Total 1,811 Administrative / Clerical job vacancies

• Position : Admin Assistant (freight coordination)
• Location : East – Changi Airfreight Centre
• Working hours: Monday to Friday | 9am to 6pm | Alternate Saturday 9am to 1pm
• Salary (commensurate with experience) : Up to Basic of $2,700 + Variable Bonus + Performance Incentives + 14 Days Annual Leaves + Birthday Leave + Medical Benefits
• Duration : Permanent
• Industry : Freight Forwarding

Main Responsibilities:

• Follow up on daily import shipments
• Prepare import documents
• Arrange cargo clearance and delivery
• Coordinate with customers, agents, and contractors
• Key shipment details into system
• Print delivery orders and prepare invoices
• Assist with other ad hoc duties

Requirements:

• Minimum GCE ‘O’ Level
• No experience welcome to apply
• Training will be provided

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

- assist the accounts team in book keeping, filing, ensuring accounts are up to date
- handle ad hoc administrative related matters
- sorting of invoices
- reply emails
- check payment advice
- answer calls
- update accounts receivables aging
- must have simple accounts background
- bank reconciliation
- send customer SOAs

Company Overview

Oxen is an IT technology company specialising in the distribution and maintenance of monitoring systems for construction sites. Our monitoring applications include noise monitoring systems, ECM CCTV and TSS Monitoring systems, Vibration Monitoring Systems, turnstiles, Skycam, and CCTV monitoring systems for construction sites.

Job Summary

Support the operations and accounting departments by managing administrative tasks, coordinating schedules, and maintaining accurate financial records to ensure smooth daily operations and contribute to organizational efficiency.

Responsibilities

• Coordinate and execute administrative tasks to support the operations department, ensuring timely and accurate processing of delivery and service orders
• Schedule and manage delivery and maintenance activities to optimize operational workflows and meet project timelines
• Administer Accounts Receivable functions by generating invoices and proactively following up on collections to maintain healthy cash flow
• Maintain and update accounting records and files to ensure accuracy and compliance with company standards
• Assist in implementing and maintaining the computerized accounting system to enhance financial data management and reporting
• Support daily administrative operations by managing ad-hoc tasks and collaborating with team members to meet department objectives
• Communicate effectively with internal teams and external stakeholders to facilitate smooth operational processes and resolve issues promptly
• Adapt to a dynamic, multi-tasking work environment while working independently and demonstrating initiative and a positive attitude

Job Title: Admin Assistant cum Accounts Assistant

Location: Kaki Bukit
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Salary: $2,400 – $2,600
Industry: Provision / F&B

Job Description:
We are looking for a responsible and detail-oriented Admin Assistant cum Accounts Assistant to join our team.

Key Responsibilities:

• Organize and maintain paperwork; key data into Excel
• Perform filing and ensure proper document management
• Maintain and tidy up office files and records
• Assist with bank reconciliation
• Liaise and coordinate with warehouse on stock matters
• Issue invoices and handle stock ordering
• Handle general administrative and basic accounting duties
• Use Microsoft Office applications (Excel, Word, etc.)

Requirements:

• Able to speak and write in both Chinese and English
• Basic knowledge of Microsoft Office (especially Excel)
• Responsible, organized, and detail-oriented
• Able to multitask and work independently
• Positive attitude and willing to learn

Others:

• Stable, long-term position
• Friendly working environment

Company Overview

Hy-Ray Private Limited is a leading distributor of household and outdoor lifestyle products in Singapore and Southeast Asia, offering over 3000 products from renowned brands with strong logistics and customer service since 1980.

Job Summary

Join Hy-Ray Pte Ltd as an Admin Sales Coordinator to support sales operations, manage orders and inventory, coordinate logistics, and provide excellent customer service in a dynamic team environment.

Responsibilities

• Coordinate sales activities to support the sales team in achieving operational goals
• Prepare and manage purchase orders, invoices, and quotations accurately to ensure smooth sales processing
• Liaise with logistics teams to ensure timely delivery of customer orders
• Respond promptly to tele-sales and email enquiries to maintain customer satisfaction
• Assist walk-in customers by addressing their needs and providing product information
• Update stock records and communicate sales matters with management for informed decision-making
• Deliver customer service to both existing and new customers to foster positive relationships
• Perform inventory control to maintain accurate stock levels and minimize discrepancies
• Support eCommerce fulfilment logistics to ensure efficient order processing
• Prepare monthly sales reports to track performance and support business analysis
• Execute other general administrative duties as assigned to support daily operations

Required competencies and certifications

• Proficient in Microsoft Word and Excel to prepare documents and reports
• Ability to communicate effectively in English and Mandarin to interact with customers and team members
• Responsible and meticulous work approach to ensure accuracy and reliability
• Ability to multitask and meet deadlines to handle various tasks efficiently
• Ability to work independently and collaboratively within a team environment

Preferred competencies and qualifications

• Minimum ‘N’ Level qualification with at least 2 years of relevant experience, preferably in the FMCG industry

Other Information

• Location: Central (Bishan), 5 minutes walk from Marymount MRT
• Contact: Send detailed resumes with experience, qualifications, current and expected salaries to shiying@hyray.com.sg
• Website: www.hyray.com.sg

Contract Period: From 1 January 2027 to 31 Dec 2027 with an option to extend the Contract for a further period of 12 months.

Working hours:
·    Mondays to Thursdays: 6:30am to 4:00pm, inclusive of 1hr lunch break
·    Fridays: 6:30am to 3:30pm, inclusive of 1hr lunch break
·    Service not required on Saturdays, Sundays and gazetted public holidays
·    Other deployment hours will be done subject to exigencies of service and with mutual agreement between School and Employee.

Scope of Services:
·    Man the reception counter in General Office.
·    Perform Professional Customer Services facing tasks such as answering and directing phone calls, providing information and services and attending to walk-in enquiries/requests from students, visitors and suppliers in the General Office.
·    Management of records such as maintaining and updating filing and inventory.
·    Manage lost and found items and delivery of goods.
·    Maintain sickbay records and taking care of students at sickbay, including early dismissal of students due to medical reasons and providing basic first aid to injured students.
·    Managing all student matters such as Student and Class Photos, NRICs applications in school, School Health Checks, Dental Checks, QSE surveys and other events with Students. Packing of pamphlets, leaflets and souvenirs for staff and students and assist Teachers in-charge.  Contact Teachers in-charge when their goods arrived in school and assist them.
·    Secretarial tasks such as arranging appointments, organising meetings, calling students and parents for fee arrears etc.
·    Upkeep Cleanliness of School Leaders Rooms and Pantry in General Office
·    Perform other related administrative duties as required by School Leaders and Admin Manager.

Qualifications, skills and experience:
·    Able to converse and speaks English well.  Have Secondary School Education.
·    Preferably three (3) years of experience as Receptionist with administration experience in a school environment
·    General computer skills (Microsoft Office applications)
·    Able to work with computers and maintain the e-applications that school have eg: early release of students; late coming of students etc.
·    Team worker and able to work independently and have positive attitude.

Responsibilities:

• Assist the project team with daily administrative tasks.
• Record and track project progress, site activities, and prepare reports.
• Create and issue transmittals for QAQC documents supporting submissions.
• Rename PDF QAQC documents accurately.
• Print A1 drawings and approved shop drawings for site submission along with the transmittal.
• Prepare document cover pages for clarity and organization.
• Follow up with subcontractors for signed transmittals to ensure receipt.
• Ensure adherence to proper documentation for safety and compliance standards.

Requirements:

• Diploma or equivalent qualification.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• 1-3 years of relevant administrative experience, preferably in the construction industry.
• Familiarity with a construction/site environment is preferred.
• Strong time management skills and ability to meet deadlines.
• Capacity to work on-site and navigate varied site conditions effectively.

Interestedcandidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.:01C4394 (PERSOL SINGAPORE PTE LTD)

By sending us yourpersonal data and curriculum vitae (CV), you are deemed to consent to PERSOLSingapore Pte Ltd and its affiliates to collect, use and disclose your personaldata for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the PrivacyPolicy.

Job Title: Admin Assistant cum Accounts Assistant

Location: Kaki Bukit
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Salary: $2,500 – $2,800

Industry: F&B

Job Description:
We are looking for a responsible and detail-oriented Admin Assistant cum Accounts Assistant to join our team.

Key Responsibilities:

• Organize and maintain sales documents; key data into Excel
• Perform filing and ensure proper document management
• Maintain and tidy up office files and records
• Assist with bank reconciliation
• Liaise and coordinate with stall assistants on daily matters
• Handle basic administrative and accounting duties
• Use Microsoft Office applications (Excel, Word, etc.)

Requirements:

• Able to speak and write in both Chinese and English
• Basic knowledge of Microsoft Office (especially Excel)
• Responsible, organized, and detail-oriented
• Able to multitask and work independently
• Positive attitude and willing to learn

Others:

• Stable, long-term position
• Friendly working environment

Key Responsibilities:

Administrative Support:

• Conduct research, collect and analyze data to prepare reports and documents.
• Assist in planning and coordinating drivers, sales team and customers schedule.
• Answer and manage incoming calls, emails, and other communications.
• Act as a liaison between the management and staff, relaying information, requests, and directives.
• Maintain office files, both electronic and hard copies, ensuring they are organized and up-to-date.
• Develop and maintain a filing system for easy retrieval of documents.
• Ensure all sensitive information is handled with confidentiality.
• Oversee and order office supplies, ensuring the office is well-stocked and organized.
• Handle office equipment maintenance and coordinate with vendors for repairs and services.
• Assist with other administrative tasks such as timesheets, and jobsites tracking.
• Track project timelines, deliverables, and follow up on pending tasks.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills (Mandarin speaking plus point).

Job Summary

You will support daily operations by accurately entering data, coordinating procurement activities, maintaining organized records, and performing general administrative tasks independently in a fast-paced environment.

Contact: avancemfg3@gmail.com

Responsibilities

• Enter data accurately to maintain up-to-date and reliable records for operational use
• Coordinate procurement activities to ensure timely ordering and delivery of supplies
• Organize and maintain records to support efficient retrieval and compliance
• Communicate clearly with internal teams and external vendors to facilitate smooth operations
• Manage general administrative duties to support daily business functions effectively
• Work independently to prioritize tasks and meet deadlines in a fast-paced setting

Preferred competencies and qualifications

• Prior experience in administrative or procurement roles to enhance operational support
• Proficiency in Microsoft Office applications (Excel, Word) to complete documentation and reporting tasks
• Strong communication and organizational skills to coordinate activities and maintain order

Other Information

• Location: Tuas, Singapore
• Eligibility: Singaporeans and Malaysians are welcome to apply
  

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

1.0 Job Purpose

Provide administrative and operational support for Yong-en Care Centre (YCC), supporting the day-to-day operations in the Cognitive Intervention Programme and Gym Tonic @ Jia You. Coordinate with management, program teams, external clients, vendors, and regulatory agencies, ensuring confidentiality, accurate record-keeping, and compliance with YCC policies and regulations.

2.0 Key Responsibilities

2.1 General Administration

• Manage incoming communications and correspondences (e.g., calls, emails).
• Handle public inquiries related to programmes and activities.
• Manage departmental claims and submissions, including petty cash.
• Maintain systematic record-keeping, filing, and manage operational inventories and supplies.
• To keep inventory of printed materials such as brochures and reports.
• Manage procurement and stock of stationery, medical supplies, and other consumables.

2.2 Operational and Administrative Support for Client Management

• Coordinate client schedules, appointments, and transport (e.g. taxi, e-voucher).
• Record attendance for clients and volunteers.
• Support new client admissions, including contracts, means-testing, and service changes.
• Handle invoicing and fee collection for services and membership packages.
• Assist with Gym Tonic, SOAR, Bixeps, and YEAH! registration, scheduling, and attendance tracking.
• Maintain accurate client records and filing systems (physical and electronic).
• Support communication with clients and families on scheduling matters.
• Assist with AIC data submissions, programme claims, audits, and compliance documentation.
• Perform general office administration (reception, mail, supplies, online orders).
• Coordinate logistics for meetings (room booking, setup, note-taking).
• Support month-end reporting and statistics as needed.

3.0 Requirements for the position

• Diploma / Advanced Diploma / Degree
• Minimum 2 years of relevant experience (preferably with basic accounting background)
• Proficient in office management system and procedures
• Excellent knowledge of MS office
• Good planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Proficient in English and able to communicate in dialects with non-English/Mandarin speaking clients
• Discretion and confidentiality
• Strong team player, resourceful and systematic

4.0 Other Requirements (applicable to all staff):

• Uphold strict confidentiality regarding information obtained during duty.
• Participate in YCC’s activities such as fundraising events, AGM meetings, staff retreat, etc. whenever required.
• Continuously improve skills and performance, staying up-to-date in your area of work.
• Support other YCC departments when needed.

5.0 Scope of Job Description

This job description reflects the requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes may be carried out in consultation with the post holder.

Only shortlisted candidates will be notified.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description

• Industry/ Organization Type: Wholesale of Marine Equipment and Accessories
• Position Title: Admin Assistant
• Working Location: Tuas West Road (8 minutes walking distance from the MRT)
• Working Hours: Monday – Friday, 9am – 5.30pm (One Saturday per month, 9am – 12pm)
• Salary Package: Basic Salary + Variable Bonus + Medical Benefits
• Duration: Permanent

Key Responsibilities

• Monitor and renew company vehicle insurance and road tax.
• Schedule and track vehicle servicing, inspections, and manage traffic summons records.
• Oversee usage and mileage tracking for company spare vehicles.
• Manage renewals and updates for company mobile phones; maintain an up-to-date mobile phone register.
• Coordinate travel arrangements, including flight and hotel bookings, through approved vendors.
• Raise purchase requisitions for office supplies such as stationery, cartridges, paper, and letterheads.
• Process supplier invoices and submit payment applications.
• Prepare meeting agendas and minutes for Department Manager meetings.
• Maintain and update the Kaizen Register for DSG and its overseas offices.
• Provide backup coverage for the receptionist when needed.
• Support the Head of Department with various administrative duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Office Management, or equivalent.
• At least one year of experience in a similar administrative role, preferably within a corporate or technical environment, would be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Meticulous, detail-oriented, and disciplined in maintaining records.
• Proactive team players without prior experience but who are willing to learn, take initiative, and demonstrate a strong sense of responsibility are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77593 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

RESPONSIBILITIES:

• Responsible to prepare daily reports to HQ
• To perform inventory checks & reconciliations
• To prepare daily, weekly and monthly reports on time
• To assist in loading & unloading activities
• To attend to ad-hoc tasks

REQUIREMENTS:

• ITE / Diploma in Management with min 1 year of relevant experience.
• SAP S4HANA ERP knowledge would be an added advantage.
• Meticulous, organised and possess positive working attitude.
• Good interpersonal skills and able to interact with all levels of staff.
• Able to work independently with min supervision.
• Singapore citizen and Permanent Residents.

ADDITIONAL INFORMATION:

• Working Hours :
• Monday to Thursday @ 8.00am to 6.00pm
• Friday @ 8.00am to 5.00pm
• 5 days / week

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

Job Description

Manage the Branch reception, greet walk-in customers, attend to courier deliveries and handle

Manage in-coming and out-going mails, messages or packages from post box for distribution and attention of appropriate department / addresses

Ensure zero mistake in management and delivery of important couriers and notices. Maintain record of all in-coming and out-going mails.

Ensure Stationery, envelope, others related is sufficient at all time, constant review in price negotiation

Purchase/dispense/supply monitoring of company stationeries, sundries, office basic equipment, electrical renewal, leasing contract, etc.

Coordinate/preparation of event/seminars/ hotel meetings / equipment, food and guest lists. etc (local/oversea)

Prepare and update of Management Staff Movement Phone List

Coordinate and liaise with facility Management with regard to facility & safety issue e.g. aircon, lightings (default) and fire drill exercise requirements.

Maintain smooth operation of all photocopier machines and visual equipment.

Update the register for the contents in the vault in office at Republic Plaza

Track annual maintenance contracts for the Branch in excel sheets, as well as assist in re-negotiating renewal of maintenance contracts

Ensure the office premise, cabinet tops, equipment in Board room under Administration ownership are orderly kept and disposed of unwanted articles in a timely manner to avoid cluttering

Ensure all pantry supplies, cups, cookies, fruits, water & coffee dispenser are adequate and well kept

Work with suppliers to order on a need basis and not stock up at the Branch

Assist and coordinate office renovations and other maintenance/ repairs that are carried out during/ after office hours at the Branch

First level check of all vendors' delivery order against physical/ digital invoices to ensure no duplication of payment, addressee is to the correct Bank name before sending to Finance for payment

Issue, track and manage/ monitor access cards

Manage, arrange and retrieval for offsite storage retention of documents

Supervise planned branch maintenance activities during weekends/ off-working hours on an as-needed basis

Any other relevant activity assigned by the Head of Department

Requirements:
- 1+ years of relevant experience, preferably in banking sector

Company Overview

Home First Lightings wholesales LED lighting and ceiling fans. Located in Woodlands/Admiralty, the company serves walk-in customers and ecommerce clients, working closely with interior designers and contractors.

Job Summary

You will support customer service and sales by responding to enquiries, managing administrative tasks, and assisting with simple sales in a fast-paced lighting and ceiling fan wholesale environment.

Responsibilities

• Respond promptly to customer enquiries via WhatsApp and walk-in to provide accurate information and support
• Process invoicing accurately to ensure timely billing and record-keeping
• Manage order processing efficiently to facilitate smooth sales transactions
• Arrange delivery schedules to coordinate timely product shipments
• Assist customers with simple sales interactions without hard selling
• Use basic computer skills to perform daily administrative tasks
• Maintain a friendly and helpful attitude while learning and adapting to new tasks

Other Information

Benefits and Work Schedule

• Full-time position with a salary starting from $2,300
• Work location: Admiralty, within walking distance from MRT
• Work schedule: 5 days per week
• Working hours: 9AM to 5:30 PM
  Wednesday 9AM to 4PM
• Able to communicate in English & Chinese

Application

• Interested applicants, please WhatsApp 8875 6060

Job description:

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, tenders, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Requirements:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Easy going

About the Role:

We are a Electrical & ELV Systems contractor looking for a reliable and independent Accounts cum Admin Executive to join our team. This role is critical in supporting the company's operations, ensuring accurate financial records, timely processing of payments, and organized administration. You will work closely with the Director and Project Teams to manage finance and office matters with full ownership.

What You’ll Do:

Accounts Receivable (AR):
Invoice Issuance: Generate and issue progress claims, tax invoices, and final accounts to clients based on project milestones.
Collection Tracking: Monitor incoming payments, follow up on overdue accounts, and maintain aging reports.
Credit Control: Work with project teams to ensure timely client billing and identify any potential collection issues.

Accounts Payable (AP):
Invoice Handling: Verify vendor invoices against PO/DO and ensure timely payment processing.
Payment Preparation: Prepare payments via online banking, cheques, or other modes with proper approval routing.
Reconciliation: Maintain accurate records and reconcile supplier statements monthly.
Filing: Organize and archive paid invoices and supporting documents systematically.

Administration Support:
Reports: Stock report, GST Report & Filing GST F5, Monthly Management Reports (Income statements , Balance Sheet, Trial balance).
Documentation: Prepare company letters, compile reports, and handle e-submissions (e.g., e-invoicing, MOM, IRAS).
Data Entry: Maintain ERP records, update staff databases, and file internal forms and documents.
Office Support: Order office supplies, liaise with vendors (e.g., IT, copier service), and support HR/admin tasks such as claims or payroll.
Compliance & Filing: Ensure compliance with audit requirements and handle regular filing (hardcopy and digital).

What We’re Looking For:

Education: Diploma or Degree in Accountancy, Business Administration, or a related discipline
Experience: Minimum 3 years of relevant experience handling full set of accounts, ideally in ELV, M&E, construction, or other project-based environments
AP/AR Knowledge: Strong working knowledge of both accounts payable and receivable processes
Software Proficiency: Comfortable with ERP systems, Microsoft Office (especially Excel, SharePoint, Outlook)
Industry Familiarity: Prior experience with project billing formats, government portal invoicing (e.g., Vendors@Gov), and BQ-based invoicing will be an added advantage
Language Skills: Good command of English. Basic Mandarin is a plus for liaising with Chinese-speaking suppliers or subcontractors
Personal Qualities: Independent, detail-oriented, organized, proactive, and able to multitask in a fast-paced environment

Company Overview

MARINTEKNIK SHIPBUILDERS (S) PTE LTD is a company specializing in shipbuilding and related maritime services.

Job Summary

Perform data entry and verify invoices by liaising with purchasers, customers, suppliers, and vendors to ensure accurate payment processing. Manage daily accounts, maintain project filing and bookkeeping systems, and support administrative tasks in a fast-paced environment.

Responsibilities

• Enter data accurately to support financial and administrative processes
• Verify invoices by coordinating with purchasers, customers, suppliers, vendors, and the Accounts Department to resolve payment issues
• Perform daily accounts and administrative duties to maintain smooth office operations
• Maintain a systematic project filing and bookkeeping system to ensure organized record-keeping
• Manage ad-hoc duties as assigned by the company to support various operational needs
• Communicate effectively with Mandarin-speaking vendors to facilitate vendor relations and payment processes
• Use Microsoft Office tools to prepare documents, reports, and correspondence
• Work independently to manage workloads and meet deadlines in a fast-paced environment
• Demonstrate meticulous attention to detail to ensure accuracy in all tasks
• Collaborate as a good team player and maintain professional working etiquette

Required competencies and certifications

• Proficient in Microsoft Office applications
• Ability to communicate in English and speak with Mandarin-speaking vendors to support vendor interactions
• Minimum 1 year of relevant work experience in finance, accountancy, or administrative support

Preferred competencies and qualifications

• Higher secondary/Pre-U/A level/College, Professional Certificate, or NiTEC in Finance, Accountancy, Banking, Business Studies, or equivalent
• Experience as a Junior Executive specializing in Clerical/Administrative Support or equivalent
• Ability to work independently and handle workloads efficiently
• Good communication skills and professional working etiquette

*Job Summary*

We are seeking a detail-oriented and organized Administrative Executive to support daily office operations and ensure smooth administrative processes. The ideal candidate will handle a variety of administrative tasks, coordinate internal activities, and provide support to management and staff.

*Key Responsibilities*

*Administrative Support*

* Manage day-to-day office operations and administrative functions

* Prepare, organize, and maintain documents, records, and filing systems

* Handle correspondence, emails, and phone inquiries professionally

* Schedule meetings, appointments, and maintain calendars

* Assist in preparing reports, presentations, and meeting minutes

*Office Coordination*

* Coordinate office supplies procurement and inventory management

* Liaise with vendors, service providers, and internal departments

* Support the organization of company events and meetings

* Ensure office facilities are well-maintained and operational

*Requirements*

* Local Polytechnic Diploma, A level graduate or Degree holders are all welcome

* 1–3 years of relevant administrative experience

* Proficient in Microsoft Office (Word, Excel, PowerPoint)

* Strong organizational and multitasking abilities

* Good communication and interpersonal skills

* Detail-oriented with a high level of accuracy

*Preferred Qualities*

* Ability to work independently and as part of a team

* Strong time management and problem-solving skills

* Positive attitude and willingness to learn

*What We Offer*

* Competitive salary and benefits

* Opportunities for professional growth

* Friendly and supportive work environment

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Description

• Industry/ Organization Type: Construction/ Interior Design
• Position Title: Admin Executive
• Working Location: Woodlands
• Working Hours: 5 Days, Monday – Friday (9am – 6pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare, review, and process Purchase Orders, Invoices, Quotations, and Sales Orders accurately and in a timely manner.
• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Monitor and coordinate inventory control, including conducting periodic stock checks and maintaining accurate records.
• Manage document control, including proper filing, data entry, and maintenance of both electronic and hardcopy documentation.
• Consolidate supplier invoices for payment processing and handle staff claims, reimbursements, and related administrative matters.
• Other duties as assigned by the management

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• At least 1–2 years of administrative experience.
• Detail-oriented, organized, and able to work independently with minimal supervision.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82564 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131