Job Summary

The Embassy of the Republic of Indonesia seeks an Administrative Assistant to deliver efficient administrative and office support by managing correspondence, maintaining records, scheduling appointments, and assisting embassy staff in daily operations.

Responsibilities

• Manage emails, phone calls, and official correspondence to ensure timely and accurate communication.
• Prepare reports, documents, and presentations that meet embassy standards and support decision-making.
• Maintain filing and office record systems to ensure organized and accessible documentation.
• Schedule and coordinate meetings and events to optimize staff time and resource allocation.
• Provide general administrative support to embassy staff to facilitate smooth daily operations.
• Handle confidential information with professionalism and discretion to protect embassy interests.

Preferred competencies and qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English; knowledge of Indonesian is a plus.
• Strong organizational skills and attention to detail.

Key Responsibilities:

1. Employee Lifecycle Administration

• Manage end-to-end onboarding, offboarding, and employee transfers for staff and interns in accordance with approved workflows.
• Coordinate issuance and recovery of staff passes, access cards, lanyards, locker assignments.
• Ensure system access provisioning and deactivation is performed accurately and in a timely manner.
• Maintain up-to-date records and trackers to support audit and compliance requirements.

2. Access, Security & Systems Management

• Administer CorpPass access, including user access setup, modification, and termination.
• Maintain secure and accurate records of access cards, lockers, and system permissions.
• Oversee CCTV and security systems servicing and vendor coordination.
• Support audits, investigations, and security reviews where required.

3. Office Operations & Facilities Management

• Oversee daily office operations to ensure a safe, functional, and well-maintained workplace.
• Manage office facilities, including equipment (e.g. vending machines), ensuring timely servicing and maintenance.
• Coordinate with cleaning teams, pantry services, and vendors to support daily operations, events, and VIP requirements.
• Supervise facilities support staff to ensure service delivery standards are met.

4. Reception, Access & Employee Services Support

• Administer employee access requirements such as PSA passes, PSA Vehicle permits, and season parking applications and renewals, ensuring timely processing and accuracy.
• Provide reception coverage where required, including visitor management, call handling, and courier coordination – as a coverer.
• Serve as a key point of contact for employee administrative enquiries and support.

5. Financial Administration & Vendor Management

• Raise and manage purchase requisitions, service POs, and blanket POs for admin related items in accordance with procurement guidelines.
• Coordinate billing and payment processing with finance teams, ensuring proper documentation and tracking.
• Support vendor sourcing, quotation comparison, and contract coordination.
• Assist in budget tracking and cost monitoring for administrative functions.

6. Ticketing & Operational Governance

• Manage and monitor administrative ticketing systems to ensure timely response, resolution, and closure of requests.
• Escalate issues proactively and coordinate with relevant stakeholders to maintain service standards.
• Ensure proper documentation and adherence to internal policies and procedures.

7. Meetings, Events & Executive Support

• Support the setup and coordination of training sessions, meetings, and corporate events.
• Provide administrative support for senior management meetings, including coordination of logistics and visitor arrangements.
• Ensure meeting rooms and training facilities are well-prepared and restored post-usage.

8. Emergency Preparedness & Workplace Safety

• Perform designated emergency response roles (e.g. Fire Warden & First Aider)
• Support fire drills, evacuation exercises, and emergency preparedness planning.
• Promote workplace safety and compliance with relevant regulations.

9. Continuous Improvement & Team Collaboration

• Support the Admin Manager in driving office operations improvements and process enhancements.
• Provide cross-coverage for administrative functions to ensure continuity of operations.
• Contribute to building a responsive, service-oriented administrative team.

MUST HAVE:

• Diploma or Degree in Business Administration or related discipline.
• Minimum 2–4 years of relevant experience in office administration, facilities management, or employee services.
• Proven ability to manage multiple operational areas with strong attention to detail.
• Experience in vendor coordination, procurement processes, and facilities support will be an advantage.
• Strong organisational, communication, and problem-solving skills.

Key Responsibilities

1. Stock count, scanning, allocation and packing.

2. ⁠Arrange and coordinate domestic and international shipments.

2. ⁠Prepare and issue Delivery Orders (DO) and Invoices.

3. ⁠Handle shipment bookings with courier or freight service providers.

4. ⁠Prepare and send quotations to customers as required.

5. ⁠Perform document filing, and data entry related to shipping and billing.

6. ⁠Communicate with customers, and courier companies to track shipments and resolve delivery issues.

7. ⁠Provide support to the logistics and sales teams.

8. ⁠Perform other duties as assigned.

Requirements

1. Minimum 1 year of relevant working experience in shipping, logistics, or administrative support.

2. ⁠Familiar with preparing delivery and shipping documents.

3. ⁠Basic knowledge of international courier services (e.g., DHL, FedEx, UPS) is an advantage.

4. ⁠Proficient in Microsoft Office (Excel, Word, Outlook).

5. ⁠Good attention to detail, strong organizational and communication skills.

6. ⁠Able to work independently and handle multiple tasks efficiently.

Benefits

Medical coverage, annual leave, performance bonus, etc.

Friendly working environment with career development opportunities.

Job Summary

We are a pest control company with stable growth seeking two administrative service personnel who share our commitment to sincere public service.

Responsibilities

• Respond promptly to customer queries to deliver excellent customer service
• Coordinate with relevant departments and staff to resolve customer requests and feedback professionally and timely
• Manage customer feedback and recovery processes to enhance customer satisfaction
• Prepare and process invoices accurately and on schedule
• Organize and maintain customer contact and sales data efficiently
• Perform daily administrative duties as assigned to support operations

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

Job Description:

We are looking for a dedicated and organised Administrative Executive to join our growing team at JL Cable Detection. You will play a key role in supporting the smooth day-to-day operations of the company by handling both administrative and finance-related tasks.

Key Responsibilities:

• Purchase online authority plans (Good with google map)
• Process and manage workers’ salaries, overtime (OT) pay, and other related matters
• Assist with general office administrative duties and documentation
• Perform basic bookkeeping using Xero (training will be provided – no prior experience required)
• Monitor payment status and follow up on progress claims from clients
• Liaise and communicate with clients on project updates and administrative matters
• Answer and manage incoming office calls and inquiries

Requirements:

• No prior experience required (related experience will be a bonus)
• O-Level / ITE / Polytechnic qualification, preferably in Business Administration or a related field
• Only open to Singapore Citizens or Permanent Residents (PR)
• Good communication skills and a responsible attitude
• Willingness to learn and take ownership of tasks

Key Responsibilities:

• Daily Office Operations: Manage daily administrative tasks, including handling corporate correspondence, managing office supplies, and maintaining a tidy and professional office environment.

• Document Management: Assist in preparing, formatting, and archiving corporate documents, agreements, financial reports, and meeting minutes with high accuracy and confidentiality.

• Schedule Coordination: Manage calendars, schedule business meetings, and coordinate travel arrangements or itineraries for the management team.

Key Responsibilities:

• Daily Office Operations: Manage daily administrative tasks, including handling corporate correspondence, managing office supplies, and maintaining a tidy and professional office environment.

• Document Management: Assist in preparing, formatting, and archiving corporate documents, agreements, financial reports, and meeting minutes with high accuracy and confidentiality.

• Schedule Coordination: Manage calendars, schedule business meetings, and coordinate travel arrangements or itineraries for the management team.

• Public Healthcare Institution
• Good Benefits and Bonuses

Job Description:

• Provide comprehensive administrative and operational support to the department and senior management team.
• Coordinate meetings, manage calendars, prepare presentation materials and reports, and follow up on action items.
• Perform data collation, analysis, documentation, and support strategic and operational projects.
• Manage procurement, invoice processing, expense claims, and departmental records.
• Handle correspondence, travel arrangements, and general administrative duties as assigned.

Requirement: 

• Diploma in Business Administration, Healthcare Management or equivalent
• Minimum 1-2 years of relevant working experience

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

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JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Job Summary

We are seeking a highly organized and proactive Food & Beverage Administrative Manager to oversee and streamline the administrative operations of our F&B department. This role ensures smooth coordination across outlets, accurate reporting, and supports management in driving operational efficiency.

Responsibilities

• Lead and manage all administrative functions within the Food & Beverage department to ensure operational excellence across outlets
• Coordinate communication and reporting between F&B outlets and management to facilitate informed decision-making
• Prepare timely management reports, sales summaries, and operational documentation to support business insights and performance tracking
• Support HR processes by maintaining accurate staff records, scheduling shifts, and managing training documentation to enhance workforce readiness
• Oversee administrative aspects of purchasing, supplier coordination, and inventory reporting to optimize resource management
• Maintain compliance with internal policies, procedures, and regulatory requirements to uphold operational standards and legal obligations

Required competencies and certifications

• Diploma or Degree in Hospitality, Business Administration, or related field
• Minimum 5 years’ experience in F&B operations or administration, preferably in hospitality or club environments

Preferred competencies and qualifications

• Strong organizational skills demonstrated by managing multiple priorities effectively
• Effective communication skills applied to coordinate cross-functional teams and reporting
• Proficiency in Microsoft Office used to produce reports and manage administrative tasks
• Professionalism and attention to detail to maintain confidentiality and accuracy in all administrative functions

About the Opportunity

Be part of the public sector and contribute to initiatives that positively impact the community. This role offers valuable exposure to government-related operations and projects within a structured and supportive environment. It is ideal for individuals seeking stability, professional development, and hands-on experience.

Benefits

• Opportunity to work within a government/public sector setting

• Streamlined and efficient hiring process

• Entry-level candidates are encouraged to apply; training will be provided

• Gain practical exposure to public sector operations and project work

• Supportive team environment with clear processes and guidance

Key Responsibilities

• Provide administrative and operational assistance to support daily activities

• Maintain documentation, filing systems, and data records accurately

• Coordinate meetings, appointments, schedules, and correspondence

• Work closely with internal departments, external agencies, and vendors

• Assist with reporting, progress tracking, and basic project administration

• Support events, programmes, and community-related initiatives when required

Requirements

• Diploma or Degree in any field of study

• Candidates without prior experience are welcome to apply

• Familiarity with Microsoft Office applications, including Excel, Word, and Outlook

• Strong organisational skills with attention to detail

• Ability to manage multiple tasks and priorities effectively

• Good interpersonal and communication skills

Additional Details

• Monday to Friday work schedule (office hours)

• Workplace conveniently located near MRT stations

• Contract position with opportunities for extension or permanent conversion

• Candidates available immediately or on short notice will have an advantage

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

This is a contract position attached to a Community Club in North. Location: Bishan 

Duration: June 2026 to November 2026 subject to 1 year renewal 

Job Scope

-Provide support and co-ordination for the Task Force 

-Liaise with different Grassroots Organisations (GROs) on the initiatives identified by the Task Force

-Assist in the planning and execution of the initiatives by the Task Force

-Attend Task Force meetings

-Administrative work such as data entry and compilation of statistics

-Attending to phone and walk-in enquiries over the counter

-Other ad-hoc duties as assigned

Requirements

-Diploma or Degree

-Experience working in a service-oriented environment preferred

-IT savvy (MS Office)

Working Hours

Monday to Sunday with two rotating shifts and 2 off days weekly

AM shift 9am to 6pm

PM shift 1pm to 10pm

1 weekday off, 1 weekend (Saturday or Sunday) off

To Apply:

WhatsApp resume: 8023-1992 OR 

Email resume: acerec@singnet.com.sg

Accounts cum Admin Assistant

• S$2,800 basic salary + variable bonus.
• Location: Tagore Lane, Singapore 787502
• Working Hours: Monday to Friday, 8:30 AM – 5:30 PM

We are looking for a detail-oriented and proactive Accounts cum Admin Assistant to support our finance and administrative operations. This is an excellent opportunity for individuals seeking to develop their accounting and office administration skills within a stable and growing business environment.

You will play a key role in ensuring the smooth day-to-day running of accounting functions while providing essential administrative support to the team. If you are organized, responsible, and enjoy working with numbers and processes, we would love to hear from you.

Key Responsibilities

Accounting Support

• Handle basic accounting duties including data entry, invoicing, and payment processing.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Maintain accurate and up-to-date accounting records and documentation.
• Ensure proper filing and organization of financial documents.
• Support month-end and ad-hoc accounting activities when required.

Administrative Support

• Perform general administrative duties and office coordination tasks.
• Maintain and organize company records, files, and documents.
• Provide administrative support to management and other departments as required.
• Assist with correspondence, document preparation, and office-related matters.
• Perform any other ad-hoc duties assigned by Management.

Requirements

• Diploma, LCCI, or relevant Accounting qualification.
• Minimum 1 year of accounting or administrative experience.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Knowledge of ACCPAC and Ezy Accounting software will be an added advantage.

Job Summary

Join the public sector and be part of meaningful work that supports the community. This role is ideal for individuals looking for a structured environment, stable exposure, and hands-on experience in government-related operations and programmes.

Why Join Us?

• Stable and structured public sector environment

• Fast and efficient hiring process

• Open to entry-level candidates (training provided)

• Valuable exposure to government operations and projects

• Supportive and well-organised work culture

Key Responsibilities

• Provide administrative and operational support to daily functions

• Handle documentation, data entry, and filing systems accurately

• Coordinate meetings, schedules, and internal communications

• Liaise with internal stakeholders, agencies, and external vendors

• Assist in reporting, tracking, and basic project coordination tasks

• Support events, programmes, or public-facing initiatives when required

Requirements

• Diploma or Degree in any discipline

• No prior experience required (training will be provided)

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Organised, detail-oriented, and able to manage multiple tasks

• Good communication and interpersonal skills

Additional Information

• 5-day work week (office hours)

• Convenient location near MRT stations

• Contract position with potential for extension or conversion

• Immediate or short notice availability preferred

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Job Description

· Confidential administrative duties to the Chairman.

· Perform basic accounting and bookkeeping tasks such as:

1. Recording transactions

2. Preparing invoices

3. Reconciling petty cash and bank statements

· Maintain proper filing systems for both digital and physical documents.

· Type letters, memos, reports, and other documents as directed by the Chairman.

· Keeping track of Chairman’s Kris Flyer points and redemption.

· Handle confidential information with discretion.

· Prepare and organize meeting materials and follow up on action items.

· Coordinate travel arrangements, including flights, accommodations, and itineraries for Chairman’s overseas trip.

· Liaise with internal departments and external stakeholders as required.

· To assist on any other matters under the guidance of Chairman.

Requirements

· Possess at least an Higher Nitec in Accounting or equivalent.

· At least 2 years of working experience as an administrative assistant, or in a similar role.

· Knowledge of accounting principles and experience with bookkeeping.

· Proficient in Microsoft Office (Word, Excel, Outlook).

· Excellent typing skills and attention to detail.

· Strong organizational and time management abilities.

· Able to work independently and manage multiple tasks effectively.

· High level of professionalism and discretion.

We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).

Personal Assistant Duties

• Provide direct administrative and personal support to the Director/Management.

• Manage schedules, appointments, meetings, and travel arrangements.

• Handle confidential documents and sensitive information with discretion.

• Assist with personal errands and ad-hoc tasks when required.

• Prepare reports, presentations, and meeting materials.

Administrative Duties

• Manage office administration and ensure smooth dailyoperations.

• Handle correspondence, emails, and phone callsprofessionally.

• Maintain proper filing systems (physical and digital).

• Coordinate meetings, take minutes, and follow up on action items.

• Support company events, travel bookings, and logistics.

• Other ad-hoc duties whenever required

Requirements

• Diploma/Degree in Business Administration or related field(preferred).

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative role.

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and work independently.

• High level of professionalism, discretion, and attention to detail.

• Fluent in English and Mandarin to facilitate communication with counterparts in China.

Role
The Administrative & Client Support is responsible for supporting the day-to-day administrative and operational functions of the Home Personal Care service. This includes assisting with documentation, client follow-ups, service quality monitoring, and coordination with caregivers and the clinical team. The role requires strong organisational and communication skills to ensure accurate records, smooth coordination, and continued client satisfaction.

Key Responsibilities

Operational & Administrative Support

• Perform data entry and ensure timely updating of records, trackers, and Case Management System (CMS)
• Assist with filing and organisation of documents in both digital and physical formats
• Support routine communications and follow-ups with caregivers as instructed

Client Relationship Management

• Conduct phone calls to existing clients to check on their well-being, service progress, and quality of care delivered under CWA
• Gather feedback and highlight any concerns or service gaps for follow-up
• Support 6-monthly check-ins and reassessments of existing clients in coordination with assigned caregivers

Service Support & Quality Monitoring

• Assist in monitoring service delivery and ensuring proper documentation of client interactions
• When required, carry out home visitations together with the clinical team to provide support such as supervision and on-ground assistance

• Any other duties that may be assigned from time to time

Requirements and Qualifications

·      Minimum Diploma in Business Administration, Healthcare Management, or equivalent. 

·      Relevant certifications in community care oradministrative management are an advantage.

·      At least 1 year of experience inadministrative or operations roles, preferably in community care, healthcare,or social service sectors. (Fresh graduates are welcome to apply).

·      Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with database systems.

·      Good communication and interpersonal skills.

Job Description

Responsibilities:

• Receptionist duties to attend to public and client servicing calls • Provide administrative support to Financial Adviser business especially life insurance from new business to servicing

• Take care of data entry of Company’s CRM system, maintenance of CRM data and preparation of reports for the purpose of commission payment • Ensure proper storage of data, both hard and soft copies, of FA operations

• Assist Admin Executive in the daily submission of new business to product providers

• Any other duties that may be assigned

Requirements:

• Minimum O level qualifications

• Must be proficient in Microsoft Office: Word and Excel • Must be meticulous and have eye for details in documentation

• Able to work independently as well as in a team Benefits: • Working together with a team • Group Employee benefits • Enjoy a fair work- life balance

• Monday to Friday 9.00am to 6.00pm working hours

We are Singapore’s pioneer financial advisory firm that has been in the industry since 1986. We deal with a variety of platforms – Financial Planning, Investments, Life Insurance, General Insurance, and Group Employee Benefits. Being independent, we also offer a variety of products and services that are of best value and best suited for our clients’ total financial needs.

We are looking for an Administrative Assistant to provide the support required to ensure the smooth running of the business. The role will be assisted by a team who will be there to support you and train you accordingly.

CDAC centres are strategically located island-wide to better serve students, workers

and families. We aim to provide its services and programmes to the community near

to their homes.

Reporting to the team supervisor, the job scope is as follows:

• Open and closing of centre

• Performing counter duties and answering of enquiries

• Assisting clients with registration of programmes and application for assistance schemes

• Performing administrative and clerical duties such as collection of programme fees, data entry, centre maintenance and general housekeeping

• Promoting CDAC programmes and recruiting participants

• Preparing rooms and materials for centre activities

• Following up with attendance for centre activities and calling of absentees

• Preparing incident reports where applicable

• Handling walk-in donations

• Covering duties when necessary

• Any other ad hoc duties

Location: CDAC@ Bedok

Blk 138 Bedok North Street 2, #01-185 S460138

This position is for a 28-hour work week, including weekends.

Working Hours

January to October:

• Monday (Alternate shifts):
  12:15 PM – 5:00 PM or 4:45 PM – 9:30 PM
• Wednesday:
  12:15 PM – 9:30 PM
• Friday:
  12:15 PM – 9:30 PM
• Saturday or Sunday (Alternate):
  9:45 AM – 5:00 PM

November to December:

• Monday (Alternate shifts):
  9:45 AM – 2:30 PM or 2:15 PM – 7:00 PM
• Wednesday:
  9:45 AM – 7:00 PM
• Friday:
  9:45 AM – 7:00 PM
• Saturday or Sunday (Alternate):
  9:45 AM – 5:00 PM

Candidate Requirements

Technical Skills:

1. Proficient in serving English and Mandarin-speaking clients.

2. Competent in Microsoft Office and email applications.

Core Competencies:

1. Service-oriented mindset.

2. Strong team player.

3. Passion for working in the social service sector.

Preferred Attributes:

1. Pleasant personality.

2. Prior experience in customer service.

3. Ability to multi-task effectively.

Working Days:

⏳ 5 Days Mon-Fri

Working Hours:

⏳ 9:00am-6:00pm

Salary: $2,400 - $2,800

Key Responsibilities (Job Scope):

• Assist in Accounts Receivable (AR) and Accounts Payable (AP), including calculating sales commissions and other related financial tasks

• Support the issuance of Delivery Orders (D.O.) and ensure all supporting documents are properly prepared and filed

• Handle Permit-to-Work (PTW) applications and prepare Risk Assessments in compliance with safety requirements

• Perform basic bookkeeping duties, including data entry and maintaining accurate financial records

• Manage email correspondence, sending, and responding to inquiries in a timely manner

• Coordinate company vehicle matters, including insurance renewal, road tax renewal, and vehicle inspection for cars and vans

Key Responsibilities

Business Department Administration

• Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations,
• and contract documents.
• Record and manage tender deposits and cheques.
• Maintain document control and filing of legal and project documents.
• Provide day-to-day administrative support to QS and PM teams.
• Coordinate local and overseas courier services, including arranging courier for cheque collection and deposit to support Manila finance.
• Coordinate external printing and binding services for project and contract documents.
• Organize internal/external events when requested.
• Manage office supplies, stationery, and publications for contract binding.

Office Administrative & Operations support

• Coordinate building maintenance matters, including air-conditioning servicing and lighting
• replacement.
• Liaise with vendors on copier and facilities issues.
• Cover reception duties when required, including visitor handling and calls.

Ad-hoc Support

• Provide ad-hoc administrative and operational support as assigned by Business Line Leaders.

Qualifications

• Diploma in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in project coordination, or administrative roles.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Analytical mindset with attention to detail.

We are looking for a proactive and detail-orientedindividual to join our team as an Administrative & Purchasing Assistant.This role plays a key part in supporting daily operations, includingprocurement, inventory coordination, and administrative functions.

Responsibilities

• Provide day-to-day administrative support, including preparation of quotations and responding to customer and client enquiries
• Coordinate and process orders from business clients, ensuring accurate communication with the kitchen team
• Manage purchasing of ingredients, packaging, and inventory from approved suppliers
• Liaise with suppliers on orders, pricing, and delivery schedules to ensure timely replenishment of stock
• Receive incoming goods, perform basic quantity and quality checks, and ensure proper storage in accordance with food safety standards
• Maintain proper documentation for ISO/HACCP and Halal certification compliance
• Assist with processing delivery orders, invoices, and basic record-keeping

Requirements

• Strong organisational skills with good attention to detail
• Able to work independently while being a reliable team player
• Comfortable handling purchasing, coordination, and operational tasks
• Able to commit to a 5-day work week (9:00 AM – 6:00 PM)
• Proficient in Microsoft Office (especially Excel)
• Good written and verbal communication skills in English
• Candidates with experience in purchasing, inventory, or receiving are preferred, but training will be provided for suitable applicants

THE JOB

Account Onboarding & Lifecycle Management

• Documentation & Credit Apps: Facilitate and audit all documentation for client credit account applications, ensuring 100% accuracy prior to submission.

• Approval Workflow: Coordinate the internal approval routing for account creation, liaising with authorized signatories and the Finance team for final setup.

• System Configuration: Perform SCMS (Report Management System) account creation and login setup to enable secure client access to medical reports.

• Modifications & Terminations: Manage the full lifecycle of an account, including UEN updates, company name changes, reactivations, or closures due to cessation or contract non-renewal.

Billing & Pricing Governance

• Account Tagging: Assign relevant packages, service codes, and pricing structures to billing accounts to ensure error-free invoicing.

• CAS Price Vetting: Conduct rigorous vetting of system price adjustments to ensure alignment with formal service agreements.

• Manual Scheme Review: Perform periodic manual audits of pricing schemes and discounts; collaborate with Finance to assess margin impact and validate adjustments.

• Concession Management: Prepare and document scheme forms for clients eligible for discounted à la carte services.

Clinical Operations Support

• HSRF Customization: Create tailored Health Screening Request Forms (HSRF) that capture specific billing instructions and report delivery preferences for corporate clients.

• Appointment Strategy: Manage the appointment web portal in liaison with the Operations team (creation and modification of slots).

• Lab Liaison: Coordinate with lab providers for official quotations regarding new or modified tests and process IT requisition forms to update the Clinical Administrative System (CAS).

Client Engagement & Scheduling

• Appointment Coordination: Manage multi-channel bookings (Phone, Email, Online), ensuring clients have absolute clarity on service types, locations, and timings.

• EDM Campaigns: Execute Electronic Direct Mail (EDM) campaigns to promote upselling opportunities. Responsibilities include database segmentation, lead follow-up, and ensuring 100% compliance with PDPA and branding guidelines.

General Administration & Ad-hoc Support

• Audit Readiness: Assist in preparing documentation and records for internal and external audits to ensure departmental compliance.

• Process Improvement: Proactively identify bottlenecks in the account creation or billing workflow. Prepare and/or update SOP documents.

• Inter-departmental Liaison: Act as a key point of contact between Sales, Operations, and Finance to resolve client-related discrepancies or urgent service requests.

• Reporting: Prepare monthly administrative reports on account statuses, pending approvals, and campaign performance for Management review.

• Ad-hoc Projects: Perform any other duties or special projects as assigned by the Management or Department Head to support the evolving needs of the business.
  

  THE PERSON

  •  ITE / Higher NITEC in Business Administration or above.

  • Minimum 2–3 years of experience in administrative operations, preferably within healthcare or corporate services.

  • Strong command of the oral and written English.

  • Able to converse in Mandarin to liaise with Mandarin-speaking clients.

  • Microsoft Excel at intermediate or advanced level (for price vetting and data management).

  • Proficient in Clinical Information Systems (CAS/SCMS experience is a plus).

  • Familiar with EDM tools and database segmentation.

  • Meticulous attention to detail: Essential for billing configuration and credit documentation.

  • Communication: Able to liaise effectively between Account Managers, Finance, and external Lab providers.

  • Compliance-Minded: Strict adherence to PDPA and internal audit protocols.

Your Role
We are looking for an experienced Sales Admin / Sales Administrative/ Administrative Assistant/ Inside Sales / Sales Coordinator to provided administrative support for customer orders by using ERP system. You will prepare PO, DO & quotation for customers’ requirements. Liaise with operation, sales team & freight forwarders for daily smooth operations.

What Will You Do

•       Provide administrative support to clients and sales department

•       To prepare PO, DO, RFQ, report & quotation for customers’ and sales team requirements

•       Coordinate with delivery arrangement, incoming and outgoing shipment

•       Prepare invoices and follow up the payment of customers

•       Liaise with operation, sales team & freight forwarders for daily smooth operations

•       Any other administrative work assigned by manager

What Do We Want

•       At least A Level and above or equivalent

•       Min 2-3 year of relevant working experiences in creating freight quotations and RFQ / Freight forwarding

•       Good communication and interpersonal skills with the ability to build strong relationships with clients

What Will You Get In Return
You will be given exposure to a hold a key position in a growing organization with attractive rewards and a wide range of benefits. You will entitle a Gross salary up to S$3200 + attractive perks.

What You Need to do Now
Click "Apply" and please include the following information in your resume:

• Personal Particulars with recent photograph
• Education background
• Work experiences in point forms
• Reason(s) for leaving
• Current and Expected salary
• Date of availability / Notice Period

Note:
Only shortlisted candidate will be notified via email for an interview invitation