Total 902 Administrative / Clerical job vacancies

Job Description:

1. Provide administrative support to the Purchasing team
2. Assist in sourcing suppliers and obtaining quotations
3. Prepare and process purchase orders, and track order status
4. Communicate with vendors regarding pricing, delivery schedules, and order issues
5. Maintain and update supplier databases and purchasing records
6. Verify invoices against purchase orders and delivery receipts
7. Coordinate with internal departments on purchasing needs
8. Monitor inventory levels and assist with stock replenishment
9. Ensure compliance with company procurement policies and procedures
10. Perform general administrative duties such as filing, data entry, and documentation

Requirements:

1. Diploma or equivalent qualification in Business Administration or related field
2. Proven experience in administrative or purchasing support roles preferred
3. Proficient in Microsoft Office (Excel, Word, Outlook)
4. Strong organizational and multitasking skills
5. Good communication and interpersonal skills
6. Attention to detail and accuracy
7. Ability to work independently and as part of a team

Job Responsibilities

We are seeking a reliable and proactive individual to support our daily administrative operations. Key responsibilities include:

• Part-Time Administrative Assistant (3 Days per Week)
• Provide general administrative and clerical support to ensure smooth office operations
• Assist in inventory management, logistics coordination, and tracking of supplies
• Handle data entry, maintain accurate records, and update databases
• Prepare and compile monthly reports, membership invoices, and receipts
• Manage incoming and outgoing correspondence, including emails, phone calls, and mails
• Perform filing, photocopying, scanning, and document management tasks
• Support membership-related administration and coordination
• Assist in ad-hoc duties and projects as assigned by management

Requirements & Experience

• Minimum GCE “N” Level or equivalent qualification
• Open to part-time applicants, including retirees
• Able to work independently with minimal supervision
• Computer literate with proficiency in Microsoft Word, Excel, and Outlook
• Strong sense of responsibility, attention to detail, and good organisational skills
• Positive attitude, team player, and committed to assigned tasks
• Bilingual in English and Chinese (ability to communicate in Hokkien will be an added advantage)
• Able to work evenings, weekends, and public holidays when required
• Preferably 1–2 years of relevant administrative experience, especially in a membership-based organisation

Roles & Responsibilities

FIRECONTROL TECH is a well establish engineering company dedicated to providing practical and cost-effective design & built solutions for industrial applications to our client from conceptual to detailed design to installation to authorities permitting and project construction.

To support our growth, we require Admin Assistant to:

• Perform data-entry and maintain company records

• Assist in preparation of documents e.g. purchase order, payroll etc

• Schedule and coordinate appointments, interview as required

• Assist company to reach out to potential clients e.g. cold-emailing and follow up

• Conduct research (and compile data as needed), periodic & ad-hoc check for information online or with vendor

• Assist in sourcing and procurement of materials for projects

• Perform other administrative duties as assigned

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree

• Proven experience as an admin assistant or in a similar role/ construction sector

• Attentive to details and strong organizational skills

• Strong verbal and written communication skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to prioritize and manage multiple tasks simultaneously

• Be resourceful and able to work in fast-paced environment

• Familiarity with the construction industry is a plus

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

Location: East

Work Type: 1 year contract (renewable)

Working hours: 9AM - 6PM

Key Responsibilities

• Accounting Data Entry

  • Input daily financial transactions, including sales, receipts, and payments into accounting software (m18)

  • Process and code accounts payable (AP) and accounts receivables (AR) invoices for proper allocation

  • Assist with bank reconciliation by matching statements to internal records

• Purchasing Support

  • Prepare purchase orders (POs), ensuring they align with approved budgets and company policies

  • Coordinate with vendors to clarify pricing, quantities, and delivery dates

  • Track incoming orders and match delivery slips or packing slips with corresponding invoices

• Documentation and Filling

  • Maintain and organized digital and physical filling systems for all financial and procurement records to ensure audit readiness

  • Prepare and update procedural documentation and routine financial reports

  • Scan, archive and index documents for easy retrieval by the management team

Key Requirements

• Diploma/Bachelor’s Degree in Accounting or related field

• Proficient in Excel (VLookUp)

• Attention to detail

• 3WR435WV

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to roger.lee@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

EA Registration Number: R25127279

EA license number 02C4944

EA Personnel: Lee Kah Yung (Roger)

Job Duties:

• Provide professional client support in person and over the phone.

• Handle and route incoming calls, ensuring accurate and timely message delivery.

• Maintain reception and meeting rooms, including setup and cleanup.

• Support video and audio conference setups.

• Assist with seminars, conferences, and coordination with colleagues.

• Arrange travel, visas, and transfers while managing vendor relationships.

• Manage daily mail, couriers, and deliveries.

• Liaise with building management and vendors for office operations and invoices.

• Oversee office supplies, pantry stock, and equipment maintenance.

• Administer office mobile phones, provider liaison, and billing review.

• Manage access cards, office keys, and security systems.

• Coordinate facilities maintenance and building services.

• Review and process facilities invoices for finance.

• Act as point of contact for IT support on ad-hoc issues.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

• Position : Admin Assistant (freight coordination)
• Location : East – Changi Airfreight Centre
• Working hours: Monday to Friday | 9am to 6pm | Alternate Saturday 9am to 1pm
• Salary (commensurate with experience) : Up to Basic of $2,700 + Variable Bonus + Performance Incentives + 14 Days Annual Leaves + Birthday Leave + Medical Benefits
• Duration : Permanent
• Industry : Freight Forwarding

Main Responsibilities:

• Follow up on daily import shipments
• Prepare import documents
• Arrange cargo clearance and delivery
• Coordinate with customers, agents, and contractors
• Key shipment details into system
• Print delivery orders and prepare invoices
• Assist with other ad hoc duties

Requirements:

• Minimum GCE ‘O’ Level
• No experience welcome to apply
• Training will be provided

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

- assist the accounts team in book keeping, filing, ensuring accounts are up to date
- handle ad hoc administrative related matters
- sorting of invoices
- reply emails
- check payment advice
- answer calls
- update accounts receivables aging
- must have simple accounts background
- bank reconciliation
- send customer SOAs

Contract Period: From 1 January 2027 to 31 Dec 2027 with an option to extend the Contract for a further period of 12 months.

Working hours:
·    Mondays to Thursdays: 6:30am to 4:00pm, inclusive of 1hr lunch break
·    Fridays: 6:30am to 3:30pm, inclusive of 1hr lunch break
·    Service not required on Saturdays, Sundays and gazetted public holidays
·    Other deployment hours will be done subject to exigencies of service and with mutual agreement between School and Employee.

Scope of Services:
·    Man the reception counter in General Office.
·    Perform Professional Customer Services facing tasks such as answering and directing phone calls, providing information and services and attending to walk-in enquiries/requests from students, visitors and suppliers in the General Office.
·    Management of records such as maintaining and updating filing and inventory.
·    Manage lost and found items and delivery of goods.
·    Maintain sickbay records and taking care of students at sickbay, including early dismissal of students due to medical reasons and providing basic first aid to injured students.
·    Managing all student matters such as Student and Class Photos, NRICs applications in school, School Health Checks, Dental Checks, QSE surveys and other events with Students. Packing of pamphlets, leaflets and souvenirs for staff and students and assist Teachers in-charge.  Contact Teachers in-charge when their goods arrived in school and assist them.
·    Secretarial tasks such as arranging appointments, organising meetings, calling students and parents for fee arrears etc.
·    Upkeep Cleanliness of School Leaders Rooms and Pantry in General Office
·    Perform other related administrative duties as required by School Leaders and Admin Manager.

Qualifications, skills and experience:
·    Able to converse and speaks English well.  Have Secondary School Education.
·    Preferably three (3) years of experience as Receptionist with administration experience in a school environment
·    General computer skills (Microsoft Office applications)
·    Able to work with computers and maintain the e-applications that school have eg: early release of students; late coming of students etc.
·    Team worker and able to work independently and have positive attitude.

Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-to-day office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

·        Support daily office administrative functions to ensure smooth operations.

·        Maintain and organize company documents, records, and shared filing systems.

·        Prepare reports, spreadsheets, and documentation as required.

·        Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

·        Maintain building maintenance records, service reports, and compliance documentation.

·        Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.

·        Track maintenance timelines, service requests, and follow up on completion of works.

·        Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

·        Assist with HR administrative tasks such as maintaining employee records and documentation.

·        Support recruitment coordination, including interview scheduling and candidate documentation.

·        Ensure HR records are properly organized in digital systems.

IT & Digital Administration

·        Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).

·        Support document control and version management across departments.

·        Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

·        Diploma in Business Administration or related discipline.

·        2 years of experience in office administration, facilities support, or administrative roles preferred.

·        IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.

·        Strong organizational and documentation skills with attention to detail.

·        Good communication and coordination abilities.

·        Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite?

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward-looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.

Job Title: Admin Assistant cum Accounts Assistant

Location: Kaki Bukit
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Salary: $2,400 – $2,600
Industry: Provision / F&B

Job Description:
We are looking for a responsible and detail-oriented Admin Assistant cum Accounts Assistant to join our team.

Key Responsibilities:

• Organize and maintain paperwork; key data into Excel
• Perform filing and ensure proper document management
• Maintain and tidy up office files and records
• Assist with bank reconciliation
• Liaise and coordinate with warehouse on stock matters
• Issue invoices and handle stock ordering
• Handle general administrative and basic accounting duties
• Use Microsoft Office applications (Excel, Word, etc.)

Requirements:

• Able to speak and write in both Chinese and English
• Basic knowledge of Microsoft Office (especially Excel)
• Responsible, organized, and detail-oriented
• Able to multitask and work independently
• Positive attitude and willing to learn

Others:

• Stable, long-term position
• Friendly working environment

Job Title: Admin Assistant cum Accounts Assistant

Location: Kaki Bukit
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Salary: $2,500 – $2,800

Industry: F&B

Job Description:
We are looking for a responsible and detail-oriented Admin Assistant cum Accounts Assistant to join our team.

Key Responsibilities:

• Organize and maintain sales documents; key data into Excel
• Perform filing and ensure proper document management
• Maintain and tidy up office files and records
• Assist with bank reconciliation
• Liaise and coordinate with stall assistants on daily matters
• Handle basic administrative and accounting duties
• Use Microsoft Office applications (Excel, Word, etc.)

Requirements:

• Able to speak and write in both Chinese and English
• Basic knowledge of Microsoft Office (especially Excel)
• Responsible, organized, and detail-oriented
• Able to multitask and work independently
• Positive attitude and willing to learn

Others:

• Stable, long-term position
• Friendly working environment

Job Responsibilities

• Assist with day to day backend operations of the department
• Manage availability and efficient use of physical resources (eg: equipment, time, physical assests, supplies, etc)
• Perform administrative support duties which include appointment making, collation of appointments details and other general administrative duties
• Perform front-line role of providing information for incoming calls
• Ensure efficient, correct and accurate billing
• Ensure accurate and complete documentation for cash floats, cheques and credit transactions
• Data entry, filing and scanning of documents
• Other admin duties as assigned

Job Requirements

• Minimum GCE O Level
• Be service-oriented with good communication skills
• Systematic, organized and meticulous in work behaviour and procedure
• Proficient in MS Office especially MS Excel

*Thank you for your interest. We regret that only shortlisted candidates will be notified.

Key Responsibilities:

Administrative Support:

• Conduct research, collect and analyze data to prepare reports and documents.
• Assist in planning and coordinating drivers, sales team and customers schedule.
• Answer and manage incoming calls, emails, and other communications.
• Act as a liaison between the management and staff, relaying information, requests, and directives.
• Maintain office files, both electronic and hard copies, ensuring they are organized and up-to-date.
• Develop and maintain a filing system for easy retrieval of documents.
• Ensure all sensitive information is handled with confidentiality.
• Oversee and order office supplies, ensuring the office is well-stocked and organized.
• Handle office equipment maintenance and coordinate with vendors for repairs and services.
• Assist with other administrative tasks such as timesheets, and jobsites tracking.
• Track project timelines, deliverables, and follow up on pending tasks.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills (Mandarin speaking plus point).

RESPONSIBILITIES:

• Responsible to prepare daily reports to HQ
• To perform inventory checks & reconciliations
• To prepare daily, weekly and monthly reports on time
• To assist in loading & unloading activities
• To attend to ad-hoc tasks

REQUIREMENTS:

• ITE / Diploma in Management with min 1 year of relevant experience.
• SAP S4HANA ERP knowledge would be an added advantage.
• Meticulous, organised and possess positive working attitude.
• Good interpersonal skills and able to interact with all levels of staff.
• Able to work independently with min supervision.
• Singapore citizen and Permanent Residents.

ADDITIONAL INFORMATION:

• Working Hours :
• Monday to Thursday @ 8.00am to 6.00pm
• Friday @ 8.00am to 5.00pm
• 5 days / week

Position title : Admin Assistant
Location: Boon Lay
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

Changing communities for the better starts with you

Join us on our mission to change the world.

Civica is a global organisation of over 5,000 employees, providing vital cloud software to public services resulting in better outcomes for people and communities.

We do this by collaborating with a large number of organisations including schools, libraries, local councils, state governments, and healthcare and community organisations, applying innovation and creative thinking.

We are problem solvers and experts in our field. And we love what we do because it makes a difference to those who really need it.

In our team we have some truly amazing people - smart, passionate, fun. And there’s plenty of room for you to join us.

So are you ready to become part of our vision in building a better world though smart software and cloud services?

What does it take to become a Civican?

Civica is looking for Library Assistants who are passionate about promoting good reading habits among students in Singapore.

A day in the life…

• Ensure efficient processing and circulation of resources to students and other library patrons.
• Shelve library materials and read shelves in accordance with recognized library standards i.e., DDC for school libraries
• Catalogue and process new materials promptly to have them ready for borrowing
• Creation of promotional materials and displays to support the school curriculum and library programmes
• Conduct library programmes and activities
• Generate regular reports on loans, overdue items, fines and other collection-related statistics
• Assist library patrons with queries
• Ensure good housekeeping in the library, including tidying the library and maintaining clear and accurate shelf signages to assist patrons in locating materials.
• Follow-up with students and staff on overdue, damaged and/or lost books
• Work with the stakeholders to manage damaged and/or lost books. This includes withdrawing, repairing or reconditioning library materials.
• Stocktaking and weeding of library materials

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• 4 GCE ‘O’ level passes, including English
• Good interpersonal and communication skills
• Enjoy interacting with students and teachers
• Familiar with Microsoft Word, Excel and Powerpoint
• Open to learning to operate the Library System, with training provided
• Comfortable working independently
• Stooping, bending, lifting and reaching is required for the picking up and shelving of books.

Training will be provided. Apply now and our recruiting team will connect with you to share more details!

Why you’ll love working with us

We know that when our people are happy they will work better and have greater work satisfaction.

So here at Civica, we look after you. Here’s what you can expect:

Career opportunities – we take great satisfaction in seeing you grow and share your knowledge to other parts of our large business

We’re all different – and we love this about us. We provide an inclusive, safe and welcoming environment to all Civicans, new and old

Focus on learning – there are heaps of opportunities to enable you to grow and be your best.

Apply for this job - Become part of something special

Do you see yourself in this role? If so then we would love to hear from you. Please include a cover letter outlining how your experience, aspirations and values are a match, along with your resume and we will take it from there

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can and we actively encourage everyone to consider becoming a part of it.

Join Our Team – Admin Assistant
We are looking for a motivated individual in delivering key assessments, events coordination, and data management work.

Brief Summary:

Join a dynamic team that focuses on maintaining excellence in service through efficient maintenance coordination and documentation. We seek a proactive individual to support our maintenance operations and ensure timely responses to requests.

Responsibilities:

• Coordinate and fulfill maintenance requests and preventive maintenance tasks across multiple outlets and the central kitchen.
• Maintain service contracts and keep accurate documentation for all equipment.
• Generate maintenance schedules to ensure timely tasks are completed.
• Process purchase requisitions and purchase orders, coordinating closely with finance on payments and related matters.
• Dispatch quality assurance supplies to various outlets.
• Undertake any additional duties as assigned by the manager.

Requirements:

• Minimum academic qualification of GCE ‘O’ or ‘A’ level/Diploma.
• Experience in central kitchen administrative is a must.
• Self-motivated and capable of working independently as well as collaboratively within a team.
• Excellent communication skills and follow-up abilities.
• Effective time management skills.
• Proficiency in Microsoft Excel, Word, and Outlook.

Interestedcandidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.:01C4394 (PERSOL SINGAPORE PTE LTD)

By sending us yourpersonal data and curriculum vitae (CV), you are deemed to consent to PERSOLSingapore Pte Ltd and its affiliates to collect, use and disclose your personaldata for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the PrivacyPolicy.

Admin Assistant (Insurance Claims) – Automotive Industry

Job Responsibilities

• Manage the Executive Vice President’s calendar, appointments, and meetings.
• Prepare, review, and format presentations, reports, meeting materials, and correspondence.
• Arrange and coordinate business travel, including flights, accommodation, visas, and itineraries.
• Prepare travel schedules and follow up on travel claims and expense submissions.
• Liaise with internal teams across the region to coordinate meetings, collect updates, and track follow-up actions.
• Support the preparation of management meetings, conferences, including meeting agendas, minutes, and action items.
• Maintain proper filing systems for documents and records, in both digital and physical formats.
• Support document control, approvals, and version tracking.
• Handle confidential and sensitive information with due care and discretion.
• Other ad-hoc duties assigned by the managements.

Job Requirements

• Bachelor’s degree and above in Business Administration, Business Management, or a related discipline.
• At least 3 years of relevant experience in a Personal Assistant, Executive Assistant, or similar administrative support role. Experience in supporting senior management or regional leadership will be an advantage.
• Good organizational, coordination, and time management skills, with attention to detail.
• Able to work independently, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Good written and spoken communication skills.
• Able to handle confidential information with professionalism and discretion.
• Experience in a multinational or matrix organization will be an advantage.
• Proficiency in English and Mandarin is required to communicate and coordinate with English- and Mandarin-speaking stakeholders in the course of work.
• Willing to travel as required by business needs.

Responsibilities:

• Assist the executive with both professional and personal tasks
• Travel with the executive on business trips and manage related arrangements
• Organize schedules, book appointments, and coordinate meetings.
• Manage complex calendars, meetings, and communications for the CEO and team.
• Provide real-time support to travelling executives, including scheduling, coordination, and follow-ups across time zones.
• Arrange international and domestic travel, itineraries, and logistics.
• Handle confidential documents, emails, and correspondence with absolute discretion.
• Assist the CEO with household and personal tasks, including home maintenance, individual appointments, and errands.
• Coordinate team meetings, internal logistics, and external engagements.
• Support family office administration and light project work.
• Handle personal matters to ensure smooth daily operations.
• Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
• Schedule and coordinate personal as well as professional appointments and reservations.

Requirements:

• Min. Diploma of any discipline
• Highly organized, detail-oriented, and trustworthy with confidential information.
• Reliable, service-oriented, and detail-focused.
• 3–5 years of PA/EA experience supporting senior management.
• Excellent communication and multitasking skills
• Prior experience as a PA or in supporting executives is a plus
• Flexible and able to adapt to fast-paced environments.
• Strong commitment and ability to provide support across varying time zones.
• Professional demeanor and strong work ethic.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Reeve Lim Kok Kiong
Recruit Fast Pte. Ltd. (EA License: 23C1828) 
EA Personnel: R1330005
Email: reeve@recruitfast.sg 
Website: www.recruitfast.sg

Responsibilities:

• Assist the project team with daily administrative tasks.
• Record and track project progress, site activities, and prepare reports.
• Create and issue transmittals for QAQC documents supporting submissions.
• Rename PDF QAQC documents accurately.
• Print A1 drawings and approved shop drawings for site submission along with the transmittal.
• Prepare document cover pages for clarity and organization.
• Follow up with subcontractors for signed transmittals to ensure receipt.
• Ensure adherence to proper documentation for safety and compliance standards.

Requirements:

• Diploma or equivalent qualification.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• 1-3 years of relevant administrative experience, preferably in the construction industry.
• Familiarity with a construction/site environment is preferred.
• Strong time management skills and ability to meet deadlines.
• Capacity to work on-site and navigate varied site conditions effectively.

Interestedcandidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.:01C4394 (PERSOL SINGAPORE PTE LTD)

By sending us yourpersonal data and curriculum vitae (CV), you are deemed to consent to PERSOLSingapore Pte Ltd and its affiliates to collect, use and disclose your personaldata for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the PrivacyPolicy.

Company Overview

Our client is a well-established F&B group in Singapore with multiple outlets and a central kitchen. They are currently seeking a detail-oriented Admin Assistant (QA) to support maintenance coordination, procurement processes, and administrative operations.

Key Responsibilities

• Coordinate and follow up on maintenance requests and preventive maintenance for outlets and Central Kitchen
• Maintain proper records of service contracts, equipment, and maintenance documentation
• Generate and track maintenance schedules to ensure timely servicing
• Process Purchase Requisitions (PR) and Purchase Orders (PO), and liaise with finance on payments and related matters
• Coordinate and arrange dispatch of QA supplies to outlets
• Support documentation, filing, and administrative tasks related to QA and operations
• Perform ad-hoc duties as assigned by the manager

Requirements

• Minimum GCE ‘O’ / ‘A’ Level or Diploma in any discipline
• Preferably with some relevant administrative or coordination experience
• Good communication skills and ability to liaise with vendors, suppliers, and internal stakeholders
• Organised, detail-oriented, and able to manage multiple tasks effectively
• Proactive, responsible, and able to work independently as well as in a team
• Strong follow-up and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Additional Information

• Experience in coordinating maintenance, procurement, or operations support will be an advantage
• Exposure to F&B or multi-outlet environments is a plus
• Training will be provided where necessary

Working Location

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740