Total 652 Administrative / Clerical job vacancies

Duties and Responsibilities

• Support end-to-end HR and administrative operations, including payroll processing
• Handle day-to-day administrative tasks and front desk duties (calls, emails, and visitors)
• Assist in recruitment, onboarding, and employee orientation, including preparation of documentation
• Maintain accurate HR records and update systems (e.g., HRMS)
• Manage staff leave applications, records, and reporting, including monthly attendance reports
• Track workers’ overtime claims and process payroll, including handling payroll-related enquiries
• Coordinate workers’ accommodation (dormitory lease, check-in/check-out) and transportation arrangements
• Manage work pass applications/renewals, training coordination, and PCP coverage for foreign workers
• Prepare and process insurance claim documentation
• Respond to employee enquiries and provide general HR and administrative support
• Support and organize company events and employee engagement activities
• Perform data entry, filing, and ensure proper documentation management
• Carry out other ad hoc duties as assigned

Requirements

• Diploma in Human Resources or a related field
• Minimum 2–3 years of relevant HR experience, preferably in the Singapore construction industry
• Experience handling migrant/foreign workers is an advantage
• Proficient in Microsoft Office applications
• Strong interpersonal, communication, and problem-solving skills
• Meticulous, organized, and detail-oriented
• Self-motivated, proactive, and able to work independently with minimal supervision
• Able to work efficiently under pressure and meet deadlines
• High level of integrity with the ability to handle confidential information discreetly

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.

• Arrange conference rooms, video conferencing, and necessary resources for meetings.

• Send out meeting invitations, agendas, and reminders to participants.

• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable

• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants

• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Assist with travel arrangements and logistics for team members, if needed.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities

• Provide administrative support to the various Heads of Department by encoding correspondence, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various departments and clients.
  
• Assist in raising Purchase Requisitions and monitoring purchase related items including but not limited to Goods Received/Service Accepted (GRSA) and capex progress monitoring for all departments.
  
• Acts as liaison between various departments and Hotel manager and make follow-ups to different departments, company, person any pending documents as requested by the Head of Departments including the status thereof.
  
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
  
• Assists with customer inquiries and problem resolution as well as completion of management reports which requires input from all departments as well as monitoring guests’ reviews and staff compliments.
  
• Manage all inward and outward correspondence of the hotel to ensure timely and accurate receipt and dispatch of the same.
  
• Set-up and maintain Management Office’s correspondence files and ensure safe custody and confidentiality.
  
• Stock up stationery and ensure all office/equipment are of good working conditions.
  
• Provides support in ensuring all compliance matters are adhered to in accordance with the guidelines set out.
  
• Any other responsibilities or projects assigned by the Hotel Manager and Heads of Department.
  

Requirements

• Minimum of 2-3 years of experience in a similar position at this level.
  
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
  
• Excellent organizational, interpersonal, and communications skills
  
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
  
• Strong ability to maintain and treat highly confidential information with absolute discretion.
  
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
  
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
  
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Accounts Admin Executive

Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work)

Partial Set Account up to $2500, Full Set account up to $3500
Address: (Bendemeer)

Job scope:

Do Filling

Prepare AR / Full set account

Other ad-hoc duties

To expedite the process interested candidates may contact me with your resume via:

Whatsapp: +65 8012 4526(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

Min. Diploma in Accounting 

Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

To expedite the process interested candidates may contact me with your resume via:

Whatsapp: +65 8012 4526(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

We’re Hiring: Digital Operations & Corporate Services Executive

Join us in supporting digitalisation efforts, e‑learning initiatives, operational readiness activities, and corporate services functions. If you enjoy project coordination, IT platform support, and administrative work in a structured yet fast‑paced government environment, this role offers a meaningful opportunity to support public sector operations.

⭐ Job Highlights

• Contract Duration: 12 months
• Salary: $3,160/month
• Location: 512 Thomson Road, Singapore 298136
• Work Hours:Monday to Thursday: 9.00am – 6.30pmFriday: 9.00am – 6.00pm5 working days per week
• Eligibility: Only Singaporeans

[Job ID:1489128]

Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with Japan HQ
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience
  

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Campus Infrastructure and Services (OCIS).
• Provide general administrative support.
• Manage the end-to-end invoicing process including but not limited receipt, verification, uploading, internal approvals, and consolidation.
• Record goods receipt in the SAP system.
• Liaise with the Finance team in submitting tax invoices to Finance and resolving issues related to invoices, payments, goods receipts (GR), etc.
• Assist in maintaining accurate filing and record-keeping for purchase requests, contracts, invoices, etc. Support in the preparation, coordination, and documentation required for the SAP system transition.
• Support existing and new suppliers onboarding in the SAP system.
• Provide guidance to suppliers on GR request and tax invoice submissions in the SAP system.
• Maintain and manage the administration of the registers for banker guarantees, insurances, term contracts, and related documentation.
• Prepare and organize reports, presentations, and administrative documents as required.
• Handle day-to-day clerical tasks including data entry, filing, and document management.
• Assist with walk-in enquiries and couriers, SMU main hotline, SMU enquiry mailbox, SMU Admin Building event updates, and the Level 1 Admin Building display screen's downtime during the receptionist's absence.
• Perform any other administrative duties assigned by supervisor to support smooth workflow and timely delivery of tasks.

• Minimum Diploma level qualification in Business Administration, Finance / Accounting or a related field.
• 2-3 years of relevant working experience in procurement, purchasing, or in a similar role preferred. Candidates without prior experience are welcome to apply, provided they demonstrate strong interest and aptitude in procurement and administrative functions.
• Basic understanding of procurement processes and principles, contract administration, and accounting fundamentals are an advantage.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook); experience with procurement or ERP systems (e.g., SAP, Oracle) will be an added advantage.
• Strong organizational, analytical, and problem-solving skills, with the ability to multitask and prioritize effectively.
• Excellent communication skills (both written and verbal), with the ability to work collaboratively across teams.
• Adaptable, proactive, and able to work independently in a fast-paced and dynamic environment.
• Detail-oriented, responsible, and demonstrates a positive attitude with strong initiative.
• Additional skills in accounting, data analysis, or AI/digital tools will be an advantage.
• Availability to commence work immediately or within short notice is preferred.

#LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Job Summary

Responsible for supporting overall admin operations, including dormitory management, transport coordination, canteen operations, and general office administration.

Key Responsibilities

• Manage workers’ dormitories, including allocation, maintenance, and housekeeping.
• Oversee company vehicles (servicing, insurance, road tax, and parking).
• Coordinate employee transport and liaise with transport providers.
• Supervise canteen operations and manage office supplies/equipment.
• Provide general administrative and HR support as needed.

Key Requirements

• Minimum 5 years’ relevant experience.
• Experience in dormitory and facilities management.
• Strong organizational and time management skills.
• Diploma in Business or related field.

1.Office Operations & Logistics

Facility Management: Maintaining office equipment, managing supplies and inventory, and liaising with vendors or building management for repairs.

Scheduling: Coordinating high-level meetings, managing executive calendars, and booking conference rooms.

Travel Coordination: Organizing domestic and international travel itineraries, including flights, accommodation, and visa requirements.

Records Management: Developing and maintaining organized filing systems (both digital and physical) to ensure data is easily retrievable and secure.

2.Communication & Stakeholder Support

Inbound Correspondence: Serving as the first point of contact for the office, managing phone calls, emails, and physical mail.

Document Preparation: Drafting reports, proofreading memos, and preparing presentations or meeting minutes for senior management.

Inter-departmental Liaison: Acting as a bridge between departments (e.g., HR, Finance, and IT) to facilitate internal requests and policy updates.

3.Financial & HR Assistance

Expense Tracking: Processing invoices, managing petty cash, and assisting with basic bookkeeping or budget monitoring.

HR Support: Assisting with the onboarding of new hires, maintaining attendance records, and organizing company-wide events or team-building activities.

Requirement:

Education: A Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaboration tools like Google Workspace or Slack.

Systems Knowledge:

 Familiarity with Enterprise Resource Planning (ERP) software or Customer Relationship Management (CRM) databases is often a major advantage.

Key Competencies: Attention to Detail;Multitasking;Problem-Solving;Confidentiality

Only those who are on the shortlist list will be invited for the interview.

Role Summary

This role supports the planning, coordination, and deliveryof programmes and events by managing operations, logistics, systems, andpost-programme reporting. The role works closely with internal teams, externalpartners, and facilitators to ensure programmes are executed smoothly andefficiently from start to finish.

Collaboration

• Works closely with internal programme, finance, and operations teams
• Coordinates with external partners, vendors, and facilitators
• Supports trainers and facilitators with logistics, access, and materials
• Acts as a key coordination point to ensure information flows accurately and on time

KeyResponsibilities

1. ProgrammeCoordination & Operations

·      Coordinate end-to-end programme administration (workshops, webinars,events)

·      Manage scheduling, logistics, venues, materials, and facilitatorcoordination

·      Liaise with internal teams, partners, and vendors to support delivery

2. Participant Management & Systems

·      Manage registrations, attendance, and participant communications

·      Set up and maintain events across digital platforms

·      Handle certifications, feedback, and tracking tools (e.g. QR codes,links)

3. Finance,Documentation & Reporting

·      Prepare delivery orders, invoicing, and billing with Finance

·      Track programme metrics and utilisation

·      Consolidate survey data and prepare reports

4. Data & Administrative Support

·      Manage forms, digital records, and programme documentation

·      Support content preparation and system migration (e.g. Google Forms toM365)

5. Office Management

·      Oversee office operations, facilities, and vendor management, includingmaintenance, procurement and inventory

·      Liaise with landlords, building management, andservice providers to ensure smooth operations.

·      Support ad-hoc administrative and operational tasks as assigned, in line with organisational needs.

Requirements

Education &Experience

·      Diploma or Bachelor’s degree in Business Administration, EventsManagement, Communications, or related field

·      1–3 years of experience in programme coordination, events, oradministrative operations (fresh graduates with relevant experience may beconsidered)

Skills &Competencies

·      Strong organisational and coordination skills with attention to detail

·      Ability to manage multiple tasks and timelines in a fast-pacedenvironment

·      Good communication and stakeholder management skills

·      Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and digitaltools/platforms

·      Comfortable working with data, forms, and systems (e.g. event platforms,tracking tools)

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Prepare Sales Quotation

4. Perform other duties as assigned.

Job Requirements

Experience required: Min 2 years working experience

Educational qualifications: "A" level / Diploma or Equivalent

Other Requirements:

Working days per week: 5.5 days

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Job Highlights

· Medical Benefit

· Monday to Friday – 9am to 6pm (5 days/week)

· Transport pickup/drop off @ designated MRT station

· Lunch and Tea break provided

Job Responsibilities:

• Record and report work injuries, medical cases, etc. to MOM via iReport and liaise with insurance agencies

• Apply for worker passes (Jurong Port, Jurong Island, PSA, etc.) as needed

• Manage issuance and records for uniforms, safety boots, and other supplies

• Track daily weighbridge data and prepare reports

• Arrange office/workshop meals and prepare monthly reports for Accounts

• Handle documentation, filing, and office supplies

• Assist with IT, building maintenance, and other administrative issues

• Respond to authority enquiries/inspections

• Answer phone calls, attend to visitors, and perform daily admin duties

• Prepare sponsorships, festival gifts for customers and staff, and other tasks as assigned

*Requirements:*

• N Level / O Level / Diploma or above with 2 years of relevant experience

• Able to communicate effectively with diverse nationalities

• Positive attitude, team player, and able to work under pressure

• Proficient in Microsoft Excel and Word

Job Responsibilities

• Handle daily administrative duties for resident-related activities.
• Responsible for daily book keeping duties.
• Deposit the received payment (Cheque & cash) in the bank regularly.
• Ensure proper filing of all documents.
• Responsible for the reception counter and phone call and reply email.
• Record feedbacks of residents and re-direct to the attention of supervisor.
• If required, may need to assist the residents related booking of facilities work within the Condominium’s Clubhouse as and when directed.
• Perform other administrative duties instructed by supervisor.
• 5.5 working days per week, alternate Sat off for confirmed staff.

Requirements

• Knowledge of Building Maintenance & Strata Management Act will be an added advantage
• Mature and outgoing personality
• Ability to work independently and as part of a team

Job Summary

You will support administrative operations by managing communications, organizing documents, assisting finance with payment follow-ups, billing, and bookkeeping, and aiding sales with quotation preparation to ensure smooth office workflow.

Responsibilities

• Respond promptly and professionally to phone calls and enquiries to support internal and external communication
• Organize and maintain day-to-day filing systems to ensure easy retrieval of documents
• Collaborate with finance to follow up on outstanding payments to improve cash flow
• Assist finance in preparing monthly tax invoice billing to support accurate financial records
• Perform basic bookkeeping tasks such as entering supplier invoices to maintain up-to-date accounts
• Support sales by typing and preparing quotations to facilitate timely customer responses
• Use MS Office applications proficiently to complete administrative tasks efficiently
• Communicate clearly and effectively in English to ensure accurate information exchange
• Manage multiple tasks independently with a proactive and motivated approach to meet deadlines
• Apply flexibility and problem-solving skills to provide quick solutions in daily operations
• Maintain attention to detail and focus on task completion to ensure accuracy and reliability

Preferred competencies and qualifications

• Diploma or higher education qualification
• 2 to 3 years of experience in a similar administrative role
• Knowledge of “Xero” or similar accounting software to enhance bookkeeping efficiency

Roles & Responsibilities

• Handle full spectrum of Accounts Receivables and Accounts Payable

• Verifying and processing supplier invoices

• Check and verify staff claims

• Prepare payment via various modes

• Prepare monthly payroll, CPF submissions

• Answering phone calls from customers/suppliers

• Prepare monthly payment schedules

• Handling in partial sets of accounts and assist in month-end closing

• Foreign Work Pass application (Work Permit, S Pass, E Pass)

• Assist in ad-hoc duties assigned by superior

Job Requirements

• Minimum 2 years of experience in relevant field
• Diploma/Bachelor's Degree in Accountancy

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Job Description

• Industry/ Organization Type: Home Appliance
• Position Title: Admin Executive
• Working Location: Ubi
• Working Hours: 5 days (Mon – Fri, 8.30am – 5.30pm)
• Salary Package: Basic salary up to $2,800 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process and enter sales orders accurately and on time in the system
• Check pricing, product details, and customer information for accuracy
• Prepare invoices, delivery orders, and related documents
• Follow up on pending orders and ensure smooth order fulfilment
• Coordinate delivery schedules with the warehouse, dealers, contractors, and customers
• Ensure goods are delivered accurately and on schedule
• Monitor delivery status and resolve delivery-related issues when needed
• Prepare and submit required shipping documents
• Monitor inventory levels and update stock records regularly
• Conduct regular stock reconciliation and physical stock checks
• Coordinate with the warehouse team on stock movement and replenishment
• Report stock discrepancies and assist in improving inventory control
• Provide administrative support to the Sales and Service teams
• Maintain proper filing and documentation (hardcopy and softcopy)

APPLY NOW!!!

• Relevant working experience in an administrative or similar role is an advantage
• Proficient in MS Office (Excel, Word, Outlook)
• Experience with ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to manage multiple tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82928 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

We are looking for a hands-on Admin & Accounts Executive to support our daily operations. This role combines administrative coordination with accounting responsibilities.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems and data entry
• Handle Director’s calendar and coordinate meetings
• Receive incoming and outgoing mails/correspondences and internal distribution
• Manage office supplies and ensure an organised workplace
• Manage daily bookkeeping and bank reconciliations
• Handle accounts payable (AP) and accounts receivable (AR)
• Prepare and process invoices, payments and follow up on past due payments
• Assist with simple tender submission
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.

Aquila Nova Pte Ltd is looking for a responsible Admin & Accounts Executive to support daily administrative and accounting operations. The role involves handling general office administration and assisting with accounting tasks using QuickBooks and Odoo ERP. The position is suitable for candidates with prior working experience who are able to work independently and support local compliance requirements.

Key Responsibilities

Administrative Duties

• Perform daily administrative and office support tasks
• Maintain proper filing and documentation (physical and digital records)
• Handle emails and coordinate with suppliers, customers, and service providers
• Support HR administrative tasks such as staff records and leave tracking
• Assist with purchasing, scheduling, and general office coordination
• Carry out ad-hoc administrative duties as assigned

Accounts Duties

• Enter daily accounting transactions using QuickBooks
• Update and maintain records in Odoo ERP
• Prepare invoices and follow up on payments
• Handle accounts payable (AP) and accounts receivable (AR)
• Perform bank reconciliations
• Prepare supporting documents for monthly closing and audit
• Assist with CPF submissions and IRAS-related documentation under supervision
• Coordinate with external accountants or auditors when required

Job Requirements

• Certificate or Diploma in Accounting, Business Administration, or related field
• Minimum 1–3 years of relevant working experience in admin and/or accounts roles
• Experience with QuickBooks is an advantage
• Experience with Odoo ERP is an advantage
• Basic understanding of Singapore accounting and administrative practices
• Familiar with invoicing, record keeping, and basic accounting processes
• Able to use Microsoft Excel and Word for daily tasks
• Detail-oriented, organized, and able to work independently
• Willing to handle both administrative and accounting responsibilities

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

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