Total 1,651 Administrative / Clerical job vacancies

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

Job Responsibilities:

(1) Perform clerical duties, such as filing and responding to emails

(2) Respond to inquiries through multiple channels, such as calls, and emails.

(3) Handle and process sales orders, PO and DO.

(4) Create and update sales orders, invoices, quotations, and other sales-related documents

(5) Coordinate, prepare, monitor and constantly follow-up on order status and delivery schedules with customers

(6) Maintain accurate and up to date documentation.

(7) Coordinate with human resources to handle department staff time attendance and work with accounting department to process invoices, payments matters relating to Design & Fabrication Dept.

(8) Handle transaction enquiries, resolve and report operational issues promptly

(9) Ad-hoc duties as assigned by Management from time to time.

Job Requirements:

Admin / Customer service / sales support / SAP experience will be an added advantage.

At least 2 years experience in administration

Skills:

Proficient in Microsoft Word, Excel, and PowerPoint

General administrative support

Documentation and filing management

Positive work attitude

- Assist with documentation and paper work
- Update daily delivery report
- Date entry key in
- Assist in basic account and payroll
- Any other ad-hoc projects assigned
- Strong organizational and good communication skills
- Experience in Google Sheet or Excel
- Excellent communication and interpersonal skills, both written and verbally.

Key Responsibilities

Office Administration & Operations

• Provide dedicated Personal Assistant (PA) support to the CEO, including managing calendar commitments, scheduling complex meetings, and handling personal administrative matters.

• Manage daily front-desk operations, including handling phone calls, sorting incoming/outgoing mail, and couriers.

• Maintain office tidiness and manage inventory for office utilities, stationery, and pantry supplies.

• Track, manage, and coordinate the timely renewal of all corporate, operational, and regulatory licenses via GoBusiness and related portals.

• Specifically oversee compliance administration and tracking for National Environment Agency (NEA) licenses, including General Waste Disposal Facility (GWDF) and General Waste Collector (GWC) licenses.

• Assist in coordinating internal and external audits, including preparing administrative documentation, maintaining compliance logs, and liaising with auditors.

• Coordinate company-wide fire drills and emergency evacuation exercises in compliance with building management and local safety regulations.

• Conduct regular inspections of workplace fire extinguishers and first-aid kits, ensuring they are serviced, valid, and up to code.

• Coordinate with building management and external vendors for office maintenance, IT support, and equipment servicing.

Finance & Administrative Support

• Systematically collect, compile, and track all incoming company invoices and billing statements from various departments and vendors.

• Verify invoice details and systematically pass them to the CEO for review and authorized signature in a timely manner.

• Organize signed financial documentation and maintain clear records for subsequent processing or submission to the accounts team/external corporate accountant.

HR & IT Support

• Manage the IT onboarding process, including company email creation, configuring basic access, and maintaining the corporate user directory.

• Oversee IT asset management, including laptop assignment, hardware tracking, inventory logging, and collecting equipment during employee offboarding.

• Coordinate company events, team-building activities, and internal meetings.

Job Requirements

• Qualifications: Diploma in Business Administration, Human Resources, or a related discipline.

• Experience: Minimum 1–3 years of experience in an administrative, secretarial, or office management role in Singapore. Prior experience handling basic financial administration (such as invoice coordination) and providing personal assistant support to C-suite executives is highly advantageous.

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and tech-savvy enough to navigate email/calendar administration consoles (e.g., Google Workspace/Microsoft 365) and government transactional systems (GoBusiness, NEA ePortal).

• Attributes:

  • Exceptional organizational and time-management skills with a sharp eye for accuracy when handling financial paperwork.

  • Ability to maintain strict confidentiality and exercise impeccable discretion when dealing with executive matters.

  • Excellent interpersonal and communication skills (written and spoken English).

  • Ability to work independently with minimal supervision and adapt to changing schedules.
    

    Only Singaporeans may apply.

Job Description

The Admin Executive will support the procurement and administrative functions of Eagle Brand. This role involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks. The ideal candidate will ensure efficient procurement processes and smooth office operations.

Key Responsibilities:

Procurement Support:

· Prepare and process purchase orders, ensuring alignment with company policies.

· Track purchase orders and ensure timely deliveries.

· Verify order confirmations, invoices, and delivery schedules with suppliers.

· Obtain and review supplier quotations, assist in price negotiations and supplier selection.

· Maintain supplier and vendor records, procurement records and assist in inventory tracking.

· Coordinate with suppliers for timely delivery and resolve discrepancies.

· Handle order cancellations, returns, and replacements.

· Assist with data entry, purchase order processing, and invoice verification.

· Support procurement audits and compliance reporting.

· Prepare and submit monthly procurement reports.

Office Administration:

· Greet and welcome visitors, manage calls, emails, and inquiries.

· Manage appointment scheduling and visitor logs.

· Order office supplies, manage equipment, and handle mail/couriers.

· Support meeting room bookings and conference calls.

· Maintain filing systems and documentation for procurement and office operations.

Key Responsibilities

1.     Execute Course Planning & Time-tabling

a.     Execute course plan and related workplan project

b.     Execute communication of timetable to trainers & students

c.     Support academic and student development related events

d.     Update timetable data via wise.net and Student Portal

2.     Conduct Academic related Briefing & Survey 

a.     Conduct Student Orientation Briefing

b.     Conduct Module Survey and Data Collation

c.     Conduct any adhoc survey, e.g. academic event

3.     Monitor student conduct and learning 

a.     Monitor Attendance records, and prepare Letter of Warning

b.     Maintain records of Student Learning and Recognition for good conduct

c.     Support preparation of student progress report and communication

4.     Support Exam & Graduation Processes

a.     Execute Exam Session Plan

o  Prepare and communicate on Exam Schedule (including invigilator & students)

o  Prepare exam room and student list

o  End of Exam admin to close exam session

b.     Update exam result in Exam Database

o  Update exam results via wise.net and Student Portal

c.     Coordinate graduation status and processes

o  Support Graduation Admin

o  Prepare graduation list of endorsement 

o  Print and Issue Certificate

Qualifications required:

1.                  Minimum ‘A/O’ Levels, or Diploma with a pass in English and Chinese

2.                  Proficiency in oral and written English 

Skills required:

1.                  Proficient in IT and Office Suite Software 

2.                  MUST be able to communicate effectively – internally and externally

3.                  Good knowledge of MS Office applications

4.                  Perform additional ad‑hoc duties as required to support school operations

Salary: Up to $2,500

Working Schedule: Flexible hours (Office reporting 1–2 times per week)

Location: Tampines

Job Duties:

• Provide full administrative and personal support to management, including coordination and daily operations.

• Manage schedules, meetings, appointments, travel arrangements, and follow-ups.

• Handle communications via Telegram/ social media and liaise with stakeholders professionally.

Requirements:

• Strong communication and interpersonal skills.

• Comfortable handling confidential information professionally.

• Willing to travel overseas when required and take on ad-hoc duties.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Details:

• Working Hours: Mon - Fri 830am-530pm
• Location: Clementi
• Contract (potential to convert to perm)
• Salary Range : $3,500 - $4,500

Job Scope:

• Coordinate lecturer recruitment, appointment, onboarding and deployment
• Manage class scheduling, including timetabling, venue allocation and teaching assignments
• Process teaching and marking fees accurately and in a timely manner
• Provide operational and administrative support to ensure smooth class delivery
• Liaise with university partners and academic teams on teaching, assessment and student matters
• Coordinate course evaluations, class observations and lecturer feedback exercises
• Maintain effective working relationships with local and visiting lecturers
• To participate in Open House and support outreach events.
• To support other marketing related functions when assigned.
• To support institution-wide graduation and examination duties.
  

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Join a dynamic healthcare-focused environment where you'll play a key role in supporting daily operations, coordinating administrative processes, and contributing to meaningful projects. Comprehensive training will be provided, making this an excellent opportunity for individuals looking to build valuable administrative and coordination experience.

Key Responsibilities

• Handle enquiries and provide professional customer service support.
• Process, verify, and maintain records for applications, claims, reports, and related documentation.
• Perform data entry, document scanning, filing, and database maintenance with accuracy.
• Liaise with applicants and external stakeholders to resolve application-related matters.
• Coordinate and support training sessions, workshops, and internal activities.
• Assist with event logistics and operational arrangements.
• Provide administrative and coordination support for system testing and improvement initiatives.
• Manage scheduling, correspondence, and general office administration duties.
• Support the team with various administrative projects and operational tasks as assigned.

Requirements

• Minimum A Levels, Diploma, or equivalent qualification in any discipline.
• Available to commit for at least 3 months.
• Able to start work within a short notice period.
• Prior experience is not required; structured training will be provided.
• Interested in administrative operations within the healthcare sector.
• Detail-oriented, organized, and able to work effectively in a team environment.

Interested applicants may send their updated resume to healthcaretemps@recruitexpress.com.sg with the subject header:

Application for Healthcare Admin Assistant – Leon

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

Location: Woodlands Loop
Salary: S$2,200 to S$3,200 per month, depending on experience
Working days & time: 5.5 days; 7:00am to 4:00pm

The role may require work on weekends and public holidays on a rotational basis. Overtime will be paid where applicable.

Responsibilities 

• Handle customer service enquiries via WhatsApp, email, and phone calls
• Assist with order processing and customer account matters
• Set up and maintain customer accounts in the system
• Order raw materials and trading products when required
• Conduct stock tallying, stock checking, and assist with inventory records
• Support Accounts Payable and Accounts Receivable administrative tasks
• Prepare, update, and maintain documents, records, and reports
• Draft simple emails and communicate with customers, suppliers, and internal teams
• Assist with general administrative duties and ad hoc tasks assigned by management

Requirements

• Familiar with Microsoft Office and Google Workspace, including Google Sheets and Google Docs
• Able to work weekends and public holidays on a rotational basis

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Key Responsibilities

Administrative  & HR Duties

1. Handle general office administration and coordination
2. Maintain proper filing and documentation of company records
3. Prepare letters, reports and administrative documents
4. Assist with work pass applications, renewals, and related matters
5. Maintain and update employee records and HR documentation
6. Ensure office supplies and operational needs are properly managed
7. Renewal of Insurance such as Fee Protection Scheme and Medical
8. Support other general administrative and HR-related tasks as assigned

Accounts Duties

1. Prepare students contract, collection and refund
2. Perform data entry and maintain accurate accounting records
3. Assist in preparing monthly financial reports and supporting documents
4. Coordinate with external parties when required
5. Perform other accounting-related duties as assigned

Requirement

1. Diploma or equivalent qualification in Business, Accounting, or related field
2. Relevant working experience preferred
3. Proficient in Microsoft Office applications
4. Familiarity with Xero Accounting Software
5. Familiarity with SmartHRMS

About Company:

Our client was incorporated in 2016. It is a professional services firm that provides tax, accounting, and business consulting services to local and international clients operating in Singapore and across Southeast Asia. Their business encompasses a range of services, including cross-border business structuring, M&A advisory, regional expansion strategies, and transfer pricing matters, among others.

Job Description:

- Responsible for office operations and administrative

- Handling phone calls and visitors support

- Management of mail and courier services

- Ordering and inventory management of office supplies and consumables

- Support for document organization

- Support for invoicing and payment management / expense reimbursement assistance

- Business trip arrangements (for example, airline tickets, hotel reservations, etc.)

- Support for visa and work permit-related procedures

- Support for internal events and meetings arrangement

- Other general admin tasks related to office operations

Job Requirements:

- Experience in clerical or admin roles

- At least 3 years experience is preferred

- Proficient basic operations in Microsoft Office (Word, Excel, PowerPoint)

- Proficient in Japanese language to liaise with Japanese speaking stakeholders

- Ability to respond cheerfully and positively

- Ability to prioritize job, pro-active, meticulous and efficient.

- Plus point: working experience at accounting/law firms/Japanese company

Compensation:

- Working location: CBD, Singapore

- Working hours: Monday to Friday (9am - 6pm) / Flexible work arrangement

- AWS Entitlement and Performance bonus

- Annual leave and medical leave

- Medical benefits up to $1,000 annually

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Company Overview

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers.

Job Summary

You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines
• Maintain client files and database records with organized bookkeeping to ensure data integrity
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager
• Archive and store job files effectively to ensure easy retrieval and compliance
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards

Preferred competencies and qualifications

• Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations
• Prior experience in shipping, commodity inspection, or logistics industries is advantageous
• 1 to 2 years of experience as an admin or operations executive in relevant industries

Other Information

Job location: Raffles Place
Work week: Monday to Friday
Salary: Up to $3,200 per month (Higher salary can be considered for candidates with relevant experience of minimum 2 years)

Job posted by
Bhanu Rajan
Saitech Intl
EA Regn No: R1106079

A Construction Site Administrator ensures smooth daily operations at a project site by managing documentation, coordinating logistics, handling site attendance, and providing administrative support to project managers and teams. They act as the central communication hub, maintaining files, processing project documents, and ensuring compliance with company safety standards;

Roles & Responsibilities

• Document Control; Managing project documentation including site reports, submittals, contracts, and drawings.
• Site Coordination; Assisting with logistics, organizing meetings, and acting as a liaison between site personnel, contractors, and office staff.
• Record Keeping; Maintaining accurate records of daily site activities, material deliveries, and staff attendance.
• Safety & Compliance; Ensuring all site safety policies and documentation adhere to company regulations.
• Administrative Support; Processing Purchase Orders (PO), delivery orders (DO), and etc
• Human Resource Support; Updating site daily attendance report.
• Any other ad-hoc duties assigned.

Job Requirements

• Higher Nitec/ Diploma holder/ Degree holder.
• Fresh graduates are welcome to apply; 1–2 years of relevant experience is an advantage.
• Proficient in Google Apps and Microsoft Office (excel, word)
• Demonstrates a positive work attitude, strong organizational skills, and the ability to multitask independently.
• Excellent communication and interpersonal skills.
• Self-starter, highly motivated and resourceful.

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

Admin cum Accounts Executive
Salary: $2300 - $2700
Working Hours: Monday – Friday | 9am – 6pm
Location: Bedok North

Job Responsibilities

• Handle daily administrative and accounting functions
• Prepare invoices, quotations, purchase orders, receipts, and payment vouchers
• Assist with Accounts Payable (AP) and Accounts Receivable (AR)
• Maintain proper filing and documentation of records
• Handle email correspondence, phone calls, and office coordination
• Liaise with customers, suppliers, and external parties
• Perform data entry and prepare simple reports
• Assist in HR administrative duties including MOM submissions when required
• Support general office operations and ad-hoc duties assigned by management

Job Requirements

• Degree in Accounting, Business Administration, or related discipline
• Minimum 2–3 years of relevant working experience in Admin & Accounts role, 
• Experience in Construction, Interior Design/Fit-Out, or Trading industry will be an advantage
• Familiar with MYOB, QuickBooks, Microsoft Office, Outlook, Monday.com, and other computer software

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

1. Student Activities/Event Support

• Assist in the coordination and execution of student activities and events.

• Provide logistical support (e.g., venue set-up, registrations, attendance tracking, materials preparation).

• Liaise with internal teams and vendors for event arrangements.

• Support post-event tasks such as feedback collection and simple reporting.

2. Scholarships and Bursaries Administration Support

• Assist in administrative tasks related to scholarships and bursaries (e.g., data entry, document collation, tracking).

• Support communication with applicants and stakeholders where required.

• Help maintain accurate records and ensure proper filing of documents.

• Assist with basic processing tasks to ensure timely updates.

3. General Administrative Support

• Provide administrative assistance such as scheduling meetings, preparing simple documents, and maintaining records.

• Support preparation of reports, presentations, and simple data compilation.

• Assist with procurement, finance tracking, or budget documentation where needed.

4. Other Duties

• Perform other ad-hoc duties as assigned to support the division’s operations.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Overseeing daily office operations to ensure efficiency and organization of the Company / Group Companies.

Admin/Office Operation

• Handle phone calls, attend guests and incoming emails.
• Prepare beverages for directors and guests
• Responsible for office equipment, staff uniforms, pantry refreshments, stationeries etc
• Arrange couriers
• Coordinate and/or support BizSafe/ISO and health and safety at work
• Liaise with internal colleague and banker on any request on project banker guarantees
• Book air-ticket for workers repatriation
• Organize and/or assist in annual dinner and dance, Christmas and CNY celebration, etc
• Administration support on company’s vehicles inspection, renewal of road tax include cash card and petrol card management

Human Resource

• Assist compute Overtime timesheets.
• New staff onboarding and exit clearance
• Assists to liaise with recruitment agent and arrange candidates for interview.
• Assists on administration of course
• Assists on Foreign workers’ matters including apply and renew work permit, managing foreign workers’ accommodation, workers’ repatriation
• Any others office operation and HR duties and/or ad hoc projects may be assigned by Manager and/or Management.

Job Requirements:

• Min ‘O’ level preferably with a Certificate in HRM.
• Good to have EA knowledge
• Minimum 2-3 years’ experience in similar job scope.
• Good level of proficiency in MS Office skills such as Excel, Word & PowerPoint.
• Pleasant and positive personality with enthusiasm to learn
• Must be a team player.
• Good communication and interpersonal skills.

Others

• Temporary role for 3 to 6 months,
• With potential for conversion to a permanent position based on performance and business needs

Job Description

1. Managing the General Office counter

 Attending to walk-in visitors and phone calls

 Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cut,

bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

 General Office

 Reception area

 Storerooms and workspaces

 Sickbay

5. Managing office supplies and stationery distribution

6. Performing administrative duties such as:

 Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

 Packing and distributing materials

 Coordinating deliveries and collections

8. Tracking and replenishing first-aid supplies (General Office and

Special Rooms)

9. Performing any other ad-hoc duties assigned

All personnel shall:

• Support and cover one another when required

• Be rotated across duties when necessary

• Be capable of performing both front desk and backend

administrative roles