Total 1,811 Administrative / Clerical job vacancies

• Responsible for full spectrum of Accounts - Account Receivable & Payable duties, including invoice processing, payment preparation, and collection follow-up.
• Conduct monthly reconciliations of bank, vendor & customer, ensuring accuracy
• Ensure accurate filling and perform office administrative work
• Maintaining records regarding payments and account status
• Perform bank payment and receipt functions as well as reconciliation
• Prepare quarterly GST return and submission
• Coordinate with logistic and shipping partners

• Involved in employee engagement initiatives, resolve employee grievances, counsel employees

• Support in operations needs, when required
• Support in the preparation of meeting, materials & taking minutes
• Coordinates effectively with the different departments of staffs, when required
• Drafts and prepares written correspondence
• Maintain proper filing system

Requirements:

• Candidate must possess at least a professional certificate/ Nitec/ Diploma/Advanced/ degree holder or equivalent
• At least 1 year of admin and/or accounting experience preferred
• Able to commence work immediately or within short notice period
• Proficient in MS Office with basic accounting knowledge
• Organized, detail-oriented, able to multitask

Please send in resume indicating reasons for leaving, current and expected salaries.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

Job Summary:

The Administrative Assistant is responsible for providing administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of tasks related to organization, communication, and documentation.

Key Responsibilities:

• Handle general administrative duties such as filing, data entry, and document management
• Manage incoming calls, emails, and correspondence
• Prepare reports, letters, and internal documents
• Maintain office supplies and place orders when necessary
• Schedule meetings, appointments, and coordinate calendars
• Assist in HR-related tasks (leave records, attendance, onboarding documents)
• Support finance/admin tasks such as invoice processing and expense tracking
• Liaise with vendors, clients, and internal departments
• Ensure proper record-keeping and maintain confidentiality of information
• Perform other ad-hoc administrative duties as assigned

Preferred Skills (Optional):

** Basic knowledge of invoicing or payroll processes

• Assist Manager on submitting tender documents
• Assist Manager on preparation and submission of product catalogues
• Assist Manager with coordination, planning and follow-up
• Liaise with clients to resolve discrepancies intender documents.
• Prepare tender costing
• Handling emails, calls, and correspondence with clients and internal teams
• Managed daily administrative operations and maintenance accurate records
• Manage scheduling and coordination of daily servicing and operations
• Provide general administrative support andassist with ad-hoc tasks as needed

Are you an organized and detail-oriented professional with experience in property management? Join our team as an Admin Assistant and play a vital role in keeping operations smooth and efficient!

Job Responsibilities:

• Responsible and coordinating the day-to-day maintenance and  operations of the estate
• Ensure compliance with all building statutory regulations and acts
• Observe and comply with the estate's house rules and bylaws
• Through regular checks and inspections, reivew and recommend repair / replacement / improvement works for the properties managed.
• To monitor the esate's agreements, licences, insurance, and term contractors' contract expiry for renewal         
• Manage the procurement process involved in the eatates managed
• Tracking and monitoring repair and replacement works for regular updates / checks.     
• Provide essential customer service support to the residents and owners
• Coordinate and attend Council Meetings and General Meetings      
• To follow up on matters discussed / decided after meetings
• To prepare weekly / monthly estate's report including service providers' performance and feedback, owners' feedback, matter update and utilities' consumption etc
• Main proper records and file of correspondence and documents    

Requirements:

• Minimum O-Level qualification.
• At least 1 year of relevant working experience in property management.
• Strong problem-solving skills with the ability to manage maintenance tasks efficiently.
• Detail-oriented and committed to safety and compliance.

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

Operational Duties and Office Admin

• Answering phone calls and attend to walk-in
• Managing general email, mailbox, registered mails, room booking and replenish forms
• Ensure cleanliness and tidiness of whole centre
• Ensure working conditions for equipment
• Stock Replenishment (stationaries, toiletries, pantry items, cleaning supplies, first aid box, toner etc)
• Meeting and event logistics preparation
• Onboarding and offboarding of staff
• Managing door access, CCTV and phone system

Training

• Updating, collating of forms and reports for Centre Head

Programmes

• Quotation and budget request for all programmes

Procurement (Office Purchases)

• Get quotation and put up for budget request
• Upon PR approval, to submit order
• Preparing and Comparing of Budget vs Actual expenses

Donation-in-Kind (DIK)

• Checking and recording of all donated items received on the receipt book and inventory management
• Submission to Accounts for checking and verification

Others

• Any other duties as assigned by Management
• Assisting Secretariat for FS Heads meeting
• KST2 attendance for workshops
• FS Culture expenses
• Submission of monthly claims by Staff and Locum
• Admin matters related to Locums

• Minimum Diploma Holder

• Proficient in MS Office
• Relevant experience in Office Admin
• Good in multi-tasking and documentation
• Able to handle confidential information with discretion
• Takes accountability and possess good mindset, attitude, and interpersonal skills
• Able to work independently and is also a team player

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

·       Collaboratewith Project Director and/or Project Manager to understand the projectrequirements and timelines. Provides administrative support to project team,including project preliminaries, site setup, scheduling meetings, maintainingproject documentation via digital platforms, project progress claim etc.

·       Ensureseamless communication and coordination between different project stakeholders.

·       Assistin resource allocation for projects, includes testing equipment and facilities.

·       Coordinatewith various departments internally to fulfil project resource needs.

·       Administrativeprocess improvement. Evaluate and enhance administrative processes according toISO requirements to increase efficiency and effectiveness.

·       Implementbest practices in project administration to streamline workflow.

·       Overseethe creation and maintenance of project documentation, including plans,schedules, reports in SharePoint. Ensure compliance and document managementaccording to retention policies.

·       Facilitatecommunication between project teams, management and other stakeholders(including Corporate Division).

·       AssistAsst. Admin Manager/ Admin Manager to organize Weekly Project OperationMeeting, ensure effective communication and reporting.

·       Collaboratewith Project Director and/or Project Manager to monitor project budgets andwork with Finance for payment plans. Track project-related expenses and assistin budget reconciliation. Report on budget variances and work on cost-savinginitiatives.

·       Liaisewith vendors and suppliers for project-related services and supplies. Negotiateterms and conditions to ensure cost effectiveness and timely service. Evaluatevendor performance and address issues as needed.

·       Activelyparticipate in digitalization project as project members to contribute to theoverall success of company transformation.

·       Participatein ISO related activities as Steering Committee and Internal Auditor to ensureefficiency and effectiveness of the management systems.

·      Good knowledge of project documentation.

·      Good knowledge of Autodesk Construction Cloud (ACC).

Provide ad-hoc supports to Division

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

Responsibilities:

· Provide administrative support to day today Office and Operations works

· Schedule and manage projects to meet all requirements and datelines

· Manage and organize business documents, contracts, and records

· Prepare simple reports, presentations, and forms

· Support basic bookkeeping (invoices, expense tracking) and documentation

· Follow up on pending tasks and deadlines

· Manage costings and budgets

· Assist with social media posting and online listings

· Maintain updated library of materials and catalogues

· Coordinate with clients, workers and suppliers

· Handle emails, calls, and WhatsApp communications professionally

⁠Job Requirements:

· O-Level / A-Level / Diploma or equivalent

· Strong organizational and communication skills

· Competent with Microsoft Office / Google Workspace

· Attentive and able to multitask

· Manage and follow through projects and work independently

· Positive, reliable, and eager to learn

· Bilingual

· Prior admin experience is a plus

· Fresh graduates welcome

Verminator is hiring!

We are looking for an Operations Admin Assistant to join us. You will play an important role in assisting the Operations Manager to run our daily operations and projects at various sites.

Job Scope

· Assist Operations Manager in overseeing and managing all pest control activities across various sites

· Schedule and coordinate daily job assignments

· Plan and allocate resources, including vehicles, equipment, consumables, and manpower

· Maintain detailed records for daily operations, training sessions, and site activities

· Act as liaison between customers, supervisors, and the management team to ensure quality service delivery

· Handle and process operations staff claims

· Take meeting minutes and follow up on action items

· Arrange, schedule, and monitor project job assignments

· Monitor schedules and prepare reports for projects

· Prepare and process invoices

· Manage data entries and updates in the Praxedo (Online Field Management System)

· Maintain vehicle records and ensure documentation is up to date

· Support any other operations-related administrative tasks as required

Skills & Qualifications

· Min 2 Years of experience in administrative work

· Ownership mindset and an eagerness to perform

· Good command of English Language

· Knowledge of Microsoft Office applications

· Min educational qualification – NITEC

What We Offer

• A supportive and dynamic team environment
• Opportunities for growth and learning in operations
• Annual leave, medical benefits, and performance bonus (if applicable)
• Company in-house and sponsored training (where applicable)

Store Admin Assistant

5.5 days work week
Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
Company Office: Lavender
Working Location: Clementi
$ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities:

• Providing daily administrative support to the project team at the site.
• Maintaining and updating warehouse inventory records.
• Handling office supply procurement and inventory control.
• Assisting in stock receiving, checking and recording.
• Monitoring stock levels and reporting shortages when necessary.
• Liaising with vendors, clients and internal departments.
• Supporting daily operations to ensure smooth workflow at the site.
• Coordinating and arranging logistics such as air and sea shipments.
• Performing general administrative duties related to warehouse operations.
• Any other duties as assigned by the management from time to time.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Summary

Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.

Responsibilities

• Manage and maintain all ISO documents to ensure accuracy and compliance with standards
• Update and control ISO procedure documents and forms to reflect current practices
• Identify, classify, and file all ISO documents systematically for easy retrieval
• Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
• Ensure revised documents are accessible to relevant personnel promptly
• Assist in communication and coordination during external audits to support compliance verification
• Follow company specifications and document control procedures to maintain document integrity
• Handle ISO documents correctly when received from other employees to prevent errors or loss
• Create and maintain document filing and organizing systems to improve document management efficiency
• Ensure proper security measures for both paper and electronic documents to protect sensitive information
• Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
• Support achievement of IMS Policy and objectives through effective document control
• Undertake special assignments, ad hoc functions, and related duties as assigned by management
• Provide administrative support related to document control and management tasks
• Report regularly to the Management Representative on document control status and issues

Required competencies and certifications

• O Level or Diploma qualification
• Minimum 2 years of experience in document control or related functions
• Strong written and spoken communication skills to effectively convey information
• Proficient document control skills with knowledge of ISO 9001 standards preferred

Preferred competencies and qualifications

• Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)

We are looking for a responsible and detail-oriented Admin cum Accounts Assistant to support our daily operations in the construction sector. Fresh candidates are welcome to apply.

Key Responsibilities:

• Handle daily administrative tasks and office coordination
• Assist with basic accounting (invoices, receipts, data entry)
• Maintain proper records and filing
• Support payroll, expense tracking, and petty cash
• Liaise with suppliers and clients
• Assist in procurement and general admin duties

Requirements:

• Fresh candidates are welcome (training will be provided)
• Basic knowledge of MS Office (Excel, Word)
• Willingness to learn accounting and admin tasks
• Responsible, organized, and proactive attitude
• Able to multitask and work independently

What you'll do:

As an Administrative Assistant (12-Month Contract), you will play an integral part in ensuring the smooth day-to-day running of the business unit.

• Manage calendars, meetings, and schedules for bankers
• Arrange travel and handle logistics
• Process expense claims accurately and on time
• Support general office admin (supplies, workspace, equipment)
• Coordinate with IT for day-to-day tech support. Assist with seating plans, new joiners, and office moves
• Support visiting colleagues and handle ad-hoc tasks

What you bring:

The ideal candidate for the Administrative Assistant (12-Month Contract) position brings proven experience supporting busy teams within fast-paced corporate settings—ideally within private banking or wealth management sectors.

• 3 to 5 years of experienced in Private bank, wealth management is preferred
• Strong organizational and problem-solving skills and ability to multi-task
• Proactive and motivated personality with attention to detail
• Team player with the ability to use own initiative and to prioritize
• Excellent written and verbal communication and interpersonal skills
• Good judgment of appropriate conduct
• Attention to accuracy and detail
• Ability to meet tight deadlines and to work under pressure
• Demonstrate initiative, versatility and flexibility
• Proficiency in Microsoft Office, Teams, Outlook

What sets this company apart:

Join a globally recognised financial institution with a strong reputation and supportive environment, offering great exposure within the industry.

What's next:

Apply today by clicking on the link provided; we look forward to receiving your application.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R25132560 Madiha Binti Md Ridza

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

- Check all emails daily, forward them to the respective sales personnel, and respond to enquiries;

- To be able to generate Delivery Order and Invoices;

- To be proficient in Microsoft office – Excel , PowerPoint etc.

- Able to work as a team;

- Able to work in fast-paced environment;

- Help Sales to do quotation and check with local supplier on stock availability;

- Administrative work like sorting out DOs and invoices and doing data entry into system;

- Must be able to have effective communication help each other in the company;

-Generate Statement of Account (SOA);

-Help to reply customer enquiry on whatsapp and call and email;

-Any ad hoc duties arise to help to complete;

Working Hours:

Monday – Friday: 9:00 AM - 6:00 PM

Saturday: 9:00 AM -1:00 PM

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

7. 5 Days Work Week

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

Job Description

· Prepare technical drawings as per project and product requirements using drafting (CAD) software

· Follow through any modification to the project and product requirements and update drawings accordingly

· Work closely with all relevant parties including Operations teams to ensure drawings are feasible and effectively translated into products using CNC machines

· Coordinate for Sales Order Processing

· 5 Days work Week

Job Requirements

· Candidate must possess at least "N" Level with Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field

· At least 1 Year(s) of working experience as a drafter – experience in the stone or related industry will be an advantage

· Required Skill(s): Microsoft Office, Autocad (CAD)

· Possess positive attitude and able to work in a fast-paced environment

Contract Duration : till 5th Nov 2026
Location : 5 CBP

• Supporting Backend Team on any administrative support in relation to the team's collections’ activities, namely write off, skip tracing and manual letters.
• Responsible for timely write off check as Maker.
• Responsible for the monthly skip tracing, employment check and relevant searches for uncontactable customer.
• Responsible for preparing manual letters and e-filing of documentation.
• Responsible for ESMS assignment for the department.
• Work in close conjunction with all officers and supervisors.
• Assisting in any adhoc assignments of administrative tasks

Requirements
- 1-2 years of experience in administrative duties is must have

Interested candidates please share your resume to shashi@justrecruit.com.sg

Regards
Shashi (R23112213)
Just Recruit Singapore Pte Ltd (EA12C6295)

• Coordinating and attending to maintenance request and/or preventive maintenance tasks for all outlets and/or Central Kitchen

• Maintain service contracts and equipment documentation for outlets and/or Central Kitchen • Generate maintenance schedule

• Process Purchase Requisition & Purchase Order and liaise with finance on payments and finance related matters

• Despatch of QA supplies to outlets

• Any ad-hoc duties required as assigned by the manager

  Requirements

• Minimum of GCE ‘O’ or ‘A’ level/Diploma

• Preferably some related working experience

• Able to write and converse well in both English & Chinese to read / understand invoices and communicate with vendors / suppliers

• Organized, resourceful, proactive, reliable, strong attention to details

To submit your application, please apply online apply@rn-care.com or call +(65) 6514 9838 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd

EA License No: 17C8900

Junior HR Assistant

Company: Buildo Engineering PTE LTD
Location: Singapore

Job Overview

We are looking for a Junior HR Assistant to support day-to-day HR operations, with a focus on work pass applications and worker administration. This role is suitable for candidates who are organised, detail-oriented, and keen to learn HR processes in Singapore.

Key Responsibilities

• Assist in work pass applications, renewals, and cancellations (WP, S Pass, EP)
• Liaise with employees and relevant authorities on work pass matters
• Monitor and maintain staff leave records and attendance
• Update and maintain employee records and HR documentation
• Support onboarding and offboarding processes
• Prepare basic HR letters and documents
• Handle general HR administrative duties as assigned

Requirements

• Diploma in HR, Business Administration, or related field
• No experience required; training will be provided
• Familiar with Microsoft Excel and Word
• Detail-oriented and able to handle documentation accurately
• Good communication and organisational skills

Preferred Traits

• Responsible and able to meet deadlines
• Comfortable handling administrative and repetitive tasks
• Willing to learn and grow in HR function