Total 667 Administrative / Clerical job vacancies

Job Description

We are looking for an enthusiastic and diligent individual who possesses a positive attitude to assist with the HR/Admin & Finance functions. Reporting to Finance Manager, you will be a team player with a willingness to learn and completes your tasks with a sense of urgency.

Responsibilities -

• Provide accounting support and report
• Basic accounting duties, AP/AR
• To ensure the maintenance of the office documents with a proper and orderly filing system in place
• To keep track of office supplies/equipment/vendors and source for cost-effective and reliable vendors and suppliers, with proper replenishment and inventory control.
• Admin Duties
• Assist with other ad-doc finance related duties

Requirement -

• At least 1 year of working experience in related fields
• At least GCE "O" Level
• Proficient in MS Office & Excel
• Able to work independently with minimum supervision

Job Description

Board and Office Administration

• Maintenance of OHC's facilities, including workspaces, equipment and supplies. Ensure a clean and organized working environment for staff, locums and clients.

• Update and renew all insurance coverage matters for OHC

• Provide administrative support to the all staff and locums.

• Coordinate board meetings for the board of directors

• Report on financial standing of the OHC during quarterly board meeting

• Record meeting minutes of staff and board meetings

Finance

• Manage accounts payable processes, including invoice processing and payment authorization

• Monitor accounts receivable and provide timely updates and reports to board and management

• Work closely with an outsourced auditor to ensure accurate bookkeeping, tax compliance, and financial statements.

• Administer payroll and CPF payments, ensuring accurate and timely payments to staff

• Coordinate and manage banking processes and communication with OHC’s banker

• Provide information for and support the preparation of the annual budget

• Prepare, maintain and submit proper records for staff tax-filing purposes

• Support the development and maintenance of financial policies and controls

• Manage the annual financial audit process

• Support the grant application by providing data required for approved grants

Donor management

• Maintain accurate donor and donation records for decision-making and reporting

• Submit donor records to IRAS to implement tax deduction

Job Requirements

• Candidate should possess at least a Degree in Business Management and / or Finance discipline.
• Minimum 5 years of relevant working experience.
• Experience in Charity with IPC status is an added advantage.
• Good communication skills and able to exhibit leadership capabilities.
• A good team player and able to work independently.

Company Overview

Alexis Enterprise Pte Ltd is a trusted logistics partner with 20 trucks and 20 staff. Since 2014, it has grown steadily, delivering innovative solutions to meet client needs in the logistics sector.

Job Summary

Join a logistics company as an HR / Finance Admin Executive supporting daily HR, finance, administrative, and customer service functions to ensure smooth operations.

Responsibilities

• Manage staff leave records, medical certificates, attendance, and related HR documentation accurately to maintain compliance
• Maintain and organize employee records and filing systems for easy retrieval and audit readiness
• Assist with general HR administrative tasks to support the HR team’s daily operations
• Perform basic finance and accounting administrative tasks using the Xero finance application to support financial accuracy
• Track invoices, payments, and finance documents to ensure timely processing and record-keeping
• Provide general office administrative support to maintain an efficient work environment
• Communicate professionally with clients and customers to address inquiries and support service delivery
• Coordinate with internal teams on logistics-related matters to facilitate smooth operations
• Maintain and organize documents using Microsoft Office and Google Drive applications for accessibility and version control

Required competencies and certifications

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook to perform documentation and communication tasks
• Familiarity with Google Drive / Google Workspace applications to manage and share documents effectively

Preferred competencies and qualifications

• Experience using Xero finance application to support finance-related tasks
• Prior experience in logistics, HR, finance, or administrative roles to enhance job performance

Other Information

Working Hours

• Monday to Friday: 8:00am to 5:00pm
• Saturday: Half day until 12:00pm, with option to work from home

Work Location

• Office located at Tagore Lane

Salary

• $2,500 to $2,800, depending on experience

Position Summary

Provide comprehensive secretarial and administrative support to the Managing Director and Senior Management Team while assisting with management reporting, data consolidation, project coordination, and busines ssupport activities. The role serves as a key liaison between departments to ensure smooth communication, timely follow-up of action items, and effective management reporting.

Key Responsibilities

Executive Secretarial Support

• Provide full secretarial and administrative support to the Managing Director and Senior Management Team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate meeting schedules, venue bookings, and meeting logistics.
• Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists.
• Handle correspondence, emails, and confidential documents professionally and discreetly.
• Maintain filing systems and business records.

Management Reporting Support

• Consolidate weekly and monthly operational reports from various departments.
• Assist in preparing management reports, presentations, dashboards, and business review materials.
• Support the collection, validation, and compilation of business data for management review.
• Monitor and follow up on key action items arising from management meetings.
• Assist in maintaining organization charts, department contact lists, and reporting templates.

Business & Project Coordination

• Coordinate cross-functional activities and follow up with departments on assigned tasks and deadlines.
• Liaise with internal departments and external parties to ensure timely communication and resolution of issues.

Basic Data Analysis & Reporting

• Prepare routine reports using Excel templates.
• Update and maintain dashboards and reporting databases.
• Perform basic analysis and data validation to ensure reporting accuracy.
• Support management with ad-hoc data requests and information gathering.

Administrative & General Support

• Arrange travel bookings, accommodations, and logistics for management staff.
• Coordinate company events, management meetings, and customer visits when required.
• Maintain confidentiality of company information and management discussions.
• Perform other duties assigned by the Managing Director or Senior Management Team.

Qualifications

• Diploma or Degree in Business Administration, Management, Economics, or related field.
• Minimum 3–5 years of experience in executive secretarial, administrative, or business support roles.
• Experience supporting senior management is preferred.

Skills & Competencies

Technical Skills

• Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Basic Power BI knowledge preferred
• Basic data reporting and analysis skills
• Experience with ERP systems (Oracle & NetSuite)

Soft Skills

• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• High level of professionalism and confidentiality
• Proactive and able to work independently

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Admin Executive

Job Description & Requirements

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement. Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned.

Requirement:

• Alert and responsive to WhatsApp’s, WeChat and email
• Must be able to read and write in Chinese to liaise with overseas counterparts
• MS Excel, MS Office, MS Word
• Good interpersonal skills
• Able to work independently in a fast-paced environment.
• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Key Responsibilities:

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.

· Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.

· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.

· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.

· Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.

· Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.

· Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.

· Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.

· Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.

· Assist in drafting responses and other written communications for the CEO’s review and approval.

· Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.

· Carry out other ad-hoc responsibilities as assigned by the Executive.

Job Description:

1. Supports all administrative work required by Buses dept.
2. Jointly support with other admin executives in their admin duties.
3. Administrative work includes the following but may not be limited to:

• Create invoice drafts and invoices to customers
• Perform invoicing to customers
• Upkeep Project Documentation of Operations
• Assist in filing worksheets, checklists and job records
• Using excel to record data, maintain database and organise data.
• Creates Purchase Requisitions to department's required purchase
• Record minutes of meeting where required

Requirements:

• Min ITE graduate
• 1 - 3 years of working experience
• Proficient in SAP is a plus
• Proficient in MS Office applications such as Word, Excel
• Knowledge of pivot tables is a plus

Black Kylin Investment Pte Ltd | Singapore

Black Kylin Investment Pte Ltd, a dynamic firm in the private equity and investment management space, is looking for a proactive and dependable Admin Executive to support our growing operations. If you are organized, resourceful, and enjoy a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Provide day-to-day administrative and operational support to management
• Manage office supplies, pantry items, and ensure smooth office operations
• Liaise with vendors, service providers, and building management
• Coordinate maintenance and servicing of office equipment
• Handle documentation, filing, and record-keeping with accuracy
• Assist with procurement tasks, including sourcing and quotation comparison
• Welcome and attend to office visitors, deliveries, and general enquiries
• Perform occasional driving duties (e.g. document delivery, errands, operational support)
• Support ad-hoc tasks as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years of relevant administrative experience (corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and coordination skills
• Responsible, reliable, and able to work independently
• Positive attitude with a hands-on and proactive mindset
• Singapore Citizen or PR only

Why Join Us

• Be part of a growing investment firm with a professional environment
• Stable, full-time position with varied responsibilities
• Opportunity to develop administrative and operational experience

• Attend to walk-invisitors, phone calls, couriers, and deliveries, and ensure they are directedto the relevant parties promptly.
• Manage front desk forms and provide general administrative, filing, and office support.
• Arrange printing of office materials and maintain stationery and copier paper supplies, including stock taking and replenishment orders.
• Compile daily attendance records, leave administration for workers and track the submission ofoperational documents.
• Process payroll timesheets, including verification of attendance data, overtime recording, and ERP submission.
• Provide administrative support to project operations, including document handling, training coordination, and other assigned duties.
• Perform any other adhoc administrative duties as assigned.

BEAUTY VALLEY ACADEMY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Handle incoming and outgoing communications (emails, calls, etc.)
• Oversee general administrative duties including filing, data entry, and correspondence
• Translate documents and communications using Google Translate or similar tools
• Must be able to create and design PowerPoint slide presentations
• Prepare reports, presentations, and documents as required using PowerPoint
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to translate documents and communications using Google Translate or similar tools
• Strong filing and document management skills
• Maintain a well-organized filing system and office environment
• Handle general office administration, filing, and correspondence

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Has experience in MS Office will be an advantage
• Strong organizational skills and attention to details
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic digital systems
• Strong communication and interpersonal skills
• Must be able to communicates in Chinese, English
• Able to work independently and manage multiple tasks
• Able to work on weekends as required

Preferred Skills:

• Prior experience with office management software
• Ability to work independently and as part of a team
• Problem-solving skills and adaptability

JOB DESCRIPTION

Responsibilities:

• To perform general office administration & support office daily operations
• Maintain Proper Filing, scan document
• Any other adhoc duties as assigned from time to time.
• Maintain proper records in office database
• Involve in ordering of pantry supplies, stationery, papers, first aid kit items and monitor usage and maintain inventory record.
• Updating of notice board, emergency contacts and etc
• Attending Phone Calls, Visitors and guests
• Administering and managing mail and courier services
• Provide administrative support for other Departments

Requirements:

● Possess at least A Level / Diploma Qualification or the equivalent

● At least 3 year(s) of working experience in the related field is required for this position.

● Knowledge of Microsoft Office applications like Word and Excel is essential

● Possess excellent communication skills

● Ability to multi-task and work independently in a fast-paced environment

● Good organization capabilities with a meticulous eye for details

● Excellent written and interpersonal communication skills.

● Mature, responsive and responsible with good working attitude

● Having an analytical mind for problem solving

Salary:

Up to S$3,200 + 13 Month Bonus + Performance Bonus + Annual Increment

Location:

Bishan, Singapore

Working Hours:

5 days work week | Monday to Friday | 8:30 AM – 5:30 PM

Industry:

Hardware Trading

Company Overview:

We are a well-established and reputable hardware trading company in Singapore, with a strong market presence and stable business operations. We value our employees’ growth and offer a supportive working environment with clear career progression opportunities.

Job Responsibilities

• Manage end-to-end order processing, including receiving, verifying, and entering customer orders accurately into the system to ensure timely fulfillment.
• Serve as the main point of contact for customers regarding delivery arrangements, shipment status, and related inquiries; proactively update customers on any changes or delays to ensure smooth communication.
• Support daily operations with various ad-hoc administrative and operational duties as assigned by supervisors, contributing to the overall efficiency of the team.

Job Requirements

• Minimum qualification: Secondary School / ITE or higher.
• At least 1 year of relevant working experience in order processing, logistics, documentation, or customer service roles.
• Basic knowledge of import/export procedures and trade documentation is an advantage but not a must

What We Offer

✅ Attractive monthly salary up to S$3,200

✅ AWS + Performance-based bonus

✅ Regular salary increment based on performance

✅ Stable working hours (no shift work or weekends)

✅ Convenient location in Bishan, easily accessible by public transport

✅ Positive and supportive work culture in an established company

How to Apply

Interested candidates are invited to submit your updated Resume/CV by clicking on the

Apply Now

button.

Only shortlisted candidates will be contacted for interviews.

Soo Kok Ee (Jeffrey)

Registration No.: R1436761

Reporting to the Secretary, you will be part of the administrative team handling day-to-day administrative operations to ensure the Secretary’s Office runs efficiently.

Responsibilities:

• Screen and direct calls, draft correspondence, and serve as the primary liaison between the Secretary’s Office and internal/external stakeholders.
• Assist in organizing complex meetings, books travel and manages itineraries.
• Coordinate and maintain the office's complex schedule, prioritizing meetings and appointments.
• Organize and maintain physical and digital filing systems, ensuring absolute discretion and confidentiality of sensitive records.
• Perform any other administrative and secretarial work within the department as assigned.

Requirements:

• Impeccable written and verbal communication skills.
• High integrity and the ability to maintain strict confidentiality.
• Exceptional planning, time-management, and multitasking abilities.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) will be advantageous.
• Able to work independently with minimum supervision.
• Working Location : Tai Seng / Paya Lebar

NANYANG BEAUTY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Handle incoming and outgoing communications (emails, calls, etc.)
• Oversee general administrative duties including filing, data entry, and correspondence
• Translate documents and communications using Google Translate or similar tools
• Must be able to create and design PowerPoint slide presentations
• Prepare reports, presentations, and documents as required using PowerPoint
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to translate documents and communications using Google Translate or similar tools
• Strong filing and document management skills
• Maintain a well-organized filing system and office environment
• Handle general office administration, filing, and correspondence

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Has experience in MS Office will be an advantage
• Strong organizational skills and attention to details
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic digital systems
• Strong communication and interpersonal skills
• Must be able to communicates in Chinese, English
• Able to work independently and manage multiple tasks
• Able to work on weekends as required

Preferred Skills:

• Prior experience with office management software
• Ability to work independently and as part of a team
• Problem-solving skills and adaptability

Admin Executive

Key Responsibilities

Administrative & Office Support

Manage internal and external communications, including phone calls, emails, and general inquiries.

Maintain office documentation, filing systems, and ensure proper recordkeeping.

Coordinate logistics, purchasing matters, and shipping arrangements.

Handle stock inventory updates and ensure accuracy in records.

Prepare daily sales invoices.

Support the monthly closing process and liaise with the accounting team as needed.

Schedule and organize weekly meetings.

Assist with ad-hoc administrative tasks as required.

Marketing & Business Development Support

Plan, create, and execute marketing materials and digital content with the marketing team.

Support promotional campaigns and assist in producing brochures, visuals, and other marketing collaterals.

Coordinate with internal teams and external vendors to implement marketing initiatives.

Requirements

Strong written and verbal communication skills, with good data analysis abilities.

Excellent attention to detail and organizational skills.

Able to multitask effectively in a fast-paced environment.

Proactive, independent, and capable of making sound decisions.

Basic knowledge of logistics and purchasing from local and overseas suppliers is an advantage.

Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Canva AI, or other productivity and content creation platforms is preferred.

Ability to leverage AI tools to improve administrative efficiency, data analysis, content creation, and workflow automation is an added advantage.

Office Hours

Monday to Friday

8:30 AM – 5:30 PM

Working Location:  Ang Mo Kio

Working Days & Hour: 5-day work week (8am to 5.30pm)

What You’ll Do

Manage daily administrative activities for the Instrument Calibration Division, including document preparation, raise PR, arrange logistical support and report generation.

• Coordinate various stakeholders to support team non-technical operations effectively.

• Maintain records and assist with procurement processes to ensure timely process of calibration & repair jobs.

• Facilitate communication within the division and with external vendors, maintaining professional and courteous interactions at all times.

Click Apply Now to upload your updated Resume/CV, and take the first step toward an exciting new career!

Only shortlisted candidates will be contacted.

Chong Zhe Hui

Registration No: R1984570

EA Licence no.: 14C7121

Company Overview / Employee Value Proposition

ARF (Asia Pacific) Pte Ltd is a leading general insurance intermediary with a strong focus on affinity programs. As part of its ongoing transformation, the company is enhancing its capabilities and expanding its regional presence to better support clients locally and across Asia Pacific. ARF is dedicated to delivering customized insurance solutions that drive sustainable business growth and help clients navigate an increasingly complex and evolving landscape.

At ARF, employees are part of a dynamic and progressive organization where innovation and growth are key priorities. The company cultivates a collaborative and forward-looking environment, empowering individuals to build their capabilities, take ownership of their contributions,and grow together with the business.

Job Summary

The Administrative Specialist is responsible for accurate data entry related to insurance policies and financial transactions, while providing administrative support to ensure efficient operations. The role focuses on policy administration and finance-related entries, ensuring accuracy, timeliness, and compliance with internal and regulatory standards.

Responsibilities

1. Data Entry & Policy Administration

• Input and update policy details, endorsements, renewals, and cancellations in the system
• Ensure accuracy and completeness of policyholder and coverage information
• Maintain and update client and policy records in internal databases
• Support policy issuance and documentation processing

2. Finance Data Entry & Processing

• Perform data entry for premium transactions, payments received, and refunds
• Record and reconcile basic financial entries in accounting or insurance systems
• Assist in premium collection tracking and outstanding balances monitoring
• Support invoice generation, receipts issuance, and payment documentation
• Liaise with finance team on discrepancies and data verification

3. Documentation & Compliance

• Maintain proper filing of policy and financial documents (digital and physical)
• Ensure documentation meets audit and regulatory requirements
• Assist in preparing reports for internal audits and compliance checks
• Handle sensitive financial and client data with confidentiality

4. Coordination & Support

• Liaise with internal departments (business development, finance, operations) for data verification
• Follow up on incomplete documentation or missing financial information
• Support internal stakeholders with documentation and administrative queries

5. Administrative & Operational Support

• Prepare routine reports (e.g., premium reports, policy listings, outstanding payments)
• Assist with renewal tracking and administrative follow-ups
• Support general office administration and ad-hoc tasks as assigned

Terms of Employment:
Full-time

Department:
Finance and Donor Care

Reports to:
Manager/ Director

Overall Responsibilities:
You will be assuming all-round finance and accounting responsibilities of the office, ensuring smooth operation and accurate and timely delivery of monthly and annual financial reports. You will be in charge of monthly and yearly budgeting, financial planning, forecasting and annual audit.

Key areas of Responsibility

1. Prepare and report Monthly/Quarterly Financial Statements for Board Meetings
2. Present Monthly/Quarterly Budget for Board's review and approval
3. Advise on finance matters as and when required - Audit, SOPs, etc
4. Ensure Financial Schedules are prepared (includes audit schedules) before Audit starts
5. Liaise with external auditors on audit requirements
6. Liaise with HODs on Budget preparation and the required documentation
7. Consolidate budget and submit for verification
8. Monitoring of actual expenditure to ensure that purchases are within budget
9. Review/submit Monthly Reports to the Director
10. Verify and submit Grant Reports
11. Any other duties as assigned by the Manager/Director
12. Assist the Director to present quarterly reports to the Board

Requirements:

• A Degree in Accountancy or professional qualifications like ACCA
• At least 5 years of accounting experience with at least two years handling full set of accounts, if possible
• At least 3 years working experience in reporting role
• Must be meticulous, IT proficient and familiar with Microsoft suite of products
• Be able to work independently and has good communication skills
• Has strong interpersonal skills, a team player and have strong sense of responsibility
• Experience in a non-profit society will be an advantage

Warehouse Administration

• Prepare and process warehouse inbound and outbound documentation.
• Update and maintain inventory records in the Warehouse Management System (WMS).
• Coordinate with warehouse operations staff on receiving, storage, picking, packing, and delivery activities.
• Monitor stock movement and ensure accurate inventory transactions.
• Prepare daily, weekly, and monthly warehouse reports.
• Maintain filing and record-keeping of operational documents.
• Coordinate with customers regarding stock status, deliveries, and warehouse requirements. 
• Assist in stock-taking and inventory audits.
• Ensure compliance with company procedures and customer requirements.

Billing & Invoicing

• Generate invoices for warehousing, transportation, and value-added services.
• Verify billing information against operational records and approved rate cards.
• Ensure timely and accurate billing to customers.
• Prepare debit notes, credit notes, and supporting documents.
• Monitor billing discrepancies and resolve customer billing queries.
• Maintain billing records and supporting documentation.

Customer Service & Coordination

• Liaise with customers, and internal departments.
• Respond to customer enquiries regarding stock movements, deliveries, and invoices.
• Support customers with documentation requests and reporting requirements.

General Administrative Duties

• Handle emails, phone calls, and correspondence related to warehouse operations.
• Support management with ad hoc administrative tasks.
• Assist in implementing and improving warehouse administrative procedures.

Preferred Skills

• Knowledge of warehouse operations and inventory control.
• Experience with WMS, ERP, or inventory management systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Good organizational and communication skills.
• Attention to detail and accuracy in billing and documentation.
• Ability to work independently and meet deadlines.

We’re Hiring: Executive Secretary

Creating Moments. Connecting Members. Building Community. 

The Executive Secretary provides comprehensive executive and administrative support to the General Manager, while also supporting legal and disciplinary secretariat functions of the Club. The role works closely with the Senior Manager (Secretariat, MC) to ensure effective coordination of governance, disciplinary, and legal-related administrative matters, and supports the smooth flow of information between Management, Committees, and members. 

Your key duties include:

Executive & Administrative Support

• Provide secretarial and administrative support to the General Manager.

• Manage the General Manager’s schedule, appointments, and meeting arrangements.

• Manage the HOD’s schedule with General Manager by prioritizing inquiries and meeting requests.

• Handle calls, general correspondence, and enquiries, including member-related matters.

• Maintain organised records, filing systems, and documentation. 

Meetings & Coordination

• Prepare and maintain records of Heads of Department and other formal meetings.

• Support the preparation, circulation, and follow-up of meeting materials and action items.

Legal & Disciplinary Secretariat Support

• Attend committee meetings to take formal minutes, ensuring they meet legal standards for accuracy and compliance to the club constitution

• Act as the bridge between the club and external legal counsel or regulator to ensure deadlines for legal or regulatory responses are met

• Draft and prepare formal correspondence, including letters to members.

• Coordinate and maintain documentation for disciplinary and other formal matters.

• Support the preparation and follow-up of case-related documentation.

• Work closely with the Senior Manager (Secretariat, MC) to ensure consistency, confidentiality, and proper documentation. 

Governance & Secretariat Support

• Support secretariat functions relating to governance, disciplinary, and legal matters as required.

• Maintain organized filing systems and confidential personnel or business records

• Maintain confidentiality and proper handling of sensitive information at all times.

 General

• Monitor the progress of key initiatives and follow up with team members to track the progress till its completion

• Support other operational duties as assigned by the General Manager or Management.

 Requirements:

• Diploma in Secretarial Management, Business Administration, Legal Studies, or related field

• At least 3 years of relevant experience in a similar role

• Experience in handling formal correspondence and documentation, including confidential or sensitive matters

• Exposure to disciplinary, governance, or case-related work will be an advantage

• Strong written communication skills, with the ability to draft clearly and professionally

• High level of accuracy and attention to detail

• Able to manage multiple matters and meet deadlines in a structured environment

• Sound judgement and discretion when handling confidential information

• Able to work independently and coordinate with multiple stakeholders

 Why Join Us? 

At Singapore Swimming Club, this isn’t just a job - it’s your chance to be part of the energy that brings our community to life. From sports and social activities and events to food and fun, you’ll join a warm, collaborative team that values creativity, initiative, and joy in the everyday. Do what you love while creating meaningful experiences for our members.

Join as an Assistant Manager (Finance & Procurement). You will support daily office operations, manage procurement activities, maintain vendor services, and ensure accurate student record administration and reporting. You will also support planning and execution for annual Commencement and related events.

What you’ll do:

• Oversee day-to-day office administration, including fixed asset management

• Handle procurement activities (sourcing, purchasing, and renewals) within budget and policy guidelines

• Coordinate hiring procedures for agency/contract staff in collaboration with departments

• Maintain vendor contracts and arrange preventative maintenance to reduce downtime

• Support student records administration, data integrity, and reporting (including EduRec updates)

• Prepare detailed reports and ensure confidentiality and accuracy

• Assist with annual Commencement logistics and stakeholder communications

• Support team coordination and process improvements

Requirements:

• Degree in any discipline (finance background is an advantage)

• Strong competency in Microsoft Excel

• Good organisational and stakeholder management skills

• Ability to work independently and manage multiple priorities in a fast-paced environment

• Meticulous and able to meet tight timelines

• Proficient in Microsoft Office

• Able to work on weekends on an ad-hoc basis to support examination operations

• Experience as an office manager and/or exposure to SAP S/4HANA
  

Alluora is a leading beauty products company specialising in skincare, body care, and hair care. We are dedicated to delivering high-quality products to our customers and enhancing their beauty routines. Our products are sold online through platforms like TikTok and Shopee.

Job Summary: As we continue to grow, we’re searching for a passionate and creative Social Media Marketing Executive to join our dynamic team. If you’re savvy with social media, have a flair for what’s trending, and are eager to learn and apply AI in marketing, we want to hear from you!

Key Responsibilities:

• Create engaging and on-trend content for social media platforms such as TikTok, XiaoHongShu (XHS), Instagram, and Facebook.
• Use tools like Canva and CapCut to design and edit visuals and videos for social media campaigns.
• Keep up-to-date with social media trends, identifying opportunities to grow engagement and brand awareness.
• Collaborate with the team to develop content strategies and execute social media marketing campaigns.
• Manage social media schedules, ensuring consistent posting and engagement with followers.
• Assist with events or outreach marketing activities as needed.
• Analyse social media performance metrics to improve engagement and campaign success.

Requirements:

• Must be willing to learn and apply AI in social media marketing.
• Proficiency in Canva and CapCut is a must.
• Knowledge of Adobe Photoshop and Adobe Illustrator is a bonus.
• Strong understanding of social media trends and platforms (TikTok, XHS, IG, Facebook).
• Bonus: Experience in events or outreach marketing.
• Creative mindset with a flair for catchy and trending content.
• Ability to work a 5.5 day work week.
• Willingness to work weekends when needed.
• Flexible working hours

HOW TO APPLY:

If you are passionate about beauty and love engaging with audiences, we'd love to hear from you!

Please send your resume and portfolio to Kelly.loh@alluora.com or Whatsapp Us @ +65 8509 5375

Join us at Alluora Pte Ltd and be a part of our journey to enhance beauty experiences worldwide!

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office.
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co-ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential.
• Strong communication skills is required.
• Any other duties/tasks as requested by management.