Total 1,940 Administrative / Clerical job vacancies

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

Job Duties:

• Manage and maintain accurate records related to personnel onboarding and offboarding processes.
• Prepare and distribute required forms and documentation to applicants.
• Follow up to resolve any missing or incorrect information during the application process.
• Support verification procedures and report any concerns to the appropriate parties.
• Communicate outcomes of application reviews through official correspondence.
• Coordinate the production and distribution of access credentials or identification materials.
• Maintain updated logs for tracking and reporting purposes.
• Provide general administrative support for additional tasks as needed.

Requirements

• Prior experience in administrative functions

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Description

• Industry/ Organization Type: Energy Solutions
• Position Title: Document Controller Admin
• Working Location: Jurong West
• Working Hours: 5 days (Mon-Fri: 8.30am-5pm)
• Salary Package: Basic up to $3,500 + Bonus
• Duration: Permanent

Key Responsibilities

• Organize and maintain filing systems for documents such as drawings, reports and transmittals etc.
• Track document versions, ensure the correct version is used and archive documents properly
• Ensure timely and accurate distribution of documents to the right team member
• Check documents for accuracy, completeness and consistency, and make necessary edits or updates
• Provide efficient document retrieval for various requests
• Maintain confidentiality around sensitive information
• Prepare ad-hoc reports on projects as needed
• Provide help on document control procedures and systems to other employees
• Perform other duties as required by the Supervisor / H.O.D.

APPLY NOW!!!

• Professional certificate or Diploma in Business / Engineering
• Minimum 2 years of experience in engineering document control
• Familiar with project management
• Proficient typing and editing skills, Data organization skills
• Well versed in MS Office and MS Excel & Power Point

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83755 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Summary

You will support daily service and project operations, including scheduling, documentation, and coordination with clients and suppliers. The role also involves assisting in costing, tender submissions, and finance coordination to ensure smooth project execution and accurate record-keeping.

Responsibilities

• Coordinate daily service and project schedules to ensure smooth operations
• Prepare and manage documents such as invoices, reports, and delivery notes
• Liaise with clients, suppliers, and site teams to facilitate communication
• Track job progress and ensure timely submission of deliverables
• Assist in preparing quotations and basic cost estimates
• Support tender submissions and documentation
• Assist in processing variation orders (VO) and cost tracking
• Maintain accurate pricing and costing records
• Assist in invoice submission and follow up on payments
• Monitor purchase orders (PO) and billing status

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Job Description

• Manage day-to-day research performers" requests and queries
• Execute Call for Projects administration (including managing applications, LOA issuance, Quarterly projections, and Onboarding) according to schedule.
• Implement monthly utilisation rate tracking reports (dashboards with Excel or Power BI) for management reporting
• Provide a structured summary of utilisation performance by orgs and share with respective ROs during monthly engagement sessions, and provide recommendations to improve user experience
• Ensure that research performers' requests for support are met on time.
• Update on the call for projects, research performers" project utilisation status and improve familiarisation of policy and overall administration of resource allocation processes
• Contribute and support company-wide events.

Job Requirements

• Minimum 3 years of experience in business analytics and/or administration and/or project management experience, with a background or interest in IT and/or grant call administration.
• Strong analytical skills with the ability to analyse complex issues and convey concise,
  clear accounts of information.
• Ability to work independently with minimum supervision
• Self-motivated and willing to learn, adapt, change, and grow as a professional.
• Experience in the administration of research grant calls, government agencies engagements, and the high-tech sector will be an advantage.

Only shortlisted candidate will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

We are hiring for a backend administrative support role focused mainly on paperwork handling, filing, invoice processing, document matching, and system data entry.

This is a straightforward clerical support position with a routine and structured scope. The work is mainly office-based and involves handling administrative documents carefully and accurately on a day-to-day basis.

This role is best suited to someone who is comfortable with simple, repetitive administrative work and prefers a stable backend support function rather than a broad coordination or all-rounder office role.

Key responsibilities
• Process invoices and related paperwork accurately
• Match invoices against delivery orders and supporting documents
• File and organise hardcopy and softcopy documents properly
• Enter administrative data into internal systems accurately
• Check paperwork for completeness before filing or submission
• Support routine backend admin tasks assigned by the team
• Assist with general document handling and record maintenance
• Provide occasional basic phone support when required

Requirements
• Able to handle routine administrative and clerical work carefully
• Comfortable with repetitive paperwork and document-checking tasks
• Careful, organised, and able to follow established processes
• Able to manage filing, document matching, and data entry with accuracy
• Comfortable working in a backend support role with a narrow and structured scope
• Prior experience in administrative support, clerical work, document processing, filing, or invoice handling will be useful

Suitable for candidates who
• Are comfortable with backend clerical and paperwork-heavy work
• Prefer a simple, structured, routine admin role
• Can stay accurate when handling repetitive administrative tasks
• Are okay with a role centred on filing, invoice processing, document matching, and data entry
• Want a stable support position with clear day-to-day responsibilities

This role may be less suitable for candidates who are looking for
• A broad office administration or office coordination role
• Ecommerce or online business support work
• Operations coordination or logistics coordination responsibilities
• Customer service-heavy, receptionist, or front desk duties
• Accounts executive, finance executive, or broader accounting responsibilities
• A senior admin, PA, office manager, or all-rounder business support role

Additional information
• This is a full-time on-site position based at Aljunied Industrial Complex
• The role is mainly focused on backend administrative support
• The scope is narrow, routine, and paperwork-based
• Candidates should apply only if they are comfortable with the nature of the work described above

EA Personnel Name: Ben Chang
EA Personnel Registration Number: R23111820
EA Licence Number: 22C1307

Benefits:

• Salary up to $2,800 (Depends on experience)
• 5 days work week, Mon-Fri
• Career Progression
• Location: Kallang (Nearest MRT Bendemeer)

Job Scope:

• Provide support to the Team.
• Manage customer purchase orders (POs), forecasts, and backlogs.
• Oversee the shipment process from start to finish.
• Address customer inquiries and prepare quotations.
• Handle assigned local and international customer accounts.
• Respond to customer feedback and resolve any complaints.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified

We wish you all the best in your career search.

Zen Career Pte Ltd | EA License No: 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

Job Description:

We are looking for an Admin Assistant to support the daily administrative work of the company. The candidate may be assigned to support the Operations, HR, or Accounts department depending on work requirements. Training will be provided.

Responsibilities:

• Maintain office documents, including hardcopy and softcopy filing
• Prepare invoices, delivery orders, claims, and other simple documents
• Handle basic data entry and record keeping
• Support phone calls and email enquiries
• Assist with general administrative duties for the department assigned
• Provide ad hoc admin support as required
  

Requirements:

• Able to use Microsoft Office applications
• Able to communicate in English and Mandarin to liaise with customers and colleagues
• Responsible, organised, and willing to learn
• Able to work independently and take initiative
• Candidates without relevant experience are welcome to apply
• Fresh graduates are welcome to apply

Working Hours:

9:00am to 6:00pm

Working Location:

15 Woodlands Loop

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,500 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Morgan McKinley is hiring for a  Contract Admin Executive (Pricing & Quotation) for a 6-12 month contract assignment with a possibility to extend or to go perm!

Responsibilities:

• Prepare and generate accurate quotations using approved pricing structures and templates, ensuring completeness and proper documentation.  
• Assist in reviewing and verifying pricing data, supporting updates to pricing tables, and identifying discrepancies for review.  
• Maintain organized records of quotations, related documentation, and ensure timely processing of requests.  
• Collaborate with internal teams to gather necessary information for quotation preparation and tracking.  
• Utilize Microsoft Excel to compile, analyze, validate, and report on pricing and quotation data, maintaining structured spreadsheets.  
• Support overall administrative functions related to pricing, including data management, reporting, and documentation organization.

Requirements:

• At least 3 years of relevant experience in administrative, operations, or related roles.  
• Proficient in Microsoft Excel, including formulas, data organization, and basic analysis.  
• Detail-oriented with strong accuracy in data handling and reporting.  
• Well-organized with excellent communication and coordination skills; able to work independently and meet deadlines.  
• Preferred: Experience with quotation systems, pricing databases, and familiarity with insurance, financial services, or corporate environments.

Interested candidates may apply through the application system or send it to sg-rscontracting@morganmckinley.com. Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R1110345

Our esteemed client in the Food Manufacturing industry is seeking a Sales Admin Assistant to join their dynamic team:

• Employment Type: Permanent
• Position: Sales Admin Assistant/ Admin Assistant (Sales Support)
• Location: West, Singapore
• Working Hours: 5.25 days (Monday to Friday, 8am – 5pm; Saturday half day)
• Salary Package: Up to $2,300 + AWS + Bonus

Job Responsibilities:

• Handle order processing and delivery coordination
• Manage cash collections and record monthly cash sales
• Process customer orders via phone or email
• Attend to customer enquiries and complaints
• Perform basic bookkeeping and prepare sales reports
• Handle general administrative tasks such as filing documents & answering phone calls
• Retrieve orders from portals and coordinate returns with supermarkets

Job Requirements:

• Minimum GCE “O” level with at least 1 year of related experience.
• Able to work on Saturdays.
• Able to start work in short notice.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal dataunder Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 
Intuit Recruitment Pte Ltd | EA License No.: 25C2793 

• Well Established Landscape Company
• Salary range: $2000 - $2500
• Working location: Chinese Garden
• Working hours: Mon - Fri (9:00am - 6:00pm), Sat (9:00am - 1:00pm)

Job Scope

• Handle daily admin duties (filing, scheduling, purchase orders, site coordination)
• Manage HR tasks (recruitment, onboarding, attendance, payroll, workers’ records)
• Process work permits / documentation for foreign workers (if applicable)
• Liaise with site supervisors and workers for manpower arrangements
• Prepare invoices, quotations, and monitor payments from clients
• Track expenses, petty cash, and basic accounting records
• Assist in budgeting and cost tracking for landscaping projects
• Coordinate with suppliers for materials (plants, tools, equipment)
• Maintain proper documentation for projects and contracts
• Support overall office and operations to ensure smooth workflow

Requirement

• Minimum Diploma in Business Administration / Human Resource Management
• Basic knowledge of the Employment Act and document management is advantageous.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Position title : Office Admin Executive / Manager

Location: (Near to One-North MRT)
Working Days: Mon - Fri | 9:30AM-630PM, with 1hr for lunch
Salary : $3000 - $5000 (Depends to experiences)

Job Description

• Take full ownership of front desk, office administration, and daily office operations.

• Handle reception duties, including calls, visitors, couriers, and general enquiries.

• Manage office maintenance and vendor coordination, ensuring smooth day-to-day operations.

• Provide comprehensive administrative support, including filing, documentation, scheduling, and meeting arrangements.

• Support the Director directly on business coordination, calendar management, travel arrangements, and occasional personal matters.

• Liaise with external vendors, building management, and service providers.

• Handle ad-hoc tasks and ensure all office matters are well managed.

Requirements

• Proven experience in office administration / office management / executive assistant roles.

• Able to manage multiple responsibilities with minimal supervision.

• Prior exposure to financial services / fintech environment is an advantage, but not mandatory.
  

  Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

  No Charges will be incurred by Candidates for any service rendered.

  Samuel Siaw

  The Supreme HR Advisory Pte Ltd

  EA No: 14C7279

  Reg No: R2412474

Job Responsibilities

• To provide quality administrative support to the day-to-day operations of Clinical Department.
• Manage nurse rosters and update overtime schedules in Time Management System.
• Data entry for clinical assessments.
• Arrange transport for residents’ clinical appointments.
• Data collection, analysis and generate various reports for Nursing.
• Invoice processing and verification.
• Assist MED/MSW in processing vaccination and Medifund mailing.
• Impart knowledge to train team members.
• Improve and enhance the current working process to align with best and compliant practices.
• Provide any miscellaneous admin support to Nursing Department as assigned by Head of Nursing.

Requirements:

• Looking for candidates with strong knowledge in admin & excel (Pivot table & Vlookup)
• Candidate have to be comfortable to work in Nursing Home setting
• Have to be able to start 20th Apr 2026 and commit till Mid/End Sept 2026

Interested candidates can write in to Ann at anngoh@recruitexpress.com.sg

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

• Prepares invoices, delivery orders, claims etc
• Assist directors with admin needs
• Must be able to use XERO software
• Maintains files and all documents pertaining to projects
• Handle phone calls or email enquiries
• Other ad-hoc admin duties
• Handles coordination with suppliers and clients
• Problem solving mindset
• Willingness to learn and good attitude
• Independent worker and has good initiative
• Background in landscape/construction industry is a bonus

Working hours: Monday - Friday (9:00am - 6:00pm)

Logistics Administration Assistant (Logistics Admin)

Job Summary:
The Logistics Administrator supports the day-to-day operations of the logistics. This role ensures smooth coordination of shipments, accurate documentation, and timely communication between internal teams, and customers.

Key Responsibilities:

• Coordinate and monitor shipments, deliveries movements
• Maintain accurate records of ogistics activities
• Liaise with Customer, transport providers, and warehouse teams
• Track orders and ensure on-time delivery to customers
• Handle customer inquiries related to shipment status and logistics issues
• Assist in resolving delivery discrepancies or delays
• Ensure compliance with company policies and logistics regulations
• Generate reports on logistics performance and operations

Job Summary

We are looking for a dedicated Administrative Support Assistant to support daily administrative operations and assist international employees in adapting to the workplace and living environment in Singapore.

Responsibilities

• Act as liaison to support employees from East Asia with daily work and personal matters
• Explain company policies, announcements, and safety guidelines clearly in employees’ native languages
• Facilitate effective communication between international staff and local management and colleagues
• Support onboarding by guiding new employees on company processes and culture
• Coordinate accommodation-related matters with relevant parties and relay information promptly
• Provide practical guidance on daily living in Singapore, including transport, culture, and amenities
• Assist employees with personal administrative tasks such as bank account setup and documentation
• Monitor employee well-being and provide timely support when needed
• Organize team-building and cultural integration activities to enhance workplace cohesion
• Collect employee feedback and recommend improvements to management
• Perform general administrative duties and maintain accurate documentation

Preferred competencies and qualifications

• 3-5 years of experience in administration, coordination, or employee support
• Experience liaising with or supporting international employees
• Strong communication and interpersonal skills to engage diverse teams
• Strong organizational and administrative skills with attention to detail
• Ability to multitask and work independently
• Cultural sensitivity to work effectively with a diverse workforce
• Bilingual ability preferred to support East Asian employees

To ensure smooth onboarding process and agency movement process for AIA sales channels, conducting and reviewing agent’s fit and proper assessment.

Be up-to-date and well-versed with regulations pertaining to Agent onboarding, fit and proper requirements.

Support the team in day-to-day tasks (provision of data/reports).

Responsibilities:

Onboarding and Agency Movement

• Manage the end-to-end onboarding process for new agents, including due diligence, reference checks, and successful integration.
• Maintain up-to-date knowledge and compliance with regulations, onboarding requirements, and Fit and Proper guidelines.
• Lead and facilitate onboarding sessions, ensuring timely progress and follow-up on applications in the pipeline.
• Ensure prompt follow-up and resolution for pending applications.
• Oversee timely creation of agency and agent codes and accurate filing of onboarding documentation.
• Consolidate and report agent statistics (e.g., demographics, adverse records).
• Monitor and track agents with adverse records or under observation.
• Provide timely support for processing agent movements within the organization.
• Prepare payment files related to onboarding and representative activities.
• Identify opportunities to streamline and enhance onboarding processes.

Others

• Update agents’ particulars and details accurately and promptly.
• Assist with MAS and GIA license registrations for agents.
• Support the annual Fit and Proper exercise.
• Manage agent code creation and maintenance for other business divisions.
• Generate reports and perform data analysis as required.
• Assist with FC migrations across entities when necessary.
• Conduct gap analysis and ensure SOPs are updated regularly.
• Provide weekend month-end support when the last day of the month falls on a weekend.
• Perform UAT and post-implementation checks for recruitment-related platforms.
• Participate in ad hoc projects and assignments as directed by the Manager.

Requirements:

• Diploma/Degree
• At least 2-5 years of operations related role
• Good knowledge of Microsoft Office (Excel and word)
• Good communication and interpersonal skills
• Good team player
• Independent

Serangoon North

ASAP to Mid Sep 2026 (Maternity cover)

Monday to Friday, 9am - 6pm   

Responsibilities

• Provide administrative support to the local Management team and Admin/IT Department.
• Provide systems’ support, licenses tracking, training records and service administrative support to the Service Department.
• Enable smooth office operation by managing all aspects of office administration and facilities management.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Manage and support employees’ travel arrangements, and immigration liaison/ support to business visitors.
• Act as a liaison with other departments and internal/ external business partners and vendors, including Management staff and all levels of employees.
• Prepare invoices, sales orders, reports, memos, letters, statements and other documents.
• Visitors’ management and office access control.
• Open, sort, and distribute incoming correspondences.
• Provide support to employees’ events organization

to jessica.nguyen@recruitexpress.com.sg

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Beacon Consulting

Job Advertisement – Office Administrator

Job Description:
We are looking for a responsible and organized Office Administrator to join our team. The candidate should have strong administrative skills, good communication abilities, and be able to handle daily office operations efficiently.

Requirements:

• Bachelor of Business Administration (BBA)

• Good knowledge of Microsoft Office (Word, Excel, Outlook)

• Strong communication and interpersonal skills

• Ability to manage office documentation and records

• Good time management and multitasking skills

• Able to work independently and as part of a team

  Able to work weekend and Based on site emergency

  Need to stand by 24/7 for call support
  

Main Responsibilities:

• Handle daily office administration work

• Prepare reports, letters, and documents

• Maintain filing systems and company records

• Coordinate meetings and appointments

• Manage incoming calls, emails, and correspondence

• Support management with administrative tasks

• Ensure smooth office operations

• Coordinate daily operations, deliveries, and shipment schedules to ensure on-time and accurate order fulfillment
• Liaise with warehouse, suppliers, customers, and forwarders on stock, delivery, and shipment matters
• Prepare and manage delivery orders, invoices, shipping documents, and picking lists
• Monitor and maintain inventory accuracy, including stock movement, FIFO practices, and stock reconciliation
• Handle import/export processes, ensuring all documentation and system entries (e.g. SAP) are accurate and complete
• Track and update customer orders, POs, and stock availability to support smooth operations
• Provide customer service and after-sales support, including resolving delivery or stock issues
• Support forecasting, procurement, and PO issuance to ensure sufficient stock levels
• Maintain proper documentation, reporting, and internal records
• Assist with general administrative and ad hoc operational tasks

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279