Total 976 Administrative / Clerical job vacancies

Company Overview

INTERO ENTERPRISE PTE. LTD.

Job Summary

Support administrative functions by managing sales promoter time cards, preparing letters of appointment, and updating company records such as annual leave and payslips to ensure accurate and efficient office operations.

Responsibilities

• Manage and verify time cards for sales promoters to ensure accurate attendance tracking and payroll processing
• Prepare Letters of Appointment (LOA) for new hires or contract renewals to support HR documentation
• Update and maintain company records including annual leave balances, payslips, and other employee data through accurate data entry and administrative processes

• Provide dedicated executive and personal support to a High-Net-Worth individual ensuring the smooth coordination of daily activities and commitments.
• Manage complex calendars, appointments, travel schedules, and personal engagements while proactively anticipating and resolving scheduling conflicts.
• Coordinate personal, family, and household matters, including vendor management, property-related arrangements, lifestyle requests, and special projects.
• Prepare correspondence, presentations, reports, and meeting materials, while monitoring action items and ensuring timely follow-up with relevant parties.
• Organize business functions, private events, family gatherings, and travel itineraries, working closely with internal and external stakeholders to ensure seamless execution.

Requirements:

• Degree in Business Administration, or a related discipline.
• At least 3 years of experience supporting HNW individuals, family offices, private offices environment. 
• Strong organizational and multitasking abilities with the capability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills with a professional and service-oriented approach when interacting with internal and external parties.
• High level of integrity, discretion, and confidentiality when handling sensitive information and personal matters.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

- Permanent

- $2,000-$3,500 + AWS

- Mon-Fri, 9am-6pm, Sat, 9am-1pm

- Novena

Job Responsibilities:

• Champion the patient experience from first enquiry through to the moment they leave; greet every visitor warmly, anticipate needs, and make every touchpoint smooth
• Handle patient enquiries, appointments and reminders across phone, email and messaging; with excellent etiquette and timely responses
• Handle billing, payment collection, and accurate submission and filing of dental claims via CHAS, Medisave and dental insurance portals
• Issue consent and Medisave forms to patients for completion when required
• Handle patient queries and complaints courteously and professionally
• Manage office supplies and handle incoming and outgoing deliveries and mail
• Maintain accurate patient and clinic records and file timely reports
• Work closely with Dental Assistants, the Clinic Manager and Dentists to ensure smooth patient flow and a consistently positive experience

Period:

• Permanent 
   

Location:

• Novena

Working hours:

• Mon-Fri, 9am-6pm, Sat, 9am-1pm

Salary:

• $2,000-$3,500 + AWS

Job Requirements: 

• Genuine, patient-first attitude
• Experience in a clinic, healthcare or customer service setting
• Comfortable with clinic management software (such as Plato) and basic computer tools
• Excellent telephone etiquette and communication skills
• Strong organisation and attention to detail
• Calm and proactive; comfortable in a fast-paced clinical environment
• Professional appearance, in line with our clinic uniform and hygiene standards
• Be willing to aid in other roles if the situation requires it, for effective clinic workflows.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

faiza@successhrc.com.sg (Reg No: R24124163)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | W: www.successhrc.com.sg 

• Location: Tuas West Rd MRT

Key Responsibilities:

• Manage daily administrative tasks.
• Communicate with the principal, agents, forwarders, operation staffs by phone, email and/or in-person
• Familiarity with PSA port procedures, shipyard documentation, travel arrangements
• Maintain filing and ensure date accuracy
• Process invoices and create WOS
• Any other Ad-hoc duties as assigned by the department head.

Requirements:

• Higher Nitec / Diploma
• Minimum 1 to 2 years of experience in admin
• Proficient in computer especially Microsoft Office (Word, Excel)
• Good communication and interpersonal skills.
• Available to start immediately / on short notice

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431
 

About the Role

We are looking for a detail-oriented and adaptable Office Admin Executive to support our daily office operations and HR shared services. This is a dynamic role where you will handle both administrative duties and HR processes, including employee records, insurance and training coordination.

What You’ll Do

1.     Office Administration

• Manage day-to-day office operations, supplies, and documentation

• Oversee stationery and pantry supplies (ordering, stocking, inventory)

• Process Purchase Requisitions (PR), Purchase Orders (PO), and manage invoices

• Coordinate with vendors and supervise office cleaning services

• Handle issuance and tracking of corporate apparel (e.g., T-shirts, jackets)

• Administer office access, passes, and locker assignments

• Support meetings, scheduling, and general coordination

2.     HR Shared Services

• Handle WICA claims and insurance administration

• Manage employee insurance enrolment, claims, and renewals

• Maintain and update employees’ claims and records

• Coordinate Long Service Awards (tracking eligibility, certificate printing, distribution)

• Ensure HR documentation is accurate and compliant

3.     Training Administration

• Manage course registrations and liaise with training providers

• Maintain training records and track completion

4.     Reporting & Documentation

• Prepare and maintain administrative and HR reports (e.g., training records, claims tracking)

• Ensure proper filing and documentation for audit and compliance purposes

• Any other duties as assigned.

What We’re Looking For

Qualifications, Skills & Attributes

• Min Diploma in Business Administration, HR, or related field

• Strong organizational skills with attention to detail

• Adaptable and able to thrive in a fast-paced environment

• Good communication and interpersonal skills

• Proactive, reliable, and hands-on

• Able to handle high-volume administrative tasks with accuracy

• Strong sense of responsibility and confidentiality

• Comfortable working with different stakeholders and vendors

• Proficient in Microsoft Office (especially Excel); HR system experience is a plus

Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

• Support daily office administrative functions to ensure smooth operations.
• Maintain and organize company documents, records, and shared filing systems.
• Prepare reports, spreadsheets, and documentation as required.
• Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

• Maintain building maintenance records, service reports, and compliance
• documentation.
• Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.
• Track maintenance timelines, service requests, and follow up on completion of works.
•  Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

•  Assist with HR administrative tasks such as maintaining employee records and documentation.
•  Support recruitment coordination, including interview scheduling and candidate documentation.
•  Ensure HR records are properly organized in digital systems.

IT & Digital Administration

•  Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).
•  Support document control and version management across departments.
•  Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

•  Diploma in Business Administration or related discipline.
•  2 years of experience in office administration, facilities support, or administrative roles preferred.
•  IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.
•  Strong organizational and documentation skills with attention to detail.
•  Good communication and coordination abilities.
•  Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.

- 6 months with options to extend 6 months

- $2,700 - $3,200

- Mon- Fri, 8:30 am - 6pm

- Ang Mo Kio

Responsibilities:

• Consolidate and validate timesheets submitted by employees and contractors.
• Verify billable man-days/man-hours and ensure supporting information is accurate and complete.
• Perform billing-related calculations based on established guidelines and contracts.
• Prepare and generate billing support documents, reports, and client-specific templates.
• Review data for accuracy, completeness, and compliance with internal requirements.
• Maintain and update records, databases, and trackers.
• Perform data entry and data validation activities.
• Follow up with stakeholders on missing or inconsistent information.
• Prepare periodic operational reports and summaries.
• Support process improvement, AI initiatives and administrative tasks as assigned

Period:

• 6 months with options to extend 6 months

Salary:

• $2,700 - $3,200
    

Working hours:

• Mon to Fri: 8:30 am - 6pm   

Location:

• Ang Mo Kio 

Requirements:

• Diploma in Business Administration, Operations Management, or related field.
• 1–3 years of experience in administrative, operations support, billing administration, or data processing roles. Candidates with no experience but strong analytical skills may be considered.
• Proficient in Microsoft office tools, Excel, including formulas, lookups, and data manipulation.
• Strong numerical aptitude and attention to detail.
• Ability to work with large datasets and perform accurate calculations.
• Good organizational and time management skills.
• Able to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication and coordination skills.
• Experience in timesheet administration, reporting, data/digitalization management, AI-enabled process will be an advantage.
• Meticulous and detail oriented.
• Strong analytical and problem-solving skills.
• High level of accuracy in data handling.
• Proactive and responsible.
• Team player with a positive attitude.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

joan@successhrc.com.sg (Registration No. R1332758)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg 

Job Description:

Responsibilities

• Support the upkeep of programme support tools
• Provide coordination support for webinars and engagement activities, such as managing logistics, preparing materials, and handling post-event follow-ups.
• Refresh and maintain FAQs and reference materials based on engagement outcomes.
• Liaise with internal teams to coordinate training schedules and venue arrangements.
• Track progress updates and maintain reporting templates.
• Other admin or ad hoc duties assigned by the supervisor

Job Requirements:

• Minimum NITEC/ Diploma/ Degree in any related course of studies
• Can start immediately or on short notice
• Proficient with MS office, Excel (including advance skills such as vlookup)
• Able to commit for a minimum of 6 months

All qualified applicants, please send in your resume to:
medicalhealth@recruitexpress.com.sg
Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | CompanyReg. No. 199601303W | EA License Number: 99C4599

We are stealth mode - Healthcare AI startup

• Founding team - serial entrepreneurs
• Backed by Tier 1 US VCs
• Team of 30 across the globe

About the role

You'll be working directly with the founding team and wearing multiple hats:

• PA and EA support
• Basic product and market research
• Team follow-ups to keeping things moving
• Coordination with the team overseas

What to Expect

• Full time position, primarily in-office with option to WFH on some days
• Direct access to leadership from day one
• The right candidate is candidate and available
• Fresh graduates welcomed

Here's the job description for Tami Services:

Job Title: Administrative Assistant
Department: General Administration
Reports To: Operations Manager / Director

About the Role

We are looking for a reliable and organised Administrative Assistant to provide day-to-day administrative support across the company. This role is integral to keeping our operations running smoothly — handling communications, managing paperwork, and ensuring the team has the coordination support they need.

Key Responsibilities

• Handle incoming and outgoing calls, emails, and correspondence in a professional and timely manner
• Manage and organise company documents, records, and filing systems (both physical and digital)
• Prepare, format, and process administrative documents such as letters, memos, reports, and forms
• Assist with data entry, record-keeping, and maintenance of internal databases
• Assist in procurement of office supplies and ensure adequate stock levels
• Provide general administrative support to all departments as directed by management

Requirements

• Minimum GCE 'N' Level
• No job experience necessary
• Familiar in Microsoft Office applications (Word, Excel, Outlook)
• Good written and verbal communication skills in English
• Organised, detail-oriented, and able to multitask in a fast-paced environment
• Positive attitude with a willingness to learn and take initiative

What We Offer

• Structured on-the-job training and guidance
• Supportive team environment

Working Hours:

• Monday to Friday: 8:00am – 5:10pm
• Saturday (once every 5 weeks): 8:00am – 12:00pm

Job Scope:

• Process and verify patient bills and claims
• Follow up on unbilled accounts and update records
• Liaise with patients, insurers, and external parties on billing matters
• Ensure accurate and timely billing activities
• Support team training and administrative duties

Requirements:

• Minimum A Levels or Diploma in any discipline
• Able to start work within short notice

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:
Whatsapp: https://wa.me/+6597430026 
Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122
Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Official website: https://dasher.sg/

Role Overview

We are looking for someone to support daily front desk operations and ensure a smooth customer service experience at our service centre. This role involves handling walk-in customers, coordinating warranty cases, managing parcels, and handling return and refund processes.

What's your role?

• Greet and assist walk-in customers, including handling warranty enquiries and service intake

• Manage and process product return and refund cases in accordance with company policy, including verification, documentation, system updates, and coordination with warehouse and finance teams

• Manage warranty parcel packing, shipment arrangements, and receiving parcels from couriers

• Record parcel details accurately in the internal system and ensure proper tracking

• Maintain cleanliness and organisation of the front desk and waiting area

• Perform ad hoc duties as assigned by Management
  

What's the skill required?

• Candidates with relevant experience in customer service, service centre operations, or return and refund handling are preferred

• Comfortable working in a service centre / warehouse environment, as the role involves handling product returns and refunds for home appliances

• Good command of English and 中文 (spoken and written)

• Able to work 5.5 days a week (Mon–Fri 9am–6pm, Sat 9am–1pm)

• Responsible, organised, and able to multitask effectively
  

Who's there to support you?

You will receive guidance and support from both the internal team and cross-functional departments from your first day. We believe in teamwork and proper onboarding to ensure you are well equipped for the role.

You will work closely with our Warehouse Manager on daily operational coordination, as well as collaborate with the service, sales, and admin teams to ensure smooth case handling and customer support.

On-the-job training and continuous guidance will be provided to help you understand our processes, systems, and product knowledge.

An AdministrativeAssistant in a Purchasing Department supports the procurement team bymanaging supplier communications, processing Purchase Orders (POs), andtracking inventory. They act as the central point of contact for dailyadministrative operations to ensure the business receives materials on time andwithin budget.

CoreResponsibilities

• Purchase Order (PO) Management: Prepare, issue, and track POs to ensure accuracy in specifications, quantities, and delivery terms.
• Supplier Coordination: Liaise with vendors and suppliers to obtain quotations, compare prices, request samples, and resolve delivery delays or discrepancies.
• Documentation & Audit Compliance: Maintain accurate records of Delivery Orders (DO), invoices, and Goods Received Notes (GRN) to verify against POs and facilitate accounts payable.
• Inventory Monitoring: Track stock levels, assist in material replenishment planning, and coordinate with internal store or production teams.
• General Administration: Handle daily clerical duties including filing, data entry into company system software, and preparing procurement reports.

KeyRequirements & Competencies

• Education: Minimum of a Higher Nitec, 'O' Levels and above or a relevant field.
• Experience: 1–3 years in administrative or procurement roles, preferably in the local Singapore operations, supply chain, or manufacturing sectors.
• Technical Skills: Proficiency in MS Office (especially MS Excel for price comparison and inventory tracking) and willingness to learn inhouse software.
• Soft Skills: Meticulous attention to detail, strong multi-tasking abilities, and effective negotiation or vendor-relations skills.

Description

✨ Join a growing team in the collectibles & e-commerce industry! ✨

Job Description & Requirements

• Skills in Administrative Assistance and Clerical work
• Expertise in Phone Etiquette and effective Communication
• Experience with Executive Administrative Assistance
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word & Excel)
• Ability to work independently and as part of a team
• Diploma or degree in Business Administration or related field is a plus
• Able to start work immediately will be an advantages.
• Other ad-hor administrative activities as required.

Full Time

Jurong Port Road, West Region

• S$2,000 per month
• Monday to Friday: 8.30am to 5.30pm

General administrative support.

Key Responsibilities:

• Answer and direct phone calls, emails, and other communications.
• Schedule appointments, meetings, and travel arrangements.
• Maintain smooth and efficient daily office operations, ensuring proper administrative support and coordination across departments.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain filing systems, databases, and office records.
• Order and manage office supplies and equipment.
• Greet visitors and provide general support to clients and staff.
• Coordinate meetings, including preparing agendas and taking minutes.
• Assist with data entry, recordkeeping, and document management.
• Provide administrative and HR support, including maintaining employee records, coordinating interviews, onboarding new hires, and assisting with staff-related matters.
• Support special projects and perform other administrative duties as assigned.

Job Requirements:

• Minimum GCE ‘N’ / ‘O’ Level, ITE, or equivalent qualification.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication and organizational skills.
• Responsible, willing to learn, and able to work independently.
• Prior administrative experience is an advantage.

We are looking for an organised and proactive Admin Executive to keep day-to-day operations running smoothly across documentation, coordination, and general office support. Exposure to F&B or service industry is a plus.

Responsibilities

• Handle general office admin, filing, and correspondence
• Manage incoming calls, emails, and walk-in enquiries
• Coordinate supplier orders, deliveries, and stock paperwork
• Compile daily/weekly outlet sales and operations reports
• Process invoices, petty cash, and expense claims
• Maintain and update company records and documentation
• Provide ad hoc support to management as needed

Requirements

• Minimum GCE 'O' Level, Diploma, or Degree in Business Admin or related field
• Minimum 1–2 years of admin or operations experience
• Proficient in Microsoft Office
• Organised, detail-oriented, and able to work independently
• Prior experience in F&B, hospitality, or retail is an advantage

Provide administrative and operational support to the daily business operations.

Handle the application, renewal, and maintenance of business licenses and permits (e.g. URA, NEA, Liquor Licence, and other regulatory requirements).

Liaise with government agencies, landlords, vendors, and relevant stakeholders on operational matters.

Monitor licence expiry dates and ensure timely renewals and compliance.

Maintain and organize company records, contracts, and documentation.

Prepare reports, letters, and other administrative documents as required.

Assist in processing manpower requests from outlets and coordinating with relevant departments.

Support recruitment administration, including job postings, interview scheduling, and candidate communication.

Manage data entry, filing, and general office administrative duties.

Perform other ad-hoc administrative and operational tasks assigned by management.

Company Overview

Wenetgroup Ltd is an enterprise management consulting firm with HQ in Taipei and offices in America, Japan, Malaysia, and Singapore. We provide professional services in branding, marketing, management, talent cultivation, and other specialized consulting to enhance customer success.

Job Summary

You will teach children and young adults essential manners, social etiquette, communication, and emotional control skills to build their confidence and social competence for everyday life.

Responsibilities

• Teach children and young adults to use basic manners such as saying "please" and "thank you" to foster respectful behavior
• Guide students to demonstrate appropriate social etiquette in public, school, and family settings, including personal space and polite conversation
• Train students on proper table manners and dining etiquette for casual and formal meals, including utensil use and neat eating habits
• Instruct students on personal grooming, hygiene, appropriate dressing, and good posture to promote presentability
• Develop students’ basic communication skills by coaching clear, respectful speaking and proper self-introduction techniques
• Coach students on conflict resolution and emotional control by teaching patience, active listening, and positive expression of feelings

Preferred competencies and qualifications

• Bachelor's degree in Education, Psychology, Hospitality, Communication, or related fields
• Certification in Etiquette Training, Image Consulting, or Social Protocol from recognized institutions (e.g., The Etiquette Institute, The British School of Etiquette)
• Excellent communication and interpersonal skills
• Ability to engage and instruct children, teenagers, and young adults interactively
• Willingness to travel for private family sessions
• Patience, empathy, and adaptability in working with diverse personalities

Executive & Personal Support

• Manage the Director's calendar, appointments, meetings
• Screen calls, emails, and correspondence on behalf of the Director
• Assist with personal errands and ad-hoc tasks as required.

Project Coordination

• Coordinate project schedules with clients, site supervisors, and carpentry teams.
• Track project progress and follow up on outstanding tasks.
• Arrange site meetings, project handovers, and installation schedules.
• Maintain project documentation and filing systems.

Supplier & Procurement Coordination

• Liaise with suppliers regarding material orders, deliveries, and quotations.
• Monitor inventory and assist with procurement planning.
• Follow up on delivery schedules to ensure timely project completion.

Client Support

• Serve as a point of contact between clients and the company.
• Coordinate appointments, site visits, and customer enquiries.
• Ensure timely communication regarding project updates and scheduling.

Administrative Duties

• Prepare invoices, purchase orders, and payment follow-ups.
• Maintain records of contracts, quotations, and project files.
• Assist with basic bookkeeping and expense tracking.
• Support HR and recruitment activities when required.

Requirements

• Minimum Diploma in Business Administration or related field.
• Experience in construction, renovation, interior design, or carpentry industries is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and multitasking skills.

Alex

R2197438

We are seeking a highly organized, resourceful, and discreet Personal Assistant to provide comprehensive support to the Principal. The ideal candidate will be responsible for managing a range of executive, administrative, and personal tasks with professionalism and efficiency.

Key Responsibilities:

1.Travel and Itinerary Support:Assist with packing, accompanying the principal on outings, and providing logistical support for domestic and international travel.

2. Public Relations and Image Support: Coordinate preparations for event appearances, including makeup scheduling, outfit coordination, and setup of makeup and styling areas.

3. Administrative Tasks: Handle meeting minutes, document processing, and data filing/maintenance.

4. General Affairs: Manage the household environment, organize inventory, arrange meals and refreshments, and oversee wardrobe management. E.g.: Design and arrange decorative elements, such as artwork or photographs, in the master bedroom to elevate its visual appeal and overall ambiance

5. Procurement: Responsible for purchasing items and maintaining vendor directories. Example: Coordinate the purchase of gowns, handbags, cosmetics, and skincare products; accompany the principal for exclusive launches or new product arrivals.

6. Other Tasks Assigned by Supervisors: Any additional responsibilities or special assignments as delegated from time to time.

Rotational Schedule:

8-hour rotating shift system, 5 working days per week (1 day off on a weekday and 1 day off on the weekend.

9:00 AM – 6:00 PM OR 10:00 AM – 7:00 PM

Additional Notes:

· Overseas travel required during school holidays.

· Lunch / Dinner will be provided.

· Flexibility required to cover for colleague’s leave or medical absence.

Key Responsibilities

• Assist in processing purchase orders, quotations, and ad-hoc requests
• Liaise with vendors and suppliers on order status, deliveries, and invoices
• Maintain and update data records, contracts, and supplier databases
• Support sourcing activities including obtaining and comparing quotations
• Coordinate with internal departments on operation needs and delivery timelines
• Assist in invoice verification and follow up on payment matters with the finance team
• Prepare reports and assist with documentation for audits
• Perform general administrative duties as required

Requirements

• Minimum GCE 'O' Levels or equivalent; Diploma in Business Administration or related field preferred
• 1–2 years of relevant administrative experience preferred; fresh graduates are welcome to apply
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills (To be able to communicate with Mandarin Speaking Clients)
• Meticulous, organised, and able to multitask in a fast-paced environment
• Able to work independently as well as in a team

JOB PURPOSE

To provide excellent and effective duties / administrative support to the Corporate Management - Office & Facilities Management, thereby contributing to the smooth backend operations of Singapore Red Cross Society.

PRINCIPAL ACCOUNTABILITIES

1. Operations

• To provide administrative paperwork support in the daily operation of the Admin Department.
• To manage the Office Management’s Assets Tagging and Tracking.
• To facilitate Stationery, Toilet and Pantry Orders and Distribution.
• General upkeep of the office.
• Oversee the schedule and duties of the Cleaner.

2. Administration

• Assist in tracking and renewal of contract with OM & FM Teams.
• Processing of monthly bills of the Society.
• Assist with procurement of general office supplies/purchase.
• Provide general administrative support whenever required.
• Data entry.

3. Any Other Duties

• Participate in Society events/activities, which occasionally occurs on weekends.
• To cover banking and reception duties in Receptionist’s leave of absence and meal hours.
• Work closely with Admin volunteers.
• Any other duties, as and when required.

JOB SPECIFICATION

Qualifications

• Minimum Diploma, preferably in the field of Administration or equivalent.

Experience

• Preferably with 1-3 years of relevant experience in general administrative duties.

Additional Skills & Knowledge

• Good knowledge in G-Suite will be an advantage
• Responsible, dedicated and hardworking
• Possess initiative and meticulous in work
• Good organisational skills and ability to multitask
• Good interpersonal skills, initiative and able to work independently and as part of a team
• Proficient in MS office applications

Job Summary

Support Directors by managing personal and corporate affairs, coordinating meetings and travel plans, and handling administrative tasks to ensure smooth operations and effective time management.

Responsibilities

• Manage Directors’ personal and corporate affairs to enable their focus on daily functions and strategic priorities
• Coordinate and schedule meetings, appointments, and email correspondence to optimize Directors’ time and communication flow
• Organize travel plans and itineraries for short and long trips to ensure efficient logistics and timely arrangements
• Drive safely and punctually to support business travel requirements
• Perform ad-hoc administrative tasks to support office operations and address emerging needs

Required competencies and certifications

• Hold a valid driving license to perform travel duties safely and legally

Preferred competencies and qualifications

• Law graduate preferred