Total 78 Administrative / Clerical job vacancies

JOB DESCRIPTION:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

JOB REQUIREMENT:

• Min GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant experience in main contractor companies
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

·        Chauffeuring the Managing Director (MD) and his family

·        Running errands when required for the office and family

·        Ensure the road safety of the MD and his family

·        Daily maintenance of vehicle cleanliness

·        Conduct vehicle checks before and at the end of the shift and report any problems or damage to immediate superior

·        Observe and report any equipment faults and failures immediately

·        Obey and comply all traffic rules and Company in-house rules and regulations including safety rules and regulations

·        Any other ad-hoc duties assigned by the MD

Job Purpose

To support the QHSE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QHSE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).

• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).

• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.

• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QHSE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.

• Support tender submissions by preparing and compiling QHSE-related documentation.

• Ensure confidential and controlled QHSE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.

• Minimum 3 years of relevant experience in QHSE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.

• With working knowledge of Integrated Management Systems (IMS) and document control requirements.

• Proficient in Microsoft Office applications including data consolidation, report preparation, and dashboard support.

• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.

• Strong attention to detail with a high level of accuracy.

• Good coordination and communication and skills to liaise effectively with project teams, auditors, and authorities.

• Demonstrated professionalism in handling confidential and controlled QSHE documentation.