Total 5 Administrative / Clerical job vacancies

Key Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings and appointments
• Coordinate internal and external meetings, including preparing agendas and minutes
• Handle correspondence (emails, calls, letters) on behalf of the Director
• Prepare reports, presentations, and documents as required
• Act as a liaison between the Director and internal teams, clients, and external stakeholders
• Follow up on tasks, deadlines, and action items
• Arrange business travel, including flights, accommodation, visas, and itineraries
• Handle sensitive information with a high level of confidentiality
• Maintain organized filing systems (both electronic and physical)
• Assist with personal matters when required (e.g., appointments, errands)
• Support event planning, meetings, and company functions
• Provide driving support for the Director, including attending meetings, site visits, and airport transfers
• Accompany the Director on local and overseas business trips when required
• Perform any other ad hoc duties as assigned by the Director

Requirements & Qualifications

• Diploma or Degree in Business Administration or related field
• Proven experience as a Personal Assistant / Executive Assistant, preferably supporting senior management
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• Willing and able to travel for business trips as required
• Possess a valid Singapore Class 3 driving licence with a clean driving record and able to drive the Director when required

Only for PR and Singaporean.

Interested and suitable candidate kindly click quick apply. Resume will be routed to HR department. We regret that only suitable candidate will be notified.

Job Summary

We are seeking a highly organized and proactive Personal Assistant to provide full administrative and operational support to the Director. The ideal candidate will be able to handle confidential matters, manage schedules efficiently, and ensure smooth day-to-day operations. This role follows a 5-day work week and may require flexibility to work beyond office hours when necessary to support the Director’s schedule.

Key Responsibilities

• Manage and maintain the Director’s calendar, appointments, and meetings
• Coordinate internal and external meetings, including preparation of agendas and minutes
• Handle email correspondence, phone calls, and communication on behalf of the Director
• Arrange travel bookings, accommodation, and itineraries
• Prepare reports, presentations, and documents as required
• Assist in project coordination and follow-up on action items
• Maintain proper filing systems (both physical and digital)
• Liaise with internal departments and external stakeholders
• Handle confidential information with discretion and professionalism
• Perform ad-hoc duties as assigned by the Director

Requirements

• Diploma or Degree in Business Administration or related field
• Minimum 2–5 years of experience as a Personal Assistant / Executive Assistant
• Excellent organizational and time management skills
• Proficiency in Indonesia will be an added advantage, as the role may involve communication with Indonesian speaking clients and management
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work under pressure
• High level of integrity and confidentiality
• Able to work independently with minimal supervision
  

*Additional Information:

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

We look forward to having you as a part of our Beverly Hotel Elements family!

Responsible for the overall management and smooth operation of the school

Manage relationships with parents to ensure concerns, issues and feedback are addressed on a timely basis

Handle administrative matters and enrolment as well as staff recruitment

Knowledge of financial and budget management

Reporting of school events/matters to Parent Company in Japan

Job Requirement:

1. Minimum Bachelor's degree

2. Proficiency in Japanese is required due to the need to communicate with Japanese-speaking teachers, students, parents, and the parent company in Japan.

3. Previous working experience within the Japanese education system, with strong knowledge of its policies and structure.

Job Responsibilities:

• Provide full administrative support to the management team
• Handle day-to-day administrative duties and documentation
• Support the Directors in daily operations and project coordination
• Manage calendars, scheduling meetings and sending reminders
• Coordinate closely between office and project site supervisors to ensure smooth workflow and communication
• Follow up on material deliveries, equipment requests and manpower deployment
• Communication effectively with Project site supervisors to ensure clear understanding of project instructions and updates

Job Requirements:

• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Basic understanding of landscape workflow and project site operations is an advantage
• Good communication skills (able to liaise with Indian supervisors and site teams)
• Excellent interpersonal skills and the ability to work effectively as part of the team
• Strong coordination and time management skills to prioritize tasks under pressure
• Highly organized, detail-oriented
• Discretion and confidentiality when handling sensitive information

Role: Recruitment Operations Assistant (Remote)

We are a fast-growing financial advisory team looking for a Recruitment Operations Assistant to support our expansion.

Key Responsibilities:

• Source candidates from job platforms (LinkedIn, Indeed, FastJobs)
• Conduct initial screening (script provided)
• Arrange interviews via booking system (Calendly)
• Send reminders and follow-ups to candidates
• Maintain candidate tracking sheet

Requirements:

• Strong English communication
• Organized and responsive
• Comfortable with messaging and scheduling tools

KPI:

• 5–10 qualified interviews booked per day

Working Hours:

• Flexible (aligned to Singapore time)

Compensation:

• Base + performance bonus per successful show-up