. The co also allows a hybrid work arrangement of 3 workdays per week in office).

To apply, pl send your cv in word doc. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 24 June 2026

Job Description & Requirements

Are you a qualified personal trainer with a passion to help others? Do you want to be part of a driven and motivated team? Do you want more flexibility in your daily schedule? If so, then Strength Clinic Academy is what you are looking for!

Requirements:

• Certified Personal Trainer with a recognised certification; ie ACSM, NCSF, ACE, NASM, or any similar accredited program
• Minimum 2–3 years of personal training experience, with some experience mentoring or guiding junior staff
• Willing to continuously learn and expand their knowledge in the field of fitness and exercise science
• Passionate about health, fitness, and helping others achieve their goals

Tasks:

• Develop personalised fitness programs that cater to each client's unique goals, needs, and health conditions, ensuring a tailored approach to their fitness journey
• Closely monitor client progress, provide motivation and encouragement to keep them committed and on track to achieving their fitness goals
• Educate on proper form to prevent injury and promote effective workouts
• Support and mentor junior trainers, providing guidance on programming, client handling, and professional development
• Assist in day-to-day team coordination, including scheduling and session quality, while remaining primarily client-facing
• Maintain a clean, safe, and welcoming workout environment for everyone

What We Offer:

• Commission structure
• Manager Bonus
• Healthcare insurance
• Professional course allowance
• A leadership pathway, grow with us as the team expands

If all that sounds like an ideal position for you, we would love to hear from you!

Please send a CV and brief introduction about yourself to hr@strengthclinicacademy.com.

Looking forward to hearing from you!

About Mesh Bio

Mesh Bio is a Singapore-based healthtech company helping healthcare providers deliver better preventive care.

Our software is used by hospitals, clinics and health screening providers to improve health screening workflows, organise patient health data, and identify people who may be at higher risk of chronic diseases such as diabetes and kidney disease.

We are building technology that helps doctors and care teams move from reactive healthcare to earlier, more personalised intervention — so patients can stay healthier for longer.

As we grow across Singapore, Hong Kong and Southeast Asia, we are strengthening our internal operations team to support the next stage of the company’s growth.

We are looking for a reliable and experienced Admin & Operations Manager to support the company’s HR, finance administration and day-to-day business operations.

About the role

This is a hands-on role for someone who enjoys keeping a growing company organised, accurate and operationally efficient. You will work closely with management and external service providers, including accountants, corporate secretary, vendors and partners.

Responsibilities

• Manage HR administration, employee records, onboarding and offboarding.
• Coordinate payroll, CPF, leave records, claims and employee benefits administration.
• Support employment contracts, HR policies and MOM-related documentation.
• Handle invoice tracking, expense claims, vendor bills, AP/AR administration and payment records.
• Coordinate with outsourced accountants on bookkeeping, GST, payroll and financial documentation.
• Maintain organised company records, contracts, receipts and administrative files.
• Support grant claims, audit preparation, compliance documents and corporate secretarial matters.
• Manage office administration, procurement, subscriptions, insurance and vendor coordination.
• Improve internal admin, HR and finance workflows as the company scales.

Requirements

• 5–8 years of relevant experience in admin, HR operations, accounting support, office management or business operations.
• Experience in an SME, startup or fast-moving company environment preferred.
• Familiar with Singapore payroll, CPF, leave administration and employment documentation.
• Basic knowledge of accounting workflows, invoices, expenses, AP/AR and bookkeeping coordination.
• Comfortable with Xero or similar accounting systems, spreadsheets and cloud-based tools.
• Detail-oriented, trustworthy and able to handle confidential information.
• Able to work independently and follow through without heavy supervision.
• Good communication and organisational skills.

Advantageous

• Experience in healthcare, technology, SaaS or regulated industries.
• Experience with grants, audits, corporate secretarial coordination or compliance documentation.
• Familiarity with Xero, DocuSign, Google Workspace and Microsoft Office.

What we offer

• Broad exposure across HR, finance and operations in a growing healthtech company.
• Opportunity to work closely with the leadership team.
• Practical, high-ownership role with room to improve company processes.
• Competitive salary based on experience.

A Construction Site Administrator ensures smooth daily operations at a project site by managing documentation, coordinating logistics, handling site attendance, and providing administrative support to project managers and teams. They act as the central communication hub, maintaining files, processing project documents, and ensuring compliance with company safety standards;

Roles & Responsibilities

• Document Control; Managing project documentation including site reports, submittals, contracts, and drawings.
• Site Coordination; Assisting with logistics, organizing meetings, and acting as a liaison between site personnel, contractors, and office staff.
• Record Keeping; Maintaining accurate records of daily site activities, material deliveries, and staff attendance.
• Safety & Compliance; Ensuring all site safety policies and documentation adhere to company regulations.
• Administrative Support; Processing Purchase Orders (PO), delivery orders (DO), and etc
• Human Resource Support; Updating site daily attendance report.
• Any other ad-hoc duties assigned.

Job Requirements

• Higher Nitec/ Diploma holder/ Degree holder.
• Fresh graduates are welcome to apply; 1–2 years of relevant experience is an advantage.
• Proficient in Google Apps and Microsoft Office (excel, word)
• Demonstrates a positive work attitude, strong organizational skills, and the ability to multitask independently.
• Excellent communication and interpersonal skills.
• Self-starter, highly motivated and resourceful.

PersonalFinancial Services

Wedesign and provide products and services that empower our customers to enjoygreater banking convenience while they extract more value from their money. Inparticular, we are focused on promoting and developing healthy saving andinvestment practices across generations.

• Be actively involved in understanding the job customers' financial needs as well as providing them with timely information, advice and recommendations to fit their banking requirements
• Secure sales and cross-sell our wide range of consumer banking and investment products which includes, but not limited to insurance, structured deposits, and unit trusts
• Deepen relationships with new and existing customers
• Apply diligence and integrity to ensure proper advisory procedures and meticulous documentation in compliance with the Bank's internal policies, business processes, and regulatory requirements
• Utilise a combination of the Bank's branch network, tele-consulting and referrals to meet and exceed individual sales targets

Skillsand Experience

• Able to thrive in a fast-paced environment with a passion to excel in a career in the wealth management industry
• Resourceful and able to work with minimal supervision
• Flexibility with extended working hours
• Strong interpersonal and communication skills combined with drive and initiative

Education

• Minimum a recognized degree/diploma in a relevant field

Please email your application to info@oxygensd.com

Job Description:

1. Report directly to the Director.

2. Handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, building management/facilities, office tidiness/cleaniness.

3. Handles documents such as enquires, Quotations, DO, PO, Invoices and e-filing.

4. Coordinating, monitoring existing projects and assigning new projects for internal departments.

5. Provide general administrative support to related internal departments.

6. Data entry and record keeping.

7. Liaise with vendors and clients.

8. Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.

9. Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.

10. Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.

11. Maintain records of tenders in internal reports and tender document management system.

12. Facilitate hand over of successful bids to Operations and Project teams

13. Identify and raise and concern regarding project progress and status and keep track on the timeline

14. Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment.

15. Ad-hoc/Miscellaneous tasks assigned.

Requirements:

1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.

2. Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.

3. Familiar with Tendering Process and with prior experience preferred.

4. Good interpersonal, written & verbal communication skills.

5. Highly driven and independent personality.

6. Good analytical and problem-solving skills.

7. Attention to details. Ability to maintain confidentiality of company information.

8. Computer-literate, proficient in MS Office, Adobe Acrobat.

9. Good written and verbal communication skills.

10. Have knowledge of browsing through websites, platforms/portals.

11. Time-management skills and ability to multi-task and prioritize work.