Total 1,940 Administrative / Clerical job vacancies

Job Scope:

• Tactful handling of phone calls and call-in enquiries
• Handling of queries and requests from superiors and colleagues
• Faxing, filing, scanning and photocopying of documents
• Provision of administrative support to the department
• Any other ad-hoc administrative duties as assigned

Requirements

• Minimum GCE A Levels / Diploma in any discipline
• Preferably with prior admin and customer service experiences
• On Job Training provided
• Able to start work upon short notice
• Able to commit for 3 months or 6 months and above

Interested candidates, please send your resume to wendykhoo@recruitexpress.com.sg

Wendy Khoo Hui Wen
Recruit Express Pte Ltd EA
Licence No: 99C4599
CEI Registration Number: R1761665

Admin & Invoicing Assistant

Job Responsibilities

• Prepare Invoice & Delivery Orders.
• Tally & check documents.
• Perform general data entry.
• Knocking off payment in the system upon receiving.
• Maintain Inventory.
• Any Ad Hoc and supporting duties as and when assigned

Additional Information

• 5.5 Day work week
• Mon - Fri 8am to 5pm
• Sat 8am to 12pm

Job Highlights

• Career Advancement & Learning Opportunity
• Friendly And Positive Working Environment
• Group Company Medical Insurances

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Administrative Assistant (Service Industry)

Job Summary
We are seeking a proactive and customer-focused Administrative Assistant to support daily operations in a fast-paced service environment. The role involves coordinating administrative tasks, supporting front-line teams, and ensuring smooth communication with customers and stakeholders.

Responsibilities:

• Assist in the documentation of new incorporations and fund establishments, and support ongoing maintenance of companies and funds.
• Manage board and investment committee meetings, including documentation of minutes and resolutions.
• Support account management with banks and brokerages, including account openings and responding to inquiries.
• Oversee IT service providers to implement security measures and maintain website functionality.
• Handle the purchasing and selling of real assets, keeping accurate inventory lists and valuations.
• Facilitate customer due diligence processes for new client onboarding and regular reviews, ensuring compliance with KYC/AML/CFT/SOW/SOF regulations.
• Prepare and submit regular reports to regulatory bodies and authorities.
• Develop and maintain a comprehensive risk management framework in accordance with regulatory requirements and best practices.
• Conduct internal compliance training and manage the training schedule for staff members.

Requirements:

• Diploma or degree in Business or Accounting.
• Minimum of 5 years of experience in Fund Administration and Operations; relevant experience in Regulatory Compliance or Internal Audit is advantageous.
• Strong team player with a willingness to collaborate and assist colleagues.

Interested candidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PersolSingapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemedto consent to Persol Singapore PteLtd and its affiliates to collect, use and disclose your personal datafor the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read,understood, and agree with the Privacy Policy

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations, ensuring smooth administrative workflows and effective coordination within a dynamic team environment.

Responsibilities

• Enter data accurately and maintain up-to-date records and databases
• Manage intra-group calls, emails, and general correspondence to ensure timely communication
• Process orders, prepare invoices and quotations, and track sales and administrative activities
• Organise physical and digital filing systems and manage document submissions to government authorities such as ACRA, MOM, and IRAS where applicable
• Provide logistical support for meetings, events, programmes, and team activities to ensure smooth execution
• Assist with office supply management, scheduling, and general administrative tasks to support office efficiency
• Support the finance team by preparing reports, following up on tasks, and coordinating activities
• Complete ad-hoc tasks assigned by the supervisor to meet operational needs

Preferred competencies and qualifications

• Minimum NITEC or Diploma in Business Administration, Secretarial Studies, or related field
• 0–2 years of relevant experience; fresh graduates and junior candidates are welcome
• Proficient in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
• Ability to communicate effectively in spoken and written English for clear internal and external interactions
• Additional language skills (e.g., Mandarin) are advantageous for some roles
• Demonstrated organisational skills with attention to detail and a proactive, positive approach
• Ability to work independently and collaboratively within a team

Available Working Shifts:
- Weekdays: 3pm to 9pm
- Weekends: 8.30am to 2.30pm, 2.30pm to 8.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Salary
$11.70/hr (w/o CPF) or $10/hr (w/ CPF)

About AGrader Learning Centre, Serangoon
We are a Tuition Centre located 3 minutes from Serangoon MRT, looking for a friendly and cheerful Receptionist to handle our front-desk and customer service duties.

We want the best for our students, and believe in meeting their educational and emotional needs. To ensure that we’re in an emotional space to do so, we strive to maintain a stress-free and enjoyable work culture. Whether you work part time or full time, we will do whatever we can to help you achieve your career goals and develop your skills.

Roles & Responsibilities
The position requires you to:
- Engage walk in customers, as well students and parents making enquiries
- Fulfil basic administrative tasks
- Basic housekeeping to keep Centre tidy

This job might be for you if you (are):
- Friendly and comfortable engaging customers
- Conscientious and Proactive
- Have a decent command of English

- Willing to commit for at least 6 months

Training will be provided. No experience required.

Kindly note that only shortlisted applicants will be contacted. Thank you for your interest!

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
• Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
• Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Establish Meetings and Governance routines for stakeholder.
• Responsible for organizing engagement event, logistics, invitations, set up workshops, trainings, hosting/opening virtual events.
• Responsible for internal publications associated with employee networks, events, activities, pools and surveys.
• Travel & Logistics: Arrange business travel, accommodations, and itineraries.
• Administrative Support: Prepare reports, presentations, and other business documents.
• Confidential Documentation: Maintain and manage sensitive business information with discretion.
• Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• 1-3 years of experience in an administrative or PA role in a corporate environment.
• Able to drive employee engagement initiative – in person in Singapore and virtual events.
• Excellent communication and interpersonal skills.
• Proven ability to manage multiple calendars and complex scheduling.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and handle confidential matters professionally.

Job Specifications

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Person Specification

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette
• Possess good interpersonal and communication skills
• Diligent and responsible
• Able to work independently
• Positive working and learning attitude

Generic Skills

Interpersonal Skills - Basic

Problem Solving - Basic

Teamwork - Basic

Digital Literacy - Intermediate

Job Description & Requirements

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

•Working days : 5.5 - 6 days

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

Answering phones, emails, and client inquiries.

Scheduling meetings, site visits, and project timelines.

Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

Assisting project managers by preparing job files and tracking project documentation.

Coordinating with contractors, suppliers, and clients.

Updating project schedules and making sure deadlines are on track.

Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

Preparing quotes, invoices, and purchase orders.

Handling accounts payable/receivable or liaising with the bookkeeper/accountant.

Keeping track of budgets and expenses for each project.

4. Client Communication & Service

Acting as the first point of contact for client questions or issues.

Sending out progress updates and documentation to clients.

Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

Onboarding subcontractors and ensuring licenses/insurance are up to date.

Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

Managing social media pages or updating the website.

Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

Previous administrative experience, preferably in construction, renovation, or trades.

Strong organizational and time management skills.

Excellent verbal and written communication.

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to multitask and work independently in a dynamic environment.

Familiarity with renovation/construction terminology is an asset.Job Description & Requirements

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

Answering phones, emails, and client inquiries.

Scheduling meetings, site visits, and project timelines.

Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

Assisting project managers by preparing job files and tracking project documentation.

Coordinating with contractors, suppliers, and clients.

Updating project schedules and making sure deadlines are on track.

Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

Preparing quotes, invoices, and purchase orders.

Handling accounts payable/receivable or liaising with the bookkeeper/accountant.

Keeping track of budgets and expenses for each project.

4. Client Communication & Service

Acting as the first point of contact for client questions or issues.

Sending out progress updates and documentation to clients.

Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

Onboarding subcontractors and ensuring licenses/insurance are up to date.

Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

Managing social media pages or updating the website.

Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

Previous administrative experience, preferably in construction, renovation, or trades.

Strong organizational and time management skills.

Excellent verbal and written communication.

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to multitask and work independently in a dynamic environment.

Familiarity with renovation/construction terminology is an asset.

Job Summary

Provide administrative support to the Research Lab and Purchasing Departments.

Responsibilities

• Manage and organize Certificate of Analysis (COA) documents to ensure accurate record-keeping for lab processes
• Maintain and update Technical Data Sheets (TDS) to support product information accuracy
• Handle Safety Data Sheets (SDS) to ensure compliance with safety regulations
• Monitor and ensure adherence to relevant compliance requirements within lab and purchasing operations
• Enter, update, and maintain formula data in the Quality Assurance Database (QAD) for accurate product formulation records
• Manage ISO documentation to support quality management system standards
• Perform general laboratory administrative tasks to support smooth lab operations
• Assist the Purchasing Department with procurement-related administrative duties

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Summary:

• Basic Salary up to $3000
• 5 days work week (Monday - Friday)
• Location: Central
• Career Progression Opportunities
• Report to director

Responsibilities:

• Provide comprehensive administrative and secretarial support, including managing schedules, travel arrangements, and meetings.

• Prepare and organize business documents such as reports, presentations, correspondence, and itineraries.

• Coordinate and support meetings by preparing agendas, taking minutes, and tracking follow-up actions.

• Liaise with internal teams, clients, and external partners to facilitate communication and document management.

• Assist in processing insurance-related tasks, including claims, policy updates, and maintaining accurate records.

• Create professional presentations, reports, and marketing materials using design tools while maintaining brand consistency.

• Support team operations, compliance, and onboarding of new staff through training and process improvement initiatives.

Requirements:

• Diploma in Business Administration, or any other field

• At least 1 year of personal assistant experience
  

To Apply, kindly click on the "APPLY NOW" button and job details.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Admin & Sales Coordinator

Salary: $3,500 – $3,800

Location: Woodlands

Working Hours: Mon–Fri, 9:00am – 6:00pm

Responsibilities:

• Lead and supervise admin & sales coordination team
• Manage daily operations and workflow
• Handle sales orders, delivery coordination, and documentation
• Liaise with customers, suppliers, and internal teams
• Prepare invoices, delivery orders, and reports
• Improve processes and maintain proper documentation

Requirements:

• Experience as Admin or Sales Coordinator in manufacturing industry

Company Name: Talent Recruitment Pte Ltd

EA License No: 24C2338

EA Personnel Name: Loke Sai Lye (Loke)

EA Personnel No: R24123366

Email: loke.dexter@talentrecruitmentsg.com

Contact Number: 8168 8648

Responsibilities:

• Assist with daily administrative duties across various operational and marketing functions.

• Manage the complete lifecycle of contractual documents, including approvals, purchase orders, amendments, terminations, and monitoring of contracts.

• Regularly update customer and supplier data to maintain accurate records.

• Input credit applications, contract acceptances, and disbursement information into internal systems.

• Generate business reports for internal and external stakeholders.

• Ensure all submitted documents are compliant with established regulations.

• Support the creation and updates of standard operating procedures (SOP).

• Handle additional administrative tasks, including:

o Arranging courier services as needed.

o Liaising with stakeholders on behalf of the department.

o Assisting with general sales inquiries and phone calls.

Requirements:

• Minimum Diploma or Degree in a business-related field.

• Previous experience in asset finance or structured finance is advantageous.

• Familiarity with documentation processes and IT system development is a plus.

• Detail-oriented and committed to producing quality work.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (Persol Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Persol Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Salary & Benefits

• $2,800 – $3,200 per month
• Performance bonus
• 5-day work week, 45 hours per week
• Overtime payable from the 46th hour onwards
• Fast-paced and dynamic work environment

Job Responsibilities

• Respond to customer enquiries via email and WhatsApp promptly and professionally
• Prepare and send accurate quotations and invoices
• Ensure all event bookings are properly managed and confirmed
• Coordinate closely with the operations team to ensure smooth event execution
• Maintain proper documentation and administrative records

Requirements

• Good communication and writing skills
• Strong attention to detail and organisation
• Able to multitask and manage multiple event timelines
• Responsible, proactive, and able to work independently

If you are organised, responsive, and take pride in keeping things running smoothly behind the scenes, we’d love to have you on the team!

• Well Established Company
• Basic $3200 to $3700 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport provided)
• Working hours: Normal Working Hours (Mon to Fri only)

Job Scope:

• Assist in monitoring client’s payment status, collecting receivables and finalizing project accounts for completed projects
• Involved in asset and inventory reconciliation
• Assist in preparation of monthly financial and inventory reports to management
• Coordinate with Sales and Marketing Department to prepare quotations
• Assist in project delivery by receiving client’s purchase orders, issuing delivery orders and return forms, arranging for equipment testing and maintenance, responding to client’s requests where necessary
• Assist in preparation of progress claims and invoices, and verifying details with clients
• Other ad-hoc duties when required or as instructed

Requirement:

• O Level / Diploma or equivalent qualifications
• Proficiency in Microsoft Word and Microsoft Excel

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

We are looking for reliable and detail-oriented Temporary Admin Assistants to support the Declassification team at the National Archives of Singapore. This role involves managing administrative workflows, coordinating digital records processes, and supporting the team in daily operations.

Contract Duration: 11 months