Total 83 Administrative / Clerical job vacancies

1) Able to write and converse in English & Mandarin. Good in MS Office software - Excel, Words etc

2) Answer telephone calls, take messages, handle queries and direct them to corresponding departments

3) Provide administrative support to project sites, purchasing and contracts department.

4) Process Invoices and Purchase Orders

5) Monitor, maintain and parking allocation for vehicles and assets

6) Prepare letters and documents

7) Open, date and sort incoming mails and deliver mails to corresponding department

8) Maintain reception and meeting rooms in a tidy manner.

9) Monitor, purchase and replenish office supplies as needed

10) Oversee maintenance and usage of general office equipment

Company Overview

Zhejiang Etone Specialized Foundation Engineering Co., Ltd. Singapore Branch integrates engineering construction, machinery manufacturing, and equipment leasing. It holds multiple contracting qualifications and operates advanced piling machinery with over 1000 employees and subsidiaries in Singapore and Malaysia.

Job Summary

You will support payroll and attendance processes by collecting and verifying timesheets, assist in payroll data preparation, manage administrative tasks, and coordinate with project teams to maintain accurate records.

Responsibilities

• Collect and verify employees’ timesheets to ensure accurate attendance and working hours
• Assist in preparing and submitting payroll data to support timely salary processing
• Perform general administrative tasks including filing, data entry, and document management to maintain organized records
• Coordinate with project teams to gather and confirm accurate employee work records
• Communicate effectively in English to liaise with team members and support administrative processes
• Use Microsoft Excel and other office applications proficiently to manage data and reports
• Work independently with responsibility and attention to detail to complete assigned tasks accurately
• Perform additional ad-hoc duties as assigned to support team operations

Preferred competencies and qualifications

• Prior experience in administrative or human resources roles to enhance task efficiency and understanding

Other Information

Location: 3 Tai Seng Ave, Singapore 536465, Tower B, #03-32
Contact: etone-singapore@etonechina.com

Benefits:

• Annual bonus (performance-based)
• 13th month salary
• Medical insurance coverage

·        Providing comprehensive administrative support to the headquarters operations and project site administrative matters

·        Assisting with the procurement of materials, equipment, and services by sourcing suppliers, obtaining quotes, and processing purchase orders

·        Maintaining accurate records and monitoring the company properties, like software, computers, motor vehicles, equipment, etc

·        Undertaking other ad-hoc administrative duties as required
Identify and evaluate suppliers for raw steel, hardware, welding consumables, and personal protective equipment (PPE) to support project needs

·        Obtain multiple quotes and negotiate prices to secure cost-effective procurement without compromising quality

·        Issue purchase orders based on site requirements and track delivery schedules to prevent project delays

• Manage office supplies and coordinate maintenance or insurance for vehicles and machinery to ensure operational readiness
  Prepare and process purchase orders and requisitions.

·        Source, evaluate, and negotiate with suppliers and vendors from China.

·        Track and monitor purchase requests, shipments, and deliveries to ensure timely and accurate fulfillment.

·        Verify procurement documents such as POs, DOs, and invoices, and coordinate with Finance on payments.

·        Maintain accurate records of purchases, costs, delivery schedules, and supplier performance.

·        Support cost control efforts and perform cost analysis.

·        Assist in tender submissions with pricing and sourcing data.

·        Attend customer meetings, supplier fairs, and vendor visits.

·        Ensure compliance with internal policies and project specifications.

·        Identify alternative materials or suppliers when required.

Job Description & Requirements

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

•Working days : 5.5 - 6 days

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

Answering phones, emails, and client inquiries.

Scheduling meetings, site visits, and project timelines.

Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

Assisting project managers by preparing job files and tracking project documentation.

Coordinating with contractors, suppliers, and clients.

Updating project schedules and making sure deadlines are on track.

Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

Preparing quotes, invoices, and purchase orders.

Handling accounts payable/receivable or liaising with the bookkeeper/accountant.

Keeping track of budgets and expenses for each project.

4. Client Communication & Service

Acting as the first point of contact for client questions or issues.

Sending out progress updates and documentation to clients.

Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

Onboarding subcontractors and ensuring licenses/insurance are up to date.

Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

Managing social media pages or updating the website.

Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

Previous administrative experience, preferably in construction, renovation, or trades.

Strong organizational and time management skills.

Excellent verbal and written communication.

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to multitask and work independently in a dynamic environment.

Familiarity with renovation/construction terminology is an asset.Job Description & Requirements

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our fast-paced renovation company. The ideal candidate will be responsible for handling administrative tasks, coordinating project schedules, managing client communication, and supporting the field and office teams. This role is essential to ensuring our renovation projects run smoothly and efficiently.

Core Responsibilities of a Renovation Company Admin:

1. Office Administration & Support

Answering phones, emails, and client inquiries.

Scheduling meetings, site visits, and project timelines.

Managing office supplies, filing systems, and general upkeep of administrative tools.

2. Project Coordination

Assisting project managers by preparing job files and tracking project documentation.

Coordinating with contractors, suppliers, and clients.

Updating project schedules and making sure deadlines are on track.

Monitoring permits, inspections, and compliance documentation.

3. Financial & Billing Tasks

Preparing quotes, invoices, and purchase orders.

Handling accounts payable/receivable or liaising with the bookkeeper/accountant.

Keeping track of budgets and expenses for each project.

4. Client Communication & Service

Acting as the first point of contact for client questions or issues.

Sending out progress updates and documentation to clients.

Supporting the sales team with proposals or follow-ups.

5. HR & Contractor Management

Onboarding subcontractors and ensuring licenses/insurance are up to date.

Tracking worker hours, payroll support, and health/safety compliance.

6. Marketing & Online Presence (in smaller companies)

Managing social media pages or updating the website.

Assisting with marketing campaigns, before/after project photos, and online reviews.

Qualifications:

Previous administrative experience, preferably in construction, renovation, or trades.

Strong organizational and time management skills.

Excellent verbal and written communication.

Proficient in Microsoft Office (Word, Excel, Outlook)

Ability to multitask and work independently in a dynamic environment.

Familiarity with renovation/construction terminology is an asset.

Job Summary

We are hiring an Administration Clerk to support payroll, data entry, document management, customer inquiry follow-up, and general administrative tasks to ensure smooth office operations.

Responsibilities

• Process salary counting accurately to support payroll functions
• Perform administrative typing and data entry to maintain up-to-date records
• Print and file documents systematically to ensure easy retrieval
• Track payments and invoices to support financial record-keeping
• Manage phone calls by answering and filtering to facilitate communication flow
• Handle registered mail to ensure proper documentation and delivery
• Follow up on customer inquiries to provide timely responses and support
• Organize tasks effectively to meet deadlines and maintain workflow
• Work independently with attention to detail to minimize errors and ensure quality
• Use Microsoft Excel, Word, and Office applications proficiently to complete tasks

Preferred competencies and qualifications

• Secondary School, “O” Level, or diploma qualification
• Positive attitude and eagerness to learn

About Us

Tecson Engineering Pte Ltd is a leading electrical engineering company in Singapore, providing innovative solutions in the industry. We are looking for a highly motivated and organised Personal Assistant to support our Managing Director in daily operations and assist with administrative and support tasks.

Job Responsibilities:

• Manage schedules, appointments, and travel arrangements for the Managing Director
• Handle emails, calls, and correspondence efficiently
• Assist in preparing reports, presentations, and documents
• Coordinate meetings, take minutes, and follow up on action items
• Perform general administrative duties, including data entry, filing, and document management
• Support HR functions such as onboarding, leave tracking, and employee records management
• Assist in procurement, office supplies management, and vendor coordination
• Liaise with internal and external stakeholders, including clients, suppliers, and partners
• Assist in project coordination, scheduling, and progress tracking
• Handle basic bookkeeping tasks and invoice processing
• Maintain confidentiality and handle sensitive information professionally
• Assist in Business Development

Requirements:

• Fresh graduates are welcome to apply (Diploma or Degree in Business Administration, Engineering, or related fields)
• Strong organizational and time management skills
• Excellent communication skills (both written and verbal)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to multitask and work independently in a fast-paced environment
• High level of discretion and professionalism
• Willingness to learn and take on various responsibilities

Send your resume to TSE.HRTeam@outlook.com with the subject "Application for Personal Assistant Role".

Company Overview

STAR ENGINEERING PTE. LTD. is a growing construction company focused on continuous upgrading and expansion to succeed in a competitive market.

Job Summary

You will manage front-desk operations, coordinate office maintenance, support employee onboarding, and assist with administrative tasks to ensure smooth daily office functions.

Responsibilities

• Manage daily front-desk activities by handling phone calls, mails, guest enquiries, and courier arrangements to ensure efficient communication flow
• Greet guests, determine their visit purpose, and notify the appropriate parties promptly
• Maintain meeting rooms, reception area, toilets, pantry, and common areas to keep them neat, organized, and presentable at all times
• Monitor inventory, order, and manage stationery, pantry items, and office supplies to ensure availability and proper upkeep
• Assist in organizing events, team-building activities, and employee engagement programs to support company culture
• Coordinate office maintenance with external vendors, contractors, and property management, ensuring timely updates to employees
• Support employee onboarding and offboarding by setting up workstations, activating door access, and issuing company assets
• Manage and maintain accurate employee attendance and leave records for administrative compliance
• Maintain accurate documentation and filing systems to support office operations
• Provide additional administrative support and assist with projects as needed
• Participate in On-the-Job Training to develop relevant skills and knowledge

Required competencies and certifications

• Minimum GCE 'O' level qualification
• Minimum 2 years of relevant experience in administrative or office support roles

Preferred competencies and qualifications

• Proficient in Microsoft Office applications to perform daily administrative tasks efficiently
• Demonstrate a positive attitude, polite and cheerful demeanor to foster a welcoming office environment
• Exhibit proactivity and adaptability to work independently and handle ad-hoc responsibilities
• Maintain strong organizational skills and collaborate effectively as a team player

1. Help to prepare the monthly workers' salaries.

2. Work permit application, renew, cancel.

3. Worker insurance buy, renew, and claim.

4. Worker training application.

5. Worker file management.

6. Other tasks assigned by the manager.

7. Experienced in the construction industry.