Total 902 Administrative / Clerical job vacancies

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Company Overview

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers.

Job Summary

You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines
• Maintain client files and database records with organized bookkeeping to ensure data integrity
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager
• Archive and store job files effectively to ensure easy retrieval and compliance
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards

Preferred competencies and qualifications

• Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations
• Prior experience in shipping, commodity inspection, or logistics industries is advantageous
• 1 to 2 years of experience as an admin or operations executive in relevant industries

Other Information

Job location: Raffles Place
Work week: Monday to Friday
Salary: Up to $3,200 per month (Higher salary can be considered for candidates with relevant experience of minimum 2 years)

Job posted by
Bhanu Rajan
Saitech Intl
EA Regn No: R1106079

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are seeking a highly organised and proactive Workforce Administrative Assistant to support our Facilities, Dormitory, and Security (FDS) operations. The successful candidate will play an important role in maintaining accurate records and providing essential administrative support to ensure smooth day-to-day operations.

Roles and Responsibilities

Facilities, Dormitory & Security (FDS) Support

• Update and maintain dormitory records in the Employee Management System (EMS).
• Perform accurate data entry of resident information into dormitory management systems or spreadsheets.
• Organise, file, and maintain documents such as tenancy agreements, maintenance reports, invoices, and correspondence.
• Ensure all records are properly updated, securely stored, and easily retrievable for audit and operational purposes.
• Prepare FDS claim forms, obtain authorised signatories, and submit documents to Finance; scan and file records in Google Drive.
• Process FDS delivery orders by obtaining verification and signatures, and ensure proper submission and e-filing.
• Facilitate authorised signatory collection for FDS-related invoices and ensure submission to Finance with proper documentation.
• Support the collection of authorised signatures for overtime timesheets.
• Monitor inventory levels, identify low-stock items, and raise Purchase Requisitions in the Taskhub system when required.
• Submit leave applications on behalf of staff in the leave management system when necessary.
• Maintain proper filing of all FDS-related forms and documents.
• Assist in the coordination of FDS-related events or operational activities when required.
• Perform any other duties as assigned by the immediate supervisor or Head of Department.

• Minimum GCE "O" Level or equivalent.
• Minimum 1-2 years of relevant administrative experience.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong organisational and time management skills with the ability to handle multiple tasks.
• High attention to detail and accuracy in documentation and data entry.
• Good communication skills for effective coordination with internal stakeholders.
• Able to work independently as well as in a team environment.

• Work Schedule: 5-day work week
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

Job Description

1. Managing the General Office counter

 Attending to walk-in visitors and phone calls

 Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cut,

bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

 General Office

 Reception area

 Storerooms and workspaces

 Sickbay

5. Managing office supplies and stationery distribution

6. Performing administrative duties such as:

 Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

 Packing and distributing materials

 Coordinating deliveries and collections

8. Tracking and replenishing first-aid supplies (General Office and

Special Rooms)

9. Performing any other ad-hoc duties assigned

All personnel shall:

• Support and cover one another when required

• Be rotated across duties when necessary

• Be capable of performing both front desk and backend

administrative roles

Job Responsibilities:

1. Provide administrative support for daily operations.
2. Monitor the accuracy and movement of stock inventory.
3. Process and prepare billings, delivery orders and generate quotations.
4. Liaise with cross functional team in the head quarter for support.
5. Manage the Company’s e-Commerce operations and coordinate with customers for order fulfillment and requirements.
6. Provide product knowledge to customers when applicable.
7. Stand in for customer service in their absence.
8. Ensure the shop's appearance, cleanliness, and provisions are well-organized.
9. Continuously identify and recommend work process improvements.
10. Any other ad-hoc duties as assigned.

Requirements:

1. Proven experience in administrative roles, with a focus on backend paperwork and documentation.
2. Ability to work independently and collaboratively within a team environment.

This role is for maternity cover, ideally from now until 31 Jan 2027.

• Maintain document control as required.
• To guide, motivate and mentor the Marine Safety Officer including for administrative duties and understanding the requirements.
• To assimilate distribution records and confirmation receipts.
• To maintain professional and good communication and teamwork with other staff in Office and on-board for maintaining good company synergy.
• Distribution of BCST and GROP messages and upload into system.
• Provide support to Marine Superintendents for administrative requirements.
• Inventory of logbooks and printing requirements.
• Mail dispatch duties
• Carry out other duties for the department as assigned.

Requirements:

• N/ O level holder
• Prefer some years of relevant experience in marine document control.

5 days work week
Ship Management Co.
Shenton way.


Interested Applicants, kindly forward your resume via email to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

Company Overview

Our client is a global multinational organization with established operations in Singapore, supporting regional business activities across Asia. The company operates in a structured corporate environment and is well‑known for its strong internal controls, stable business operations, and compliance‑driven practices.

They are currently looking to hire an Accounts Assistant cum Admin to support day‑to‑day accounting operations and general administrative functions, ensuring accuracy, compliance, and smooth office operations.

Working Location: Jurong East, Singapore
Working Hours: Monday - Friday, 8:30AM - 5:30PM

Key Duties

• Review and verify accounting and shipping documents, including sales invoices, purchase invoices, purchase orders, delivery orders, and bills of lading
• Prepare and maintain sales and purchase listings to ensure accuracy and completeness of Accounts Receivable (AR) and Accounts Payable (AP) records
• Perform data entry of invoices, payments, and receipts into the accounting system
• Assist with AR and AP processing, including preparation of payment vouchers and staff expense reimbursements
• Review AR ageing reports and follow up on outstanding payments with relevant internal teams
• Prepare monthly statements of accounts and resolve discrepancies with internal and external parties
• Support reconciliation between InvoiceNow (DRC system) and accounting system records, and assist with GST reporting and submissions
• Maintain proper filing and documentation for audit and compliance purposes
• Assist with contract documentation, filing, seal registry, and other compliance‑related matters
• Handle general office administration and provide ad‑hoc support for finance and administrative activities

Key Requirements

• Diploma or Advanced Diploma in Accounting, Finance, Business Administration, or a related field
• Minimum 1–2 years of relevant working experience in accounting or administrative roles
• High level of accuracy with strong attention to detail and organisational skills
• Ability to multitask, meet deadlines, and work independently on operational matters
• Good communication and interpersonal skills to liaise with internal departments and external parties
• Proficient in Microsoft Word and Excel
• Experience with accounting systems (e.g. SAP) and GST reporting is an advantage

Admin Assistant

Location
Tuas West Road

Working Timing
8.30am-6pm, (Mon-Fri), 8.30am-12.30pm (Sat)

Salary
Up to $3000

Roles & Responsibilities

The Sales Coordinator (Issue Order) is responsible for accurately processing sales orders after deal confirmation, ensuring all documentation, pricing, and internal approvals are in place.

Key Responsibilities

Order Processing & Documentation

• Issue Sales Orders (SO)upon deal confirmation
• Verify accuracy of sales details including pricing, packages
• Prepare and maintain complete sales documentation, Ensure all required approvals are obtained before issuing orders
• Liaise closely with Sales team to clarify deal terms and requirements
• Work with Operations / Delivery teams to ensure order details are correctly handed over
• Maintain proper filing (digital & physical) of sales records and contracts
• Track order status and follow up on pending actions or missing documents
• Support internal audits by providing accurate and complete sales documentation
• Assist with ad-hoc sales administration tasks as required

Requirements & Qualifications

• Diploma in Business Administration, Sales, Operations, or related field
• Minimum 1–2 years of experience in sales coordination, sales administration, or order processing
• Prior experience handling sales orders, contracts, or billing coordination is preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Good coordination and communication skills
• Ability to manage multiple orders and deadlines simultaneously

Interested applicants, please WhatsApp your resume to +65 8229 2038

Chin Racheal (R25157940)
Business Edge Personnel Services Pte Ltd (96C4864)

Alexandra Road

1 year contract

8.30am to 6.30pm (Monday)

8.30am to 6.15pm (Tuesday-Friday)

• Submit the loan cases to bank for processing. 
• Record loan cases into Salesforce. 
• Liaise with Banks for update on loan status. 
• Monitor and update Salesforce with loan approval advice from the Banks. 
• Convey the loan status to Sales Consultants. 
• Release loan amount into Salesforce for registration. 
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration. 
• Liaise with Sales Consultants for outstanding documents before & after registration. 
• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks. 
• Check the HP Agreement and other required forms are duly signed before despatch to Banks. 
•  Generate despatch batch in Salesforce and prepare documents to Banks for disbursement. 
• Update and record outgoing documents into Salesforce.  
• Liaise with Banks and arrange for daily collection of documents. 
• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc 
• Other ad hoc duties as assigned.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Scope

To provide administrative support to ensure the smooth and effective day-to-day operations of the school. Key responsibilities include

• Reception duties, attend to stakeholders’ enquiry
• Counter services – attend to students’ needs.
• Attending to students in sick bay and students who are injured.
• Supporting co-workers in the upstream and downstream activity of financial process and student matters. Eg follow up of supporting document, data entry.
• Supporting general administrative and logistic needs of school activities and events.
• Any other duties assigned.

Requirements:

• Min. O level
• Relevant working experience

Contract duration: 1 June 2026 to 31 May 2027

Working Arrangement:

7am – 4.30pm

8.5 hr daily, (exclude 1 hr lunch hour ) excluding weekends and PH.

Location: Bukit Panjang

Salary: $2300 per month

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Position: Personal Assistant & Private Driver (Full-Time)

Location: Queenstown

Salary: SGD 6,000 – 8,000 (with CPF contribution)

Working Hours:
Mon to Fri 6:30am to 6:30pm, Sat 10am to 10pm, Sunday off

Job Responsibilities:

• Chauffeur duties for employer and family

• Grocery shopping and daily errands

• Personal assistant duties as assigned (coordination, support, follow-ups)

Vehicle Arrangement:

• Car is not allowed to be driven home

Benefits:

• AWS&CPF contribution are provided

Requirements:

• Must be able to speak Chinese as the employer is Chinese-speaking
• Relevant experience as a private driver and/or personal assistant.
• Familiar with Singapore roads and traffic regulations
• Responsible, well-organised, and trustworthy
• Good attitude and professional conduct
• Able to commit long-term is preferred

Please send your resume to WhatsApp 9172 7088.Only shortlisted candidates will be contacted.

Key Responsibilities

• Provide high-level personal support to the Principal, including managing household affairs and lifestyle-related logistics.
• Accompany the Principal for social engagements, leisure activities, and overseas business trips as required.
• Manage complex travel arrangements, itineraries, and schedule coordination.
• Provide administrative support for the company's executive and business-related functions.
• Coordinate appointments, reservations, and personal errands efficiently and professionally.
• Maintain strict confidentiality and handle sensitive information with discretion.

Requirements

• Relevant Experience: Proven experience as a Private Personal Assistant (PA), Executive Assistant, or Lifestyle Manager supporting High-Net-Worth Individuals (HNWI).
• Adaptability & Professionalism: Able to maintain a high level of professionalism, responsiveness, and attention to detail in a fast-paced environment.
• Discretion & Confidentiality: Demonstrates sound judgment, integrity, and the ability to handle confidential matters with utmost discretion.
• Flexible Schedule: Comfortable working flexible hours in accordance with the Principal's schedule, including weekends and public holidays when required.
• Interpersonal Skills: Possesses strong communication and interpersonal skills; patient, child-friendly, and able to interact positively within a family-oriented environment.
• Organisational Skills: Strong ability to multitask, prioritise responsibilities, and manage changing schedules effectively.
• Travel Readiness: Willing and able to travel overseas on short notice when required.

Benefits

• Annual Leave: 15 days per annum.
• Sick Leave: 14 days per annum.

Job Title: Admin Assistant (ID4631)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2400-$2800

Job Description
1) Assist in preparation of quotation and all incoming sales enquiry matters.
2) Assist in following up of sales requisite form, sales order, delivery note and goods
receipt.
3) Follow progress of quotation and sales order with customers regularly.
4) Assist in planning/monitor project progress to ensure timely delivery.
5) Provide general administrative duties as required by the department.
6) All related tasks and duties assigned by Management

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

- Permanent

- 10am – 7pm (Mon – Sat with 1 off day and 1 rest day per week)

- $2,300-$2,700 + Commission

- Peninsula Plaza

Job Responsibilities:

• Deliver outstanding customer service by greeting and assisting customers professionally and courteously.
• Guide customers in finding suitable products, offering recommendations and sharing in-depth product knowledge.
• Ensure the store is clean, well-organised, and visually appealing.
• Monitor inventory levels, assist with stock management, and restock shelves as needed.
• Collaborate with the sales team to achieve sales targets, contributing to overall store performance.
• Stay informed about new products and industry trends to offer customers accurate and up-to-date information.
• Demonstrate a basic understanding of photography, including lighting, videography, and amateur photography, to assist customers with relevant products.
• Perform other duties as assigned by the Store Manager.

Period:

• Permanent

Location:

• Peninsula Plaza

Working Hours:

• 10am – 7pm (Mon – Sat with 1 off day and 1 rest day per week )

Salary:

• $2,300-$2,700 + Commission

Job Requirements:

• 1-3 years of experience in retail, customer service, or sales.
• Minimum secondary education or high school diploma.
• Strong communication and interpersonal skills.
• Excellent organisational and time-management abilities.
• Basic proficiency in Microsoft Office (Word, Excel).
• Familiarity with IT and hardware products.
• Ability to learn quickly and adapt to new technologies and store systems.
• Passion for photography and videography is a plus.
• Ability to work both independently and as part of a team.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

wanyi@successhrc.com.sg (Reg No: R25128591)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | W: www.successhrc.com.sg

Join Our Fun, Vibrant & Dynamic Team!

Up to $25/hour + Incentives + Travel Opportunities

On behalf of our client, we’re looking for a responsible and organised Personal Assistant to support daily administrative tasks, scheduling, coordination, and general office needs. Training and clear guidelines will be provided.

What We Offer:

✔ Flexible Work Hours — Work 2 to 5 days a week, you decide.

✔ Attractive Remuneration — Competitive hourly rate + incentives.

✔ Bonus — Over $1600 company bonus!

What We’re Looking For:

• Singaporeans or PRs
• Pleasant personality, friendly communicator & team player.
• Strong command of English & confident speaking skills.
• Min. Qualification: Full A-Levels, Local Diploma, or Degree.
• Experience as a Personal Assistant is a plus, but not required — we’ll train you!
• Undergrads are welcome to apply.

Job Scope
* Work closely with Business Office staff and other departments to ensure timely and accurate completion of patient billing activities.
* Ensure all data elements required are captured accurately and on a timely basis.
* Ensure all bills are claimed promptly
* Check bill for reasonableness and correct errors discovered on the patient accounts.
* Monitor unbilled accounts, update records and databases.
* Correspond and liaise with patients, third party payers and external organisations.
* Assist in training new team members and maintain internal control.

Requirements:

Start within short notice

Min A Levels/Diploma in any discipline

WA me at http://wa.me/+6598326219 or tele me at @sallytsin

For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
EA License No. 99C4599

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

• Collection of new worker’ credentials and arrangements for the provision of Personal Protective Equipment and the conduct of safety inductions by a Safety Coordinator.
• Monitor workers’ training course schedules timely.
• Maintain an up-to-date employee record of the Project Department.
• Carry out clearance procedures for resigned employees
• Validate and update staff movements, overtime and off-day record in the Attendance Management System (AMS) on regular basis.
• Ensure timely submission of monthly reports eg. Drivers Commission Report, General Workers OT Report, Equipment Utilizations Report and etc.
• Renew or apply for entry passes to restricted zones such as Jurong Port, Jurong Island, PSA and etc.
• Assist in the application for VISA or work passes for overseas assignment.
• Make ferry reservation for the project team members’ work related trip to Batam Island.
• Attend to expenses claims submitted by members of the Project team.
• Manage the replenishment of office stationery and refreshments.
• Coordinate with clients on assigned projects
• Other ad-hoc assignment assigned by your superior from time to time.

Qualifications and Requirements

• Minimum Diploma Holders    
• PC knowledge in Word/Excel/PowerPoint
• Able to liaise with all level of staff
• Work independently
• Self motivated with excellent interpersonal and communication skills
• To be able to work in fast paced environment and a team player

• Performing data entry and analysis for Maintenance Projects.
• Collecting and distributing mail.
• Preparing communications such as emails and reports.
• Ordering and maintaining office supplies
• Creating and maintaining electronic and physical filing systems

• Responsible for full spectrum of Accounts - Account Receivable & Payable duties, including invoice processing, payment preparation, and collection follow-up.
• Conduct monthly reconciliations of bank, vendor & customer, ensuring accuracy
• Ensure accurate filling and perform office administrative work
• Maintaining records regarding payments and account status
• Perform bank payment and receipt functions as well as reconciliation
• Prepare quarterly GST return and submission
• Coordinate with logistic and shipping partners

• Involved in employee engagement initiatives, resolve employee grievances, counsel employees

• Support in operations needs, when required
• Support in the preparation of meeting, materials & taking minutes
• Coordinates effectively with the different departments of staffs, when required
• Drafts and prepares written correspondence
• Maintain proper filing system

Requirements:

• Candidate must possess at least a professional certificate/ Nitec/ Diploma/Advanced/ degree holder or equivalent
• At least 1 year of admin and/or accounting experience preferred
• Able to commence work immediately or within short notice period
• Proficient in MS Office with basic accounting knowledge
• Organized, detail-oriented, able to multitask

Please send in resume indicating reasons for leaving, current and expected salaries.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

We are seeking a dedicated, highly organized, reliable and effective Personal Assistant to provide comprehensive administrative support to our Directors. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Directors' needs and ensure a seamless workflow.

As a Personal Assistant, your primary responsibility will involve delivering exceptional and prompt guidance and assistance to the Directors regarding various aspects of office administration, scheduling, and the successful completion of designated tasks. You must have exceptional time management skills.

Responsibilities:

• Responsible for the full spectrum of the administrative functions which includes but not limited to secretarial, human resource and office administration
• Provide full secretarial and administrative support to the Directors and be familiar with the Directors’ agenda, requests and working styles
• Screen and prioritize emails, correspondence and phone calls, responding on behalf of the Directors when necessary
• Prepare and edit documents, presentations and reports, maintaining a high level of accuracy and attention to details
• Manage Directors’ calendar, appointments and meetings, ensuring effective time management and coordination
• Assist in organizing meetings including logistical arrangements and material preparation
• Manage Directors’ travel arrangements including flights, accommodation and itineraries, taking accountability to plan and schedule arrangements in an appropriate and efficient manner, while considering cost-effective options
• Assist Directors on detailed and close following-up on outstanding matters
• Assist Directors to take minutes and follow-up
• Conduct research, gather data and compile information for various projects and presentations
• Handles and file expense claims for the Directors and keeps track and collate all expense claims for required reporting purposes
• Assist in managing cash flow, expenses, invoices and financial documentation, ensuring accuracy and adherence to company policies 
• Act as a liaison between the Director and other departments and external parties
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times
• Handle personal errands and tasks as directed by the Directors
• Other ad-hoc matters as assigned

Requirements:

• Minimum Diploma in Business Administration or relevant discipline
• Proven experience as a Personal Assistant or in a similar role supporting high-level executives
• Bilingual (English / Chinese) with strong written and verbal communication skills, including the ability to draft professional correspondence and communication
• Tech-savvy and proficiency in Microsoft Office applications and other relevant software 
• Excellent problem-solving skills and the capacity to anticipate the needs of the Directors
• Hardworking with high initiative and willing to take on new challenges
• Exceptional organizational and planning skills, detail-oriented with impeccable multi-tasking abilities to prioritize tasks effectively in a fast-paced environment
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude
• Flexibility to adapt to changing priorities and requirements

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.