Total 10 Administrative / Clerical job vacancies

Company Overview

The client operates in Singapore, specializing in managing business operations across procurement, production, sales, logistics, and customer support within SME environments.

Job Summary

Lead and coordinate daily business operations to optimize procurement, sales, logistics, administration, and staff management. Drive improvements in sales growth, cost efficiency, and operational processes while ensuring compliance and quality standards.

Responsibilities

• Oversee daily operations across procurement, production coordination, sales, administration, logistics, and customer support to ensure seamless business functioning
• Identify operational bottlenecks, cost leakages, and inefficiencies, then develop and implement plans to improve sales, reduce costs, and enhance margins
• Collaborate with directors and staff to maintain smooth day-to-day operations and resolve urgent operational issues promptly
• Coordinate procurement activities by liaising with suppliers on pricing, delivery schedules, payment terms, product availability, and quality to secure cost-effective supplies
• Monitor procurement costs and maintain accurate supplier records and documentation for audit and compliance purposes
• Support sales operations by managing customer follow-ups, quotations, order coordination, and resolving customer service issues to enhance customer satisfaction
• Analyze customer complaints, pricing matters, and pending follow-ups to identify opportunities for sales growth and improved profitability
• Oversee invoicing, administrative workflows, document filing, and internal records to maintain operational accuracy and compliance
• Coordinate with accounts and administrative staff on payments, receivables, supplier invoices, and related documentation to ensure timely financial processing
• Review and approve operational and administrative matters within company approval limits to maintain control and accountability
• Manage licence renewals, regulatory compliance documents, insurance, and coordinate product lab testing to uphold quality and legal standards
• Maintain records related to food safety, quality control, customer requirements, and supplier documentation, liaising with external laboratories, service providers, contractors, and authorities as needed
• Coordinate staff schedules, leave management, manpower allocation, and basic HR administration to optimize workforce deployment
• Support staff supervision, task allocation, and performance follow-up to foster accountability and productivity
• Provide operational coverage during manpower shortages and handle urgent staffing issues to maintain business continuity
• Organize delivery arrangements, driver schedules, and customer delivery requirements to ensure timely and accurate order fulfillment
• Address ad hoc operational challenges and ensure customer commitments are met consistently

Required competencies and certifications

• Strong command of English and Mandarin to effectively communicate with customers, suppliers, and staff
• Proficiency in digital tools, spreadsheets, email, messaging platforms, and AI tools to enhance work efficiency
• Strong problem-solving skills to manage practical, ground-level operational issues
• Ability to work hands-on in an SME environment, managing multiple operational functions
• Effective communication, coordination, and people-management skills to lead teams and liaise with stakeholders
• Commercial awareness with a focus on cost control, sales growth, and operational improvements
• Responsible, organized, proactive, and able to perform under pressure

Preferred competencies and qualifications

• Experience in F&B, food manufacturing, food distribution, FMCG, wholesale, logistics, procurement, or SME operations
• Hands-on approach to solving ground-level problems independently
• Ability to organize and improve disorganized processes
• Maturity in managing staff, suppliers, customers, and urgent operational issues
• Comfortable working in a family-owned SME environment
• Capability to use AI and digital tools to boost productivity
• Self-driven with strong ownership mentality

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

SALARY will depend on :

1) no. of years of experience in this childcare industry

POSITION:

• Supervisor Role or Assistant Supervisor Role depending on the years of experience
• Located in Tampines (walking distance to Mrt)

JOB RESPONSIBILITIES:

• Mentor a team of teachers, highlight their strengths and provide regular feedbacks for professional development.
• Collaborate and work closely with parents and teachers to address children's learning needs.
• Respond to parents' enquiries and feedbacks
• Well acquaint with ECDA CMS through children enrollement and subsidy applications
• Aligned Centre's standards and quality with SPARKS requirement
• Licensing
• To lead a team and report to the centre director/manager
• To suport managment team
• To be independent and to work closely with the management
• To be active in enrollment of children
• Conduct frequent meetings with teachers
• Passionate, Responsible and Bubbly

BENEFITS

Annual Leave, Performance Bonus, Monthly Incentives Payout, Healthy Fit Awards etc....

Salary will depends on the years of experience in the sector

Please state your expected salary.

QUALIFICATIONS:

Leadership Certificate in early childhood

SALARY will depend on :

1) no. of years of experience in this childcare industry

POSITION:

• Supervisor Role or Assistant Supervisor Role depending on the years of experience
• Located in Tampines (walking distance to Mrt)

JOB RESPONSIBILITIES:

• Mentor a team of teachers, highlight their strengths and provide regular feedbacks for professional development.
• Collaborate and work closely with parents and teachers to address children's learning needs.
• Respond to parents' enquiries and feedbacks
• Well acquaint with ECDA CMS through children enrollement and subsidy applications
• Aligned Centre's standards and quality with SPARKS requirement
• Licensing
• To lead a team and report to the centre director/manager
• To suport managment team
• To be independent and to work closely with the management
• To be active in enrollment of children
• Conduct frequent meetings with teachers
• Passionate, Responsible and Bubbly

BENEFITS

Annual Leave, Performance Bonus, Monthly Incentives Payout, Healthy Fit Awards etc....

Salary will depends on the years of experience in the sector

QUALIFICATIONS:

Leadership Certificate in early childhood

SALARY will depend on :

1) no. of years of experience in this childcare industry

POSITION:

• Supervisor Role or Assistant Supervisor Role depending on the years of experience
• Located in Tampines (walking distance to Mrt)

JOB RESPONSIBILITIES:

• Mentor a team of teachers, highlight their strengths and provide regular feedbacks for professional development.
• Collaborate and work closely with parents and teachers to address children's learning needs.
• Respond to parents' enquiries and feedbacks
• Well acquaint with ECDA CMS through children enrollement and subsidy applications
• Aligned Centre's standards and quality with SPARKS requirement
• Licensing
• To lead a team and report to the centre director/manager
• To suport managment team
• To be independent and to work closely with the management
• To be active in enrollment of children
• Conduct frequent meetings with teachers
• Passionate, Responsible and Bubbly

BENEFITS

Annual Leave, Performance Bonus, Monthly Incentives Payout, Healthy Fit Awards etc....

Salary will depends on the years of experience in the sector

QUALIFICATIONS:

Leadership Certificate in early childhood

- 1-year contract (renewable & convertible)

- Up to $3,300

- Mon to Fri: 8.30am - 6pm (required to do OT at times)

- Jurong (main office). Have to travel to multiple sites.

Responsibilities:

• Supervise and manage the on-site installation of outdoor camera systems, ensuring all work is completed efficiently and according to project specifications.
• Lead and coordinate a team of technicians, installers, and subcontractors.
• Conduct site assessments to determine the most effective camera placements and configurations.
• Ensure that all safety protocols and industry regulations are followed during the installation process.
• Collaborate with clients to understand their specific needs and ensure their satisfaction throughout the project.
• Troubleshoot and resolve any technical issues related to the installation of camera systems.
• Monitor the progress of installations to ensure they are completed on time and within budget.
• Perform quality control checks to ensure systems are functioning correctly before handover to the client.
• Maintain accurate records of installation activities, materials used, and any issues encountered on site.
• Train and mentor junior technicians and installers to ensure high standards of performance and safety.
• Provide regular reports to management regarding project progress, challenges, and completion timelines.
• Ensure that all equipment and tools are maintained and used properly to avoid damage or loss.

Duration:

• 1-year contract (renewable & convertible)

Working Hours:

• Mon to Fri: 8.30am - 6pm (required to do OT at times) 

Salary:

• Up to $3,300

Location:

• Jurong (main office). Have to travel to multiple sites.

Requirements:

• Degree in Computer Science, Software Engineering, or equivalent from a recognized university. 

• Proven experience as a site supervisor, or in a similar role, with experience in outdoor camera system installation (CCTV, security cameras).
• Strong technical knowledge of security systems, including installation, troubleshooting, and maintenance.
• Excellent leadership and team management skills.
• Ability to read and understand blueprints, schematics, and technical documents.
• Strong communication skills and ability to interact with clients, team members, and management.
• Problem-solving skills and ability to troubleshoot issues on-site.
• Familiarity with safety regulations and industry best practices.
• Ability to work under pressure and meet tight deadlines.
• Valid driver’s license and ability to travel to various sites as required.
• Ability to lift heavy equipment (up to 50 lbs) and work in various outdoor weather conditions.
• Ability to climb ladders and work at heights, as required for camera installations.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

raagini@successhrc.com.sg (Registration No. R23117106)

Please ensure that applications sent through email are no bigger than 1Mb.
We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg 

Job Purpose

The Administration and Facility Management Supervisor is responsible for overseeing the day-to-day operations and upkeep of corporate office premises. The role ensures a safe, functional, and efficient working environment by managing facilities, supervising contractors, and supporting key office functions such as space planning, equipment maintenance, and safety compliance.

Responsibilities

• Liaise with landlord and relevant vendors on building and facility-related matters.
• Support in procurement activities, including tendering, evaluation, recommendation, and awarding of facilities-related contracts.
• Manage and supervise contractors to ensure service standards are met and issues are resolved promptly.
• Manage and monitor building systems such as gantry access control, parking lots allocation, security, meeting room reservation systems, and AV equipment.
• Administer the issuance of building and gantry access (card and facial recognition).
• Oversee facilities enhancement, repairs and maintenance works, including preparation of related documentation and approvals. This includes AV system, Aircon, Water Dispenser, CCTV, Landscaping, Room Booking System, Cleaning, Renewal of Permit/PE Endorsement for placement of logo etc.
• Prepare reports, assist in annual budgeting, and maintain SOPs related to administration and facility management.
• Serve as Fire Safety Coordinator and liaise on building fire drills and inspections.
• Serve as a “PIC” for any works performed within the office premises.
• Manage and monitor office receptionist and cleaners.
• Assist Chairman’s and GCEO’s PAs on their requests.
• Coordinate and support office events, inspections, and space setup arrangements.
• Perform coordinator role for Business Continuity Management (BCM) framework.
• Support any other ad-hoc tasks or projects as assigned by supervisor or management.

Qualifications & Work Experience

• Diploma in Building, Facilities Management, or a related field.
• Minimum 3 years of relevant experience in facilities or administration management.
• Familiar with statutory requirements and sustainability-related practices.
• Certification as a Fire Safety Manager will be an advantage.

Skills

• Good interpersonal and written communication skills.
• Ability to manage contractors and vendors effectively.
• Proficient in Microsoft Office applications (Word, Excel).
• Self-driven, adaptable, and able to work both independently and in a team.
• Willing to support after-office hour duties when required.
• Has good initiative

Company Overview

Our client is a well-established F&B group in Singapore with multiple outlets and a central kitchen. They are currently seeking a detail-oriented Admin Assistant (QA) to support maintenance coordination, procurement processes, and administrative operations.

Key Responsibilities

• Coordinate and follow up on maintenance requests and preventive maintenance for outlets and Central Kitchen
• Maintain proper records of service contracts, equipment, and maintenance documentation
• Generate and track maintenance schedules to ensure timely servicing
• Process Purchase Requisitions (PR) and Purchase Orders (PO), and liaise with finance on payments and related matters
• Coordinate and arrange dispatch of QA supplies to outlets
• Support documentation, filing, and administrative tasks related to QA and operations
• Perform ad-hoc duties as assigned by the manager

Requirements

• Minimum GCE ‘O’ / ‘A’ Level or Diploma in any discipline
• Preferably with some relevant administrative or coordination experience
• Good communication skills and ability to liaise with vendors, suppliers, and internal stakeholders
• Organised, detail-oriented, and able to manage multiple tasks effectively
• Proactive, responsible, and able to work independently as well as in a team
• Strong follow-up and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Additional Information

• Experience in coordinating maintenance, procurement, or operations support will be an advantage
• Exposure to F&B or multi-outlet environments is a plus
• Training will be provided where necessary

Working Location

Company Overview

Novotel Singapore on Stevens and Mercure Singapore on Stevens offer vibrant urban hotels with extensive amenities including pools, gym, dining outlets, and meeting spaces. They foster diversity, pay equity, and inclusive growth in a creative, award-winning environment near Orchard Road.

Job Summary

You will lead and supervise your team to maintain high cleanliness standards in guest rooms and public areas, ensure accurate reporting, and support daily housekeeping operations efficiently.

Responsibilities

• Conduct daily briefings with staff at floor level to communicate tasks and updates clearly
• Supervise and coordinate all team activities to ensure smooth housekeeping operations
• Clean guest rooms, balconies, corridors, linen rooms, and housekeeping pantries following established standards and procedures
• Maintain and update section floor reports to track cleaning progress and issues
• Perform regular room inspections using checklists to ensure quality and compliance
• Accurately record room status within the assigned section for operational tracking
• Execute additional reasonable duties as assigned by Management to support hotel operations

Only shortlisted candidates will be contacted.

Introduction:

Nestled in the charming neighborhood of Joo Chiat, our tapas Spanish restaurant, Carlitos Casa de Comidas, is set to bring the vibrant flavors and rich culinary traditions of Spain to the heart of Singapore. Alongside a curated selection of drinks, our menu feature a variety of Spanish cuisine designed to delight and inspire.

Are you a passionate and dedicated individual looking to advance your career? We invite you to apply for the Supervisor position at our restaurant. This is an exciting opportunity to join a dynamic team, where you will contribute to providing exceptional customer service and be an integral part of our service operations.

Key Responsibilities:

• Warmly welcome and assist guest with their orders
• Assist with the daily opening and closing of the outlet
• Build and maintain excellent relationship with guest
• Make menu recommendations to guest with extensive menu knowledge
• Ensure smooth floor service by serving guest in a timely manner

Qualifications:

• Minimum of 2 years of experience in a similar role
• Experience in Spanish Cuisine is an added plus!
• A valid Food Hygiene Certificate (Minimally lvl 1)
• Passionate and driven individuals

Perks:

• 5 Day Work Week
• Birthday Leave to spend with loved ones on your special day
• Competitive Staff Discounts across outlets
• Health and Medical Insurance coverage
• Opportunity to learn from knowledgeable mentors in the industry

If you’re a passionate individual with a strong work ethic we invite you to apply!