Total 87 Administrative / Clerical job vacancies

Key Responsibilities:

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.

· Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.

· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.

· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.

· Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.

· Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.

· Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.

· Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.

· Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.

· Assist in drafting responses and other written communications for the CEO’s review and approval.

· Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.

· Carry out other ad-hoc responsibilities as assigned by the Executive.

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.
• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• Minimum two years of experience in a secretarial or personal assistant role, preferably within a law firm.
• Entry-level candidates with a strong interest in developing a career in the legal field are also welcome to apply.
• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.
• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.
• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• Minimum three years of working experience in conveyancing work.
• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.
• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.

We’re Hiring: Executive Secretary

Creating Moments. Connecting Members. Building Community. 

The Executive Secretary provides comprehensive executive and administrative support to the General Manager, while also supporting legal and disciplinary secretariat functions of the Club. The role works closely with the Senior Manager (Secretariat, MC) to ensure effective coordination of governance, disciplinary, and legal-related administrative matters, and supports the smooth flow of information between Management, Committees, and members. 

Your key duties include:

Executive & Administrative Support

• Provide secretarial and administrative support to the General Manager.

• Manage the General Manager’s schedule, appointments, and meeting arrangements.

• Manage the HOD’s schedule with General Manager by prioritizing inquiries and meeting requests.

• Handle calls, general correspondence, and enquiries, including member-related matters.

• Maintain organised records, filing systems, and documentation. 

Meetings & Coordination

• Prepare and maintain records of Heads of Department and other formal meetings.

• Support the preparation, circulation, and follow-up of meeting materials and action items.

Legal & Disciplinary Secretariat Support

• Attend committee meetings to take formal minutes, ensuring they meet legal standards for accuracy and compliance to the club constitution

• Act as the bridge between the club and external legal counsel or regulator to ensure deadlines for legal or regulatory responses are met

• Draft and prepare formal correspondence, including letters to members.

• Coordinate and maintain documentation for disciplinary and other formal matters.

• Support the preparation and follow-up of case-related documentation.

• Work closely with the Senior Manager (Secretariat, MC) to ensure consistency, confidentiality, and proper documentation. 

Governance & Secretariat Support

• Support secretariat functions relating to governance, disciplinary, and legal matters as required.

• Maintain organized filing systems and confidential personnel or business records

• Maintain confidentiality and proper handling of sensitive information at all times.

 General

• Monitor the progress of key initiatives and follow up with team members to track the progress till its completion

• Support other operational duties as assigned by the General Manager or Management.

 Requirements:

• Diploma in Secretarial Management, Business Administration, Legal Studies, or related field

• At least 3 years of relevant experience in a similar role

• Experience in handling formal correspondence and documentation, including confidential or sensitive matters

• Exposure to disciplinary, governance, or case-related work will be an advantage

• Strong written communication skills, with the ability to draft clearly and professionally

• High level of accuracy and attention to detail

• Able to manage multiple matters and meet deadlines in a structured environment

• Sound judgement and discretion when handling confidential information

• Able to work independently and coordinate with multiple stakeholders

 Why Join Us? 

At Singapore Swimming Club, this isn’t just a job - it’s your chance to be part of the energy that brings our community to life. From sports and social activities and events to food and fun, you’ll join a warm, collaborative team that values creativity, initiative, and joy in the everyday. Do what you love while creating meaningful experiences for our members.

Responsibilities:-

-Handle a portfolio of corporate secretarial matters clients including preparation and review of directors' resolutions and preparation of materials for meetings (minutes recording, drafting of resolutions etc.)

-Lodgement of statutory returns with ACRA

-Updating minute books and registers

-Liaising, providing information to and updating management, directors and auditors

Requirements:

-Degree holder

-Knowledge in the Company secretary work

-Knowledge of ACRA website and the e-filing requirements in Bizfile

-2-5 years relevant experiences is a plus Fresh graduated is also welcome

Other:

-ATTRACTIVE Remuneration/ Salary to commensurate with experience and competence

-5 days work week

-house training will be provided

Job Summary

Provide comprehensive secretarial and administrative support to the President, ensuring efficient daily operations, effective communication, and seamless coordination of meetings, travel, and business engagements.

Responsibilities

• Deliver comprehensive secretarial and administrative support to the President to ensure smooth daily operations and effective time management
• Manage the President’s calendar, appointments, meetings, and business schedules by prioritizing commitments and coordinating changes as needed
• Prepare, draft, review, and consolidate presentations, reports, meeting materials, correspondence, speeches, and other business documents in both English and Mandarin
• Facilitate communication between the President and internal/external stakeholders to ensure effective coordination, information flow, and timely follow-up on key matters
• Coordinate and follow up with internal departments and regional offices on key initiatives, management instructions, and action items to ensure timely execution
• Organize and support management meetings, executive committee meetings, conferences, and business reviews by preparing agendas, taking meeting minutes, and tracking follow-up actions
• Arrange and coordinate domestic and international business travel including flight bookings, accommodation, visa applications, itineraries, transportation, and travel logistics
• Support the President in business engagements, stakeholder communications, official visits, and external events by ensuring proper coordination and preparation
• Maintain filing and document management systems including document control, approvals, records management, and version tracking
• Handle confidential, sensitive, and strategic information with professionalism, integrity, and discretion
• Assist in special projects, corporate initiatives, and other assignments as directed by the President

Required competencies and certifications

• Bachelor’s degree or above in English, Chinese, Linguistics, Translation, Communications, Journalism, Public Relations, or related discipline
• Minimum 3–5 years of relevant experience as a Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior executives
• Excellent written and verbal communication skills in both English and Mandarin, including drafting, proofreading, and preparing professional business documents
• Strong organizational, coordination, and time management skills to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong interpersonal and stakeholder management skills to communicate effectively across organizational levels
• High level of professionalism, integrity, maturity, and discretion in handling confidential and sensitive information
• Meticulous attention to detail and ability to work independently with minimal supervision
• Proficiency in Microsoft Office applications, especially PowerPoint, Word, Excel, and Outlook
• Proficiency in English and Mandarin to communicate and coordinate effectively with stakeholders
• Willingness to travel occasionally as required by business needs

Preferred competencies and qualifications

• Experience supporting C-suite executives, Presidents, CEOs, or Board members
• Experience working in a multinational corporation, regional headquarters, or matrix organization

• Provide secretarial and administrative support to Chief Marketing Officer.

Administrative Support to Client Services Team

• Prepare documents (e.g. IMAs, account profiles, supplementals) for execution/circulation, presentation materials and reports for meetings, letters to clients; draft replies/letters, prepare monthly report for management reporting, monthly and adhoc reports to clients.
• Update and maintain records of clients’ data; maintain filing system for proposals, presentations, minutes of meetings, and email correspondences/letters, etc. with clients.
• Update Operations Manual for compliance purposes where necessary; attend to Regulatory Compliance's requests for audit purposes; conduct AML/PEP checks.
• Assist in operational risk management matters like risk and control assessment/scorecard.
• Keep track and follow up on required documentation and other matters that the team need to take action.

Provide administrative support to BD Division:

• Make travel arrangements, prepare pre-trip procurements and do post-trip claims in addition to other business-related claims like transport, entertainment, etc.
• Print and bind presentations.
• Arrange meetings; prepare set-up at meetings, etc.
• Assist in other work/project assigned from time to time e.g. division events.

Job Requirements:

• Diploma or Degree in Business Administration, Banking & Finance, or a related discipline.
• Minimum 3 years’ relevant secretarial experience, preferably from the financial industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic office systems.
• Calendar management: scheduling, coordinating meetings, sending invites, booking rooms.
• Basic finance admin: claims, invoices, purchase requests etc.
• Good written and spoken communication skills.
• Good co-ordination skills with internal teams and external parties (clients/vendors).
• Strong organization and time management; able to prioritise and handle multiple tasks.
• Discretion and confidentiality (handling sensitive information).
• Reliability, initiative, and ability to work independently.
• Problem-solving and follow-through.

Other Information:

Lion Global Investors Limited is committed to equal employment opportunity. Our employment decisions are made based on job requirements and qualifications, and regardless of age, race, gender, religion, marital status, family responsibilities, or disability.

Please refer to our Data Protection Policy Statement on how we may collect, use and disclose your personal information. https://www.lionglobalinvestors.com/en/data-protection-policy-statement.html

Please be informed that only shortlisted candidates will be notified.

Position Summary

Provide comprehensive secretarial and administrative support to the Managing Director and Senior Management Team while assisting with management reporting, data consolidation, project coordination, and busines ssupport activities. The role serves as a key liaison between departments to ensure smooth communication, timely follow-up of action items, and effective management reporting.

Key Responsibilities

Executive Secretarial Support

• Provide full secretarial and administrative support to the Managing Director and Senior Management Team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate meeting schedules, venue bookings, and meeting logistics.
• Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists.
• Handle correspondence, emails, and confidential documents professionally and discreetly.
• Maintain filing systems and business records.

Management Reporting Support

• Consolidate weekly and monthly operational reports from various departments.
• Assist in preparing management reports, presentations, dashboards, and business review materials.
• Support the collection, validation, and compilation of business data for management review.
• Monitor and follow up on key action items arising from management meetings.
• Assist in maintaining organization charts, department contact lists, and reporting templates.

Business & Project Coordination

• Coordinate cross-functional activities and follow up with departments on assigned tasks and deadlines.
• Liaise with internal departments and external parties to ensure timely communication and resolution of issues.

Basic Data Analysis & Reporting

• Prepare routine reports using Excel templates.
• Update and maintain dashboards and reporting databases.
• Perform basic analysis and data validation to ensure reporting accuracy.
• Support management with ad-hoc data requests and information gathering.

Administrative & General Support

• Arrange travel bookings, accommodations, and logistics for management staff.
• Coordinate company events, management meetings, and customer visits when required.
• Maintain confidentiality of company information and management discussions.
• Perform other duties assigned by the Managing Director or Senior Management Team.

Qualifications

• Diploma or Degree in Business Administration, Management, Economics, or related field.
• Minimum 3–5 years of experience in executive secretarial, administrative, or business support roles.
• Experience supporting senior management is preferred.

Skills & Competencies

Technical Skills

• Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Basic Power BI knowledge preferred
• Basic data reporting and analysis skills
• Experience with ERP systems (Oracle & NetSuite)

Soft Skills

• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• High level of professionalism and confidentiality
• Proactive and able to work independently

• Provide high-level coordination and administrative support to multiple senior leaders, ensuring priorities, schedules, and deliverables are effectively managed.
• Manage complex calendars, organize meetings and leadership sessions, and ensure seamless execution of agendas, logistics, and follow-ups.
• Handle travel planning, expense administration, and operational tasks in line with company policies and standards.
• Act as a key communication bridge across teams and stakeholders, ensuring alignment and timely information flow.
• Support events, team initiatives, and process improvements to enhance overall efficiency and collaboration.

Requirements:

• Degree in Business Administration or a related discipline preferred.
• At least 5 years of experience supporting senior executives in a dynamic, MNC environment.
• Proven ability to manage multiple stakeholders, priorities, and confidential information with professionalism.
• Strong proficiency in Microsoft Office tools including Outlook, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and problem-solving skills with a proactive and adaptable mindset.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job descriptions

Handle private property conveyancing related matters ie sales, purchase, redemption refinancing, and BUC

Prepare documents related to conveyancing matters

Communicate with clients and parties related to the conveyancing process

Timely completion of conveyancing transactions

Draft letters and emails, respond to enquiries and messages

All other incidental secretarial / administrative duties

Requirements:

Have conveyancing experience

Proficient in Microsoft Word and able to handle practice management software (training provided)

Able to work independently or with minimal supervision

Meticulous, responsible, and interpersonal skills

We are looking for a dedicated Secretary to provide administrative and secretarial support for daily operations within the freight transport and logistics industry.

Key Responsibilities:

• Manage schedules, appointments, and meetings for management personnel
• Prepare correspondence, reports, quotations, and operational documents
• Coordinate with customers, suppliers, and transport partners on administrative matters
• Maintain proper records, filing systems, and confidential documents
• Assist in processing invoices, purchase orders, and expense claims
• Support day-to-day office operations and internal coordination

Requirements:

• Strong organisational and time management skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office applications
• Ability to handle confidential information with discretion
• Able to work independently and manage multiple tasks effectively

The secretary to the CEO provides high-level administrative, organizational, and support to the Chief Executive Officer.

As a key member, the Secretary will represent the CEO professionally in both internal and external engagements, manage sensitive and confidential information, and assist in various corporate and project-related initiatives.

Key Responsibilities:

Executive & Administrative Support

·      Manage the CEO’s daily calendar, appointments, and travel arrangements to ensure effective time management and prioritisation.

·      Screen, prioritise, and manage incoming communications, including emails, calls, and requests requiring the CEO’s attention.

·      Coordinate cross-departmental schedules and act as a liaison between the CEO and senior leadership teams.

·      Prepare and format presentation slides for the CEO’s meetings, briefings, and external engagements.

Project, Festive event and Relationship Management

·      Plan, coordinate, and execute events, and special projects as assigned by the CEO.

·      Oversee end-to-end event logistics, including vendor coordination and on-site execution to ensure smooth delivery.

·      Support corporate social responsibility (CSR), public relations, and strategic partnership initiatives.

Representation & Communication

·      Serve as a trusted representative of the CEO at meetings, conferences, and networking engagements when required.

·      Uphold the image, professionalism, and standards of the CEO’s office in all interactions.

Administrative Coordination (Malaysia & Documentation)

·      Receive and review documents from Johor Bahru (JB) operations, including matters related to Chang Cheng Mee Wah.

·      Vet and review JB agreements and coordinate execution for CEO approval and signature

Personal Administrative Support (CEO)

·      Assist with the CEO’s personal tax matters, including consolidation, verification, and reconciliation of income-related documents.

·      Manage CEO vehicle-related administrative matters, including road tax renewal and insurance.

·      Support personal documentation matters, including passport and re-entry permit applications and renewals.

Logistics & Coordination

·      Coordinate prayer-related arrangements, including preparation of logistics and necessary support.

·      Arrange travel and accommodation logistics, including hotel bookings in Malaysia.

·      Coordinate dinner arrangements, including reservations and payment processing (e.g. fund transfer handling).

Confidentiality & Coordination

·      Handle sensitive and confidential information with the highest level of discretion and integrity.

·      Anticipate the CEO’s needs and proactively manage priorities to ensure seamless execution of responsibilities.

Requirements:

·      Bachelor’s degree in business administration, or related field preferred.

·      Strong organizational, coordination, and communication skills.

·      Excellent interpersonal skills with the ability to interact effectively with executives and partners.

·      Proven ability to handle multiple tasks and work under pressure in a fast-pace denvironment.

·      High degree of integrity, discretion, and professionalism.

·      Flexibility to work extended hours and attend events as needed.

首席执行官秘书岗位说明

首席执行官秘书主要负责为首席执行官（CEO）提供高层级的行政、组织及支持工作。作为关键成员之一，该职位需在内部及外部事务中专业地代表CEO形象，妥善处理敏感及机密信息，并协助各类企业及项目相关事务。

主要职责

一、行政与高管支持

• 管理CEO的日常行程、会议安排及差旅安排，确保时间管理与优先事项的有效性。
• 过滤、优先处理各类来往沟通，包括邮件、电话及各类需CEO关注的请求。
• 协调跨部门会议安排，并作为CEO与高层管理团队之间的联络窗口。
• 为CEO会议、汇报及对外活动准备及整理演示文稿（PPT）。

二、项目、节庆活动及关系管理

• 根据CEO指示，策划、协调及执行各类活动及专项项目。
• 负责活动的全流程执行，包括供应商协调及现场执行，确保活动顺利进行。
• 支持企业社会责任（CSR）、公共关系及战略合作相关项目。

三、对外代表与沟通

• 在需要时代表CEO出席会议、会议活动及商务社交场合。
• 在所有对内及对外交流中，维护CEO办公室的专业形象与标准。

四、行政协调（马来西亚及文件管理）

• 接收及审核来自新山（JB）运营的文件，包括与长城美华（Chang Cheng Mee Wah）相关事务。
• 审核JB协议文件，并协调执行以供CEO批准及签署。

五、CEO个人行政支持

• 协助处理CEO个人税务事务，包括收入文件的整理、核对及汇总。
• 管理CEO车辆相关行政事务，包括路税更新及保险事宜。
• 协助个人证件事务，包括护照及再入境许可的申请与更新。

六、后勤与协调工作

• 协调祈福相关安排，包括准备相关后勤及支持工作。
• 安排马来西亚的差旅及住宿，包括酒店预订。
• 协调餐饮安排，包括订餐及付款处理（如转账等）。

七、保密与协调

• 以高度谨慎及职业操守处理所有敏感及机密信息。
• 主动预判CEO需求，提前协调并管理优先事项，确保各项工作顺畅执行。

任职要求

• 优先考虑拥有工商管理或相关专业学士学位。
• 具备优秀的组织、协调及沟通能力。
• 良好的人际沟通能力，能有效与高层管理人员及合作伙伴互动。
• 能在快节奏环境下同时处理多项任务，并具备抗压能力。
• 具有高度诚信、保密意识及专业精神。
• 可灵活配合加班及出席相关活动。

About the Role:

Anthony Law Corporation is seeking a dedicated Conveyancing Executive to join our dynamic team. In this role, you will play a key part in supporting our legal team and ensuring the smooth and efficient handling of conveyancing matters.

Key Responsibilities:

• Provide comprehensive administrative support, including handling claims, conducting searches, managing billing, tracking deadlines, and addressing general queries.

• Assist lawyers with conveyancing-related matters, including the sale and purchase of private properties.

• Review, proofread, and prepare legal documents related to conveyancing transactions.

• Draft correspondence (letters, emails) and respond to client and third-party inquiries promptly.

• Maintain systematic filing and documentation for efficient record-keeping.

• Perform other administrative duties as assigned.

Requirements:

• Strong written and verbal communication skills in English.

• 2–5 years of relevant experience in conveyancing, legal administration, or a related field.

• Background in Law/Legal Services is preferred, but fresh graduates or candidates without prior experience are welcome to apply.

• Positive work attitude with a professional and approachable demeanor.

• Highly organized, detail-oriented, and adept at managing multiple tasks efficiently.

• Ability to work well under pressure in a fast-paced environment.

• Tech-savvy, with proficiency in Microsoft Office and legal software (if applicable).

How to Apply:

Interested candidates are invited to submit a detailed resume (including expected salary) to hr@alcorp.com.sg.

Note: Only shortlisted candidates will be contacted for an interview.

[Job ID: 1608472]

Responsibilities:

• Manage accounting documentation, including payment processing, expense calculations, disbursement preparation via accounting systems, and maintenance of accurate payment and receipt records.
• Coordinate business travel arrangements, including flight and accommodation bookings, airport transfers, and visa documentation in accordance with meeting schedules.
• Provide guest reception support and arrange business meals and related hospitality logistics.
• Deliver administrative and logistics support for internal and external business functions, events, and regional meetings, including transportation, accommodation, restaurant, and meeting room bookings.
• Oversee department assets and manage office supplies and miscellaneous items for the office.
• Maintain an organised administrative documentation system, ensuring proper record-keeping of confidential and important documents.
• Perform additional administrative duties as assigned.

Requirements:

• Minimum of two years’ experience in an administrative or office support role.
• Proficiency in MS Office applications and experience using accounting systems such as SAP is an added advantage.
• Proficiency in Japanese (JLPT N1 or business-level proficiency) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude, strong organisational skills, and a willingness to learn in a dynamic work environment.
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

about the company

My client is a global energy giant and Asia’s largest producer and distributor of oil and gas. 

about the job

As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen.

Key Responsibilities:

• Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management.

• Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings.

• Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination.

• Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies.

• Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions.

• Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies).

About the Manager/Team

You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders.

skills and experience required

Applicants need to be minimally Bachelor’s degree in any discipline, with a minimum of 3 years of relevant experience in a secretarial or executive support role. Excellent communication skills with the ability to draft professional reports and handle housing/HQ correspondence in both English and Chinese to service the HQ stakeholders who are only able to converse in Chinese.  You should be strong in relationship building and stakeholder management, and come with great communication skills to interact efficiently and professionally.

If you believe you have the right skills, experience and drive to succeed, please apply now. 

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

We are a headhunting and recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary who can help support through the next phase of growth and development roadmap.

Duties

• Provide full spectrum of secretarial support to Director
• In charge of all private and confidential materials of the organization and Directors
• Improving on current process and implementing new business processes and procedures
• Assist in HR related matters
• Ensure business operations are in line with Statutory regulations
• Generate detailed reports and business data through various key platforms
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned
  

Requirements

• Diploma / Degree in any discipline
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organized, detail-oriented and responsible
  
  

Interested candidates please email your resume to jk@recruitpedia.sg

We regret that only the shortlisted candidates will be notified.

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R1107107 (TAN JIA SHENG)

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,500+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Company Secretary (Corporate Secretariat Leadership) | 20+ PQE | Singapore (CL-OC-11)

If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Context
A large, internationally active group is appointing a Group Company Secretary to lead the corporate secretariat function across a complex multi-jurisdiction structure and provide close support to the Board and senior leadership.

What you’ll be accountable for

• Principal advisor on corporate governance, directors’ duties, and statutory compliance across jurisdictions

• Lead Board/Committee meetings and AGMs, including agendas, papers, minutes, and action follow-through

• Oversee statutory filings, corporate records, and governance controls across the Group (subsidiaries and JVs)

• Support group-level transactions (M&A, divestments, restructurings, JVs) from a governance/cosec perspective

• Lead, coach, and quality-control the corporate secretarial team; manage external providers where needed

• Drive best practices and optimise board/cosec systems (e.g., Viewpoint or equivalent)

• Ensure alignment with shareholder governance directives and internal policies

What they’re looking for

• CSIS qualification is essential

• Degree in Law, Business, or related discipline; legal background preferred

• 20+ years legal and corporate secretarial experience, including 10+ years in a group-level leadership role

• Proven Board/C-suite support, strong command of international governance standards, and experience with complex group structures

• High integrity, strong stakeholder management, excellent written/spoken English, comfortable with confidential and time-sensitive work, occasional travel

Interested?
If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Claire Lin Xiuxin
Co-Founder | 2Nats (Nat & Nat Search Pte Ltd)
Whatsapp Msg (only): +65 88921316 | Email: claire@2nats.com  
Website: https://2nats.com/  |  Linkedin: linkedin.com/in/clairelinxx/

EA Licence No.: R1103711

• Daily management and administration assistance
• Scheduling of appointment, booking of meeting rooms (or external venue as may be required), arrange conference call, etc.
• Attend selected meetings and preparation of meeting minutes as necessary.
• Business travel arrangements including but not limited to booking of tickets, transportation, hotels.
• Preparing documents for business travel (e.g. visa application), processing expenses claims
• Received and process internal and external mail
• Assist with presentations, reports, emails and letters.
• Organizing internal and external events, including periodic team meetings, retreat, e.g. official get togethers as needed.
• Assisting with obtaining signatories

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Executive Secretary (6-Month Contract)

We are seeking an experienced Executive Secretary to provide administrative and secretarial support to senior stakeholders within a corporate environment.

Responsibilities

• Manage calendars, appointments and meeting schedules
• Coordinate meetings, conference calls and prepare meeting minutes
• Arrange business travel, accommodation, transportation and visa applications
• Process expense claims and travel-related documentation
• Prepare presentations, reports, emails and correspondence
• Organise team events and meetings
• Provide general administrative support and assist with ad-hoc tasks

Requirements

• Diploma with at least 8 years of secretarial or administrative experience
• Experience supporting senior management or executives
• Strong organisational and communication skills
• Ability to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)

6-month maternity cover | Immediate/short notice candidates preferred | 5-day work-in-office

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: $2800 - $3800 is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Multilingual Skills: Preferred, as the environment of our company (both clients and colleagues), are Chinese-speaking.
• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person

Marina One

Up to $5K

6 Months Contract, Jul onwards (Maternity cover)

• Mainly support the Head of Tax who travels a lot. Hence must be very proficient at handling calendar and travel arrangements.
• General personal assistant duties
• Other ad hoc duties assigned

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Provide high-level coordination and administrative support to multiple senior leaders, ensuring priorities, schedules, and deliverables are effectively managed.
• Manage complex calendars, organize meetings and leadership sessions, and ensure seamless execution of agendas, logistics, and follow-ups.
• Handle travel planning, expense administration, and operational tasks in line with company policies and standards.
• Act as a key communication bridge across teams and stakeholders, ensuring alignment and timely information flow.
• Support events, team initiatives, and process improvements to enhance overall efficiency and collaboration.

Requirements:

• Degree in Business Administration or a related discipline preferred.
• At least 5 years of experience supporting senior executives in a dynamic, MNC environment.
• Proven ability to manage multiple stakeholders, priorities, and confidential information with professionalism.
• Strong proficiency in Microsoft Office tools including Outlook, Excel, PowerPoint, and Teams.
• Excellent organizational, communication, and problem-solving skills with a proactive and adaptable mindset.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

[Job ID: 1608472]

Responsibilities:

• Manage accounting documentation, including payment processing, expense calculations, disbursement preparation via accounting systems, and maintenance of accurate payment and receipt records.
• Coordinate business travel arrangements, including flight and accommodation bookings, airport transfers, and visa documentation in accordance with meeting schedules.
• Provide guest reception support and arrange business meals and related hospitality logistics.
• Deliver administrative and logistics support for internal and external business functions, events, and regional meetings, including transportation, accommodation, restaurant, and meeting room bookings.
• Oversee department assets and manage office supplies and miscellaneous items for the office.
• Maintain an organised administrative documentation system, ensuring proper record-keeping of confidential and important documents.
• Perform additional administrative duties as assigned.

Requirements:

• Minimum of two years’ experience in an administrative or office support role.
• Proficiency in MS Office applications and experience using accounting systems such as SAP is an added advantage.
• Proficiency in Japanese (JLPT N1 or business-level proficiency) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude, strong organisational skills, and a willingness to learn in a dynamic work environment.
  

To Apply, please kindly email your updated resume to cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771