Total 1,811 Administrative / Clerical job vacancies

Overview

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions.

Key Responsibilities

• Provide general administrative and clerical support.
• Source suppliers and process purchase orders.
• Coordinate servicing, maintenance, and calibration of equipment.
• Assist the sales team in liaising with clients and handling enquiries.
• Maintain records and support day-to-day office operations.
• Perform other administrative and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous and responsible.

How to Apply

Job Description

• Perform daily SAP payment entry, reconciliation, and related billing administration.
• Process billing for laboratory tests, diagnostic scans, and other clinical services.
• Manage e-filing, consolidation, and archival of patient records and case notes.
• Request and coordinate Letters of Guarantee (LOGs), Guarantees of Payment (GOPs), and related insurance matters.
• Attend to patient, insurer, hospital, and clinic enquiries, including requests for medical reports and supporting documentation.
• Schedule appointments for new referrals and coordinate teleconsultation sessions.
• Respond to enquiries received via Corporate WhatsApp and the OncoCare Connect App.
• Review and resolve assigned Pulse reports and support claim note (CN) tying for straightforward cases.
• Verify and upload Letters of Credit (LOCs) received from clinics.
• Provide operational support and coverage for team members during periods of absence.
• Undertake ad-hoc administrative duties and projects as assigned.
• Perform any other duties as assigned by the Company.

Job Requirements

• Minimum GCE 'O' Level qualification.
• Proficient in Microsoft Office applications and basic computer software.
• Willingness to learn and acquire new skills and knowledge.
• Good interpersonal and communication skills, with the ability to interact professionally with patients and stakeholders.
• A team player who can work effectively in a collaborative and fast-paced environment.
• Able to multitask, prioritise work, and maintain attention to detail.

Job Summary:
We are seeking a responsible and detail-oriented Admin Executive to support our daily administrative and project coordination functions within the construction industry. The ideal candidate should be organized, proactive, and able to work in a fast-paced environment.

Key Responsibilities:

• Provide general administrative support to the project and operations team
• Handle documentation, filing, and data entry with accuracy
• Assist in preparation of reports, invoices, and project-related documents
• Coordinate with suppliers, subcontractors, and internal departments
• Manage office supplies, scheduling, and correspondence
• Support HR-related tasks such as attendance tracking and onboarding documentation
• Ensure compliance with company policies and regulatory requirements

Requirements:

• Diploma or Degree in Business Administration or related field
• At least 1–2 years of administrative experience, preferably in construction or engineering industry
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Able to work independently and as part of a team

Overview

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions.

Key Responsibilities

• Provide general administrative and clerical support.
• Source suppliers and process purchase orders.
• Coordinate servicing, maintenance, and calibration of equipment.
• Assist the sales team in liaising with clients and handling enquiries.
• Maintain records and support day-to-day office operations.
• Perform other administrative and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous and responsible.

How to Apply

Job Scope:

Secretarial Support (40%)

• Manage schedules, travel arrangements, logistics, and visitor coordination to support departmental operations.

Business Operations Support (35%)

• Support service agreements, billing, payments, vendor setup, internal applications, and routine reporting to ensure smooth workflows and compliance.

Group Companies Support (25%)

• Provide administrative and operational support for matters relating to group companies of the department

Requirements:

• Degree holder’s :1 year in secretarial and administrative support
• Diploma holders’ : minimum 4 years in secretarial and administrative support.
• Ability to support at least 2 officers
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with workflow/ERP systems (e.g., MUGEN, PRISM, SAP)
• Good documentation and organisational skills
• Ensures accuracy in all workflows and documentation.
• Handles multiple tasks under tight deadlines.
• Works effectively with managers, colleagues, and affiliates.
• Clear and professional in coordinating with internal and external stakeholders.
• Suggests improvements to enhance operational efficiency

Additional Information:

• Salary: base salary up to S$3.9K + pro-rated bonus + S$110 allowance
• Start Date: Immediate
• Contract Duration: 06-month contract renewable and convertible
• Location: Shenton Way MRT, CBD
• Working Days and Hours: Mon to Fri, 8.45am to 5.15pm

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,500+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Job Description

• Industry/ Organization Type: Storage Solutions
• Position Title: Admin cum Account Executive
• Working Location: Bedok
• Working Hours: 5 days (Mon – Fri, 9.00am – 6.00pm)
• Salary Package: Basic salary up to $3,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle daily office administration, correspondence, filing, and vendor coordination. Schedule meetings, manage worker site schedules, and courier services.
• Provide support to management and staff, including submission of safety documents.
• Prepare invoices, quotations, purchase orders, payment vouchers, manage Accounts Receivable/Payable, bank reconciliations, petty cash, and assist with GST, monthly reporting, and year-end audits.
• Maintain accurate records and communicate with clients regarding orders.
• Manage employee records, recruitment, onboarding, employment contracts, leave, attendance, and payroll administration.
• Apply, renew, cancel, and manage Work Passes, liaise with government agencies, and coordinate staff insurance, medical claims, and employee benefits.
• Ensure compliance with employment regulations and company policies.

APPLY NOW!!!

• Diploma or Degree in a relevant field.
• 2–3 years of experience in administration, accounts, and HR, preferably in an SME.
• Experience managing Work Pass applications and knowledge of Singapore employment regulations.
• Experience with accounting software is preferred.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10052 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Find Out Even More At: https://tinyurl.com/mindflex-ft-info
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to recruitment@singaporetuitionteachers.com or apply via MyCareersFuture.

About Us:
MindFlex Education Pte Ltd is Singapore's #1 and largest Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with no overtime culture.
We are currently expanding and looking for fresh & enthusiastic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to for this role and we would love to get in touch with you!

Job Scope:
- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency
- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc)
(no cold-calling at all!)
- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria
- Coordinate and arrange 1st tuition lesson for both clients and tutors
- Follow-up with any necessary administrative support and after-sales service
- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:
- Friendly, Passionate and Energetic Team Player
- Organized and Good Administrative Skills
- Responsible and Strong Work Ethic
- Decent Typing Speed and Computer Skills
- Polite, Patient and Good Customer Services Skills
- Able to Commit for Minimum of 1 Year
- Poly & University Fresh Graduates are welcome, no experience required

Salary:
- Competitive salary structured towards helping employees grow with the company
- Base salary starts from $2,800-$3,100/Month + CPF
- Consistent monthly bonuses of $200-$800/Month + CPF
- Management positions available for candidates identified with leadership potential (Base ranges from $3,800-$4,000/Month)
- Clear Salary Progression & Annual Salary Review (Min 5-15%)

Working Hours:
- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekends
- 9.00am - 6.30pm
- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:
- Fun Working Environment with a Warm Company Culture
- Casual Working Attire, Relaxed Setting
- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, Massage Chair, Fully-stocked Pantry, etc.)
- Company Meals / Outings / Events / Bonding Activities
- Full Leave Benefits: PH, Annual Leave, Sick Leave
- Career Progression and Low Staff Turnover Rate
- Bright Hill MRT (Thomson-East Coast Line) at Doorstep of Office

Others:
- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face
- Signing of Non-Compete contract will be required upon successful employment

Responsibilities

• Provide administrative support to lawyers and assist in the day-to-day management of legal matters
• Prepare, organise, and maintain legal documents, correspondence, and case files
• Monitor schedules, appointments, court dates, and key filing deadlines
• Liaise with clients, courts, government agencies, and external stakeholders on administrative matters
• Manage physical and electronic records, ensuring proper documentation and confidentiality
• Support the preparation and filing of legal documents through relevant systems and platforms
• Coordinate meetings, document collection, and follow-up actions with clients and stakeholders
• Assist with general office administration and operational support for the legal team

Requirements

• Diploma or Degree in any discipline, with Legal Studies or related qualifications being advantageous
• Prior experience in administration, coordination, legal support, customer service, or related functions will be advantageous
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Good communication skills, attention to detail, and willingness to learn within a legal environment

Additional Information

• Suitable for candidates interested in developing a career within the legal industry
• Open to candidates with legal internships, legal attachments, or transferable administrative experience
• Exposure to litigation and legal processes with opportunities to learn from experienced practitioners
• Supportive and collaborative working environment

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Job Description

• Industry/ Organization Type: Building and Repairing of Ships and Boats
• Position Title: Administrative Executive (Admin & Procurement)
• Working Location: Pioneer Sector 1
• Working Hours: 5.5 Days (Mon – Fri, 8:00 AM – 5:00 PM; Sat 8:00 AM – 12:30 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage daily office operations to ensure smooth administrative workflows and provide timely support for staff activities.
• Organize and maintain both digital and physical filing systems for easy access to information and proper record-keeping.
• Accurately enter data related to accounts to assist with financial tracking and reporting.
• Prepare and issue purchase orders (POs), and track supplier order status to ensure timely delivery of goods and services.
• Work with internal departments to gather procurement needs and simplify the purchasing process.
• Help source suppliers by obtaining quotations and comparing prices to support cost-effective purchasing decisions.
• Any ad hoc duties assigned

APPLY NOW!!!

• Proficient in Microsoft Excel and data management software to handle and analyze administrative and procurement data effectively.
• At least 3 years of experience in office administration or a related field to demonstrate ability in managing office operations and procurement tasks.
• Preferably holds a Higher Nitec, Diploma, or Degree in office skills or a related field to assist in administrative and procurement functions.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83669 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Construction
• Position Title: Accounts cum Admin Assistant
• Working Location: Upper Thomson
• Working Hours: 5 days (Monday to Friday, 8.30am – 5.30pm)
• Salary Package: Basic Salary $2,200 - $2,800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Assist with preparation of reports and other documentation
• Liaise with suppliers, vendors and internal departments when necessary
• Perform other ad hoc duties as assigned by Superior or Management

APPLY NOW!!!

• Diploma / LCCI / relevant accounting qualification
• At least 1 year of experience in handling accounts duties; experience in the construction Industry will be an added advantage
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10043 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

The Admin Associate is responsible for working with the Care & Integration Division Management Team on the implementation of support structures and activities of the 4Ps (specficially on Projects, People and Partnerships Pillars) within the division. The Associate reports to the Manager / Senior Executive, C&I HQ

Key Responsibilities & Duties

Partnerships

• Assist in cultivating, coordinating and maintaining relationships with partners, including scheduling meetings, preparing briefings, and following up on agreed actions.
• Help develop partnership proposals, concept notes, meeting decks and reports to secure and sustain collaborations and funding.
• Track partnership activities, deliverables and deadlines, and maintain accurate partner databases and records.
• Support the planning and delivery of events, campaigns or programmes (with /for partners), including logistics and basic communications materials.

People Engagement and Development

• Assist in implemention of staff engagement and appreciation structures and sessions that promotes development and engagement within the division and respective departments.
• Work closely with our internal stakeholders e.g. HR on the above structures and sessions as part of seeking service excellence and quality of service for the people and communities served.

Projects

• Assist with collaboration with the departments within the division to ensure the smooth execution of projects, processes and partnership initiatives.
• Events/Activities: Liaise with the departments within the divison to 1)maintain the division's events/activities Calendar and 2)arrange with the departments to promote their events/activities via internal and external platforms.

Other Responsibilities & Duties

• Coordinate the collection and oversee the compilation and analysis of data/information from departments within and across divisions.
• Prepare write-ups/presentation slides required for funding applications, events and visits.
• Carry out any other duties as assigned by management for programmes and projects in the Division where required.

• Diploma or Higher Nitec Holder
• At least 3-4 years of relevant experience in partnerships, programme coordination, or stakeholder engagement.
• Excellent interpersonal and communication skills, both oral and written.
• Demonstrated ability to manage multiple projects and priorities in a dynamic environment.
• Ability to work effectively with diverse teams and stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with digital collaboration tools and learning platforms preferred

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Perform general data entry, filing, and record-keeping tasks.
• Handle documentation and support basic administrative processing tasks.
• Handle PO/DO/Invoice including shipping documentations
• Maintain electronic and physical filing systems, ensuring accurate and efficient document management.
• Answer and direct incoming phone calls professionally.
• Provide administrative support to Admin Team
• Responding to emails, and handling inquiries (Coordinating with colleagues, and external parties)
• Any other ad-hoc duties in relations to QS or not.
• 
  

Requirements:

• Minimum Nitec qualifications (Fresh Grad welcome)
• Able to work efficiently with minimal supervision
• Strong organizational and communication skills
• 5days work week
• Strictly looking for mandarin speaking candidate to liase with China counterparts
• Start Immediate

Job Description

• Industry/ Organization Type: Security System Service Provider
• Position Title: Admin Assistant
• Working Location: East (Nearest MRT: Tai Seng)
• Working Hours: 5 days (Monday-Friday, 9 am-6 pm)
• Salary Package: Up to SGD 2200
• Duration: 1-year contract (Renewable if performance meets expectations)

Key Responsibilities

• Conduct routine equipment and system inspections remotely using online software platforms
• Record maintenance findings in Google Sheets for tracking and reporting purposes
• Perform remote audits of corrective maintenance activities carried out by onsite engineers
• Execute routine maintenance tasks remotely, including software updates, calibration verification, and system optimization
• Consistently meet individual and team targets for monthly preventive maintenance
• Coordinate with onsite engineers to plan and schedule maintenance activities effectively
• Analyze performance data and trends to proactively identify potential issues and areas for improvement

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in the related field
• Proficient in Excel

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79718 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

• Serve as the first point of contact for all administrative functions involved in the assigned project (work-site of construction project)
• Assist in answering queries or requests for information regarding the project.
• Keep all important documents, invoices, and contracts well maintained.
• Implement filing systems that make it easy to find any document quickly and efficiently.
• Respond to emails, letters, and telephone calls.
• Liaise with suppliers and vendors to order supplies for projects and the office, including computer software or equipment and stationary.

Requirements:

• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 1-Year of working experience in construction industry, preferably with prior experience working at project site.

If this opportunity aligns with your skills and experience, please submit your resume to koh.dickson@bayesrecruitment.com

Dickson KOH, EA Registration R1103367

www.bayesrecruitment.com

• Provide administrative support for Adult Educators (AEs) and learners across all WSQ programmes.

• Manage service requests, including withdrawals, training or assessment rescheduling, reassessments, and deferments.

• Verify learner attendance records, review past module results, and process approvals of current module results within the training management system.

• Respond to and resolve enquiries received through the Customer Relationship Management System (CRMS) within the stipulated service timeline.

• Ensure learner enrolment and attendance records are accurately captured and updated in a timely manner.

• Perform other ad hoc duties related to training administration as assigned.

Requirements

• Tertiary qualification in any discipline.

• Minimum 1 year of experience in an administrative or related role.

• Strong attention to detail with a service-oriented mindset.

• Excellent interpersonal, written, and verbal communication skills.

• Ability to manage non-routine and escalated cases professionally and effectively.

• Resourceful team player who is adaptable, open-minded, and committed to maintaining high service standards.

• Comfortable working in a fast-paced service and operations environment.

EA Personnel Name: Sharmila
EA Personnel No: R23113352
EA License No: 95C5411

Job Description

• Industry/ Organization Type: Stainless Steel Stockist
• Position Title: Admin Assistant
• Working Location: West – Tuas West Avenue (Nearest MRT: Tuas West)
• Working Hours: 5 days (Monday to Friday: 8.30am-6pm)
• Salary Package: Up to SGD 2400 + AWS + Performance Bonus + Meal incentive
• Duration: Permanent

Key Responsibilities

• Support sales staff by issuing delivery orders and tax invoices.
• Manage and route phone calls and inquiries.
• Help prepare regular reports as scheduled.
• Coordinate with senior management to prepare and handle documentation and requests.
• Follow up with clients regarding payments.
• Assist with the coordination of container trucking and handle documentation for incoming containers.
• Offer general support to visitors.
• Handle additional ad-hoc tasks as needed.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in related field
• Training is provided for inexperienced candidate
• Familiar with MS Office (Word, Excel, PowerPoint)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74263 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Responsibilities

• Providing administrative support

• Provides effective and timely communication within department / section

• Maintain meticulous record management for timely information retrieval

• Responsibility on all general daily operation processes

• Ensure compliances to policies and operational procedures relating to environment, facilities, health, maintenance and safety process

• Assist with daily / weekly updates

• Any other duties as may be assigned

Job Requirements

•            Fresh graduate can apply

•            Possesses at least a Higher Nitec certificate

•            Team Player

•            Comfortable to work in a fast-paced environment

This position reports to the Managing Director. Encore Films is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace.

Specific Responsibilities:

• Support operations and general day-to-day administrative duties and reporting
• Provide secretarial support to Managing Director
• Able to handle confidential information in a professional manner
• Basic Human Resource Management

Provide administrative support to Operations and Marketing teams

• Coordinate meetings, schedules, and follow-up actions

• Prepare documents, reports, and presentation materials

• Liaise with internal teams, vendors, and external service providers

• Support marketing activities, campaigns, and event coordination

• Assist in organising company events and logistics

• Maintain records, trackers, and filing systems

• Support daily office operations, including supplies and maintenance

• Coordinate with IT vendors and contractors on schedules and basic support activities

• Liaise with external providers for corporate services and office requirements

• Handle mobile device and service requests with telecom providers

• Perform general administrative and ad-hoc duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Description

✨ Join a growing team in the collectibles & e-commerce industry! ✨

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

The regional Studio Coordinator partners with regional members to collectively drive the operational success of the APME regional hub studio. This role sits at the hub of the studio, providing point of contact for internal, external, and firmwide team members. This role partners with the Senior Executive Assistant to ensure alignment between studio operations and executive priorities, contributing to the overall efficiency and success of the regional hub team.

What You Will Do

Administrative Support to Regional Leadership

• Provide administrative support, including but not limited to calendar management, travel arrangement includes visa arrangement, hotel arrangement and managing expenses reimbursement
• Manage and coordinate meeting arrangements; ensuring logistics, room setup, catering and tech requirements are arranged in advance
• Handle confidential information with professionalism and discretion
• Other ad hoc duties as assigned, not limited to the duties above

Studio Operations

• Support monthly studio-wide meetings including sending meeting invites, ensuring room booking and readiness, refreshment arrangement (if needed); work with regional leadership to develop agenda
• Support internal and external event planning and execution
• Coordinate studio operations across multiple timezone, locations, ensuring consistency and efficiency
• Partner with office administrative team and IT to plan for software and workspace updates and changes
• Partner with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking, leave tracking/reconciliation
• Work with respective departments to support the onboarding of regional team members and provide studio orientation

Your qualifications

• Minimum 5 years of working experience in similar capacity
• Demonstrate good communication and people skills to be able to work confidently across all levels
• Demonstrate excellent professionalism, trustworthy, integrity
• Demonstrated financial literacy with a keen sensitivity to numbers and diligence in managing company related expenses/budgets.
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Ability to manage complex situations
• Proficient with Microsoft Office

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Start immediately

- Schedules daily job for technicians

- Administrative duties

- Preparing sales proposal.

- Filing of Document

- Generate invoices

- AR & AP assistant

- $2.5k - $3K

Please email resume to hr.pestclinic@gmail.com

Here's your admin job ad:

Admin Executive

We are looking for a reliable and meticulous Admin Executive to manage the day-to-day administrative operations of our office. The ideal candidate is organised, detail-oriented, and able to handle a wide range of administrative and support functions independently.

What You'll Do

Office Management

• Oversee general office operations and ensure a well-functioning workplace
• Manage and replenish office supplies as needed

Administrative Support

• Provide administrative support to management and staff
• Prepare and edit correspondence, reports, and presentations
• Manage calendars, schedule meetings, and arrange appointments

Document Management

• Maintain and organise both physical and electronic filing systems
• Handle data entry and ensure accurate and up-to-date records
• Ensure confidentiality and security of all documents and files

Communication

• Serve as the primary point of contact for internal and external communications
• Answer and redirect phone calls, take messages, and draft emails and correspondence

Accounting Administration

• Assist in the preparation of monthly payroll
• Handle invoicing, billing, and expense tracking
• Manage petty cash and maintain accurate bookkeeping records

Human Resources Support

• Assist with recruitment, including scheduling interviews and onboarding new hires
• Maintain employee records and handle HR-related queries
• Coordinate staff training and development programmes

Who We're Looking For

• Minimum Diploma from a local polytechnic or equivalent qualification
• At least 1–2 years of relevant admin experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Bilingual in English and Mandarin — required to liaise with Mandarin-speaking associates
• Highly organised with strong attention to detail
• Able to handle sensitive information with discretion and professionalism
• A team player who can also work independently and manage multiple responsibilities

What We Offer

• Stable and structured work environment
• Friendly and supportive team
• 5-day work week, office-based