Total 86 Administrative / Clerical job vacancies

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Job Scope:

• Extracting and organising data from financial accounts
• Cross-checking company accounts for verification, accuracy and escalate discrepancies to supervising officer
• Able to run pre-written scripts to retrieve and update submitted data

Requirements:

• At least an 'A' level certificate or diploma certificate
• Good in computer skills (basic Python knowledge is preferred)
• Proficient in Microsoft Office applications including Excel
• Good communications

Working Hours: Office Hours (5 days a week, excluding weekends and PH)

• 8.5 hours per day except for 1 designated day / week will be 8 hours

Contract Period: 9 months (estimated: Aug 2026 to April 2027)

Salary: $3000/month

Location: City Hall

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

• Manage end-to-end employee accommodation arrangements, including apartment sourcing, hotel and flight bookings, rental car coordination, and ongoing liaison with landlords, utilities providers, and telecommunications vendors

• Provide comprehensive office administrative support, including general upkeep, maintenance coordination, and vendor management

• Handle procurement of office supplies, equipment, furniture, and corporate gifts, ensuring cost-effectiveness and quality

• Track and verify monthly office expenses and supplier invoices, maintaining accurate records

• Manage and maintain fixed asset inventory, including office equipment and fittings

• Plan and coordinate office activities, events, and project-related logistics

• Support any other operational or administrative tasks as required

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

about the company

My client is a global energy giant and Asia’s largest producer and distributor of oil and gas. 

about the job

As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen.

Key Responsibilities:

• Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management.

• Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings.

• Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination.

• Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies.

• Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions.

• Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies).

About the Manager/Team

You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders.

skills and experience required

Applicants need to be minimally Bachelor’s degree in any discipline, with a minimum of 3 years of relevant experience in a secretarial or executive support role. Excellent communication skills with the ability to draft professional reports and handle housing/HQ correspondence in both English and Chinese to service the HQ stakeholders who are only able to converse in Chinese.  You should be strong in relationship building and stakeholder management, and come with great communication skills to interact efficiently and professionally.

If you believe you have the right skills, experience and drive to succeed, please apply now. 

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

About the Role

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

  
  

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related. 

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

  
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Company Overview

The Singapore National Paralympic Council (SNPC) represents Singapore in the International Paralympic Committee and other international sports federations for athletes with disabilities. It promotes Paralympic aspirations and supports athletes at major international events.

Job Summary

The Assistant Secretary General (ASG) supports SNPC’s management by coordinating strategic initiatives, overseeing operations, managing communications, and representing the organization to advance its mission and goals.

Responsibilities

• Plan and execute SNPC events by coordinating logistics, communications, and stakeholder engagement to meet organizational standards
• Coordinate promotion of SNPC events to engage athletes, stakeholders, and the public
• Develop and implement communication strategies to enhance SNPC’s visibility and reputation
• Oversee media relations including press releases, interviews, and public relations efforts to promote a positive image
• Oversee SNPC’s digital presence, including website and social media platforms, ensuring effective stakeholder communication
• Develop and implement strategic plans aligned with SNPC’s mission in collaboration with the Secretary General and stakeholders
• Support daily administrative operations to ensure smooth organizational functioning and compliance with policies
• Facilitate communication and coordination across SNPC departments to enhance operational efficiency
• Act as liaison with external bodies such as the International Paralympic Committee and International Federations to build positive relationships
• Contribute to policy development and ensure effective implementation and adherence within the organization
• Represent SNPC at internal and external meetings and events, articulating its mission, values, and objectives professionally
• Provide regular updates and comprehensive reports on organizational activities and performance to the Secretary General
• Contribute to the annual report by highlighting key achievements, challenges, and communication plans

Required competencies and qualifications

• Experience in corporate partnership and event management
• Experience in strategic, operational, and administrative planning
• At least 5 years in senior management, preferably in a non-profit organization

Other Preferred competencies and qualifications

• Candidates should demonstrate the ability to build and influence strong working relationships with key stakeholders
• Ability to identify strategic opportunities and emerging issues effectively
• Critical thinking and problem-solving skills applied to organizational challenges
• Strong facilitation and decision-making capabilities
• Competence in budget understanding and report preparation
• Exceptional verbal and written communication skills
• Networking skills to maintain positive relationships with stakeholders, sponsors, and partners
• Professional representation of the organization in external settings
• Excellent time management and attention to detail
• Commitment to ethical conduct, integrity, and upholding SNPC’s values and principles

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Key Responsibilities

Provide secretarial and administrative support to the General Manager, which includes but not limited to:

1. Schedule & Calendar Management

• Calendar Control: Manage daily calendar, prioritize requests, and coordinate internal and external meetings.
• Logistics & Hospitality: Secure dining reservations, coordinate catering, and handle all related logistics.

2. Travel & Expense Management

• Travel Planning: Handle comprehensive logistics for business trips, including flight and hotel bookings, visa applications, etc.
• Expense Claims: Assist with the timely preparation, submission, and reimbursement of expense claims.

3. Meeting Coordination & Minutes

• Preparation & Setup: Coordinate room reservations, technical setup, and the timely dissemination of meeting notices and materials.
• Documentation: Attend internal and external meetings to take accurate minutes and track action items.

4. Internal Coordination & Reporting

• Report Collation: Assist in preparing work reports by coordinating with internal departments to collate data, draft presentations, and maintain records.
• Liaison & Follow-up: Act as a liaison by relaying messages and tasks to internal teams, ensuring timely follow-ups and reminders.

5. Documentation & Records Management

• Approvals & Signatures: Coordinate the signing of documents and ensure secure, organized record-keeping.
• Communications Screening: Screen and forward incoming emails, letters, and phone calls.
• Database & Directives: Maintain an updated database of business contacts and manage the issuance and archiving of all Management Directives.

6. External Relations

• External Liaison: Assist in the coordination of administrative matters with external organizations and attend corporate functions when required
• Gifting: Manage the ordering and dispatching of corporate gifts and festive hampers

Others:

• Bilingual Support: Provide accurate translation and interpretation work (English and Chinese).
• Company events: Plan, conceptualize, and execute company events, team-building activities, and festive celebrations.
• Perform any other secretarial or administrative tasks as assigned.

Requirements

• Diploma / Degree in Business Administration or related studies.
• At least 5 years of related experience in a similar capacity as Secretary /Personal Assistant/ Executive Assistant to Senior Management.
• Fluent in written and spoken English and Mandarin to manage translation work and facilitate frequent liaison with other offices and external partners.
• Possess excellent communications and interpersonal skills.
• Attention to details.
• A good team player.

Job Details:

• Working Hours: Mon - Fri 830am-530pm
• Location: Clementi
• Contract (potential to convert to perm)
• Salary Range : $3,500 - $4,500

Job Scope:

• Coordinate lecturer recruitment, appointment, onboarding and deployment
• Manage class scheduling, including timetabling, venue allocation and teaching assignments
• Process teaching and marking fees accurately and in a timely manner
• Provide operational and administrative support to ensure smooth class delivery
• Liaise with university partners and academic teams on teaching, assessment and student matters
• Coordinate course evaluations, class observations and lecturer feedback exercises
• Maintain effective working relationships with local and visiting lecturers
• To participate in Open House and support outreach events.
• To support other marketing related functions when assigned.
• To support institution-wide graduation and examination duties.
  

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Admin Assistant ( 5 day week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

-GCE N Level

• PC literate ( Excel / Powerpoint )

Salary $1980 per month

whatsapp Grace 87952790

Admin Assistant ( 5 day week/ 44 hours work week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points

• competent in MS Powerpoint graph/slides preparation for management reporting

• independent, proactive and positive attitude

• to provide operations support on need basis when needed

Salary $2000 to $2400 per month,

whatsapp Grace 87952790

Responsibilities

• Provide administrative support to lawyers and assist in the day-to-day management of legal matters
• Prepare, organise, and maintain legal documents, correspondence, and case files
• Monitor schedules, appointments, court dates, and key filing deadlines
• Liaise with clients, courts, government agencies, and external stakeholders on administrative matters
• Manage physical and electronic records, ensuring proper documentation and confidentiality
• Support the preparation and filing of legal documents through relevant systems and platforms
• Coordinate meetings, document collection, and follow-up actions with clients and stakeholders
• Assist with general office administration and operational support for the legal team

Requirements

• Diploma or Degree in any discipline, with Legal Studies or related qualifications being advantageous
• Prior experience in administration, coordination, legal support, customer service, or related functions will be advantageous
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Good communication skills, attention to detail, and willingness to learn within a legal environment

Additional Information

• Suitable for candidates interested in developing a career within the legal industry
• Open to candidates with legal internships, legal attachments, or transferable administrative experience
• Exposure to litigation and legal processes with opportunities to learn from experienced practitioners
• Supportive and collaborative working environment

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

We are seeking a highly organised and proactive Administrative & Events Coordinator to support the Organisational Learning & Excellence (OLE) team. This role provides end-to-end coordination across events, administrative processes, procurement, and stakeholder engagement, ensuring smooth delivery of staff engagement initiatives and internal programmes.

Key Responsibilities

1. Event & Logistics Coordination

• Provide end-to-end coordination for internal and external events (e.g. townhalls, engagement sessions, awards, leadership events)
• Liaise with venues, vendors, caterers, and event partners on logistics, setup, and timelines
• Coordinate event requirements including registration, seating, materials, AV support, and refreshments
• Support site visits and ensure readiness prior to events
• Provide on-site coordination and post-event follow-up

2. Participant Management

• Manage end-to-end participant administration (invitations, RSVP tracking, reminders, replacements)
• Maintain accurate participant databases and trackers
• Ensure balanced participation across departments and staff groups
• Provide timely updates and proactively flag issues

3. Procurement & Vendor Administration

• Support procurement activities (e.g. RFQs, SVPs, quotation comparisons) in line with guidelines
• Liaise with vendors for quotations, documentation, and invoicing
• Maintain procurement trackers and ensure timely follow-ups
• Support invoice processing and audit-ready documentation
• Assist with post-event procurement close-out

4. Session Administration & Reporting

• Prepare session materials (attendance lists, discussion materials, supplies)
• Take accurate notes during sessions and compile summaries with key insights and follow-ups
• Collect and analyse participant feedback
• Prepare summary reports highlighting trends and improvement areas

5. Knowledge Management

• Maintain organised records, trackers, and documentation across initiatives
• Ensure proper filing, version control, and accessibility of materials
• Support onboarding by maintaining up-to-date knowledge resources
• Recommend improvements to filing and tracking processes

6. Communications Administration

• Manage shared email inbox and route queries appropriately
• Support dissemination of internal communications (emails, intranet updates)
• Coordinate approvals and content clearance
• Provide basic formatting support (e.g. PowerPoint, Canva)

Requirements

Qualifications & Experience

• Diploma or GCE A-Level qualification
• Minimum 3–5 years of relevant experience in administrative support, event coordination, or operations
• Experience in stakeholder coordination and procurement support is preferred
• Familiarity with government procurement processes is an advantage
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Meticulous with strong attention to detail
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (Teams, Zoom)
• Comfortable using AI/digital tools (e.g. ChatGPT) to enhance productivity

Additional Information

• Contract Period: 1 August 2026 to 31 March 2028
• Employment Type: Outsourced / Contract
• Location: Singapore
• Working Arrangement: Office-based with event support requirements

Reachfield Security (Grade “A” agency) specializes in supplyingsecurity manpower to Schools, Factories, Shopping Centres, Museums, libraries,etc

Security Officer
with Class 3 licence
with at least 1 yr security experience

Salary : up to $3130 gross a month (5666days work arrangement) + Buggy allowances

////////////////////////////////////

1. Works in Commercial (Factory / Warehouse / Condo / Mall /Polytechnic) environment.

2. Good customer service skills; able to communicate with peopleof all levels

3. 12hrs-shift (Fixed shift)

4. PC literate

5. Job duties include issue visitors/ contractor passes, clocking,patrolling, protecting clients’ premise and access control, etc.

6. Possess valid security license, completed 4 mandatory WSQmodule for PWM-SO

Reachfield Security & Safety Management Pte Ltd

10 Anson Road #26-09

International Plaza, Singapore 079903

(Tanjong Pagar MRT)

For more information, please call office at 6324 2925 (Andrew)

Responsibilities:

• Ensure services are delivered efficiently and in an orderly manner, meeting the service needs of residents and visitors
• Coordinate internal and external resources to provide daily living services and personalised care services
• Be responsible for resident assessment management and development of service plans, including medical support, activities, and dining arrangements
• Regularly organise resident communication sessions and community activities to promote interaction and integration among residents
• Coordinate external service providers to offer value-added services to residents
• Handle resident complaints, feedback, and suggestions; follow up, provide responses, and implement corrective actions
• Implement individualised case management plans based on residents’ personal care plans
• Improve departmental service quality and operational efficiency
• Carry out any other tasks assigned by supervisors

Requirements:

• Diploma in Hospitality Management, Healthcare Management or related fields. Additional certification in care giving or nursing will be an added advantage
• 2 years of relevant experience in customer service in serviced apartments, hotels or care institutions
• Neat and well-groomed with warm personality
• Patient and caring, and enjoy interacting with the elderly individuals
• Excellent communication and interpersonal skills
• Able to commit shift duties (including weekends and public holidays)

Event and Logistics Coordination

• Provide end-to-end coordination and logistical support for OLE-led internal and external events, including Staff Townhall, Leaders Townhall, EPIC Awards, CE Fireside Chats, DCE Connects, and other OLE-led sessions.
• Liaise with venue providers, event companies, caterers, and other vendors on bookings, set-up requirements, delivery timelines, and on-site arrangements to ensure smooth event execution.
• Coordinate all logistical requirements in accordance with the intended session design, including room layout, seating, registration, name tents, materials, AV support, refreshments, and any other arrangements required.
• Support site visits and walkthroughs where required to ensure venues and setups are in order ahead of each event.
• Provide on-site coordination support on the day of the event and follow up on any outstanding matters after the event where required.

Participant Management

• Provide end-to-end administrative support for participant management across OLE's events and staff engagement sessions.
• Support participant shortlisting, invitations, reminders, RSVP tracking, withdrawals, and replacements to ensure sessions are appropriately attended.
• Maintain an updated participant tracker to ensure a good spread of participants across divisions, departments, and staff groups, and to avoid repeated invitations to the same individuals where possible.
• Provide timely updates to the relevant OLE team member and flag any issues, delays, or gaps as they arise.

Procurement and Vendor Administration

• Provide end-to-end administrative support for procurement-related processes arising from OLE's events and operational needs, ensuring all activities are carried out in accordance with government procurement guidelines and HPB's internal processes.
• Prepare and coordinate required procurement documents such as Small Value Purchases (SVPs), Requests for Quotations (RFQs), comparative price schedules, and any other supporting documentation.
• Follow up with vendors to obtain quotations, specifications, supporting information, and invoices in a timely manner.
• Maintain an up-to-date procurement tracker covering quotation status, approvals, purchase orders, invoices, and payment follow-up, flagging any delays or gaps to the relevant team member promptly.
• Support post-event procurement close-out activities, including verification of deliverables against contracted scope, invoice processing, and audit-ready filing of all relevant documentation.

Session Administration, Notes and Feedback Management

• Provide comprehensive session administration support for OLE-led events and staff engagement sessions, including materials preparation, note-taking, and feedback management.
• Prepare all required session materials ahead of each session, including attendance lists, seating plans, discussion materials, flipcharts, post-its, and other activity supplies.
• Attend sessions where required to take clear and accurate notes capturing key discussion points, themes, and follow-up actions, and compile these for review and dissemination after each session.
• Collect, compile, and analyse participant feedback following each session to surface key themes, sentiments, and areas for improvement, and prepare summary reports for review by relevant stakeholders.

Knowledge Management and Records Maintenance

• Maintain organised and accessible records across OLE's initiatives to ensure information is current, properly filed, and easy to retrieve.
• Maintain organised trackers, folders, meeting notes, SOPs, reports, nomination records, participant lists, and project documents across OLE's initiatives, ensuring materials are properly filed and easy to retrieve.
• Ensure key documents are kept current and stored in the appropriate shared folders or systems at all times.
• Support the onboarding of new team members by ensuring relevant knowledge resources are accessible, updated, and easy to navigate.
• Review existing filing, tracking, and knowledge management practices and suggest practical improvements to enhance efficiency, accuracy, and accessibility of information.

Communications Administration

• Provide administrative support for OLE's internal communications, including management of the OLE email inbox and support for the dissemination of approved communications.
• Monitor and triage the OLE email inbox regularly, routing queries to the appropriate team members and maintaining proper records of follow-up actions.
• Support the dissemination or uploading of approved electronic mailers, announcements, or intranet updates to the relevant staff audiences in a timely manner.
• Coordinate with relevant stakeholders to obtain approved content and clearance before dissemination.
• Provide simple formatting or upload support using Canva or PowerPoint where required; note that content development and collateral design are not the primary focus of this role.

Requirements:

• At least a Diploma or GCE A-Level qualification, with 3 to 5 years of relevant working experience in administrative support, event coordination, stakeholder coordination, procurement support or related operational roles.
• Strong oral and written communication skills, with the ability to follow up clearly, politely and persistently with internal and external stakeholders.
• Strong project, time and task management skills, with the ability to manage multiple concurrent workstreams under tight timelines.
• Organized and meticulous, with strong attention to detail in tracking, filing, procurement documentation, attendance management and records maintenance.
• Proficient in Microsoft Office, including Excel, PowerPoint and Word, as well as Microsoft Teams, Zoom and common digital collaboration tools.
• Familiarity with AI tools such as ChatGPT, Claude or similar tools, and the ability to use these tools responsibly to improve productivity, organize information, summarize notes and support analysis.
• Familiarity with government procurement processes, including sourcing and quotation evaluation.

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411

• Provide administrative support for Adult Educators (AEs) and learners across all WSQ programmes.

• Manage service requests, including withdrawals, training or assessment rescheduling, reassessments, and deferments.

• Verify learner attendance records, review past module results, and process approvals of current module results within the training management system.

• Respond to and resolve enquiries received through the Customer Relationship Management System (CRMS) within the stipulated service timeline.

• Ensure learner enrolment and attendance records are accurately captured and updated in a timely manner.

• Perform other ad hoc duties related to training administration as assigned.

Requirements

• Tertiary qualification in any discipline.

• Minimum 1 year of experience in an administrative or related role.

• Strong attention to detail with a service-oriented mindset.

• Excellent interpersonal, written, and verbal communication skills.

• Ability to manage non-routine and escalated cases professionally and effectively.

• Resourceful team player who is adaptable, open-minded, and committed to maintaining high service standards.

• Comfortable working in a fast-paced service and operations environment.

EA Personnel Name: Sharmila
EA Personnel No: R23113352
EA License No: 95C5411

Responsibilities

• Provide administrative support to lawyers and assist in the day-to-day management of legal matters
• Prepare, organise, and maintain legal documents, correspondence, and case files
• Monitor schedules, appointments, court dates, and key filing deadlines
• Liaise with clients, courts, government agencies, and external stakeholders on administrative matters
• Manage physical and electronic records, ensuring proper documentation and confidentiality
• Support the preparation and filing of legal documents through relevant systems and platforms
• Coordinate meetings, document collection, and follow-up actions with clients and stakeholders
• Assist with general office administration and operational support for the legal team

Requirements

• Diploma or Degree in any discipline, with Legal Studies or related qualifications being advantageous
• Prior experience in administration, coordination, legal support, customer service, or related functions will be advantageous
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Good communication skills, attention to detail, and willingness to learn within a legal environment

Additional Information

• Suitable for candidates interested in developing a career within the legal industry
• Open to candidates with legal internships, legal attachments, or transferable administrative experience
• Exposure to litigation and legal processes with opportunities to learn from experienced practitioners
• Supportive and collaborative working environment

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856