Total 1,940 Administrative / Clerical job vacancies

Responsibilities:

-        Report directly to the Assistant General Manager.  

-        Answer client inquiries on the several services provided by the organization.  

-        Provide accurate information to clients on policies, procedures and service.

-        Apply to the Ministry of Manpower for Work Permits, following up promptly and communicating to all parties the statuses in a timely and accurate manner.

-        Ensure prompt and accurate documentation for all applications and processes from applying for the Work Permit to issuance to fetching/returning of the FDW-caregiver.

-        Strong case resolution skills to resolve client feedback and complaints on promised actions and that client needs are addressed in a timely and appropriate manner.

-        Ensure all country, organization and Ministry of Manpower requirements and SOPs are adhered to.

-        Assist with the sales team when required.

-        Participate & represent on behalf of the company’s services with confidence.

-        Communicate clearly and appropriately with clients & business partners, always speaking with the understanding of tone and choice of words.

-        Any other duties assigned.

Requirements:

-        1-2 years of experience in an operational capacity in customer service and administrative roles.

-        Diploma or Degree in any field would be advantageous.

-        Certificate of Employment Intermediary (CEI Basic) is a requirement, candidates without may still be considered.  

-        Takes initiative and able to be flexible while adhering to SOPs at the same time.

-        Proficiency in Microsoft Office Suite applications.

-        Good command of English (Written & verbal).

-        Experience in healthcare would be advantageous.

-        5-days work week including Saturdays.

-        Must be ready to answer client queries at any time.

-        Singaporeans only.

Benefits:

-        Attractive base salary and excellent incentive model.

-        Great opportunity for career development in a growing market and company.

-        Industry-specific training and coaching by a highly experienced team.

-        15 days annual leave.

We are looking for an Admin Executive to support daily office operations and administrative functions. The role involves managing office supplies, handling and ensuring smooth and efficient office administration.

Key Responsibilities

• Provide general office administration duties, including managing office stationery and pantry supplies.
• Manage incoming correspondence such as emails and telephone calls.
• Maintain and monitor office supplies inventory
• Assist in preparing invoices and issuing purchase orders (PO)
• Coordinate and manage staff insurance matters.
• Handle staff course registrations and training arrangements.
• Assist with ad-hoc duties as assigned by relevant in-charge.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• At least 1–2 years of relevant administrative experience preferred.
• Familiarity with administrative tasks is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Responsible, proactive, and able to work independently.
• Able to start work immediately/short notice

No experience necessary, full training provided.

Working hours: Monday to Saturday 7am-4.00pm
Saturday alternate

Salary: $3000 - $3800

Job Responsibilities

• Assist in day-to-day administrative and operational duties
• Data entry of relevant information into database
• Ensure efficient management of documents; printing, scanning, filing
• Manage incoming and outgoing correspondence including emails, mail and deliveries
• Monitor & update outstanding payments and collections.
• Invoicing and Key in to System
• Assist Executive/ manager to prepare monthly and year end management reports.
• Other ad-hoc duties as assigned by supervisor

We are looking for a responsible and organized Admin to join our team, focusing on water dispenser services. This role involves managing installation schedules, communicating with customers, and ensuring excellent aftersales service.

1. Data Entry: Accurately input and manage data in Google Sheets. This involves updating information, maintaining records, and ensuring data integrity.

2. Appointment Scheduling: Handle the scheduling and updating of appointment calendars. This includes coordinating with team members, managing schedule changes, and ensuring effective communication of any updates. Coordinate and arrange water dispenser installation dates with customers. Maintain and update installation and service schedules in the system.

3. General Administrative Support: Assist in various administrative tasks to support the team, which may include document preparation, file management, and responding to emails.

4. Customer Communication:

• Contact customers regarding warranty extensions and renewals.
• Communicate with customers via phone, email, or WhatsApp regarding service updates and reminders.
• Address customer service inquiries promptly and professionally.
• Coordinate filter change schedules with customers and technicians.
• Serve as the primary point of contact between the company and customers for service-related queries.
• Build and maintain strong customer relationships to enhance satisfaction and loyalty.
• Follow up on aftersales services, including filter replacements and maintenance.
• Handle and record customer complaints, and liaise with technicians for timely resolution.
• Prepare daily and weekly reports on installations, services, and customer feedback.

5. Others: Provide administrative support to the sales and technical teams as needed.

Job Requirements

• Proficiency in Microsoft Office (Excel, Word) and basic scheduling tools (Google Drive).
• Proven experience in administrative or customer service roles (1 year preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently with minimal supervision.
• Positive attitude, strong organizational skills, and a customer-focused mindset.

Roles& Responsibilities

Assist in daily administrative works

Handling Phone calls for customers processes

Attend each call with care and provide quality response

Understand/ Identify customers' requirements

Taking Message and handling of e-mails

Handling customer's feedbacks and complaints

Regular follow-up with customers' complaints, feedbacks, disputes and dispositions from technician team to ensure client satisfaction

Filing and Data Entry

Able to multi-task and work in a fast pace and high pressure environment

Minimum GCE 'N' Level

Possess good communication skills and positive attitude

Computer literate knowledge in Microsoft applications a must and have a basic accounting knowledge

English& Chinese speaking (liaise with Chinese speaking customer /sub-contractors)

Training will be provided

Able to commit to 5.5 days work week in AMK Area

Able start work immediately

Interested applicants, please email full resume with expected salary to :

buildcool1996@yahoo.com

Job Description:

- Responsibilities.

- Lead and manage a team of admin.

- In charge of the day-to-day administrative functions

- Ensure smooth and adequate flow of information within the company to facilitate business operations

- Plan reception of customer or key executives who visit Singapore.

- Manage contract, price negotiations and service performance with office vendors and service providers.

- Monitor due dates for renewal, termination of contracts and other follow-up actions.

- Oversee other logistic matters, like transport, telecommunications, mail/courier services, hospitality for meetings, off-site storage and asset management.

- In charge of the procurement and administration of all office supplies, pantry supplies, assets, inventories as well as maintenance and repair of office equipment.

- Basic HR administration

- Assist in ad-hoc assignments as tasked.

Requirements:

- Minimum GCE 'O' Level

- Fluent in English and Mandarin

- At least 2 years’ experience in an administrative

- Meticulous, positive attitude and good interpersonal skills

- Able to work in a fast-paced environment with tight deadlines with limited supervision

- Good prioritization skills and drive to achieve outcomes

- Strong verbal and written communication skills

- Proficient in Microsoft Office; Outlook, Word, Excel, PowerPoint

You are invited to email your resume to: HR@amb.com.sg stating your current and past experience and expected salary.

Responsibilities:-

1. Daily Administrative functions

2. Mail Administration (Checking & Distribution, etc)

3. Update foreign workers’ records including Medical Certificate, essential errands request etc

4. Assist the Admin Manager in all administrative and operations matters

5. Other Ad-hoc Admin duties

Requirements: -

1. Proficiency with MS Office, MS Word, MS Excel & MS Power Point

2. Minimum 1-year relevant working experience

Job Summary

Maintain accurate project records and assist with tender documentation while coordinating with clients, subcontractors, and stakeholders to resolve queries and support smooth project operations.

Responsibilities

• Maintain detailed project records including timesheets, inventory, and correspondence to ensure accurate documentation
• Prepare tender documents, presentations, and related materials to support project bids and client communications
• Liaise with clients, subcontractors, and stakeholders to address queries and resolve issues promptly
• Organize and prioritize tasks effectively to meet deadlines and support project workflow
• Communicate professionally and courteously with team members and external parties to foster positive relationships
• Use Microsoft Office suite (Word, Excel, PowerPoint) proficiently to create and manage documents and presentations
• Work independently and collaboratively within a team to achieve project goals
• Ensure attention to detail and accuracy in all administrative tasks to maintain high-quality standards

Preferred competencies and qualifications

• Minimum 2 years' experience in an administrative or office support role, preferably in the construction industry

Company Overview

Our client is a well-established F&B group in Singapore with multiple outlets and a central kitchen. They are currently seeking a detail-oriented Admin Assistant (QA) to support maintenance coordination, procurement processes, and administrative operations.

Key Responsibilities

• Coordinate and follow up on maintenance requests and preventive maintenance for outlets and Central Kitchen
• Maintain proper records of service contracts, equipment, and maintenance documentation
• Generate and track maintenance schedules to ensure timely servicing
• Process Purchase Requisitions (PR) and Purchase Orders (PO), and liaise with finance on payments and related matters
• Coordinate and arrange dispatch of QA supplies to outlets
• Support documentation, filing, and administrative tasks related to QA and operations
• Perform ad-hoc duties as assigned by the manager

Requirements

• Minimum GCE ‘O’ / ‘A’ Level or Diploma in any discipline
• Preferably with some relevant administrative or coordination experience
• Good communication skills and ability to liaise with vendors, suppliers, and internal stakeholders
• Organised, detail-oriented, and able to manage multiple tasks effectively
• Proactive, responsible, and able to work independently as well as in a team
• Strong follow-up and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Additional Information

• Experience in coordinating maintenance, procurement, or operations support will be an advantage
• Exposure to F&B or multi-outlet environments is a plus
• Training will be provided where necessary

Working Location

Update and reconcile in Xero accounting system.
Prepare, send & track Invoices.
Prepare training attendance and related documents.
Order catering for training.
Respond to email enquiries.
Assist with other office admin duties.

This is a freelance role.

Flexi-hours.

90% of the time Work From Home.

10% work from office at Ubi Road 1.

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Job Description:

• Coordinate and respond to maintenance requests, as well as carry out preventive maintenance activities for all outlets and the Central Kitchen.
• Keep track of service agreements and maintain proper records of equipment for outlets and the Central Kitchen.
• Plan and organize maintenance schedules.
• Handle Purchase Requisitions and Purchase Orders, and coordinate with the finance team on payments and related matters.
• Arrange distribution of QA supplies to all outlets.
• Perform any additional tasks or responsibilities assigned by the manager.

Requirements:

• Diploma in Business Management or any related fields.
• Minimum 1 year of experience as Admin role.
• Excellent communication and presentation skills.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com;

EA License No.: 13C6305

Registration No.: R23117856 CHOE KIN MUN

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are a cleaning company based in Ubi looking for a Permanent Part-Time Admin to join our team.