Total 99 Administrative / Clerical job vacancies

* Can use Microsoft Word & Microsoft Excel.

* Sometimes need to wear jumpsuit work inside clean room.

* Can speak in simple English.

* Simple Computer Knowledge.

* Require teamwork in order to complete tasks and accomplish common goals.

* Good communication, interpersonal skill and responsibility.

* Provide onsite training.

Join a fast-paced freight forwarding company where no two days are the same. As a Customer Service Executive, you’ll play a key role in ensuring smooth and timely delivery of shipments across the globe — keeping customers informed, operations running efficiently, and solving challenges along the way.

Responsibilities:

• Act as the main point of contact for customers regarding shipment status, inquiries, and issue resolution

• Coordinate with internal departments (operations, documentation, warehouse) to ensure smooth shipment handling

• Liaise with carriers, airlines, shipping lines, and overseas agents for booking and shipment updates

• Prepare and process shipping documents (e.g. Bill of Lading, Air Waybill, invoices, packing list)

• Monitor shipment progress and ensure timely delivery to customers

• Handle customer complaints professionally and provide effective solutions

• Ensure compliance with import/export regulations and company procedures

• Maintain accurate records of shipments and customer interactions in the system

Requirements:

• Diploma/Degree in Logistics, Supply Chain, Business, or related field

• At least 1–2 years of experience in freight forwarding or logistics industry preferred

• Familiar with import/export procedures and shipping documentation

• Knowledge of shipping systems (CargoWise, WiseNet) and warehouse management systems (SAP EWM, WMS) will be an advantage

How to Apply:

Qualified or interested candidates, please submit your updated resume by using the 'Apply Now' Button
We regret to inform that only shortlisted candidates would be notified.

Foong Sue Lee (Sophia)

Registration Number: R24119357
EA License Number: 18C9027

Job Responsibilities:

• Handle quotation, delivery orders, invoices
• Filing of documents
• Perform basic data entry
• Generating and send out the statements of accounts
• Monitor and follow up on outstanding balances to ensure timely collection and payment
• General administrative support
• Any other ad-hoc tasks as given by Management from time to time

Job Requirements:

• Min. GCE 'N', 'O', NITEC Level or equivalent.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines
• Proficient in Microsoft Office (Excel, Word)

Descriptions:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Project Director / project manager(s) a directed to achieve departmental objectives.
• Assist Project Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned.
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.
• Takes initiative within area of responsibility

Requirements:

• Singaporeans / SPR only
• N/O/A level qualification and above
• Meticulous
• Positive attitude and willing to learn
• Versed in Microsoft office
• Min 1 year of relevant experience in contractor environment.

Job Overview
Liaise with Terminal Office staff on all administrative matters and oversee the billing and invoicing of principal and customers as well as payment for our casual workers and suppliers.

Responsibilities

• Support the Terminal staff in administrative matters
• Ensure timely and accurate processing of all invoices by their respective due dates / Principle’s requirements to prevent any additional payments incurred due from late payments
• Accountable for the reconciliation of Discharged Cargo billings and Loading Shipping Orders against the actual manifest for each vessel
• Co-ordinate the collection of all required information for the preparation of the billing and invoicing to clients
• Liaise with Equipment leasing company and Services & Maintenance vendors for annual renewal of Policies / Contracts
• Check the accuracy of terminal employees’ claims for overtime, allowances and reimbursement before submitting them for payroll processing
• Monitor and handle renewal of licenses, entry permits (e.g. Jurong Port Pass, PSA Pass) and certificates etc
• Actively track the invoices (purchasing and billing) related to Terminal operations
• Other tasks or duties as assigned

Requirements

• Minimum GCE “O” level qualifications
•  Minimum 1 year of administrative experience
• Computer literate
• Meticulous and Attention to details
• Responsible to follow tasks through to completion
• Good interpersonal and communication skills

Job Description:

• Handle general admin tasks (phone calls, filing, scanning, and maintaining up-to-date file records).
• Support Project Team with administrative/clerical duties.
• Handle public inquiries, complaints, and feedback.
• Arranging for Site inspection; draft and reply to feedback/queries.
• Proper documentation/recordings of defects including hardcopy/online submissions.
• Establish and maintain a good relationship with stakeholders living/working near to construction site.
• Provide hotline for public feedback.
• Any other duties as assigned from time to time.

Job Requirements:

• Minimum GCE 'O' Level.
• Minimum 2-years relevant working experience in an administrative role, preferably in the construction industry.
• Preferably specialised in Clerical / Administrative Support or equivalent.
• Proficient in Microsoft Office.
• Able to work independently and in a team.
• Good public relations skills

Document Control: Maintain detailed project records, contracts, permits, and progress reports.

Logistics & Procurement: Order, track, and manage site supplies, equipment, and office inventory.

HR & Payroll: Process employee timesheets, manage vacation requests, and coordinate statutory training or work passes.

Financial Administration: Verify payment claims, prepare invoices, and assist in monitoring site budgets.

Communication & Meetings: Schedule appointments, attend site meetings, take minutes, and field inquiries from clients or vendors.

Compliance & Safety: Ensure site operations comply with building codes and health and safety regulations.

We offer attractive benefits such as 5 days week, Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.

Job Description:

• Perform routine administrative duties, including maintaining project files and filing quality records.

• Manage procurement of construction materials and hardware.

• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.

• Provide clerical and administrative support to the project team.

• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.

• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.

• Schedule appointments, manage calendars, and prepare meeting minutes.

• Assist in preparing project reports and submissions to clients.

• Undertake other ad-hoc duties as assigned by project management.

Job Requirements:

• Minimum GCE ‘A’ Level qualification.

• At least 2 years of relevant experience in the construction industry.

• Proficiency in Microsoft Office applications.

• Strong command of English with excellent communication skills.

• Positive attitude, team-oriented, and able to work independently when required.

• Detail-oriented with strong organizational skills.

• Knowledge of AutoCAD will be an added advantage.

What we offer:

• Flexible Work Arrangement
• 5 days week
• Medical benefits
• Annual Wages Supplement
• Variable Bonus
• Insurance

Job Description

• Industry/ Organization Type: Toy Distributor
• Position Title: Admin Assistant / Clerk (Warehouse)
• Working Location: East – Macpherson
• Working Hours: 5 Days / Mon – Fri: 8.30am – 6pm
• Salary Package: SGD 1600 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Move and organize toy boxes (items are light and easy to handle)
• Check returned goods and verify quantity and condition
• Enter return details into the computer system
• Repack items into boxes and apply labels

APPLY NOW!!!

• Comfortable using computers for routine tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77236 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Company Overview:

Loh Chwee Chew Mooring Services Private Limited (“LCC Mooring”) is a leading mooring service and maintenance company in Singapore. For over 56 years, LCC Mooring has been at the forefront of the maritime industry, employing over 400 dedicated mooring crew and professionals.

We believe in making mooring and maintenance work hassle-free, and we're not stopping there. We want to keep our client’s business operationally ready, always. We also want to be the most collaborative business partner in the maritime world always solving for our clients.

To achieve that, we're undergoing a business transformation, placing people at the heart of our organisation because our people matter to us. Imagine being part of a team that not only keeps Singapore's vital trade routes flowing smoothly but also values and empowers its employees

We are rewriting the future of the maritime industry, focusing on collaboration, innovation, and the well-being of our team members.

Join us in our journey of change and growth, and together, let's shape the future of the maritime world with LCC Mooring.

Administrative duties such as:

• Updating & execution of the computer system
• Updating inventory of products
• Generating reports etc.

Requirements:

• Minimum GCE ‘N’ level
• Computer literate
• Training will be provided
• Possess positive learning attitude & a good team player
• Able to work overtime

Location & Working hours

• Location: Penjuru Road
• 5day week (8.30am - 5.30pm)
• Preferable to start work immediately

Please note that we do not accept any walk-in interviews.

Join our dynamic team at LCC Mooring and contribute to our mission of providing hassle-free mooring and maintenance services. If you possess the necessary qualifications, a commitment to safety, and a willingness to learn, we invite you to apply for this position at Loh Chwee Chew Mooring Services Private Limited.

A Day in Your Life at MKS

As a Site Administrative Coordinator, you will be the primary point of contact for our Singapore Center of Excellence, ensuring the smooth day-to-day operation of the site while delivering a positive employee and visitor experience. You will provide administrative and operational support to site leadership, coordinate travel and logistics for visitors, support onboarding activities, and help foster an engaging workplace culture.

This is an excellent opportunity for a proactive and highly organized professional who enjoys balancing administrative excellence with employee engagement and event coordination.

Key Responsibilities

• Provide administrative support to the Site Director and site leadership team.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visitor logistics.
• Manage meeting schedules, conference room bookings, and site visits.
• Prepare and process purchase requisitions, invoices, expense reports, and other administrative documentation.
• Maintain accurate records, site documentation, and office files.
• Office & Site Operations
• Serve as the primary point of contact for office administration and facilities-related matters.
• Coordinate with vendors, building management, and service providers to ensure smooth site operations.
• Manage office supplies, equipment, and general workplace requirements.
• Support health, safety, and compliance-related administrative activities as required.
• Support employee onboarding activities, including new hire coordination and site orientation.
• Organize employee engagement activities, recognition programs, town halls, and site-wide events.
• Partner with HR and site leadership to promote a positive workplace culture and employee experience.
• Help drive initiatives that contribute to making MKS Singapore a great place to work.

Qualifications & Experience

• Minimum Diploma qualification in Business Administration, Office Management, Human Resources, or a related discipline.
• At least 4 years of administrative, office management, executive support, or employee engagement experience.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating travel arrangements, meetings, events, and vendor interactions.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Experience supporting senior leaders in a multinational environment.
• Experience with ERP systems, Workday, Concur, or similar business applications.
• Prior experience in a technology, manufacturing, engineering, or semiconductor environment.

Why Join MKS?

At MKS, you'll play a key role in shaping the employee experience and supporting the daily operations of a growing, innovative organization. You'll work closely with leaders across the business, gain exposure to a dynamic technology environment, and contribute to creating an engaging and collaborative workplace culture.

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

Admin Assistant

Salary: $2,300 - $2,800
Location: Pioneer
Working Days: 5 days, 8.30am to 5.30pm

Responsibilities

• Handle daily administrative and clerical duties
• Maintain proper filing and documentation records
• Support inventory updates and stock coordination
• Coordinate with suppliers, customers, and delivery teams
• Manage office correspondence (Emails, calls, mail)

Requirements:

• Good knowledge of Microsoft Word, Excel, and basic computer skills

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

Job Summary

Support construction projects by managing administrative and public relations tasks, coordinating with HQ and government bodies, and ensuring smooth communication and reporting to uphold project standards and stakeholder satisfaction.

Responsibilities

• Perform data entry, manage phone calls, and organize filing, photocopying, faxing, and scanning to maintain accurate administrative records
• Prepare, sort, and organize documents and files to support project workflows
• Assist in ordering materials, tools, and PPE to ensure timely availability for project needs
• Coordinate with HQ on purchase orders and delivery schedules to facilitate smooth procurement processes
• Address and resolve public relations issues arising from construction projects to maintain positive community relations
• Manage and respond to public complaints, enquiries, requests, and feedback to uphold company reputation
• Liaise with government bodies and stakeholders to ensure compliance and effective communication
• Prepare and submit weekly updates and monthly Public Relations reports to track project progress and public engagement
• Execute additional ad-hoc duties as assigned to support project and office operations

Required competencies and certifications

• Proficiency in Microsoft Office to efficiently manage documentation and communication
• Effective communication and interpersonal skills to engage with stakeholders and the public

Preferred competencies and qualifications

• Minimum Diploma in Public Relations, Communications or equivalent
• At least 2 years of relevant experience in administrative or public relations roles within the construction industry

Company Overview / Employee Value Proposition

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

Support project management by administering site documentation and purchase orders, ensuring accurate record-keeping and seamless coordination with site personnel and head office to drive compliance and operational efficiency.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations
• Liaise effectively with head office to obtain and process necessary documentation for project continuity
• Control and manage the flow of incoming and outgoing documents to maintain organized records
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness
• Review and update records regularly to ensure accuracy and currency of project information
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents
• Coordinate with the project team to enforce compliance with documentation standards and procedures

Preferred competencies and qualifications

• Diploma in Business Administration, Construction Management, or a related field
• Minimum 2 years of experience in site administration and document control, preferably within the construction industry
• Strong organizational skills to manage multiple tasks and priorities efficiently
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders

Monday - Friday | 8:30am - 5:30pm

Pioneer

$2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Serve as the first point of contact for all administrative functions involved in the assigned project (work-site of construction project)
• Assist in answering queries or requests for information regarding the project.
• Keep all important documents, invoices, and contracts well maintained.
• Implement filing systems that make it easy to find any document quickly and efficiently.
• Respond to emails, letters, and telephone calls.
• Liaise with suppliers and vendors to order supplies for projects and the office, including computer software or equipment and stationary.

Requirements:

• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 1-Year of working experience in construction industry, preferably with prior experience working at project site.

If this opportunity aligns with your skills and experience, please submit your resume to koh.dickson@bayesrecruitment.com

Dickson KOH, EA Registration R1103367

www.bayesrecruitment.com

Job Scope / Responsibilities

Perform general administrative and clerical duties, including data entry, filing, and document management

Handle incoming and outgoing correspondence such as emails, letters, and phone calls

Maintain accurate records and update internal databases and systems

Prepare basic reports, forms, and documents as required

Assist in scheduling appointments and coordinating meetings

Support daily office operations and provide administrative assistance to the team

Liaise with internal departments and external parties when necessary

Carry out ad-hoc administrative tasks assigned by supervisors

Requirements / Qualifications

Minimum secondary school or equivalent qualification

Basic knowledge of Microsoft Office applications (Word, Excel, Outlook)

Good organizational and time management skills

Able to work independently and as part of a team

Attention to detail and ability to handle routine administrative work

Willingness to learn and take on new tasks

Job Title: Administrative Clerk

A career consulting company in Toh Guan Road, just opposite IMM building, urgent require a part time office clerk as follow:

- Flexible working days/hours and simple book-keeping

- Sales and operation support

- Knowledge of Microsoft 365

- Past experience in related field is preferred

- Proper training will be provided

JOB DESCRIPTION:

• Oversee the day-to-day office administrative functions at the Site Office and report to the Project Manager.
• Handle site office management (stationery, equipment, filing systems).
• Maintain site documentation including reports, drawings, delivery orders, etc.
• Liaise with HQ on submissions of the timecards, leave forms, course registration forms, etc.
• Liaise closely with HQ’s Administration and HR Departments.
• Performs other duties and responsibilities as required.

REQUIREMENTS:

• Higher secondary/Pre-U/A level/College, Professional Certificate/Nitec in any field.
• Minimum 2 years of experience as a site admin or similar role in construction
• Strong knowledge of construction documentation and processes
• Good organizational and record-keeping skills
• Ability to work independently at site locations
• 5.5 days/ week

Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Salary:$2000 – $2500
Location: Changi Airfreight Centre

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

• Preparing official forms for filing of new applications
• Generating file numbers
• Data entry
• Opening physical files
• Monitor deadlines & prepare reminders to clients on upcoming deadlines
• Generate payment vouchers and invoices
• General administrative duties including photocopying, faxing and dispatch
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Higher Nitec in Office Skills
• Minimum 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-paced environment
• IT savvy and proficient in MS Office

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

Shipping Assistant

• Location: Pandan Road
• Industry: Manufacturing - internal shipping department
• Mode: Full time , perm
• Working days: Mon - Friday 9am to 6pm

Job Responsibilities

• Coordinate daily shipping and delivery schedules for frozen food products
• Prepare and process shipping documents (DO, invoices, packing lists, etc.)
• Liaise with logistics providers, drivers, and warehouse team to ensure timely deliveries
• Monitor shipment status and resolve delivery issues when required
• Ensure proper handling and compliance with cold chain requirements
• Maintain accurate records of shipments and inventory movements
• Support inventory coordination and stock dispatch planning
• Communicate with internal teams to ensure smooth order fulfilment

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Summary

The successful candidate will be part of a small team responsible in managing the end-to-end billing and invoicing process for our operations. You will bridge the gap between logistics, sales and the finance department by auditing shipping logs, matching purchase orders, conducting pricing verification and generating accurate invoices for our clients and suppliers.

Key Responsibilities

Invoice Generation & Processing:

Prepare and issue accurate invoices, debit notes, and credit memos for goods manufactured and shipped, in a timely and accurate fashion, prompt filing of these as necessary.

Three-Way Matching:

Verify invoices against shipping logs, delivery orders, and original purchase orders (POs) to prevent billing anomalies and to ensure billing accuracy.

Cross-Departmental Coordination:

Collaborate with the sales, procurement, and warehouse teams to track shipments and resolve manufacturing-related or invoicing discrepancies, including but not restricted to e.g. goods return.

Vendor & Client Support:

Address billing inquiries, handle incoming phone calls from new and existing clients, routing calls and enquiries to appropriate personnel, route invoices for management approval, and follow up on outstanding accounts receivable.

Data Entry & Record Keeping:

Update master customer/vendor files and log all financial transactions into company ERP or accounting systems.

Some ad-hoc duties related to sales-support such as to assist in preparation of product samples for clients, to complement sales team to furnish price quotation, contacting clients and warehouse on matters related to product delivery.

Good-to-have + Must-haves:

• Experience in related industry
• People skills, team player
• Willingness to learn and good working attitude
• Export documentation knowledge

Note:

This is a fully on-site role.

We provide 13th month annual wage supplement, dental allowances, year-end and performance bonus for the right candidate upon confirmation. Send us your CV today.