Total 1,811 Administrative / Clerical job vacancies

Location: Alexandra Road

Duration: 1 year contract

Working Hours:

8.30am to 6.30pm (Monday) (1-hour lunch break)
8.30amto 6.15pm (Tuesday-Friday) (1-hour lunch break)

Salary: $2800

Job Responsibilities:

• Submit the loan cases to bank for processing. 
• Record loan cases into Salesforce. 
• Liaise with Banks for update on loan status. 
• Monitor and update Salesforce with loan approval advice from the Banks. 
• Convey the loan status to Sales Consultants. 
• Release loan amount into Salesforce for registration. 
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration. 
• Liaise with Sales Consultants for outstanding documents before & after registration. 
• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks. 
• Check the HP Agreement and other required forms are duly signed before despatch to Banks. 
•  Generate despatch batch in Salesforce and prepare documents to Banks for disbursement. 
• Update and record outgoing documents into Salesforce.  
• Liaise with Banks and arrange for daily collection of documents. 
• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc 
• Other ad hoc duties as assigned.

Job Requirements:

• Minimum Diploma in any field with administrative experience
• Good to have experience in Salesforce

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Employment Type: Contract (6 months)
Industry: Financial Services
Function: Administrative / Office Support

About the Role

We are partnering with a leading global financial institution to hire an experienced Administrative Assistant to support a fast-paced Commodities Trading & Sales team.

This role sits within a dynamic front office environment and requires a highly organised and proactive individual who can manage multiple priorities effectively. You will work alongside an existing administrator to provide seamless support to a team of 10+ stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to a front office team
• Manage complex and frequently changing calendars across multiple stakeholders
• Coordinate meetings, calls, and internal/external engagements
• Handle high-volume expense submissions and claims processing with accuracy and timeliness
• Arrange travel bookings, itineraries, and logistics
• Support day-to-day operational and administrative requirements
• Liaise with internal stakeholders to ensure smooth coordination of activities

Requirements

• Minimum 3–5 years of relevant administrative experience, preferably in a fast-paced corporate environment
• Experience supporting multiple stakeholders (8 or more)
• Strong experience in calendar management and expense processing
• Good organisational skills with the ability to prioritise tasks effectively
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

"This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions.e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA."

We regret to inform that only shortlisted candidates will be notified.

Syed Hafiz

EA Regn No: R21103431

RMA Consultants EA License No: 93C4403

Working Hours
Monday to Friday, 8:30 AM – 6:00 PM

Work Location:
Woodlands

Salary:
SGD 2,500 - 3,200 per month (depending on experience)

Job Purpose

We are looking for an Operations Assistant to support the day-to-day operational and administrative functions of the company. This role ensures smooth coordination of service, maintenance, and installation activities through effective documentation, scheduling, customer communication, and operational support.

Key Responsibilities

Administration & Documentation

• Prepare service reports, quotations, job completion documents, and related operational paperwork
• Maintain accurate records of client contracts, equipment listings, and service history
• Perform filing, data entry, and system updates to ensure up-to-date operational records

Communication, Customer Service & Payment Follow-up

• Handle client enquiries and coordinate with internal teams to ensure prompt resolution
• Follow up on outstanding invoices and liaise with clients regarding payment status
• Coordinate with the accounts team to support timely collection of payments
• Support customer satisfaction through effective scheduling, coordination, and follow-ups

Scheduling & Coordination

• Plan and schedule daily and weekly work assignments for technicians and project teams
• Coordinate service, maintenance, and installation appointments with clients
• Monitor job progress and provide timely updates to management

Contract Renewal & Client Support

• Track contract expiry dates and prepare contract renewal documentation
• Liaise with clients regarding contract renewals and follow up on confirmations
• Assist in preparing proposals for recurring maintenance and service contracts

Operational Support

• Ensure compliance with company procedures, safety standards, and regulatory requirements
• Provide administrative and operational support to the Head of Operations and operations team

Requirements

• Experience in an administrative or operations role, preferably within a technical, engineering, or service-based environment
• Comfortable handling documentation, scheduling, and coordination tasks
• Good communication and interpersonal skills to liaise with clients, technicians, and internal stakeholders
• Proficient in Microsoft Office and basic administrative systems
• Able to work independently and manage multiple tasks effectively

Interested candidates may send their CV to: ahe@temp-team.com.sg

Hendro Abidin
EA Licence No.: 01C3135
EA Registration No.: R25130044

Job Responsibility:

• Review grant applications
• Check if applications meet requirements
• Liaise with companies to obtain required information
• Communicate outcomes to companies and cloud service providers

Requirements:

1. Analytical and resourceful
2. Meticulous
3. Proactive and able to work independently
4. Proficient in MS office, especially Advanced Excel
5. Good verbal and written communications skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at https://www.persolsingapore.com/policies.  If you wish to withdraw your consent, please drop us an dataprotection@persolapac.com) to let us know. Please feel free to contact us if you have any queries

PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Jobscope

·        Oversee the daily office administrative functions

·        Requisition and maintenance of office suppliers and consumables

·        Ensures safe, secure, and well-maintained facilities that meets environmental, health, and security standards

·        Issue warning letters

·        Prepare advance loan letter of guarantee for workers

·        Prepare Letter of undertaking /sponsorship bond for staff and workers

·        Apply government grants and claims

·        Building & Construction Authority (BCA) –Apply/renew/upgrade General Builders licence, Construction Registration System(CRS) workhead certifications and relevant courses

·        Work with HR on statutory training for staff/workers and recommend courses

·        Liaise with consultant & MOM/FEDA for company factory-converted dormitory licence renewal

·        Familiar with relevant government agencies applications e.g. URA, LTA, NEA, BCA, MOM, etc

·        Appeal traffic offence summons for drivers

·        Organise and co-ordinate company events

·        Renewal of OHSAS, ISO certification and BizSafe

·        Renewal of Company broadbands and mobile phone plans

·        SP Services - Apply Electricity/Water supply accounts as and when required

·        Liaise with SCDF on safety compliance in office and company dormitories

·        Liaise with company secretary on all corporate matters

·        Handle sensitive information with the utmost confidentiality

·        Involve in discussion and provide inputs on management matters for F&L Group companies.

·        Prepare Agenda and attend management /shareholders' meetings and prepare the minutes and resolutions to be confirmed by all parties.

·        Vet and draft all correspondences relating to office and boss personal issues.

·        Corppass - act as sub-admin/ assign, authorise and maintain users

·        Renew long term visit passes and exit permits and other immigration matters

·        Apply foreign visas

·        Perform any other ad-hoc administrative tasks assigned by MD

The Admin Assistant is responsible for on-time shipments of replacement and/or repaired customer products according to company service level guidelines. He/she is to set customer expectations and maintain customer relationship through RMA process, providing status and expectation setting.

Job Description

• Support day-to-day Service operations such as Receiving & Shipping to Internal and External including RMA Returns.
• Maintain and update RMA logs to track claim data (i.e. Reseller/Dealer, arrival date, serial #, product code, reason for return, costs, etc.)
• Monitor RMAs throughout exchange/repair cycle to ensure quick turnaround time
• Document and update all current RMA processes, with constant attention to measurable and continuous improvement
• Maintain an outstanding RMA report, providing status updates to management when requested
• Help in reviewing records and information to enhance on work processes and procedures
• Establish and communicate RMA data to customer, as required, for customer claims and product returns
• Assist with customer’s inquiries, concern, complains and RMA request on products and services
• Follow up with customers to arrange the return of outstanding RMAs
• Control of returns materials storage within RMA receiving area and accurately entered into system as required.
• Conduct and assist in RMA inventory count and stock inventory management.
• Conduct weekly / monthly cycle count and assist to verify stock discrepancies.
• Maintain warehouse safety and housekeeping per 5S principles

Requirements

• Minimum GCE ‘O’ Level qualification
• Min. 1 years of relevant working experience
• Basic knowledge in Microsoft Word, Excel
• Good verbal & written communication skills
• Must be well organised and ability to prioritize
• Team player

Responsibilities

• Preparing spreadsheets and invoices for billing to customers
• Provide customer service to customers requesting for billing invoice
• Prepare documents for mailing out to customers
• Basic accounting duties such as preparing payment vouchers
• Basic administrative duties including filing, scanning or copying
• Any ad-hoc activities as assigned

Requirements

• Diploma/Nitec Cert in Accounting preferred
• Relevant experience in Accounting/Billing
• Familiar in Microsoft Office and Microsoft Teams
• Knowledge of Xero will be a bonus
• Self-motivated, able to work independently and in a team
• Able to start on short notice or immediately will be preferred

Benefits

• 5 days work week - Monday to Friday, 9am to 6pm
• No overtime required
• Medical claim reimbursement
• Annual leave

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

• Provide admin support to the Engineering Department / Costing Department
• Perform updating of data to the accouting system
• Typing of Purchase Order / Quotation
• Filing of reports, forms and correspondences
• Attend to enquiries from externa parties
• Perform adhoc administrativ duties as and when assigned
• Min 'O' Level qualifications
• Preferably with 1-2 years working experience

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Responsibilities

• Provide administrative support to the various Heads of Department by encoding correspondence, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various departments and clients.
  
• Assist in raising Purchase Requisitions and monitoring purchase related items including but not limited to Goods Received/Service Accepted (GRSA) and capex progress monitoring for all departments.
  
• Acts as liaison between various departments and Hotel manager and make follow-ups to different departments, company, person any pending documents as requested by the Head of Departments including the status thereof.
  
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
  
• Assists with customer inquiries and problem resolution as well as completion of management reports which requires input from all departments as well as monitoring guests’ reviews and staff compliments.
  
• Manage all inward and outward correspondence of the hotel to ensure timely and accurate receipt and dispatch of the same.
  
• Set-up and maintain Management Office’s correspondence files and ensure safe custody and confidentiality.
  
• Stock up stationery and ensure all office/equipment are of good working conditions.
  
• Provides support in ensuring all compliance matters are adhered to in accordance with the guidelines set out.
  
• Any other responsibilities or projects assigned by the Hotel Manager and Heads of Department.
  

Requirements

• Minimum of 2-3 years of experience in a similar position at this level.
  
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
  
• Excellent organizational, interpersonal, and communications skills
  
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
  
• Strong ability to maintain and treat highly confidential information with absolute discretion.
  
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
  
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
  
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Company Overview

THERAPY INC LLP provides therapy services to children aged 18 months to 18 years old.

Job Summary

Provide front desk support by managing administrative tasks, handling client interactions, processing payments, and maintaining office supplies to ensure smooth daily operations.

Responsibilities

• Manage administrative tasks to support team efficiency and office workflow
• Answer phone calls and schedule appointments to coordinate client and staff meetings
• Greet and assist walk-in clients including teachers, parents, students, and guests to ensure positive engagement
• Perform accurate data entry, filing, and photocopying to maintain organized records
• Collect fees and process payments to ensure timely financial transactions
• Monitor and replenish office pantry products and supplies to maintain adequate inventory

Required competencies and certifications

• Good command of English to communicate effectively with parents and clients
• Ability to work from Tuesday to Saturday

Preferred competencies and qualifications

• Positive work attitude and strong initiative to contribute proactively to team goals
• Enjoy working in a child-friendly environment to foster a welcoming atmosphere

Other Information

Location:

• Orchard Road, Singapore

Language:

• English (Required)

Contact:

• admin@therapyinc.com.sg

Job scope:

• Responsible for checking receivable and payable
• Perform documentation checks for agreements
• Liaison with government official such as LTA
• Apply/Renew Work Permit
• Filling and Data Entry
• Handle incoming/ outgoing emails and phone calls
• Assist manager's enquiries
• Any ad-hoc job assigned by the Management

Requirement:

• Minimum GCE ‘O’ / ‘A’ Levels, Diploma, or equivalent qualifications
• Fluent in spoken English, Chinese (for Chinese speaking customers)
• Able to multi-task and handle diverse job scopes
• Basic knowledge in MS Office/Excel
• Meticulous and detailed in work
• Able to work independently and as a team
• No experience required (training will be provided)
• 5.5 days Alternate Saturday

Responsibilities:

• Provide general administrative support (filing, data entry, document management)
• Assist Operations team with daily coordination and shipment documentation
• Prepare and process cross-border transport documents (e.g., permits, manifests)
• Maintain accurate records and update internal systems
• Follow up on missing documents and support communication with drivers and stakeholders
• Ensure proper filing and compliance with company and regulatory requirements
• Support ad-hoc tasks and operational needs

Requirements

• GCE ‘O’ level / Diploma in Business Administration, Logistics, supply chain or related field.
• Relevant experience working in Logistics industry
• Proficient in Microsoft Office
• Knowledge and understanding of land import and export documents
• Strong communication skills
• Self-motivated, able to work independently and in a team
• Ability to multitask and work in a fast-paced environment
• Able to start on short notice or immediately will be preferred
• You may be required to speak in Malay Language to communicate with cross-functioning teams and suppliers in Malaysia.

Benefits

• 5 days work week - Monday to Friday, 9am to 6pm
• No overtime required
• Medical claim reimbursement
• Annual leave

• Assist in answering phone calls and emails
• Attend to customer enquiry, provide quotation and follow up with customer on PO.
• Issuing of Delivery Orders.
• Issuing Job Orders to production department.
• Arrange goods to be delivered to customers and ensure documents are signed and update in system.
• Data entry, general administrative duties.
• No experience needed, training will be provided.
• internship program is welcome.

Administrative Assistant

Location: Singapore
Employment Type: Full-time

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to support daily office operations. This role involves high-volume, fast-paced data entry and administrative support, particularly in accounting and bookkeeping functions.

The ideal candidate is highly organized, meticulous, and able to multitask effectively in a dynamic environment.

Key Responsibilities

• Perform high-volume, fast-paced data entry for accounting and bookkeeping
• Provide general administrative and clerical support to the team
• Manage and maintain filing systems (both physical and digital)
• Handle incoming calls, emails, and correspondence
• Schedule meetings, appointments, and manage calendars
• Prepare reports, presentations, and documentation as required
• Coordinate office activities to ensure smooth and efficient operations
• Assist with procurement of office supplies and vendor coordination
• Support basic HR and finance functions (e.g. claims processing, bookkeeping)
• Maintain confidentiality of sensitive information

Requirements

• O Levels, ITE, Diploma, or equivalent qualification
• 0–3 years of relevant administrative experience (fresh graduates welcome)
• Ability to meet data entry performance targets (e.g. transaction processing volume per hour)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Good written and verbal communication skills
• Ability to work independently and as part of a team

Preferred Skills

• Familiarity with office management systems and procedures
• Experience with accounting software (e.g. QuickBooks Online, Xero)
• Experience with HR software (e.g. Talenox) is an advantage
• Strong attention to detail and problem-solving abilities

What We Offer

• Meals provided on selected days
• Flexible working arrangements (days and hours negotiable)
• Performance-based bonus every 6 months
• Company-sponsored trip to Japan after at least 6 months of service (subject to performance)
• Competitive salary and benefits package
• Opportunities for training and career development
• Supportive and collaborative work environment

Salary

Entry-Level (Training Provided):

• SGD $1,600/month (3 days/week)
• SGD $1,800/month (4 days/week)
• SGD $2,000/month (5 days/week)
  Includes structured training and onboarding, with a minimum service commitment period.

With Relevant Qualifications / Experience:

• SGD $2,100 – $2,700/month (commensurate with experience)

Responsibilities

• Provide day-to-day administrative and operational support to ensure smooth office operations.
• Assist with data entry and operational tasks.
• Assist in sourcing and purchasing, pricing, order and delivering of materials, tools and supplies from overseas and local.
• Handle ad-hoc duties assigned or related tasks as required.

Requirements
1) Computer skills and Microsoft Office
2) Strong attention to detail and a high level of accuracy
3) Well-organised and able to manage multiple priorities
4) Able to work independently, be meticulous, proactive, and as part of a team

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Skylink Holdings Limited (SGX: XZB) is a leading provider of commercial vehicle leasing, hire-purchase financing, and engineering services in Singapore. Listed on the SGX Catalist Board on 17 September 2025, Skylink has built a strong reputation for reliability, innovation, and customer-focused solutions.

Established in 2017, Skylink is your trusted mobility partner, offering a complete range of services including vehicle retail, leasing, credit financing, and workshop servicing. Our mission is to deliver peace of mind and confidence through dependable and high-quality solutions.

We are proud to partner with respected brands such as Certis Cisco, ISS, UPS, Sheng Siong, and FairPrice, providing tailored vehicle and fleet solutions to both SMEs and multinational corporations. With a fleet of over 1,200 commercial vehicles, Skylink continues to drive excellence and innovation across the region.

At Skylink, our people are our greatest strength. We are committed to fostering a supportive and dynamic workplace where every employee can learn, grow, and thrive. Whether your passion lies in sales, marketing, operations, engineering, or customer service, you’ll find rewarding opportunities to develop your career and make an impact. Join our team and be part of a forward-thinking company that values commitment, collaboration, and growth.

Your journey starts here — with Skylink.

Job Description

• Monitor and maintain accurate inventory records
• Track stock levels and ensure timely replenishment
• Prepare and process purchase orders
• Liaise with suppliers on orders, pricing, and delivery schedules
• Receive and verify incoming stock against purchase orders
• Maintain proper documentation of inventory and purchases
• Assist with stock audits and reporting
• Handle general administrative duties such as filing, data entry, and correspondence
• Support other ad-hoc administrative tasks as required

Job Requirements

• Proven experience in administrative or inventory-related roles preferred
• Strong organizational and time management skills
• Good attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, etc.)
• Ability to multitask and work independently
• Good communication and coordination skills

Working Hours

• 5.5 days work week (alternate Saturdays)
• Monday to Friday: 8:30am to 5:30pm
• Saturday: 8:30am to 12:30pm (alternate)

• Provide general administrative support, including data entry, document filing, and record keeping

• Assist in processing invoices, tracking and receiving payments

• Answer and forward customer inquiries to proper parties

• Liaise with suppliers, logistics partners and customers when required.

• Monitor & maintain office supplies and place orders for required items as needed

• Support ad-hoc administrative & operational tasks as assigned

• 5.5 day work week

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Perform other duties as assigned.

Job Requirements

Min 2 years working experience

N level or equivalent

Other Requirements:

Working days per week: 5.5

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

• To submit the service request tickets in ITSM when requested by the support teams or clients,

track and ensure they are completed to meet pre-defined turnaround time.

• To help and assist in tracking the clean laptop counts.

• To help and assist in scheduling appointments for various activities.

• To keep track of the asset inventory in the storeroom.

• Any other ad-hoc duties as required and assigned in relation to the administration support.

• Basic knowledge in using ITSM tool will be an added advantage.

• Proficient in MS Word, Excel and PowerPoint.

• Good communication skills in both oral and written.

• Basic technical skills in End User Computing Devices (EUCD) will be an added advantage.

• At least 1 year of experience in similar job capacity.