Total 1,811 Administrative / Clerical job vacancies

Job Description      
 · Administer travel arrangement such as booking of air ticket, hotel reservations and transportation.

· Process and tracking of company’s vehicle, road tax renewal, insurance, letter of undertaking, summon.

· Coordinate food and beverage logistics

· Handle purchase of office stationery, pantry supplies and office furniture; and printing of pre-printed forms, letterheads, envelopes and name cards

· Maintain corporate mobile subscription and bill tracking.

· Ensure the office cleaners carry out daily and scheduled cleaning chores.

· Liaise with outsource party on the services including security, cleaning, transport, utilities etc.

· Ad-hoc duties as assigned by managements.

Job requirements
· Minimum Diploma or equivalent

· Preferably with 1 - 2 years of working experience

· Has initiative and a positive learning attitude

· Pleasant personality and customer service oriented

· Detail orientated and meticulous

A global organization has openings for Executive Personal Assistant and Personal Assistant in our newly set up business verticals. We welcome seasoned and/or progressive experienced individuals who are resourceful and savvy with office technologies to apply. Our vacancies offer the opportunity to work in a fast-paced, dynamic, newly renovated business environment; working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.

Executive Personal Assistant (PA) and Personal Assistant manage high-level administrative and operational support for Company Executives and Senior leadership. The role acts as a trusted gatekeeper, involving complex calendar management, gatekeeping communications, travel logistics coordination, and handling highly confidential information to maximize the leader's productivity.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
• Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
• Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
• Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes, and track action items.
• Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.

Essential Skills

• Discretion: Ability to manage sensitive and confidential corporate or personal information.
• Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
• Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
• Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.

Requirements:

• Prior experience supporting senior executives or leadership teams for a minimum of 5 years; seasoned candidates will be considered for Executive PA position.
• Strong communication, organizational, and stakeholder management skills
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and adaptability
• Comfortable managing multiple priorities and timelines simultaneously
• Fluent in Mandarin will be advantageous

Education:

• Degree/ Diploma in Business Administration, Secretarial Studies, or a related field.

Our newly renovated office is 5 mins walk from MRT station, surrounded by excellent heart lander food.

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job Description

• Responding to students’ administrative inquiries / requests
• To attend to call-in and walk-in clients and public inquiries promptly and render assistance
• Conducting class visits/ welcome orientations/ inductions (if applicable)
• To ensure that all internal and external emails/correspondences are dispatched promptly
• Maintain client confidence and protects operations by keeping information confidential
• Maintain and update billing records and receipts collection records
• Perform other duties as assigned by Admin Supervisor and Assistant Director or Director/CEO

Requirement

• Minimum ‘A’ level or Diploma in any discipline
• General administrative skill
• Able and willing to work on weekends
• Prior experience in the education industry is a plus
• Proficient in Microsoft Office, Excel, and outlook
• Excellent customer service & good interpersonal skills
• Posses communication skills (English, Mandarin) effectively communicate with parents, students, teachers and colleagues
• Able to multi-task, meticulous, organized and has an eye for details
• Able to work independently as well as in a team
• Work place based tuition centre located at various outlet

Job Description

·      Support supply chain, production, and order processing teams with ERP rollout, maintenance, and enhancements.

·      Collaborate with operations to define, improve processes, and integrate them into ERP with controls and tracking.

·      Manage data accuracy, document control, and operational reporting across functions.

·      Ensure compliance with Code of Conduct and internal policies.

·      Maintain master data integrity and support system integrations.

·      Assist in audits, testing, and workflow optimizations using lean methodologies.

·      Document processes and changes for knowledge transfer.

Job Requirements

Work experience

•         >3 years of administration work experience.

•         Experience of working in industry automation or similar industrial environment

•         Experience in manufacturing functions and processes is a must

Expertise and methodology

•         Basic understanding of ERP system; SAP exposure is a plus and general awareness of supply chain & logistics/customer service operations would be useful

•         Proficient in MS Office (Excel for data analysis, Word, PowerPoint).

•         Lean office methodology a plus.

Other requirement criteria

•         Proactive problem-solving with attention to detail under deadlines.

•         Strong team collaboration and communication skills for cross-functional coordination.

•         Adaptability to shift priorities in fast-paced industrial settings.

Position: Logistics Admin

Department: Logistics

The Logistics Admin is responsible for theday-to-day coordination of vehicle movements, update driver assignments, andjob scheduling. This role ensures timely service delivery by monitoringreal-time fleet activity, responding to delays or incidents, and optimizingroutes for fuel efficiency and productivity.

Key Responsibilities:

1. Fleet & Route Coordination

·        Account for all outgoing Invoice/DO.

·        Update daily fleet movements and job assignmentsbased on customer delivery requests.

·        Allocate vehicles and drivers according tooperational requirements and job urgency.

2. Real-Time Monitoring & Issue Resolution · Monitorjob progress and vehicle locations via GPS tracking systems.

·        Proactively adjust route plans to minimizedelays caused by traffic, breakdowns, or incidents.

·        Respond to on-road issues by communicatingdirectly with drivers to relay job instructions or schedule changes.

·        Liaise with drivers, customer service teams, andoperations staff to ensure seamless execution.

3. Compliance & Safety

·        Maintain driver records, including licenses,medical cards, and training certifications.

·        Support compliance with safety, traffic, andoperational procedures.

·        Report incidents, hazards, and accidents; assistwith investigations as needed.

4. Documentation & Cost Control

·        Maintain accurate records of trips, jobs, andvehicle utilization.

·        Update job sheets promptly based ondriver-submitted photo evidence of job progress or completion.

·        Log additional costs incurred during jobexecution, such as tolls, permits, or special handling charges.

·        Monitor fuel consumption, speeding, braking, andother vehicle performance metrics.

5. Vendor & System Management

·        Process and handle documents through portsystems (e.g., PSA Portnet) where applicable.

·        Serve as primary user of the TransportManagement System for fleet operations.

·        Coordinate with maintenance teams to ensurevehicles are serviced and inspection-ready.

Job Requirements:

·        Minimum GCE ‘O’ Levels or Diploma in Logisticsor related field

·        At least 1–3 years of experience in logistics,fleet coordination, transport planning operations

·        Experience in fast-paced, time-sensitiveoperations environments is highly desirable

·        Proactive and able to prioritise tasks based onoperational urgency

·        Strong attention to detail, particularly indocumentation and job tracking

·        Able to work under pressure in real-timeoperational settings

·        Proficient in Microsoft Excel for tracking,reporting, data management

Working Hours:

• 7am to 4pm (Monday to Friday)
• 7am to 12noon (Alternate Saturday)

Work Location: 5 Jalan Tepong, Singapore 619325

Key Role & Responsibilities:

• Assist in planning & management of daily routine office/workers' activities
• Require coordination with inter-departments
• Administrative duties
• Ability to work in a fast-paced environment
• Customer service oriented with a positive attitude
• Any assigned ad-hoc duties/additional tasks
• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• Required language(s): English
• At least 3 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): planning, coordination, customer service oriented, administrative

What We Offer:

• Salary Package: Basic Salary up to $2,500 (Salary will be commensurate based on experience)
• Variable Bonus
• Working Incentives up to $100 per day
• 5 Days work week
• Medical/ Dental benefits
• Flexible benefits
• Company lunch and other staff welfares
• Company Transport provided at Clementi MRT.

Admin Manager (Training & Education Operations)

Department: Administration & Operations

Position Summary

The Admin Manager is responsible for overseeing the overall administration, student services, course coordination, operational processes, quality assurance, and regulatory compliance of the Institute. The role ensures smooth daily operations while supporting student recruitment, academic administration, and business growth objectives.

---

Key Responsibilities

1. Administration & Office Management

Manage the daily administrative and office operations of the Institute.

Develop, implement, and continuously improve administrative policies, procedures, and SOPs.

Maintain proper filing systems, records, contracts, and institutional documentation.

Oversee office facilities, equipment, and classroom resources.

Coordinate with vendors, suppliers, and external service providers.

Ensure efficient and professional office operations at all times.

---

2. Student Administration

Manage student enquiries, registration, and enrolment processes.

Maintain accurate student records and databases.

Monitor student attendance and learning records.

Coordinate the issuance of certificates, transcripts, and graduation documents.

Handle student feedback, complaints, and service-related matters.

Provide excellent student support and customer service.

---

3. Course & Academic Administration

Coordinate course schedules and training timetables.

Arrange trainer and lecturer schedules.

Prepare and manage training materials and academic documents.

Coordinate assessments, examinations, and practical evaluations.

Maintain course records and learning outcome documentation.

Support the Academic Department in ensuring programme quality and compliance.

---

4. Regulatory Compliance & Quality Assurance

Support the Institute in meeting regulatory and accreditation requirements.

Maintain quality assurance records, policies, and procedures.

Prepare documentation for audits, inspections, and compliance reviews.

Monitor compliance with institutional policies and regulatory standards.

Assist in accreditation, registration, and quality management activities.

Ensure continuous improvement of operational and academic processes.

---

5. Student Recruitment & Customer Service Support

Respond promptly to course enquiries and admissions requests.

Follow up with prospective students and leads.

Coordinate information sessions, open houses, and recruitment events.

Maintain CRM and student enquiry databases.

Support marketing and student recruitment campaigns.

Assist in achieving enrolment targets.

---

6. Human Resource Administration

Maintain employee records and personnel files.

Support recruitment and onboarding activities.

Coordinate staff training and professional development records.

Manage leave, attendance, and staff administrative matters.

Assist in performance management administration.

---

7. Finance & Reporting Support

Prepare invoices, receipts, and payment records.

Monitor student fee collection and payment status.

Maintain financial support documents and records.

Assist with budgeting and operational cost tracking.

Prepare monthly operational and management reports.

Provide administrative support for financial audits when required.

---

8. Quality Assurance & Continuous Improvement

Monitor service quality standards across the Institute.

Conduct student satisfaction surveys and collect feedback.

Analyse operational performance data and recommend improvements.

Implement corrective and preventive actions where necessary.

Support continuous quality improvement initiatives.

---

Quality assurance records are maintained accurately and timely manner

---

Requirements

Qualifications

Diploma or Bachelor's Degree in:

Business Administration

Education Management

Human Resource Management

Training & Development

Or related disciplines

Experience

Minimum 3–5 years of relevant administrative or operations management experience.

Experience in training centres, private education institutions, or SkillsFuture-related environments will be an advantage.

Skills & Competencies

Strong organisational and administrative skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office and Google Workspace.

Ability to manage multiple tasks and deadlines.

Strong attention to detail and problem-solving skills.

Customer service-oriented mindset.

Ability to work independently and collaboratively.

Preferred Qualifications

Experience in private education institutions.

Experience supporting SkillsFuture-funded programmes.

Knowledge of quality assurance and compliance systems.

Familiarity with CRM and student management systems.

Experience in student recruitment and admissions administration.

Benefits

Performance Bonus

Annual Leave

Medical Benefits

Professional Development Opportunities

Staff Training Privileges

Career Advancement Pathway

---

Career Progression

Administrative Executive

⬇

Admin Manager

⬇

Operations Manager

⬇

Academic Operations Manager

⬇

Campus Director

Office Administration:

• Standardize and manage daily office operations.
• Responsible for the procurement and management of office supplies and facilities.
• Maintain filing and document management for administrative forms, contracts, and certificates.
• Record administrative expenses and coordinate with the finance department for cost accounting.

Activities and Coordination:

• Assist in organizing company events, such as team building, D&D.
• Coordinate employee activities and distribution of holiday gifts.

C-level Support:

• Provide administrative and secretarial support to the CEO and management team.
• Manage apartments for expatriates.

Ad-hoc:

• Assist with account applications for employees and onboarding/offboarding processes for new employees.
• Draft and publish internal notices and general administrative documents.
• Ad-hocs assigned by management.

Job Requirements:

• Fluent in both Chinese and English.
• Able to write and speak in Chinese fluently as to communicate well with the stakeholders
• 1-2 years of relevant administrative work experience.
• Strong organizational and multitasking skills.
• Proactive, detail-oriented, and able to work independently.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office software (Word, Excel, PowerPoint).

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Maintaining, repairing, or replacing office equipment

Salary: Up to $2,500

Working Schedule: Flexible hours (Office reporting 1–2 times per week)

Location: Tampines

Job Duties:

• Provide full administrative and personal support to management, including coordination and daily operations.

• Manage schedules, meetings, appointments, travel arrangements, and follow-ups.

• Handle communications via Telegram/ social media and liaise with stakeholders professionally.

Requirements:

• Strong communication and interpersonal skills.

• Comfortable handling confidential information professionally.

• Willing to travel overseas when required and take on ad-hoc duties.

Key Responsibilities: