Total 5 Manager level Administrative / Clerical job vacancies

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulationsResponsibilities
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Qualifications

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Leadership and interpersonal skills
• Degree in administration or relative field

Responsibilities:

Planning: Setting clear, strategic goals that align with the company's overall vision and breaking them down into actionable objectives and tasks for the team.

Organizing: Allocating company resources, such as finances, materials, and personnel, to implement the plans effectively. This also includes defining roles and establishing a clear organizational structure.

Staffing: Recruiting, hiring, training, and developing employees to build a capable workforce that can achieve company goals. This involves evaluating performance and managing professional development.

Leading: Guiding, motivating, and inspiring team members to work toward common objectives. This involves setting a positive example, providing support, and fostering a collaborative culture.

Controlling: Monitoring the team's and individuals' performance against established standards. This includes taking corrective action when goals are not met and providing feedback for continuous improvement.

Talent management: Hiring qualified candidates and overseeing the onboarding process to ensure new hires integrate successfully into the company culture.

Performance reviews: Monitoring and evaluating employee progress through regular check-ins and performance appraisals, providing both constructive feedback and recognition.

Employee development: Mentoring and coaching team members to help them develop new skills, overcome challenges, and advance their careers. This cultivates a stronger, more capable workforce.

Conflict resolution: Mediating and resolving disputes between team members to maintain a positive and productive work environment.

Motivation and engagement: Creating a work culture that values and engages employees through incentives, rewards, and recognition.

Administrative duties

Scheduling: Creating and managing employee work schedules and approving leave requests.

Paperwork: Completing and processing various forms related to new hires, budget tracking, and performance issues.

Budgeting: Developing and overseeing departmental budgets and tracking dayto-day expenses

Other requirements:

Full time basis

Work flexi hours

If Required, need to work on public holidays, sundays or sometimes after 5pm

Admin Manager 

Working location: Kallang
Working hours: 830am to 6pm
Working day: Mon-Fri
Salary: $4500 - $6000

Role Overview

The Admin Manager is responsible for overseeing and managing the company’s administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).
• Ensure proper documentation, filing systems, and record-keeping practices are maintained.
• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.
• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.
• Maintain employee records, leave tracking, and HR databases.
• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.
• Coordinate with finance teams or external accountants on administrative documentation.
• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by preparing and maintaining administrative records and documentation.
• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.
• Provide administrative support to senior management as required.
• Identify opportunities to improve administrative processes and operational efficiency.
• Supervise and guide administrative staff, if applicable.

Requirement:

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.