Total 78 Administrative / Clerical job vacancies

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Responsibility:

* Design, analysis andplan for Civil & Structural engineering works
* Liaise with consultants, contractors & authorities from inception tocompletion of projects on C&S matters
* Responsible for timely submission of plans and reports to authorities andclients
* Manage projects to meet the time, cost and quality objectivies
* Coordinate and monitor work progress at site including periodical siteinspection and attending meeting
* Assists in other ad hoc duties as assigned

Requirements:

• Able to work independently with minimal guidance.
• Proficient in MS Office/Excel
• At least 3 years of local construction experience
• Knowledge in BIM / Revit software is added advantage.
• At least Diploma/ Degree in Civil & Structural engineering or equivalent recognized by the Professional Engineers Board
• Fluent in English , Good project management and communication skills

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

Role of Position

• To support daily operations by ensuring order accuracy and warehouse efficiency.

Main Duties and Responsibilities

• To liase with Warehouse Supervisor on incoming and outgoing goods for accuracy and quality.
• To organize, label, and store items in designated areas; conduct inventory counts.
• To maintain a clean, safe, and organized, hazard-free warehouse environment.
• To Record inventory data in systems, maintain accurate records.
• Travel to different warehouses for stock take.
• To assist Warehouse-in-charge on any other duties assigned.

Qualification

• Diploma in Business Administration or any related field
• Diploma in warehouse management and logistics

Approximate Years of Experience

• 1-year related experience/Fresh

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

SENIOR DESIGN ENGINEER C&S (LTA project experience is a MUST)

Are you an experienced Senior Design Engineer looking to take on a pivotal role in major infrastructure developments? Join a dynamic team delivering complex LTA and civil infrastructure projects, where your expertise will directly contribute to shaping sustainable and future-ready urban environments.

Our client is a reputable leader in engineering and construction, known for delivering high-quality infrastructure solutions across transportation and civil sectors.

KEY RESPONSIBILITIES:

• Lead and review engineering design deliverables in accordance with LTA standards, contract requirements, and project specifications
• Coordinate multidisciplinary design interfaces (C&S, Geotechnical, Traffic, Utilities, Drainage, etc.)
• Prepare and manage design schedules, ensuring alignment with construction timelines
• Oversee design development from conceptual to detailed design stages
• Ensure compliance with local authority regulations, codes of practice, and LTA submission requirements
• Manage and coordinate submissions to LTA and other relevant authorities for approval
• Conduct design reviews, risk assessments, and value engineering exercises
• Liaise closely with Project Managers, Consultants, Contractors, and Authorities
• Identify and resolve design issues, discrepancies, and clashes through coordination meetings
• Support tender and procurement processes, including technical evaluations
• Supervise and mentor junior engineers and design coordinators
• Ensure proper documentation control, drawing management, and revision tracking
• Monitor design progress, resources, and man-hours to maintain efficiency
• Provide technical support during construction, including site inspections and design clarifications
• Ensure constructability, safety, and sustainability considerations are integrated into design

SKILLS AND EXPERIENCE REQUIRED

• Degree in Civil Engineering or equivalent
• Minimum 8–12 years of relevant experience in civil infrastructure projects
• Mandatory experience in LTA projects (e.g., roads, MRT, tunnels, bridges, drainage, utilities)
• Strong knowledge of Singapore codes, LTA standards, and submission procedures
• Proficient in engineering software (e.g., AutoCAD, Civil 3D, MicroStation, BIM tools)
• Experience in design coordination and multidisciplinary interface management
• Strong understanding of construction methodologies and sequencing
• Ability to work in a fast-paced, deadline-driven environment
• Excellent communication and stakeholder management skills
• Familiarity with BIM processes and digital design coordination tools is an advantage

HOW TO APPLY

Must Indicate:

• Detailed resume
• Availability or Notice Period to serve,
• Reason for Leaving,
• Current and Expected Salary

For the exceptional position offered, please click apply and attention to:

Babs Khanduja – babs@phoenix-recruit.com Dial: +65 64634941

I can provide an up-to-date market appraisal on current jobs and associated salaries. Contact me for a confidential discussion.

Refer a friend or colleague to Phoenix Recruitment today. If we place them into a job, you will receive SGD $588

*Contact your Consultant for full terms

MOM Registered Employment Agency: 20C0113 Employment Agency Personnel Registration No.: R1100441

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Handle general administrative tasks including document filing, meeting coordination, office supply management, and data entry

•⁠ ⁠Draft, proofread, and maintain official documents, reports, and correspondence

•⁠ ⁠Manage front desk duties: visitor reception, phone answering, and internal/external communication

•⁠ ⁠Assist HR/Finance teams with attendance tracking, expense reimbursement, and on/offboarding procedures

•⁠ ⁠Coordinate cross-departmental tasks and ensure timely completion of administrative assignments

•⁠ ⁠Complete other ad-hoc duties assigned by management

Job Summary

Maintain accurate project records and assist with tender documentation while coordinating with clients, subcontractors, and stakeholders to resolve queries and support smooth project operations.

Responsibilities

• Maintain detailed project records including timesheets, inventory, and correspondence to ensure accurate documentation
• Prepare tender documents, presentations, and related materials to support project bids and client communications
• Liaise with clients, subcontractors, and stakeholders to address queries and resolve issues promptly
• Organize and prioritize tasks effectively to meet deadlines and support project workflow
• Communicate professionally and courteously with team members and external parties to foster positive relationships
• Use Microsoft Office suite (Word, Excel, PowerPoint) proficiently to create and manage documents and presentations
• Work independently and collaboratively within a team to achieve project goals
• Ensure attention to detail and accuracy in all administrative tasks to maintain high-quality standards

Preferred competencies and qualifications

• Minimum 2 years' experience in an administrative or office support role, preferably in the construction industry

Responsibilities:-

1. Daily Administrative functions

2. Mail Administration (Checking & Distribution, etc)

3. Update foreign workers’ records including Medical Certificate, essential errands request etc

4. Assist the Admin Manager in all administrative and operations matters

5. Other Ad-hoc Admin duties

Requirements: -

1. Proficiency with MS Office, MS Word, MS Excel & MS Power Point

2. Minimum 1-year relevant working experience

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Summary

Support the Accounts and Contracts Departments by managing and processing payables related to subcontractors and suppliers. Provide administrative support to ensure timely and accurate payment processing and maintain strong communication with vendors and internal teams.

Responsibilities

• Verify subcontractor and supplier invoices to ensure accuracy and compliance with contractual terms
• Enter invoice and payment response details into ERP systems to facilitate timely payment processing
• Collaborate with subcontractors, suppliers, and internal departments to investigate and resolve invoice discrepancies promptly
• Monitor invoice submissions and payment responses to ensure data is captured accurately and on schedule
• Maintain organized and accessible records of all invoices and payment response documents
• Support quarterly GST reporting and audit activities by preparing and providing accurate payables documentation
• Perform general administrative tasks including filing, data entry, and managing correspondence to support the accounts payable function

Preferred competencies and qualifications

• Diploma or equivalent qualification; additional certification in administration or accounting is advantageous
• 1-2 years of experience in accounting or procurement within the construction or manufacturing industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills applied to meet deadlines and maintain orderly records
• Effective communication and interpersonal skills to collaborate with diverse stakeholders
• High attention to detail and accuracy in processing financial documents
• Ability to work independently and collaboratively within a team environment

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Vacancy: Administrative Clerk

Industry: Semiconductor / Engineering

Work Location: Woodlands

⸻

Salary

SGD 2,000 – SGD 2,500

⸻

Working Hours

Monday to Friday, 8:30am – 5:30pm

⸻

Monthly Rest Days

8 days

⸻

About the Company

A semiconductor engineering company in Singapore supporting technical and operational functions within the industry.

⸻

Key Responsibilities

Handle general administrative and clerical duties

Maintain proper documentation and filing systems

Assist with office coordination and daily operations

Support basic data entry and record management

Perform other administrative tasks as assigned

⸻

Job Requirements

Minimum qualification: GCE O Level or equivalent

Prior administrative experience is an advantage

Proficient in basic office software

Organized and detail-oriented

Able to work independently and manage tasks efficiently

⸻

Benefits
As per MOM regulations

⸻

Interview Method
Video interview or On-site interview

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

• Manage and organise project documentation and procurement records within the site office.
• Provide administrative support to site staff to ensure efficient day-to-day operations.
• Liaise with headquarters to obtain, verify, and process required project documents.
• Monitor document movement, ensuring proper tracking, filing, and version control.
• Maintain an updated document register to support retrieval and audit requirements.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 2 years of experience in site administration or document control in construction.
• Strong organisational skills with the ability to manage multiple tasks.
• Good communication skills to coordinate with internal teams and external parties.
• Proficient in Microsoft Office and document management systems.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740