Total 752 Administrative / Clerical job vacancies

Black Kylin Investment Pte Ltd | Singapore

Black Kylin Investment Pte Ltd, a dynamic firm in the private equity and investment management space, is looking for a proactive and dependable Admin Executive to support our growing operations. If you are organized, resourceful, and enjoy a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Provide day-to-day administrative and operational support to management
• Manage office supplies, pantry items, and ensure smooth office operations
• Liaise with vendors, service providers, and building management
• Coordinate maintenance and servicing of office equipment
• Handle documentation, filing, and record-keeping with accuracy
• Assist with procurement tasks, including sourcing and quotation comparison
• Welcome and attend to office visitors, deliveries, and general enquiries
• Perform occasional driving duties (e.g. document delivery, errands, operational support)
• Support ad-hoc tasks as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years of relevant administrative experience (corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and coordination skills
• Responsible, reliable, and able to work independently
• Positive attitude with a hands-on and proactive mindset
• Singapore Citizen or PR only

Why Join Us

• Be part of a growing investment firm with a professional environment
• Stable, full-time position with varied responsibilities
• Opportunity to develop administrative and operational experience

• Attend to walk-invisitors, phone calls, couriers, and deliveries, and ensure they are directedto the relevant parties promptly.
• Manage front desk forms and provide general administrative, filing, and office support.
• Arrange printing of office materials and maintain stationery and copier paper supplies, including stock taking and replenishment orders.
• Compile daily attendance records, leave administration for workers and track the submission ofoperational documents.
• Process payroll timesheets, including verification of attendance data, overtime recording, and ERP submission.
• Provide administrative support to project operations, including document handling, training coordination, and other assigned duties.
• Perform any other adhoc administrative duties as assigned.

BEAUTY VALLEY ACADEMY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Handle incoming and outgoing communications (emails, calls, etc.)
• Oversee general administrative duties including filing, data entry, and correspondence
• Translate documents and communications using Google Translate or similar tools
• Must be able to create and design PowerPoint slide presentations
• Prepare reports, presentations, and documents as required using PowerPoint
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to translate documents and communications using Google Translate or similar tools
• Strong filing and document management skills
• Maintain a well-organized filing system and office environment
• Handle general office administration, filing, and correspondence

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Has experience in MS Office will be an advantage
• Strong organizational skills and attention to details
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic digital systems
• Strong communication and interpersonal skills
• Must be able to communicates in Chinese, English
• Able to work independently and manage multiple tasks
• Able to work on weekends as required

Preferred Skills:

• Prior experience with office management software
• Ability to work independently and as part of a team
• Problem-solving skills and adaptability

Company Overview

SriGL Services has over a decade of experience in cleaning and maintenance. We employ a reliable, well-trained workforce serving commercial, industrial, and residential projects.

Job Summary

Coordinate office operations to enhance efficiency and ensure compliance with company policies while supporting management and maintaining effective communication with stakeholders.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies
• Supervise staff to maintain productivity and adherence to standards
• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations
• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow
• Update and maintain procedural documentation to ensure accuracy and accessibility
• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy
• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs
• Track inventory of supplies and place orders to maintain adequate stock levels
• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making
• Record and file cash transactions to maintain accurate financial documentation
• Process and file invoices to support accounts payable functions
• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations
• Manage agendas and appointments for upper management to optimize time and scheduling

Reporting to the Secretary, you will be part of the administrative team handling day-to-day administrative operations to ensure the Secretary’s Office runs efficiently.

Responsibilities:

• Screen and direct calls, draft correspondence, and serve as the primary liaison between the Secretary’s Office and internal/external stakeholders.
• Assist in organizing complex meetings, books travel and manages itineraries.
• Coordinate and maintain the office's complex schedule, prioritizing meetings and appointments.
• Organize and maintain physical and digital filing systems, ensuring absolute discretion and confidentiality of sensitive records.
• Perform any other administrative and secretarial work within the department as assigned.

Requirements:

• Impeccable written and verbal communication skills.
• High integrity and the ability to maintain strict confidentiality.
• Exceptional planning, time-management, and multitasking abilities.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace) will be advantageous.
• Able to work independently with minimum supervision.
• Working Location : Tai Seng / Paya Lebar

NANYANG BEAUTY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Handle incoming and outgoing communications (emails, calls, etc.)
• Oversee general administrative duties including filing, data entry, and correspondence
• Translate documents and communications using Google Translate or similar tools
• Must be able to create and design PowerPoint slide presentations
• Prepare reports, presentations, and documents as required using PowerPoint
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to translate documents and communications using Google Translate or similar tools
• Strong filing and document management skills
• Maintain a well-organized filing system and office environment
• Handle general office administration, filing, and correspondence

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Has experience in MS Office will be an advantage
• Strong organizational skills and attention to details
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic digital systems
• Strong communication and interpersonal skills
• Must be able to communicates in Chinese, English
• Able to work independently and manage multiple tasks
• Able to work on weekends as required

Preferred Skills:

• Prior experience with office management software
• Ability to work independently and as part of a team
• Problem-solving skills and adaptability

The position is open to Diploma or candidates with at least 2 years of relevant work experience.

• Maintain and update the minutes book and statutory registers.
• Scan, label, and save physical documents into the electronic filing system.
• Handle ordering of corporate items (e.g. company seals, registers, certified copies) as instructed.
• Arrange and prepare board or shareholders’ meeting document packs for circulation.
• Arrange pickup and delivery of documents, including coordination of notarization and legalization requirements where necessary.
• Ensure both physical and digital filing systems are kept organized.
• Provide general admin support such as printing and photocopying.
• Perform ad-hoc administrative tasks assigned by the executives/managers.

Job Description

• Provide general administrative support to various internal divisions
• To manage the administration of QMS documentation and to assist in internalaudit activities.
• Assist in procurement of office supplies and equipment
• Manage office general admin and sourcing for purchases
• Process service orders and billing
• Correspond and co-ordinate with clients, suppliers and contractors
• Prepare Banker’s Guarantee and insurance coverage for projects
• Update ISO documentations periodically
• Assist in preparing reports, generate quotations & contracts
• Monitor, manage the relevant business certifications
• Taking minutes of meeting
• Any other ad-hoc assignments assigned by the Management.

Job Requirements

• Minimum GCE 'O' Level or equivalent qualification.
• Fresh graduates are welcome to apply.
• Candidates with at least 3 years of relevant administrative experience willhave an advantage.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Good communication, interpersonal and organisational skills.
• Able to work independently and manage multiple tasks effectively.

CBM Pte. Ltd. is committed to safeguarding your personal data in line with the Personal Data Protection Act (PDPA). For more details, please refer to our Data Protection Notice for Job Applicants on our official website.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Admin Executive

Key Responsibilities

Administrative & Office Support

Manage internal and external communications, including phone calls, emails, and general inquiries.

Maintain office documentation, filing systems, and ensure proper recordkeeping.

Coordinate logistics, purchasing matters, and shipping arrangements.

Handle stock inventory updates and ensure accuracy in records.

Prepare daily sales invoices.

Support the monthly closing process and liaise with the accounting team as needed.

Schedule and organize weekly meetings.

Assist with ad-hoc administrative tasks as required.

Marketing & Business Development Support

Plan, create, and execute marketing materials and digital content with the marketing team.

Support promotional campaigns and assist in producing brochures, visuals, and other marketing collaterals.

Coordinate with internal teams and external vendors to implement marketing initiatives.

Requirements

Strong written and verbal communication skills, with good data analysis abilities.

Excellent attention to detail and organizational skills.

Able to multitask effectively in a fast-paced environment.

Proactive, independent, and capable of making sound decisions.

Basic knowledge of logistics and purchasing from local and overseas suppliers is an advantage.

Proficient in Microsoft Office applications (Excel, Word, PowerPoint).

Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Canva AI, or other productivity and content creation platforms is preferred.

Ability to leverage AI tools to improve administrative efficiency, data analysis, content creation, and workflow automation is an added advantage.

Office Hours

Monday to Friday

8:30 AM – 5:30 PM

Working Location:  Ang Mo Kio

Working Days & Hour: 5-day work week (8am to 5.30pm)

What You’ll Do

Manage daily administrative activities for the Instrument Calibration Division, including document preparation, raise PR, arrange logistical support and report generation.

• Coordinate various stakeholders to support team non-technical operations effectively.

• Maintain records and assist with procurement processes to ensure timely process of calibration & repair jobs.

• Facilitate communication within the division and with external vendors, maintaining professional and courteous interactions at all times.

Click Apply Now to upload your updated Resume/CV, and take the first step toward an exciting new career!

Only shortlisted candidates will be contacted.

Chong Zhe Hui

Registration No: R1984570

EA Licence no.: 14C7121

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Job Description

• Industry/ Organization Type: Financial Services
• Position Title: Admin Executive (FAR Admin)
• Working Location: Bugis
• Working Hours: 5 days (Mon-Fri: 9.00 am to 6.00 pm)
• Salary Package: Basic salary up to $4,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage the onboarding process for RNF representatives and ensure all internal and regulatory requirements are completed.
• Support compliance with MAS RNF requirements, including representative suitability assessments, monitoring, screening, and annual declarations.
• Review, assess, and escalate representative suitability cases in line with MAS RNF requirements and internal procedures.
• Handle representative-related administrative matters, including transfer administration and representative code management.
• Support the planning and coordination of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Assist with ad-hoc projects and initiatives when required.

APPLY NOW!!!

• Diploma or Bachelor's Degree in any discipline.
• Familiarity with MAS guidelines, including RNF and other regulatory requirements, is preferred.
• Experience in representative suitability assessments and monitoring processes will be an advantage.
• Proficient in Microsoft Excel and Microsoft Word.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10034 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Warehouse Administration

• Prepare and process warehouse inbound and outbound documentation.
• Update and maintain inventory records in the Warehouse Management System (WMS).
• Coordinate with warehouse operations staff on receiving, storage, picking, packing, and delivery activities.
• Monitor stock movement and ensure accurate inventory transactions.
• Prepare daily, weekly, and monthly warehouse reports.
• Maintain filing and record-keeping of operational documents.
• Coordinate with customers regarding stock status, deliveries, and warehouse requirements. 
• Assist in stock-taking and inventory audits.
• Ensure compliance with company procedures and customer requirements.

Billing & Invoicing

• Generate invoices for warehousing, transportation, and value-added services.
• Verify billing information against operational records and approved rate cards.
• Ensure timely and accurate billing to customers.
• Prepare debit notes, credit notes, and supporting documents.
• Monitor billing discrepancies and resolve customer billing queries.
• Maintain billing records and supporting documentation.

Customer Service & Coordination

• Liaise with customers, and internal departments.
• Respond to customer enquiries regarding stock movements, deliveries, and invoices.
• Support customers with documentation requests and reporting requirements.

General Administrative Duties

• Handle emails, phone calls, and correspondence related to warehouse operations.
• Support management with ad hoc administrative tasks.
• Assist in implementing and improving warehouse administrative procedures.

Preferred Skills

• Knowledge of warehouse operations and inventory control.
• Experience with WMS, ERP, or inventory management systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Good organizational and communication skills.
• Attention to detail and accuracy in billing and documentation.
• Ability to work independently and meet deadlines.

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Job Responsibilities

Accounts

• Handle full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.
• Prepare monthly management accounts and financial reports.
• Process invoices, payments, staff claims, and receipts.
• Assist in budgeting, cash flow monitoring, and year-end audit activities.
• Prepare GST returns and support tax compliance matters.
• Liaise with auditors, tax agents, banks, and government authorities.

Administration

• Manage general office administration and maintain proper filing systems.
• Procure office supplies and coordinate with vendors and service providers.
• Arrange meetings, travel bookings, and company events when required.
• Handle corporate documentation, licenses, and insurance renewals.
• Ensure proper maintenance of office equipment and facilities.

Human Resources

• Manage recruitment activities, including job postings, interview arrangements, and onboarding of new employees.
• Administer leave records, attendance, and employee benefits.
• Process work pass applications, renewals, and cancellations.
• Maintain employee records and HR documentation.
• Ensure compliance with Singapore employment laws and company policies.
• Coordinate performance appraisal exercises and employee training programs.
• Liaise with government agencies such as the Central Provident Fund Board (CPF), Ministry of Manpower (MOM), and Inland Revenue Authority of Singapore (IRAS).

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or related discipline.
• Minimum 2–3 years of relevant working experience.
• Knowledge of Singapore payroll, CPF, work pass administration, and employment regulations.
• Proficient in Microsoft Office applications and accounting software Autocount.
• Good organizational, communication, and interpersonal skills.
• Able to work independently and meet deadlines.

Salary Range

Depending on experience and qualifications, the typical salary range is S$2,700 – S$4,000 per month.

Working Hours: Monday to Friday, 8:30 am to 5:30 pm (or as per company policy).

Shortlisted will be notify.

Job Summary

Provide administrative and personal assistant support to the Director, including coordinating schedules, meetings, events, and travel. The role also supports budget tracking and financial processes for the division and Healthier SG programmes.

Responsibilities

• Provide personal assistant support to the Director (calendar, coordination, admin tasks)
• Organise and support meetings, events, and travel arrangements
• Assist with budget tracking and financial administration for the division
• Support financial processes and reporting for Healthier SG programmes

Requirements

• Ability to communicate & manage different stakeholders
• Able to work independently & multi-tasking
• Proficient in Microsoft Office

Other Information

• Location: Outram Park
• Working Schedule: Mon - Thu (8.30am - 6pm), Fri (8.30am - 5.30pm)
• Salary: $12 - $13/hr

Yana Norzamry | Personnel Registration No: R26160959 | EA Licence No.91C2918

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Job Scope:

• Extracting and organising data from financial accounts
• Cross-checking company accounts for verification, accuracy and escalate discrepancies to supervising officer
• Able to run pre-written scripts to retrieve and update submitted data

Requirements:

• At least an 'A' level certificate or diploma certificate
• Good in computer skills (basic Python knowledge is preferred)
• Proficient in Microsoft Office applications including Excel
• Good communications

Working Hours: Office Hours (5 days a week, excluding weekends and PH)

• 8.5 hours per day except for 1 designated day / week will be 8 hours

Contract Period: 9 months (estimated: Aug 2026 to April 2027)

Salary: $3000/month

Location: City Hall

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Responsibilities

• Provide administrative support to the marketing &leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms. 

• Follow up on contractual documents, mass mailing letters& reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues. 

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions, manage & execute travels and hotel arrangements as well as name card ordering and stationery requisitions.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Requirements:

• Min Diploma and above with 2-3 years of experience

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

We’re Hiring: Executive Secretary

Creating Moments. Connecting Members. Building Community. 

The Executive Secretary provides comprehensive executive and administrative support to the General Manager, while also supporting legal and disciplinary secretariat functions of the Club. The role works closely with the Senior Manager (Secretariat, MC) to ensure effective coordination of governance, disciplinary, and legal-related administrative matters, and supports the smooth flow of information between Management, Committees, and members. 

Your key duties include:

Executive & Administrative Support

• Provide secretarial and administrative support to the General Manager.

• Manage the General Manager’s schedule, appointments, and meeting arrangements.

• Manage the HOD’s schedule with General Manager by prioritizing inquiries and meeting requests.

• Handle calls, general correspondence, and enquiries, including member-related matters.

• Maintain organised records, filing systems, and documentation. 

Meetings & Coordination

• Prepare and maintain records of Heads of Department and other formal meetings.

• Support the preparation, circulation, and follow-up of meeting materials and action items.

Legal & Disciplinary Secretariat Support

• Attend committee meetings to take formal minutes, ensuring they meet legal standards for accuracy and compliance to the club constitution

• Act as the bridge between the club and external legal counsel or regulator to ensure deadlines for legal or regulatory responses are met

• Draft and prepare formal correspondence, including letters to members.

• Coordinate and maintain documentation for disciplinary and other formal matters.

• Support the preparation and follow-up of case-related documentation.

• Work closely with the Senior Manager (Secretariat, MC) to ensure consistency, confidentiality, and proper documentation. 

Governance & Secretariat Support

• Support secretariat functions relating to governance, disciplinary, and legal matters as required.

• Maintain organized filing systems and confidential personnel or business records

• Maintain confidentiality and proper handling of sensitive information at all times.

 General

• Monitor the progress of key initiatives and follow up with team members to track the progress till its completion

• Support other operational duties as assigned by the General Manager or Management.

 Requirements:

• Diploma in Secretarial Management, Business Administration, Legal Studies, or related field

• At least 3 years of relevant experience in a similar role

• Experience in handling formal correspondence and documentation, including confidential or sensitive matters

• Exposure to disciplinary, governance, or case-related work will be an advantage

• Strong written communication skills, with the ability to draft clearly and professionally

• High level of accuracy and attention to detail

• Able to manage multiple matters and meet deadlines in a structured environment

• Sound judgement and discretion when handling confidential information

• Able to work independently and coordinate with multiple stakeholders

 Why Join Us? 

At Singapore Swimming Club, this isn’t just a job - it’s your chance to be part of the energy that brings our community to life. From sports and social activities and events to food and fun, you’ll join a warm, collaborative team that values creativity, initiative, and joy in the everyday. Do what you love while creating meaningful experiences for our members.

Basic information: 

• Monday to Friday 8.30am - 5.30pm
• Basic up to $2,800 (Depending on experience)
• Location: Kaki Bukit
• Friendly environment that supports growth

Job Scope:

• Coordinate and schedule IT Engineers for on-site, outsourced, in-house projects, and manpower backfill arrangements on a daily basis.
• Manage and monitor interns' deployment schedules.
• Liaise closely with the Sales and IT departments to ensure smooth handling of after-sales support and service matters.
• Handle incoming calls, service requests, and enquiries from corporate customers professionally.
• Respond to email correspondence promptly and efficiently.
• Maintain accurate inventory records of service-related equipment and items.
• Ensure proper documentation and record-keeping for billing and invoicing purposes.
• Update service reports and job records accurately and timely in the system.
• Provide administrative and operational support to the service team.
• Perform other ad-hoc duties as assigned by the Manager.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

We are stealth mode - Healthcare AI startup

• Founding team - serial entrepreneurs
• Backed by Tier 1 US VCs
• Team of 30 across the globe

About the role

You'll be working directly with the founding team and wearing multiple hats:

• PA and EA support
• Basic product and market research
• Team follow-ups to keeping things moving
• Coordination with the team overseas

What to Expect

• Full time position, primarily in-office with option to WFH on some days
• Direct access to leadership from day one
• The right candidate is candidate and available
• Fresh graduates welcomed

*Location:* Singapore

*Industry:* Construction

We are an established construction company specializing in manpower-intensive projects and the management of foreign workers. We are looking for a proactive and organized *HR, Admin & Accounts Executive* to support our daily operations and contribute to the smooth running of our business.

Key Responsibilities

*Human Resource Functions*

* Manage employee onboarding and offboarding processes.

* Maintain employee records, contracts, work permits, passports, and other HR documentation.

* Coordinate work permit applications, renewals, cancellations, and MOM-related matters.

* Arrange medical examinations, training courses, insurance renewals, and dormitory matters for foreign workers.

* Monitor staff attendance, leave records, and payroll information.

* Assist in recruitment activities and employee welfare matters.

*Administrative Functions*

* Handle day-to-day office administration and documentation.

* Prepare correspondence, reports, letters, and internal documents.

* Manage office supplies and liaise with vendors and service providers.

* Maintain proper filing systems and company records.

*Accounts Support Functions*

* Prepare invoices, purchase orders, and delivery orders.

* Assist with accounts receivable and accounts payable documentation.

* Monitor customer payments and supplier invoices.

* Maintain petty cash records and expense claims.

* Support monthly account closing and liaise with external accountants and auditors.

Requirements

* Diploma or equivalent qualification in Business Administration, Human Resources, Accounting, or related fields.

* Minimum 2 years of relevant working experience.

* Experience in the construction industry and handling foreign worker matters is preferred.

* Familiarity with MOM regulations, work permit processes, and payroll administration.

* Proficient in Microsoft Office applications, particularly Excel and Word.

* Experience with accounting software is an advantage.

* Strong organizational skills with the ability to multitask and prioritize work effectively.

* Good communication and interpersonal skills.

What We Offer

* Competitive salary package based on experience.

* Career growth opportunities within a growing organization.

* Supportive and collaborative working environment.

* Annual leave, medical benefits, and performance incentives.

If you are a motivated individual who enjoys working in a dynamic environment and can effectively manage HR, administrative, and accounting responsibilities, we would like to hear from you.

*Apply now by submitting your resume and expected salary.*

• MNC Company
• Basic $2200 - $2500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: West
• Working hours: Monday to Friday (8.30am to 5.30pm)

Job Responsibilities:

• To process all AMS customer’s requests & handle customer inquiries on AMS matter
• To assist Project Engineer in testing & commissioning of AMS customer programming
• Responsible in processing AMS report according to customer’s request or schedule
• To perform downloading of data from site’s card access panel to Control Centre
• Conduct periodic backup & archive customer’s history transactions and database
• To backup Technical Department & response to AMS Technical Fault
• Any others ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec in Business Administration qualification or relevant
• Possess minimum 1 year of experience in technical support or customer service

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492