Total 50 job vacancies in Singapore

Tasks and Responsibilities

• To match with the subcon invoices against the subcon service report.
• To generate work orders (WO) against purchase Request. (PR) and Distribute to Subcons.
• To receive SCR from production and follow up Job awarding co-ordination works between Commercial
• To do Filing of Subcon registration, Quota applications, Subcontractor Tariffs and Forms, etc
• To provide Administration Supports on Quota application and renewal, etc
• To request / Update subcon costs and WDR'S.

Job Requirements

• At least 3 years’ experience in Commercial & Subcontracting work and shipyard related work.

Job Description & Requirements

We are seeking a detail-oriented and proactive individual to support administrative, procurement, and operational functions. The ideal candidate will assist various departments, coordinate with agent, maintain documentation, and support daily office operations to ensure smooth workflow and timely execution of tasks.

Key Responsibilities:

1. Documentation Support

2. Client Coordination

3. Administrative Support

Qualifications & Skills:

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel).
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Prior experience in an administrative or operational support role preferred.

We are seeking a highly organised and proactive Administrative Officer to provide administrative and coordination support to the Executive Assistant of Head of APA and Country Head. This role plays an important part in ensuring the smooth running of the executive office by assisting with scheduling, coordinating meeting and events, document preparation, travel arrangements, expense processing, and general office administrative duties.

The Administrative Officer will work closely with the Executive Assistant to support day-to-day operations, manage administrative tasks efficiently, and ensure timely follow-up on internal and external requests. The candidate should be detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment.

We are seeking a highly organised and proactive Administrative Officer to provide administrative and coordination support to the Executive Assistant of Head of APA and Country Head. This role plays an important part in ensuring the smooth running of the executive office by assisting with scheduling, coordinating meeting and events, document preparation, travel arrangements, expense processing, and general office administrative duties.

The Administrative Officer will work closely with the Executive Assistant to support day-to-day operations, manage administrative tasks efficiently, and ensure timely follow-up on internal and external requests. The candidate should be detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Administrative and Secretarial Support

• Provide day-to-day administrative support to the Executive Assistant and Country Head.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare the daily schedule, meeting materials, and supporting documents.
• Maintain proper filing, documentation, and record-keeping for easy retrieval of information.
• Coordinate incoming requests, emails, phone calls, and messages where required.
• Liaise professionally with internal departments, external vendors, customers and stakeholders on administrative matters.
• Maintain confidentiality when handling sensitive information relating to senior leadership and business operations.

Meeting and Event Coordination

• Meeting arrangements, including room bookings, calendar invites, conference call setup, catering, and visitor registration.
• Preparation of meeting agendas, presentation materials, reports, and minutes where required.
• Coordinate logistics for internal meetings, leadership meetings, town halls, offsites, and business events.
• Usher guests and ensure meeting rooms are properly prepared before and after meetings. Meeting and Event Coordination

Travel and Logistics Support

• Coordinate business travel arrangements, including flight bookings, hotel reservations, transport arrangements, visa support, and travel itineraries.
• Ensure smooth logistics arrangements for visiting stakeholders, business guests, and regional teams.

Claim Expense Administration

• Assist with expense claims, reimbursement submissions, and invoice processing.
• Track administrative expenses and maintain supporting records.
• Ensure compliance with company policies and maintain accurate records of all claims

Office and Operational Support

• Procure of office supplies, stationery, equipment, and other administrative items.
• Coordinate with facilities, IT, finance, HR, and other internal teams to support operational needs.
• Perform any other administrative duties as assigned from time to time. Office and Operational Support.

We are looking for

• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies or a related discipline.
• Minimum 2 to 5 years of administrative, secretarial, or office support experience.
• Prior experience supporting senior management or executive offices will be an advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiarity with travel booking platforms, expense systems, and collaboration tools will be an advantage.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Good interpersonal skills and ability to work with stakeholders at different levels.
• High attention to detail and accuracy in administrative work.
• Able to handle confidential information with discretion and professionalism.
• Able to multitask, prioritise work, and manage deadlines in a fast-paced environment.
• Independent, resourceful, and willing to take ownership of assigned tasks.

• Provide general administrative and clerical support to the office.
• Prepare, organize, file, and maintain company documents and records.
• Assist in data entry and ensure information is accurate and up to date.
• Order and maintain office supplies and stationery.
• Assist the HR department with employee records, leave applications, onboarding documents, and other HR administrative duties including work permit and employment-related administrative matters.
• Monitor workers' attendance and maintain manpower records.
• Assist in preparing documents for government submissions (e.g. MOM, BCA, ICA, and other statutory requirements).
• Support insurance renewals, license renewals, and company compliance documentation.
• Perform any other duties assigned by the Management.

- Provide administrative and operational support including document control, filing, and coordination of office activities.
- Assist in preparation of quotations and basic project documentation.
- Maintain proper records of client information and project files.
- Conduct client outreach activities including follow-up calls to prospective customers to introduce company services.
- Support lead generation efforts and update customer database.
- Coordinate appointments and meetings for the sales team.
- Handle general enquiries and provide basic customer support.

Key Responsibilities

·        General Administration: Manage day-to-day office operations, including handling correspondence, maintaining physical and digital filing systems, and ordering office supplies.

·        Invoicing & Billing: Process vendor invoices, prepare client billings, track payments, and resolve any billing discrepancies efficiently.

·        PR Generation: Create, format, and route Purchase Requisitions (PRs) through internal approval systems while maintaining accurate procurement logs.

·        Ad Hoc Duties: Support the wider team with projects, meeting scheduling, event coordination, and other duties as they arise.

Requirements

·        Experience: Proven experience as an Administrative Assistant, Office Coordinator, or similar role.

·        Skills: Strong proficiency in MS Office (Word, Excel, PowerPoint) and accounting/procurement software.

·        Organization: Exceptional time-management skills with the ability to prioritize multiple tasks accurately.

·        Communication: Clear, professional written and verbal communication skills.

We are seeking a highly organised and proactive Administrative Officer to provide administrative and coordination support to the Executive Assistant of Head of APA and Country Head. This role plays an important part in ensuring the smooth running of the executive office by assisting with scheduling, coordinating meeting and events, document preparation, travel arrangements, expense processing, and general office administrative duties.

The Administrative Officer will work closely with the Executive Assistant to support day-to-day operations, manage administrative tasks efficiently, and ensure timely follow-up on internal and external requests. The candidate should be detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Administrative and Secretarial Support

• Provide day-to-day administrative support to the Executive Assistant and Country Head.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare the daily schedule, meeting materials, and supporting documents.
• Maintain proper filing, documentation, and record-keeping for easy retrieval of information.
• Coordinate incoming requests, emails, phone calls, and messages where required.
• Liaise professionally with internal departments, external vendors, customers and stakeholders on administrative matters.
• Maintain confidentiality when handling sensitive information relating to senior leadership and business operations.

Meeting and Event Coordination

• Meeting arrangements, including room bookings, calendar invites, conference call setup, catering, and visitor registration.
• Preparation of meeting agendas, presentation materials, reports, and minutes where required.
• Coordinate logistics for internal meetings, leadership meetings, town halls, offsites, and business events.
• Usher guests and ensure meeting rooms are properly prepared before and after meetings. Meeting and Event Coordination

Travel and Logistics Support

• Coordinate business travel arrangements, including flight bookings, hotel reservations, transport arrangements, visa support, and travel itineraries.
• Ensure smooth logistics arrangements for visiting stakeholders, business guests, and regional teams.

Claim Expense Administration

• Assist with expense claims, reimbursement submissions, and invoice processing.
• Track administrative expenses and maintain supporting records.
• Ensure compliance with company policies and maintain accurate records of all claims

Office and Operational Support

• Procure of office supplies, stationery, equipment, and other administrative items.
• Coordinate with facilities, IT, finance, HR, and other internal teams to support operational needs.
• Perform any other administrative duties as assigned from time to time. Office and Operational Support.

We are looking for

• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies or a related discipline.
• Minimum 2 to 5 years of administrative, secretarial, or office support experience.
• Prior experience supporting senior management or executive offices will be an advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiarity with travel booking platforms, expense systems, and collaboration tools will be an advantage.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Good interpersonal skills and ability to work with stakeholders at different levels.
• High attention to detail and accuracy in administrative work.
• Able to handle confidential information with discretion and professionalism.
• Able to multitask, prioritise work, and manage deadlines in a fast-paced environment.
• Independent, resourceful, and willing to take ownership of assigned tasks.

Provide input in business and strategic planning

Set goals for departments and individual

Collaborate with colleagues to implement policies and develop improvements

Organize and coordinate inter- and intradepartmental operations

Oversee resource allocation and budgeting

Provide guidance to subordinate staff and evaluate performance

Resolve issues that may arise in a timely manner

Assume responsibility for timely reporting to senior management or regulatory agencies

Assist in other tasks

Responsibilities :-

• Perform administrative support to ensure efficient operation of office
• Perform general administrative support to the relevant departments
• Handle general admin work such as filing, answering phone calls etc
• Resource management, responsible for requisition of office/building supplies
• Maintain good documentation and filing system
• Other administrative tasks as assigned

Requirements :-

• GCE ‘N’/‘O’ Level or ITE
• Proficient in Microsoft Office Excel, Word
• Great team player who is independent with pleasant disposition
• Hardworking, self-driven and high sense of responsibility
• Able to start work immediately
• Bilingual in English and Mandarin to liaise with Mandarin speaking customers
• Only Singaporean & SPR need to apply

Responsibilities :-

• Perform administrative support to ensure efficient operation of office
• Perform general administrative support to the relevant departments
• Handle general admin work such as filing, answering phone calls etc
• Resource management, responsible for requisition of office/building supplies
• Maintain good documentation and filing system
• Other administrative tasks as assigned

Requirements :-

• GCE ‘O’/‘N’ Level or ITE
• Proficient in Microsoft Office Excel, Word
• Great team player who is independent with pleasant disposition
• Hardworking, self-driven and high sense of responsibility
• Able to start work immediately
• Bilingual in English and Mandarin to liaise with Mandarin speaking customers
• Only Singaporean & SPR need to apply

Main Duties & Responsibility:

* Assist to carry out administrative duties

* Filing and documentations

* Handle correspondences

* Assist senior management

* Assist preparation of documents for book keeping

* Preparation of financial statements for company and agents

* Duties that senior management may add

• Sales forecast, Organize health event & health speech seminar
• Monthly account closing, cash flows, management reporting
• Verifying payment voucher, submission of giro payment
• Monthly payroll preparation, CPF submission, IR8A submission, application employment pass, letter of consent of dependant pass, tax clearance for employee, memo HR
• Quarterly GST submission, annual management report submission to corporate secretary.
• Review GP margin and sales performance
• Administration work overview overall retail staff performance, stock count, recruitment

Job Description:

• Provide general admin support to ensure smooth day-to-day office operations.
• Perform day to day duties, such as responds to email, phone calls, visitors and other correspondence prompt.
• To support with assist to project Teams on the Project Management.
• Responsible for managing office supplies, pantry items, and stationery, while maintaining accurate inventory records, including stock in/out tracking.
• Responsible for business travel, including flight, hotel, and restaurant bookings.
• Responsible for company vehicle rentals (e.g., business cars, shuttle buses, temporary transport), coordinate daily driver schedules and vehicle allocation, support transportation needs for staff and visitors.
• Responsible for office access cards and parking applications, and assist with expense tracking and reimbursement submissions.
• Assist in organizing meetings, including meeting room setup and refreshment arrangements.
• Assist in the planning and coordination of company events, activities and internal coordination.
• Perform ad hoc administrative tasks assigned by Manager or Management.

Requirements:

• Diploma in Business Administration or related field.
• 1-3 years of relevant administrative experience preferred.
• Proficiency in date entry and document management.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook, Power pointy).
• 6 working days per week

Key Responsibilities:

• Work collaboratively with Project Commercial Manager, to provide support in project.
• Prepare Monthly/Quarterly/Annual reports of Project Commercial Department as per Regional Office and
• Headquarters’ requirement.
• Support the commercial team in project management by coordinating tasks, monitoring timelines, and ensuring
• project objectives are met.
• Assist to maintain supply chain, including vendor database invitation, pricing information collection and so on.
• Other instructions by commercial manager

Job Requirement:

• Preferably with experience working in the civil engineering sector.
• Able to work independently and also as part of a team, to ensure that the corporate aims and project objectives
• are achieved.
• Committed, self-motivated and pro-active team player.
• Strong time management and organizational skills.
• Good interpersonal and communications skills.
• 6 days work week
• Candidates shall possess the levels of Language Proficiency as Professional Working Proficiency in English and
• Native in Mandarin Chinese.

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty.

A hot bed of cutting-edge technology and groundbreaking research, the College aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

Key Responsibilities:

• The Project Officer will assist in the day-to-day coordination of project activities, including planning, scheduling, tracking, and follow-up.

• The Project Officer will provide comprehensive administrative support to the project team.

• The role may involve supporting budget monitoring and financial administration under the guidance of the project lead or finance team.

• The Project Officer will help maintain accurate, complete, and up-to-date project documentation.

• The Project Officer will serve as a key coordination point between the project team and various stakeholders.

• The Project Officer may be required to support the planning and execution of project-related events.

• The Project Officer will help ensure that project administration follows relevant institutional and funding requirements.

Job Requirements:

• Bachelor’s degree in business administration, Management, Project Management, Communications, Science, Engineering, Social Sciences, or a related discipline.

• Relevant experience in project coordination, administration, research administration, academic administration, grant management, or office operations.

• Strong organizational skills and the ability to manage multiple tasks, deadlines, and stakeholders.

• Excellent written and verbal communication skills.

• Good attention to detail and accuracy in documentation, scheduling, and administrative processing.

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

• Ability to work independently while also collaborating effectively with a team.

• Professional, responsible, discreet, and service-oriented attitude.

We regret that only shortlisted candidates will be notified.

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

RESPONSIBILITIES

• Provide front desk reception duties covering incoming calls and directing calls to appropriate associates/ward
• Provide directions and assistance to all internal and external customers by handling their requests and inquiries
• Manning of triage:
• Exchange access cards for visitors (Next-of-kins, vendors, etc)
• Register new visitors, staff on Visitor Management System (VMS)
• Supervise ART swabbing, when required
• Manage Nursing Home e-mailbox and forward to relevant parties, and reply general inquiry
• Co-ordinate and handle mail distribution, the flow of faxes, and courier services
• Handle feedback from all channels and provide appropriate follow-up actions/ service recovery
• Handling and receiving of delivery/parcels from vendors
• Monitor QuestLab collection of samples for testing
• Submission of claims for selected Nursing Home purchases (e.g. p-card or cash) via Visa Intellilink and HRMS respectively, including claims for staff welfare events
• Support the appointment booking for NOK visits
• Coordinate and prepare meeting room for internal/external training and meetings such as food and beverages, writing material, and set up meeting rooms
• Inform Housekeeping to clean up the meeting room after the event
• Update the staff phone directory if there are changes
• Upkeep of photocopy machine including calling vendor/ IT for repairs
• Assist with resident's pre-admission (pack welcome basket), admission & discharge process
• Arrange pickup timings for TCUs and liaise with Nursing on any special/ Adhoc arrangement
• Prepare weekly and monthly reports for transportation requests and visitation.
• Upkeep pantry and office supplies (e.g. copier paper, letterhead, envelopes, toner, stationeries) and requisite replenishment
• Upkeep and requisite dormitory supplies (e.g. shoe rack, uniform, ironing board/iron, bedsheet, towel, blanket, pillow, pail, clothes hanger)
• Any other duties as assigned

• Min. ‘N' Level with good pass in English
• Min. 1-year related experience in customer service
• Excellent communication skills both written and verbal
• Proficiency in Google Suite and/or MS Office
• Ability to multi-task
• Proactive approach and flexibility to support team and colleagues when needed

Location: Jurong Spring Nursing Home

Roles & Responsibilities

Responsibilities

· Carry out administrative duties such as filing, typing, copying, scanning, and preparing documents etc.

· Respond to phone calls and emails

· Provide support in training logistics such as registrations, invoicing, scheduling, creating attendance, notify client on confirmation of the training registration

· Managing data in spreadsheets & reports

· Performing other relevant duties when needed

Requirements

● At least 3-5 years’ relevant experience in training related matters

● Able to work in fast-paced and challenging environment

● Possess with a good customer service skill.

● Proficiency in Microsoft Office skills such as Excel and Word.

● Location is at 45 Sungei Kadut Loop

A. Support Strategic Planning Initiatives

• Assist in the month-end closing, including completion of the month end close files
• Prepare quarterly GST reporting
• Assist in the preparation of monthly, annual financial report and audit/ tax schedules

B. Process Business Transactions

• Responsible for the recording of day-to-day transactions including AR, AP & GL
• Perform inter-company reconciliations, journal entries and bank reconciliations
• Ensure accounting entries are accurate and that the general ledgers are kept up to date. This will include recording of sales invoicing, purchase orders and invoices & posting/ updating of journal entries and ledgers
• Send Progress Claim Invoices, SOA to clients and monitor outstanding payment
• Liaise with suppliers for payments/ invoices and resolve discrepancies
• Prepare payment vouchers, cheques, bank transfer or telegraphic transfers
• Assist in matching of invoices to PO, DO & service report etc

C. Payroll

• Handle staff claim reimbursement
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Calculate overtime payments and other allowances for staff
• Ensures compliance with government regulations, local payroll, wage, and hour laws and best practices
• Support and undertake ad hoc accounting functions as assigned

Job Requirements

• Diploma/Degree in Accountancy or ACCA or equivalent
• At least 3 years of relevant working experience in accounting in construction related industry
• Possesses integrity & accounting professionalism
• Resourceful with a keen analytical mind
• Self-driven and able to work independently under tight schedules

Working hour: 8:30am – 6pm (Mon – Fri)

• Variable Bonus + Excellent Welfare

• Well Established Equipment Manufacturing Company

• On-Job-Training Provided

(Two-way company transport provided from Jurong East Mrt)

Responsibilities

· Organizing and filing of technical documents and correspondence with internal and external customers for all document transmitted

· Control the issuance and submission of documents to Clients and ensure that timelines are duly met

· Effectively keep track and manage the flow of documentations

· Maintain confidentiality around sensitive information

· Maintain list of documents and ensure that the documentation is in good order and as per Project Quality Plan (PQP)

· File, record and maintain documents in both electronic and physical copies

· Contribute to compilation of final project dossiers, as built portfolios and archiving

· Monitoring and Updating EDCL (Engineering Document Control List) to ensure all the drawings/documents status are in latest condition Produce exception reports on late documentation for management review

· Co-ordinating drawings/documents flow between site and main office in Singapore

· Preparing in Mechanical Catalogues for submission to client

· Other general administrative tasks as assigned by Reporting Supervisor or Project Manager

Requirements

· · ITE, GCE O Level or Diploma in Engineering preferred but those with relevant working experience

· · At least 1-2 years’ experience in working as Document Controller

· · Meticulous and proficient in MS office

· · Basic analytical experience

· · Proficient typing skills, good verbal and written communication skills

· · Data organization and storage knowledge

Interested and suitable candidate kindly click quick apply. Resume will be routed to HR department. We regret that only suitable candidate will be notified.

• Collection of new worker’ credentials and arrangements for the provision of Personal Protective Equipment and the conduct of safety inductions by a Safety Coordinator.
• Monitor workers’ training course schedules timely.
• Maintain an up-to-date employee record of the Project Department.
• Carry out clearance procedures for resigned employees
• Validate and update staff movements, overtime and off-day record in the Attendance Management System (AMS) on regular basis.
• Ensure timely submission of monthly reports eg. Drivers Commission Report, General Workers OT Report, Equipment Utilizations Report and etc.
• Renew or apply for entry passes to restricted zones such as Jurong Port, Jurong Island, PSA and etc.
• Assist in the application for VISA or work passes for overseas assignment.
• Make ferry reservation for the project team members’ work related trip to Batam Island.
• Attend to expenses claims submitted by members of the Project team.
• Manage the replenishment of office stationery and refreshments.
• Coordinate with clients on assigned projects
• Other ad-hoc assignment assigned by your superior from time to time.

Qualifications and Requirements

• Minimum Diploma Holders    
• PC knowledge in Word/Excel/PowerPoint
• Able to liaise with all level of staff
• Work independently
• Self motivated with excellent interpersonal and communication skills
• To be able to work in fast paced environment and a team player

We are sourcing on behalf of a reputable landscape and construction company that is expanding its team and looking for a highly competent, proactive, and independent Admin cum HR cum Finance Executive.

In this role, you will play a vital part in ensuring daily operations run smoothly, making a meaningful impact on project delivery and overall business success by overseeing administrative functions, supporting HR and payroll processes, managing financial documentation, maintaining well-organised digital and physical records, and coordinating scheduling and operational activities across multiple projects.

Key Responsibilities:

1. Administrative Functions

• Oversee daily office operations and ensure smooth administrative workflow.
• Manage documentation, filing systems (physical & digital), and company records.
• Handle correspondence, email drafting, and communication with clients, vendors, and authorities.
• Prepare reports, contracts, quotations, and official letters professionally.
• Liaise with external stakeholders (banks, auditors, government agencies, suppliers, etc.).
• Maintain office supplies, equipment, and general office management.

2. Human Resource Functions

• Handle full-spectrum HR duties including recruitment, onboarding, and offboarding.
• Coordinate job postings, candidate screening, interviews, and hiring processes.
• Manage employee records, contracts, and HR documentation.
• Process payroll, leave management, and employee claims.
• Ensure compliance with Singapore labor laws and MOM regulations.
• Handle work pass applications, renewals, and cancellations (WP, S Pass, EP).
• Liaise with government agencies (MOM, CPF Board, IRAS).
• Draft HR letters, policies, and internal communications professionally

3. Finance & Accounts Functions

• Handle Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare invoices, receipts, and payment tracking.
• Perform bank reconciliation and maintain financial records.
• Assist with monthly financial reports and cash flow tracking.
• Liaise with external accountants, auditors, and tax agents.
• Ensure compliance with IRAS and statutory requirements.
• Monitor company expenses and support budgeting processes.

Requirements:

Core Competencies

• Strong working knowledge across Admin, HR, and Finance functions.
• Ability to work independently with minimal supervision.
• Highly resourceful and solution-oriented.
• Strong attention to detail and organizational skills.
• Professional communication and writing skills.

Experience & Qualifications

• Minimum 3–5 years of relevant experience in a similar multi-functional role.
• Prior experience in SME environment preferred (construction industry advantageous).
• Familiar with Singapore compliance requirements (MOM, CPF, IRAS, ACRA).
• Experience handling work passes, payroll, and basic accounting is essential.
• Diploma/Degree in Business Administration, HR, Accounting, or related field.

Language Requirement

• Fluent in English (spoken & written).
• Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking clients, workers, and stakeholders.

Personal Attributes

• Responsible, reliable, and accountable.
• Proactive and able to take initiative.
• Strong problem-solving mindset.
• Professional attitude with high standards of work quality.
• Able to handle pressure and multitask effectively.

If you are a proactive and capable professional seeking a stable and rewarding opportunity in a dynamic environment, we invite you to apply and be part of our growing team!

Company Overview

Established in 1998, Rizon Millenium Enterprise is a leading provider of premium bed, bath, tableware, homeware, and lifestyle products. Representing renowned brands such as CHARLES MILLEN, CHRISTY, MARTEX, MILTON HOME and TSURU, the company is dedicated to delivering high-quality luxury linens and exquisite fine bone china. With a focus on timeless elegance and superior craftsmanship, Rizon Millenium Enterprise enhances modern living by bringing sophistication and style into every home.

Job Summary

Support daily operations in a trading and retail environment by managing customer inquiries, processing orders, coordinating deliveries, preparing documentation, and assisting internal teams to ensure smooth and efficient business processes.

Responsibilities

• Respond promptly and professionally to customer inquiries and feedback to maintain high service standards
• Process daily orders accurately to ensure timely completion and customer satisfaction
• Coordinate with warehouse and logistics teams to achieve on-time deliveries and efficient stock handling
• Prepare picking lists and monitor stock movements to support inventory accuracy
• Generate delivery orders, invoices, shipping documents, and related paperwork to facilitate smooth transactions
• Provide administrative support to daily operations by organizing documents and assisting teams
• Assist in streamlining business processes to enhance operational efficiency
• Execute ad-hoc duties and projects as assigned to support business needs

Preferred competencies and qualifications

• 1–2 years of relevant experience; fresh graduates are welcome to apply
• Positive attitude with strong communication skills to engage effectively with customers and colleagues
• Proficient in Microsoft Office applications to manage documentation and reporting
• Ability to work independently and collaboratively within a team environment

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Excellent customer service skills
• Extremely organised with good office skills
• Good Problem-solving skills
• Familiar with common office and online software
• Good typing speed
• Good command of English

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Purpose

The Administrative Executive provides efficient and effective administrative support to ensure smooth daily operations of the organisation. This role supports management and internal stakeholders through coordination, documentation, office administration, and process support.

Key Responsibilities

1. Administrative & Office Support

• Manage day-to-day administrative operations, including filing, documentation, and record-keeping (both physical and digital), billing & payment.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Coordinate meetings, appointments, and calendars; prepare meeting materials and take minutes when required. Prepare, format, and maintain reports, letters, presentations, and other documents
• Covers travel arrangements for staff business travel.

2. Coordination & Support

• Support the Senior Executive, Admin and management with ad-hoc administrative tasks and special projects.
• Assist in organising company events, training sessions, and internal activities. Liaise with internal departments and external parties (vendors, service providers, clients) to ensure smooth coordination.

3. Procurement & Vendor Management

• Manage office supplies inventory and place purchase orders as needed.
• Coordinate with vendors for office maintenance, repairs, and services.
• Proofreading artwork for name card printing.
• Track invoices, delivery orders, and ensure proper documentation for finance processing.

4. Process Support

• Assist in maintaining and improving administrative processes for efficiency.
• Support audits or checks by preparing requested documents and records.

5. HR & Corporate Support (if applicable)

• Assist with onboarding and offboarding processes (e.g. document preparation, system access, coordination).
• Maintain employee records and administrative HR documentation.
• Support HR or management with simple data tracking and reporting.

Job Requirements

Experience

• Preferably possess at least 2–3 years of relevant administrative or office support experience, in a large organization.

Skills & Competencies

• Strong organisational and time-management skills with attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to multitask, prioritise work, and meet deadlines.
• Professional, discreet, and able to handle confidential information.
• Team player with a proactive and positive attitude.

Work Location: Jurong East

Find out more:  https://www.stengg.com/cybersecurity

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have athirst for knowledge, continuous learning, and self-improvement

-Working with sales and purchase ledgers and journal.

-preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed-

-sorting out incoming and outgoing daily post and answering of queries

-controlling credit and chasing payment

- 1 to two years at admin experience

-5.5 working days per week-able to work on sunday and public holiday