Total 1,811 Administrative / Clerical job vacancies

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

We are looking for a hands-on Admin & Accounts Executive to support our daily operations. This role combines administrative coordination with accounting responsibilities.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems and data entry
• Handle Director’s calendar and coordinate meetings
• Receive incoming and outgoing mails/correspondences and internal distribution
• Manage office supplies and ensure an organised workplace
• Manage daily bookkeeping and bank reconciliations
• Handle accounts payable (AP) and accounts receivable (AR)
• Prepare and process invoices, payments and follow up on past due payments
• Assist with simple tender submission
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

Aquila Nova Pte Ltd is looking for a responsible Admin & Accounts Executive to support daily administrative and accounting operations. The role involves handling general office administration and assisting with accounting tasks using QuickBooks and Odoo ERP. The position is suitable for candidates with prior working experience who are able to work independently and support local compliance requirements.

Key Responsibilities

Administrative Duties

• Perform daily administrative and office support tasks
• Maintain proper filing and documentation (physical and digital records)
• Handle emails and coordinate with suppliers, customers, and service providers
• Support HR administrative tasks such as staff records and leave tracking
• Assist with purchasing, scheduling, and general office coordination
• Carry out ad-hoc administrative duties as assigned

Accounts Duties

• Enter daily accounting transactions using QuickBooks
• Update and maintain records in Odoo ERP
• Prepare invoices and follow up on payments
• Handle accounts payable (AP) and accounts receivable (AR)
• Perform bank reconciliations
• Prepare supporting documents for monthly closing and audit
• Assist with CPF submissions and IRAS-related documentation under supervision
• Coordinate with external accountants or auditors when required

Job Requirements

• Certificate or Diploma in Accounting, Business Administration, or related field
• Minimum 1–3 years of relevant working experience in admin and/or accounts roles
• Experience with QuickBooks is an advantage
• Experience with Odoo ERP is an advantage
• Basic understanding of Singapore accounting and administrative practices
• Familiar with invoicing, record keeping, and basic accounting processes
• Able to use Microsoft Excel and Word for daily tasks
• Detail-oriented, organized, and able to work independently
• Willing to handle both administrative and accounting responsibilities

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Description

• Industry/ Organization Type: Home Appliance
• Position Title: Admin Executive
• Working Location: Ubi
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,800 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process and enter sales orders accurately and on time in the system
• Check pricing, product details, and customer information for accuracy
• Prepare invoices, delivery orders, and related documents
• Follow up on pending orders and ensure smooth order fulfilment
• Coordinate delivery schedules with the warehouse, dealers, contractors, and customers
• Ensure goods are delivered accurately and on schedule
• Monitor delivery status and resolve delivery-related issues when needed
• Prepare and submit required shipping documents
• Monitor inventory levels and update stock records regularly
• Conduct regular stock reconciliation and physical stock checks
• Coordinate with the warehouse team on stock movement and replenishment
• Report stock discrepancies and assist in improving inventory control
• Provide administrative support to the Sales and Service teams
• Maintain proper filing and documentation (hardcopy and softcopy)

APPLY NOW!!!

• Relevant working experience in an administrative or similar role is an advantage
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82928 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job scope:

• Documentation & Credit Apps: Facilitate and audit all documentation for client credit account applications, ensuring 100% accuracy prior to submission.

• Approval Workflow: Coordinate the internal approval routing for account creation, liaising with authorized signatories and the Finance team for final setup.

• System Configuration: Perform SCMS (Report Management System) account creation and login setup to enable secure client access to medical reports.

• Modifications & Terminations: Manage the full lifecycle of an account, including UEN updates, company name changes, reactivations, or closures due to cessation or contract non-renewal.

• Account Tagging: Assign relevant packages, service codes, and pricing structures to billing accounts to ensure error-free invoicing.

• CAS Price Vetting: Conduct rigorous vetting of system price adjustments to ensure alignment with formal service agreements.

• Manual Scheme Review: Perform periodic manual audits of pricing schemes and discounts; collaborate with Finance to assess margin impact and validate adjustments.

• Concession Management: Prepare and document scheme forms for clients eligible for discounted à la carte services.

• HSRF Customization: Create tailored Health Screening Request Forms (HSRF) that capture specific billing instructions and report delivery preferences for corporate clients.

• Appointment Strategy: Manage the appointment web portal in liaison with the Operations team (creation and modification of slots).

• Lab Liaison: Coordinate with lab providers for official quotations regarding new or modified tests and process IT requisition forms to update the Clinical Administrative System (CAS).

• Appointment Coordination: Manage multi-channel bookings (Phone, Email, Online), ensuring clients have absolute clarity on service types, locations, and timings.

• EDM Campaigns: Execute Electronic Direct Mail (EDM) campaigns to promote upselling opportunities. Responsibilities include database segmentation, lead follow-up, and ensuring 100% compliance with PDPA and branding guidelines.

• Audit Readiness: Assist in preparing documentation and records for internal and external audits to ensure departmental compliance.

• Process Improvement: Proactively identify bottlenecks in the account creation or billing workflow. Prepare and/or update SOP documents.

• Inter-departmental Liaison: Act as a key point of contact between Sales, Operations, and Finance to resolve client-related discrepancies or urgent service requests.

• Reporting: Prepare monthly administrative reports on account statuses, pending approvals, and campaign performance for Management review.

• Ad-hoc Projects: Perform any other duties or special projects as assigned by the Management or Department Head to support the evolving needs of the business.

Requirements:
• Min N/O/A level
• Customer service experience, specifically in responding to high volume of email enquiries and phone calls, as well as generating reports.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

Job Details:

• Rate: $11 / hour
• Location: West - Clementi
• Working hours: Mon-Fri 830am-530pm

Job Scope:

• Perform data entry and maintain accurate records
• Respond to emails and handle phone enquiries professionally
• Support general administrative tasks and coordination
• Assist with document preparation and filing
• Carry out other ad hoc duties as assigned

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

• Basic $2,500 - $3,500 + AWS + VB

• Working Location: Midview City

• Working Days: Monday - Friday

• Working Hours: 9.00am - 6.00pm

• TRAINING PROVIDED for those with lesser experience

Job Responsibilities:

• Process applications for Automotive Hire Purchase and Floor Stock Loans

• Check customer eligibility for loan applications

• Handle loan enquiries and recommend suitable financing options

• Perform credit checks and collect required documents from customers

• Submit applications to banks and financial institutions for approval

• Coordinate with internal teams and external parties to process loans

• Manage loan documentation from application to disbursement

• Handle documents for block discounting and other financing facilities

• Maintain accurate loan records and assist with reporting

• Support processing of loan drawdowns and redemption requests

• Provide general administrative support for loan operations

• Other ad hoc duties as assigned.
  

  
  

Job Requirement:

• Min NITEC / Diploma with minimum 1 year experience handling Automotive Hire Purchase Loans and Floor Stock Loans.

• Training will be provided for those with lesser experience.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Title

Executive Assistant (Healthcare Operations)

Sector

Healthcare / Administration / Operations

Employment Type

Contract (6 Months)

Job Summary

Support administrative and operational functions within Emergency Medicine. This role involves coordination, reporting, and supporting clinical operations in a fast-paced healthcare environment.

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Requirements

• Diploma / A Levels or equivalent

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Location: Pioneer

Duration: 1 year contract

Working Hours: 8.30am – 5.45pm (Mon-Thu), 8.30am – 5.15pm (Fri)

Salary: Up to $3300

Job Responsibilities:

• Handle procurement processes, including invoice verification and PO/GR tracking
• Process invoices, coordinate approvals, and ensure timely payments
• Support fixed assets management (tracking, tagging, verification, documentation)
• Assist with financial reporting, reconciliation, and research grant support
• Provide administrative support for operations and events
• Support process improvements and perform ad-hoc duties

Job Requirements:

• Diploma or higher qualification.
• Preferably with experience in finance operations, accounts payable or procurement would be an advantage
• Familiarity with SAP and Procurement systems (e.g. Ariba) is an advantage.

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Admin

5.5 days
9am - 5.30pm / 9am - 1pm
$ 1800 - $ 2000
Near Boon Lay MRT
 

Requirement

• Knowledge in Microsoft Office
• Customer service skill

Job Responsibilities

• Assist in coordinate and order required items
• Process related orders / emails

Interested applicants kindly submit through here or send your resume to (joevy_tan@thesupremehr.com) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Contact +65 9019 3218 for other roles!

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Record investigations reviews into the Case Tracker;

• Update and track the Team’s Case Tracker and other relevant registers on a regular basis;

• Provide weekly reminders to the Team on cases which are nearing their targeted completion dates or are currently overdue;

• Ensure that all case statuses are properly tracked, such that there are no missed out cases at various stages of the investigations process;

• Escalate overdue or outstanding cases to the Team and Business Heads for their awareness and follow-up actions;

• Coordinate with Business Units within Group Wholesale Banking to track accounts until full closure and capturing such records for monthly management reporting

• Prepare statistics on a timely basis to update the Team and Senior Management. This may include ad-hoc, weekly, bi-weekly and monthly reports.

• Prepare presentation slides to report

• Perform any ad hoc tasks assigned by Team Lead.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.

• Basic $2,500 – $3,100 + VB

• Working location: Ubi

• Working Hours:

  • Monday - Friday: 9.00am - 6.15pm

  • Saturday (once per month): 9.00am - 1.00pm

• TRAINING PROVIDED - 80% admin & 20% accounts role
  

  
  

Responsibilities:

• Manage car registration process, including checking payment, documentation, approvals, and remarks.

• Enter registration details in LTA Link and update registration records.

• Process refund cheques when applicable.

• Order number plates from Europlate Design and coordinate IU commissioning with Indecco.

• Generate invoices and prepare month-end reports, including showroom inventory, car financing, and sales analysis.

• Prepare and post SL-journals for payment transfers and visa waivers.

• Perform other ad-hoc duties as assigned.
  

Job Requirement:

• A minimum of NITEC or certificate in Accounting, Business Administration or equivalent.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

6 Months Contract

Location: Nanyang Avenue
Salary: Up to $2,800/month

About the Role
This role is ideal for individuals who enjoy working in a fast-paced environment and engaging with students and stakeholders.

Key Responsibilities

• Handle daily counter duties, including phone and walk-in enquiries on student housing matters
• Monitor shared email inboxes and digital platform, responding to queries as the first point of contact
• Escalate urgent cases promptly for resolution
• Communicate with student residents on scheduled maintenance, ad-hoc repairs, and other updates
• Maintain accurate and up-to-date records (resident details, occupancy status, availability) to support billing and reporting
• Manage facility reservations, including pre- and post-event coordination
• Provide general administrative support

Requirements

• Minimum Diploma, preferably with at least 2 years of relevant experience in customer service or relationship management
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Experience in an educational environment or familiarity with the education sector is an advantage

Key Competencies

• Strong written and spoken communication skills
• Experience with CRM or hostel/resident management systems is a plus
• Good interpersonal and stakeholder management skills
• Able to handle confidential information with discretion
• Team player with strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Benefit Highlights

• 13th month and Performance Bonus

• Medical and Dental Benefits

• Flexible Benefits

• Clear Career Progression

About the role

The Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently.

Job Scope

The scope of work includes but is not limited to:

1. Administrative

• Responsible to prepare, submit and track quotations

• Monitor and track confirmed quotations

• Preparation of tender and manage tender documents

• Verify PO/ WO issued by clients

• Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation

• Issuance of Purchase Order to suppliers and vendors

• IT management- Installation of software for computers

• Procurement for office

• Setting up workstation when new staff onboard

• Keeping track of company assets

• Procure and delivery of festive gifts

• Coordinating between Malaysia and Singapore office

• Receptionist duties

2. Accounting

• Timely submission of progress claims and invoices to clients.

• Monitor and track payments and follow up on outstanding invoices.

• Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.

• Data entry of expenses and support management claims

• Prepare Quarterly GST Filing and Monthly Management Updates

• Prepare management of account and tax filings. 

• To actively participate in ad hoc projects and other administrative duties

Requirements:

• Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying or equivalent.

• At least 3 Year(s) of working experience in the related field is preferred. 

• Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required

• Positive and independent individual with good interpersonal, communication and organizational skill

• Meticulous, organise, independent and prudent in handling confidential information

• Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.

About the role

We are a dedicated oncology and haematology specialist clinic looking for a meticulous and compassionate administrative executive to join our team. You will be the first point of contact for our patients and the operational backbone of our clinic — ensuring every touchpoint is handled with care, accuracy, and efficiency.

Key responsibilities

• Manage patient registration, appointment scheduling, and clinic workflow to ensure smooth daily operations
• Handle billing, claims submission, and liaison with insurance companies and Medisave/MediShield Life for applicable cases
• Coordinate referrals, hospital admissions, and medical reports with hospitals, labs, and specialists
• Maintain accurate and confidential patient records in compliance with MOH and PDPA regulations
• Support the clinical team with administrative tasks, inventory management, and general clinic upkeep
• Provide empathetic front-desk support to patients and caregivers navigating treatment journeys

Requirements

• Minimum diploma in any discipline; a background in healthcare administration is preferred
• At least 1–2 years of administrative experience, ideally in a clinical or specialist setting
• Familiarity with clinic management systems and billing processes is an advantage
• Strong interpersonal and communication skills with a patient-first, compassionate attitude
• Meticulous, organised, and able to work well under pressure in a fast-paced environment

Responsibilities:
Coordinate with internal teams, service providers, and external partners to support daily operations; assist with travel arrangements, office administration, and the preparation of communications, documentation, and reports to ensure smooth cross-office coordination

Maintain accurate records of business licenses, certifications, and qualifications, ensuring timely renewals; support research, preparation, and submission of government grant applications, and track compliance and utilization for reporting and audit purposes

Plan and organize corporate events, meetings, workshops, and staff activities; manage end-to-end event logistics including venue booking, catering, invitations, and vendor coordination to ensure successful execution

Support employer branding initiatives in collaboration with HR and marketing teams; manage branding materials, corporate gifts, and merchandise, and assist in campaigns that promote company culture, values, and employee engagement

Assist in departmental budget preparation and manage petty cash with proper record-keeping; process vendor payments and service invoices, ensuring accurate documentation, approvals, and coordination with the finance team

Requirements:
Diploma or Degree in Business Administration, Facility Management, Event Management, or a related field

1–3 years of experience in administrative or office support roles is preferred

Proficient in Microsoft Office (Word, Excel, PowerPoint); knowledge of office operations, facilities, or event coordination is an advantage

Strong organizational skills with the ability to multitask and pay attention to detail

Able to handle confidential information with professionalism and discretion

Capable of working independently as well as in a team in a fast-paced environment

Responsible, proactive, and committed team player with a positive attitude

Customer service–oriented with a professional appearance and demeanor

Wecruit Pte Ltd | 20C0270
Tew Jie Wei | R22106822

✏️ Looking for Admin Professionals with Grants and Fund Management experience!

• Buona Vista MRT
• Mon - Fri, office hours
• Basic up to $3,000 per month
• 7-month contract

What to expect:

1. Support grant administration including tracking of fund disbursements, monitoring fund utilisation.
2. Perform Secretariat duties, including maintaining document repository and organising impact reports.
3. Managing enquiries through the official channel's mailbox.
4. Assist the team in other administrative functions where necessary.

Who we are looking for:

1. Possesses minimum a Diploma in Accountancy, Business, Finance or other related quantitative fields, with 1 year of experience in Grants or Fund Administration.
2. Meticulous and numerically inclined.
3. Self-motivated, proactive, and responsible.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Goh Yi Min, Mai - R22104617

ScienTec Consulting Pte Ltd - 11C5781

Job Responsibilities

• Receive and verify documents
• Check customer shipping requirements and transport mode
• Create sales orders and issue billing in ERP system with proper documents
• Update records in Excel and share details with operations team
• Match packing documents with Shipment Management System (SMS)
• Handle ERP tasks such as purchase requests, receipts, and stock transfers
• Validate and update weekly/monthly cycle counts in ERP system
• Communicate with customers via email, Teams, or phone to meet requirements
• Coordinate with different teams to fulfill customer orders
• Perform ad-hoc tasks assigned by supervisors/managers

Job Requirements

• Minimum Diploma holder
• Proficient in MS Office (Word, Excel, Outlook)
• Minimum 1 year warehouse experience
• Able to work accurately in a fast-paced environment
• Comfortable to do OT , including weekends and PH.

Wecruit Pte Ltd | 20C0270

Tew Jie Wei | R22106822

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Key Administrative Responsibilities

• Office Management & Support: Maintaining office efficiency and ordering office supplies & equipment
• Communication: Answering phone calls, responding to emails, and directing inquiries to appropriate personnel.
• Document Management: Preparing reports, drafting documents and maintaining physical or digital filing systems.
• Financial & Administrative Tasks: Assisting with basic bookkeeping, factory invoice processing, expense reporting, petty cash management, and payroll support (worker salary & management)
• Human Resources & Logistics: Assisting with employee on boarding, maintaining records, and coordinating travel arrangements. Applying for new work passes or renewal.
• Must be very  familiar with MOM regulations, applying & renewal of Work Permit & passes pertaining to workers in the company

About The Role

The Administrative & Programme Executive will provide support for the successful delivery of the creative arts therapy programme to enhance mental well-being of the vulnerable community. The role requires effective coordination of the programme’s projects and management of their inter-dependencies, and data entry.

Key responsibilities

•     Provide administrative, financial, and operational support to ensure the effective delivery of the charity programmes.

•     Assist in the preparation of presentations, programme evaluation reports, funding acquittals, and follow-up communications to support partnership development with partner organisations and creative arts therapists.

•     Collate and prepare budget reports

•     Support procurement processes and manage donations-in-kind.

•     Compile, maintain, and organise programme data, spreadsheets and statistics.

•     Perform general administrative duties, including filing, scheduling appointments, running errands, and maintaining office organisation.

Technical Competencies

·     Proficient in English with excellent written and verbal communication skills

·     Diploma or Degree from an accredited institution

·     Strong attention to detail and accuracy

·     Strong organisational, administrative skills and time management skills, with the ability to manage multiple tasks and meet deadlines

·     Proficient in Microsoft Office applications, including Excel, Powerpoint and Word.

Core Competencies

·     Take initiative, prioritise tasks and work independently with minimal supervision

·     Ability to work effectively within a small, dynamic and collaborative team environment

·     Receptive to guidance, feedback and continuous learning

·     Strong interpersonal skills, professionalism and sound judgment

Those who require a work permit need not apply.

DESCRIPTION OF ROLE 

The Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Commercial buyer to support assigned categories in achieving sales, profit, income, market share, and productivity targets.
• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.
• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.
• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.
• Manage timely creation and maintenance of new articles and item master data.
• Support the administration and monitoring of consignment-related activities.
• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.
• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.
• Liaise with suppliers on administrative updates, documentation, and operational requirements.
• Ensure timely and accurate submission of documents for system maintenance and master data updates.
• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.
• Perform other ad-hoc duties as assigned to support the Commercial buying team team.

About You

• Diploma or Degree in any discipline.
• Prior administrative or coordination experience/internship is preferred.
• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).
• Knowledge of SAP or similar ERP systems is an advantage.
• Strong communication and coordination skills with the ability to work across multiple stakeholders.
• Meticulous, detail-oriented, and highly organised, with the ability to manage multiple tasks concurrently.