Total 1,720 Administrative / Clerical job vacancies

Company Overview:

Loh Chwee Chew Mooring Services Private Limited (“LCC Mooring”) is a leading mooring service and maintenance company in Singapore. For over 56 years, LCC Mooring has been at the forefront of the maritime industry, employing over 400 dedicated mooring crew and professionals.

We believe in making mooring and maintenance work hassle-free, and we're not stopping there. We want to keep our client’s business operationally ready, always. We also want to be the most collaborative business partner in the maritime world always solving for our clients.

To achieve that, we're undergoing a business transformation, placing people at the heart of our organisation because our people matter to us. Imagine being part of a team that not only keeps Singapore's vital trade routes flowing smoothly but also values and empowers its employees

We are rewriting the future of the maritime industry, focusing on collaboration, innovation, and the well-being of our team members.

Join us in our journey of change and growth, and together, let's shape the future of the maritime world with LCC Mooring.

Administrative duties such as:

• Updating & execution of the computer system
• Updating inventory of products
• Generating reports etc.

Requirements:

• Minimum GCE ‘N’ level
• Computer literate
• Training will be provided
• Possess positive learning attitude & a good team player
• Able to work overtime

Location & Working hours

• Location: Penjuru Road
• 5day week (8.30am - 5.30pm)
• Preferable to start work immediately

Please note that we do not accept any walk-in interviews.

Join our dynamic team at LCC Mooring and contribute to our mission of providing hassle-free mooring and maintenance services. If you possess the necessary qualifications, a commitment to safety, and a willingness to learn, we invite you to apply for this position at Loh Chwee Chew Mooring Services Private Limited.

Job Description

• Industry/ Organization Type: Toy Distributor
• Position Title: Admin Assistant / Clerk (Warehouse)
• Working Location: East – Macpherson
• Working Hours: 5 Days / Mon – Fri: 8.30am – 6pm
• Salary Package: SGD 1600 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Move and organize toy boxes (items are light and easy to handle)
• Check returned goods and verify quantity and condition
• Enter return details into the computer system
• Repack items into boxes and apply labels

APPLY NOW!!!

• Comfortable using computers for routine tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77236 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

* Can use Microsoft Word & Microsoft Excel.

* Sometimes need to wear jumpsuit work inside clean room.

* Can speak in simple English.

* Simple Computer Knowledge.

* Require teamwork in order to complete tasks and accomplish common goals.

* Good communication, interpersonal skill and responsibility.

* Provide onsite training.

Join a fast-paced freight forwarding company where no two days are the same. As a Customer Service Executive, you’ll play a key role in ensuring smooth and timely delivery of shipments across the globe — keeping customers informed, operations running efficiently, and solving challenges along the way.

Responsibilities:

• Act as the main point of contact for customers regarding shipment status, inquiries, and issue resolution

• Coordinate with internal departments (operations, documentation, warehouse) to ensure smooth shipment handling

• Liaise with carriers, airlines, shipping lines, and overseas agents for booking and shipment updates

• Prepare and process shipping documents (e.g. Bill of Lading, Air Waybill, invoices, packing list)

• Monitor shipment progress and ensure timely delivery to customers

• Handle customer complaints professionally and provide effective solutions

• Ensure compliance with import/export regulations and company procedures

• Maintain accurate records of shipments and customer interactions in the system

Requirements:

• Diploma/Degree in Logistics, Supply Chain, Business, or related field

• At least 1–2 years of experience in freight forwarding or logistics industry preferred

• Familiar with import/export procedures and shipping documentation

• Knowledge of shipping systems (CargoWise, WiseNet) and warehouse management systems (SAP EWM, WMS) will be an advantage

How to Apply:

Qualified or interested candidates, please submit your updated resume by using the 'Apply Now' Button
We regret to inform that only shortlisted candidates would be notified.

Foong Sue Lee (Sophia)

Registration Number: R24119357
EA License Number: 18C9027

Job Responsibilities:

• Handle quotation, delivery orders, invoices
• Filing of documents
• Perform basic data entry
• Generating and send out the statements of accounts
• Monitor and follow up on outstanding balances to ensure timely collection and payment
• General administrative support
• Any other ad-hoc tasks as given by Management from time to time

Job Requirements:

• Min. GCE 'N', 'O', NITEC Level or equivalent.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines
• Proficient in Microsoft Office (Excel, Word)

Job Overview
Liaise with Terminal Office staff on all administrative matters and oversee the billing and invoicing of principal and customers as well as payment for our casual workers and suppliers.

Responsibilities

• Support the Terminal staff in administrative matters
• Ensure timely and accurate processing of all invoices by their respective due dates / Principle’s requirements to prevent any additional payments incurred due from late payments
• Accountable for the reconciliation of Discharged Cargo billings and Loading Shipping Orders against the actual manifest for each vessel
• Co-ordinate the collection of all required information for the preparation of the billing and invoicing to clients
• Liaise with Equipment leasing company and Services & Maintenance vendors for annual renewal of Policies / Contracts
• Check the accuracy of terminal employees’ claims for overtime, allowances and reimbursement before submitting them for payroll processing
• Monitor and handle renewal of licenses, entry permits (e.g. Jurong Port Pass, PSA Pass) and certificates etc
• Actively track the invoices (purchasing and billing) related to Terminal operations
• Other tasks or duties as assigned

Requirements

• Minimum GCE “O” level qualifications
•  Minimum 1 year of administrative experience
• Computer literate
• Meticulous and Attention to details
• Responsible to follow tasks through to completion
• Good interpersonal and communication skills

Our Trading company is selling food ingredients to bakeries, restaurants and hotels. Our three warehouses with integrated offices are located at Senoko / Woodlands area with 5 day work week (Mon to Fri) from 8am - 5pm. Basic salary 2200-2800 / month based on experience + CPF + 13 month annual salary + Medical Benefits + Lunch and Mobile phone allowance. We are looking for a self-motivated office admin to complete our team. You should be well versed in using computer software like Microsoft Office (Excel, Word) and willing to learn and improve on the job. Must demonstrate attention to detail and be attentive to the job on hand. Able to work independently with a strong sense of integrity, and responsibility with a positive attitude.

Job scope:

- Assist with office administrative task

- Invoicing to customers using Quickbooks (no need to have experience)

- Communicating and liaising with clients on order taking via phone, email and whatsapp

- Assisting sales manager with customer queries, sending of quotations and product documents

- Answering office calls and receiving of parcels and goods

- Monitoring product stock

- Packing of samples for customers

Why Join Us?

• 5-Day Work Week (Mon – Fri, 9:30am – 5:30pm)

• Up to 20 Days Annual Leave

• Birthday Leave & $88 Birthday Cash Gift

• Performance-Based Rewards

• Pantry Snacks & Drinks Provided

• Friendly Working Environment

• Team Bonding Activities

• Career Growth Opportunities
  

Job Description

1. Purchase Order (PO) Administration

• Review Purchase Order (PO) requests submitted by designers and ensure all required information is complete and in compliance with the Company's procurement procedures.

• Verify project payment status with the respective designer and ensure the required payment milestones have been met before processing PO requests.

• Ensure all necessary approvals are obtained prior to PO issuance.

• Issue Purchase Orders and follow up on any amendments, revisions, reissuance, or closure of POs.

• Maintain and update Purchase Orders, Variation Orders (VOs), invoices, and related records.

• Ensure all PO-related documents and records are accurate, complete, and updated in a timely manner.

2. Supplier & Subcontractor Administration

• Serve as the main liaison between the Company and suppliers/subcontractors for day-to-day coordination and communication.

• Coordinate and follow up on meetings, onboarding procedures, agreements, and related documentation for new suppliers and subcontractors.

• Maintain and update the supplier and subcontractor database.

• Collect, organize, and regularly update suppliers' and subcontractors' quotations, price lists, and related information.

• Maintain and manage supplier and subcontractor records, agreements, and supporting documents.

3. After-Sales Service Coordination

• Serve as the primary point of contact for after-sales service enquiries and requests.

• Receive, record, and follow up on customer feedback, service requests, and rectification cases.

• Coordinate with suppliers and subcontractors to arrange rectification works, maintenance services, and other after-sales matters.

• Monitor the progress of after-sales cases and ensure timely resolution and closure.

• Maintain and update after-sales service records.

4. Permit Application & Administrative Support

• Assist the Company in applying for and following up on permits and other related applications.

• Provide general administrative support to the department.

• Perform any other ad hoc duties and responsibilities assigned by Management.

Requirements

• Minimum Diploma, LCCI, or equivalent qualification.

• Accounting background is required.

• Experience in Administration, Accounts, Project Administration, or related roles will have an added advantage.

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Strong attention to detail and accuracy in handling figures, pricing, and documentation.

• Good organizational, communication, and coordination skills.

• Responsible, proactive, and able to work independently.

• Experience in the Interior Design, Renovation, or Construction industry will be an added advantage.

Job Description:

• Manage the onboarding of RNF representatives, ensuring all regulatory and internal requirements are met.
• Ensure compliance with the MAS Representative Notification Framework (RNF) through Fit & Proper assessments, ongoing monitoring, and continuous screening, including annual declarations.
• Review, assess, and escalate Fit & Proper cases in accordance with MAS RNF requirements, including cases involving adverse findings and recommended supervision measures.
• Manage administrative matters relating to representatives, including transfer administration and representative code management.
• Support the planning and execution of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc projects and initiatives as required.

Requirements

• Diploma or Bachelor’s degree in any discipline, fresh graduates are welcomed to apply.
• Strong familiarity with MAS guidelines, including the Representative Notification Framework (RNF), and other relevant regulatory requirements.
• Experience in Fit & Proper assessments and enhanced monitoring protocols is preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Excel and Word.
• Resourceful, with a strong team-oriented and collaborative mindset.
• Meticulous with a keen eye for detail.
• Ability to multitask, work under pressure, and adapt in a fast-paced environment.

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

*Job Description for Education Group*

Job Title: *Assistant Admin / Junior Admin*

Department: *Operations & Business Development*

Location: *Singapore (with occasional regional support)*

Reporting To: *Operations Manager / Business Development Manager*

*Job Summary*

We are looking for a motivated, detail-oriented, and proactive Assistant Admin / Junior Admin to support the Operations Manager in day-to-day operations and business development activities across our preschool centres in Singapore, China, and Malaysia.

*Key Responsibilities*

* Provide administrative and operational support to the Manager in coordinating preschool operations across Singapore and China.

* Assist in regulatory compliance matters, including ECDA submissions and coordination with relevant authorities.

* Support business development initiatives such as partnership outreach, referral programmes, and new centre exploration.

* Help prepare documents, schedules, and logistics for site visits, meetings, and partnership activities in China and Malaysia.

* Assist in marketing and enrolment campaign coordination, data collection, reporting, and follow-up tasks.

* Conduct research, prepare presentation materials, maintain accurate records, and handle general administrative duties.

* Provide timely support on internal coordination and project tracking.

*Requirements*

* Diploma or Bachelor’s degree in Business Administration, Early Childhood Education, Marketing, or related fields.

* Strong organisational skills, attention to detail, and ability to multi-task.

* Basic accounting knowledge is an advantage

* Good written and verbal communication skills in English and Mandarin (an advantage).

* Interest in the early childhood education sector and regional business operations.

* Fresh graduates and interns are welcome to apply.

*What We Offer*

* Valuable hands-on exposure to regional preschool operations and business development.

* Mentorship and guidance from experienced managers.

* Opportunity for growth within a fast-expanding education group.

Salary Depending on Experience and Qualification

Job Description:

• Manage the onboarding of RNF representatives, ensuring all regulatory and internal requirements are met.
• Ensure compliance with the MAS Representative Notification Framework (RNF) through Fit & Proper assessments, ongoing monitoring, and continuous screening, including annual declarations.
• Review, assess, and escalate Fit & Proper cases in accordance with MAS RNF requirements, including cases involving adverse findings and recommended supervision measures.
• Manage administrative matters relating to representatives, including transfer administration and representative code management.
• Support the planning and execution of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc projects and initiatives as required.

Requirements

• Diploma or Bachelor’s degree in any discipline, fresh graduates are welcomed to apply.
• Strong familiarity with MAS guidelines, including the Representative Notification Framework (RNF), and other relevant regulatory requirements.
• Experience in Fit & Proper assessments and enhanced monitoring protocols is preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Excel and Word.
• Resourceful, with a strong team-oriented and collaborative mindset.
• Meticulous with a keen eye for detail.
• Ability to multitask, work under pressure, and adapt in a fast-paced environment.

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Job Description

• Industry/ Organization Type: Financial Services
• Position Title: Admin Executive (FAR Admin)
• Working Location: Bugis
• Working Hours: 5 days (Mon-Fri: 9.00 am to 6.00 pm)
• Salary Package: Basic salary up to $4,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage the onboarding process for RNF representatives and ensure all internal and regulatory requirements are completed.
• Support compliance with MAS RNF requirements, including representative suitability assessments, monitoring, screening, and annual declarations.
• Review, assess, and escalate representative suitability cases in line with MAS RNF requirements and internal procedures.
• Handle representative-related administrative matters, including transfer administration and representative code management.
• Support the planning and coordination of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Assist with ad-hoc projects and initiatives when required.

APPLY NOW!!!

• Diploma or Bachelor's Degree in any discipline.
• Familiarity with MAS guidelines, including RNF and other regulatory requirements, is preferred.
• Experience in representative suitability assessments and monitoring processes will be an advantage.
• Proficient in Microsoft Excel and Microsoft Word.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10034 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Monday - Friday | 8:30am - 5:30pm

Pioneer

$2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Scope

We are looking for a well-organized and detail-oriented Admin Officer to support daily business operations and ensure smooth office administration. This role involves a wide range of administrative and operational tasks, so the ideal candidate should be proactive, structured, responsible, and able to handle multiple matters efficiently.

Key Responsibilities

1. Daily Administrative Support: Handle day-to-day office administrative matters.Maintain proper filing, documentation, and records management.Prepare, organize, and update internal documents, forms, reports, and trackers.Assist with scheduling meetings, coordinating appointments, and managing calendars.Support internal communication and follow up on pending tasks across teams.
2. Operations Coordination: Assist in coordinating daily operational workflows.Track ongoing tasks, deadlines, submissions, and action items.Liaise with internal departments, external vendors, clients, and service providers when needed.Ensure operational matters are followed through in a timely and organized manner.Help improve administrative processes and maintain structured working systems.
3. Document and Data Management: Organize company documents, contracts, invoices, correspondence, and project files.Maintain accurate records in spreadsheets, databases, or internal systems.Support preparation of reports, summaries, presentations, and administrative materials.Ensure documents are properly named, filed, updated, and easy to retrieve.
4. Finance and Procurement Support: Assist with basic invoice tracking, payment follow-ups, purchase requests, and expense documentation.Coordinate with vendors and suppliers for quotations, orders, delivery status, and administrative matters.Support claims, reimbursement records, and simple finance-related administrative tasks.
5. HR and Office Support: Assist with onboarding arrangements, staff records, leave tracking, and other HR administrative matters.Coordinate office supplies, equipment, facilities, and general office maintenance.Support company events, meetings, training sessions, and internal activities.
6. General Support: Provide ad-hoc administrative and operational support as assigned.Assist management with coordination, follow-up, and execution of miscellaneous tasks.Maintain confidentiality and professionalism in handling company information.

Requirements

• Speaking and listening of Chinese is a must, considering most of our clients are from mainland China.
• Prior experience in administration, operations, office management, or coordination roles is preferred.
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize work independently.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, Google Workspace, Excel, and basic document management tools.
• Responsible, proactive, systematic, and willing to handle a broad range of tasks.
• Comfortable working in a dynamic environment with varied responsibilities.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Descriptions:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.
• Assist project team with closeout coordination and preparation of O & M manuals.
• Work with Project Director / project manager(s) a directed to achieve departmental objectives.
• Assist Project Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist project team in the preparation and distribution of project punch lists to venders/subcontractors.
• Archive all project documentation according to company and/or client requirement.
• Participate in project and/or team meetings as needed.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned.
• Ability to work independently and as part of a team
• Respect for confidential information; good judgement.
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively.
• Takes initiative within area of responsibility

Requirements:

• Singaporeans / SPR only
• N/O/A level qualification and above
• Meticulous
• Positive attitude and willing to learn
• Versed in Microsoft office
• Min 1 year of relevant experience in contractor environment.

An organized and detail-focused office administrator who ensures smooth office operations by handling clerical tasks, aiding communication, and offering logistical support. This position is essential for daily functions, promoting efficient interdepartmental workflow while upholding confidentiality and professionalism.

• Assist customers to file accident reports and explain the claim procedure.

• Assist customers to submit claims, follow up and liaise with insurance company regarding claims.

• Assist in manage claims / repair operation of the workshop.

• Assist to source / enquire spare parts quotation for all repairs.

• Assist in coordination with owner / surveyor for survey and finalize all repairs.

• Liaise with customer’s vehicle for repair & collection.

• Fleet control customer vehicles during their claim time.

• Provide customer service to existing and new customer.

• All ad-hoc duties are assigned by the supervisor.
  

  Requirements

  • Relevant work experience & qualifications in administrative/ customer service / automotive industry would be advantage.

  • Self-motivated, proactive, and able to work independently.

  • Working Location: Soon Lee, Pioneer Point ( 10 mins from Pioneer MRT)

Full Time

Jurong Port Road, West Region

• S$2,000 per month
• Monday to Friday: 8.30am to 5.30pm

General administrative support.

Key Responsibilities:

• Answer and direct phone calls, emails, and other communications.
• Schedule appointments, meetings, and travel arrangements.
• Maintain smooth and efficient daily office operations, ensuring proper administrative support and coordination across departments.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain filing systems, databases, and office records.
• Order and manage office supplies and equipment.
• Greet visitors and provide general support to clients and staff.
• Coordinate meetings, including preparing agendas and taking minutes.
• Assist with data entry, recordkeeping, and document management.
• Provide administrative and HR support, including maintaining employee records, coordinating interviews, onboarding new hires, and assisting with staff-related matters.
• Support special projects and perform other administrative duties as assigned.

Job Requirements:

• Minimum GCE ‘N’ / ‘O’ Level, ITE, or equivalent qualification.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication and organizational skills.
• Responsible, willing to learn, and able to work independently.
• Prior administrative experience is an advantage.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Admin Executive

Job Description & Requirements

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement. Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned.

Requirement:

• Alert and responsive to WhatsApp’s, WeChat and email
• Must be able to read and write in Chinese to liaise with overseas counterparts
• MS Excel, MS Office, MS Word
• Good interpersonal skills
• Able to work independently in a fast-paced environment.
• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Key Responsibilities

• Coordinate and arrange meetings with internal and external stakeholders
• Assist in scheduling and coordinating team events and activities
• Handle travel arrangements
• Maintain an organised electronic document filing system to ensure ease of access
• Support and facilitate all communication within the team regarding administrative and operational matters.
• Provide administrative and logistics support to the team
• Manage office supplies and inventory
• Manage procurement requests, coordinate with suppliers and stakeholders on delivery matters
• Manage expense records and claims
• Process incoming purchase orders, track customer delivery milestones and handle invoicing matters
• Coordinate security clearance for guests
• Coordinate Customer/internal events , including if applicable accommodation, catering, venue and equipment arrangements
• Support on and off boarding of new team members
• Perform ad hoc duties assigned by the management

Qualifications and skills

• Bachelor’s degree or equivalent.
• 5+ years of experience supporting high-level executives.
• Service-oriented team player with exceptional interpersonal skills and ability to build and foster relationships
• Strong organising skills with ability to work within constrains and simplify tasks
• Independent, self-motivator, and adaptable
• Detail oriented and problem solver

JOB DESCRIPTION

Responsibilities:

• To perform general office administration & support office daily operations
• Maintain Proper Filing, scan document
• Any other adhoc duties as assigned from time to time.
• Maintain proper records in office database
• Involve in ordering of pantry supplies, stationery, papers, first aid kit items and monitor usage and maintain inventory record.
• Updating of notice board, emergency contacts and etc
• Attending Phone Calls, Visitors and guests
• Administering and managing mail and courier services
• Provide administrative support for other Departments

Requirements:

● Possess at least A Level / Diploma Qualification or the equivalent

● At least 3 year(s) of working experience in the related field is required for this position.

● Knowledge of Microsoft Office applications like Word and Excel is essential

● Possess excellent communication skills

● Ability to multi-task and work independently in a fast-paced environment

● Good organization capabilities with a meticulous eye for details

● Excellent written and interpersonal communication skills.

● Mature, responsive and responsible with good working attitude

● Having an analytical mind for problem solving