Roles & Responsibilities
- Prepare sales invoices accurately and on time.
- Prepare Delivery Orders (D.O.) for customer deliveries.
- Prepare Purchase Orders (P.O.) to suppliers and ensure requested materials are delivered on schedule.
- Monitor and maintain inventory records, ensuring system stock matches physical stock.
- Reconcile supplier order reports with Purchase Orders (P.O.), Delivery Orders (D.O.), and supplier invoices.
- Prepare and maintain employees' timesheets and attendance records.
- Organize and maintain proper filing of documents and records.
- Coordinate with the Sales, Warehouse, Purchasing, and Accounts teams to ensure smooth daily operations.
- Assist Sales Executives at the showroom by attending to walk-in customers, answering basic product enquiries, and providing administrative support when required.
- Perform other general administrative duties assigned by the management.
Candidate Role
The Admin Assistant plays an important role in supporting the company's daily operations by ensuring accurate documentation, inventory control, purchasing coordination, and administrative efficiency. The successful candidate will work closely with the Sales, Purchasing, Warehouse, and Accounts departments.
Job Scope
- Invoice preparation.
- Delivery Order (D.O.) preparation.
- Purchase Order (P.O.) preparation and supplier coordination.
- Inventory monitoring and stock reconciliation.
- Supplier order reconciliation (P.O. / D.O. / Invoice).
- Timesheet preparation and record keeping.
- Filing and document management.
- Provide showroom administrative support and assist the Sales team in serving walk-in customers whenever required.
- General administrative support.
Job Requirements
- At least 1 year of administrative experience preferred.
- Fresh graduates with a positive attitude are welcome to apply.
- Proficient in Microsoft Office (Excel, Word).
- Good organizational and time management skills.
- Responsible, detail-oriented, and able to work independently.
- Good communication and interpersonal skills.
- Able to work in a fast-paced environment and meet deadlines.
