Total 18 job vacancies in Singapore

Super Fat Designs in an Interior Design Consultancy.

We are looking for a full time Accounts and Admininistrative Assistant to assist in managing our Interior Design team.

Job Scope

• Accounts Payable and Accounts Receivables

• Perform monthly bank reconciliation & CPF contribution

• Manage payroll functions and bills payable

• Generate invoices for billing, keeping track of disbursements

• Prepare and submit IRAS tax compliance with all statutory

requirements

• Maintain bookkeeping and accounting records

• Manage day-to-day office administration

Requirements and Skills

• Proven work experience as an Accounts Administrator or similar

role in Singapore

• Meticulous and Independent to perform task without much

supervision.

• Good organisational and time-management abilities

• Diploma in Accountancy or qualifications in similar fields

• Min 1 year of working experience

• Proficient in Xero, Microsoft Excel and Word

• Managing highly confidential data with highest privacy and

confidentiality.

• Proficient in spoken and written English.

• Basic spoken Mandarin and written Chinese.

Please submit your resume and expected salary to work@superfatdesigns.com.

We regret that only shortlisted candidates will be responded to.

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. 

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.

• Efficient document management such as printing and filing of the documents.

• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.

• Tabulate and prepare monthly sales reports.

• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials. 

• Prepare purchase orders and coordinate with suppliers.

• Liaise with internal departments to consolidate purchasing needs. 

• Ensure compliance with company purchasing procedures and policies.

• Support in price comparisons, quotation requests and supplier performance reviews.

• Assist with day-to-day operations of the office.

• Monitoring of office supplies.

• Perform secretarial support to COO.

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience

• Diploma  or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

• Good organizational and administrative skills with attention to detail.

• Positive attitude and willingness to learn.

Product area

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Job description

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

Job responsibilities

• Schedule, maintain, and update calendar events, with minimal guidance. Prepare meetings for the executive or team with minimal guidance. 
• Execute expense management activities with minimal guidance. 
• Assess and advocate for office space needs with minimal guidance. 
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors. 
• Complete travel coordination tasks with minimal guidance.
  

Minimum qualifications

• 2 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).

Preferred qualifications

• Experience in executive support, administrative operations management, non-technical project management, or corporate event planning.
• Experience serving as a project lead from conception to completion.
• Comprehensive knowledge of process, project and program management theory and practices and the ability to apply them when solving operational issues.
• Ability to quickly learn new tools and technologies; interest and experience in using technology and the internet to improve work efficiency.
• Ability to effectively communicate and collaborate with a various range of people and job functions.
• Observe and preserve complete confidentiality on all business matters.

• Performing data entry and analysis for Maintenance Projects.
• Collecting and distributing mail.
• Preparing communications such as emails and reports.
• Ordering and maintaining office supplies
• Creating and maintaining electronic and physical filing systems

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for assisting with various administrative tasks to ensure smooth and efficient operations within the organization.

Responsibilities:

• Provide support with paperwork, including document filing and administrative duties.
• Manage and update relevant documentation, such as invoices, purchase orders, and data entry.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments and meetings, and coordinate logistics as needed.
• Perform ad-hoc administrative assignments as assigned by the reporting officer.
• Collaborate with team members to ensure tasks are completed accurately and on time.

Requirements:

• Proven experience in an administrative role or similar position.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Adaptability and willingness to take on new challenges.

• Position: Admin Assistant (Construction)
• Location :Loyang- few bus stops from Pasir Ris MRT
• Working hours: 5.5 days, Monday-Friday 9.00am-6.00pm Saturday half day 9.00am-12.30pm
• Salary (commensurate on experience): Up to $3000 + Bonus + 14 days annual leave
• Duration: Permanent
• Industry: Timber Flooring

Main Responsibilities:

• Handle customer enquiries via phone and email
• Provide administrative and customer support
• Prepare invoices and delivery orders
• Update customer records in the database
• Share basic product information and follow up with customers
• Support other administrative duties as assigned

Requirements:

• Diploma or equivalent qualification
• At least 1 year of administrative or customer service experience
• Experience in construction, renovation, interior fit-out, or related industries will be an advantage
• Proficient in Microsoft Office
• Able to communicate clearly and provide good customer service

Email to joie@searchpersonnel.com.sg

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities

• Provide administrative and coordination support for waste management and scrap coordination-related activities

• Monitor and support waste segregation practices on site

• Collect and compile waste data from stakeholders and vendors

• Update records, trackers, and reports (e.g., waste data, scrap masterlist)

• Coordinate with internal teams and external vendors on waste collection and recycling activities.

• Arrange scrap disposal, including:

  • Requesting quotations

  • Check Physical Scrap Tracker for correctness and Scrap type e.g. critical components and prepare Delivery Notes

  • Coordinating collection schedules

  • Ensuring items are prepared prior to vendor collection

  • Print Delivery Notes (DN), get signatures of stakeholder, scan signed DN, email to stakeholders

  • Coordinate inaccuracy cases between requestor and vendors

  • Download evidences and records provided by vendor

  • Upload evidences and records received from vendor to Shared drive

  • Inform requestor to validate the evidences and records and follow up till job closed

  • Consolidate emails consist of quotation, approval, invoices for Logistic to process payment

• Maintain proper documentation and records (e.g., certificates of destruction, photos, video, invoices)

• Support basic site checks / audits to ensure proper waste segregation

• Perform filing, documentation, and general administrative tasks

• Carry out other duties as assigned

Requirements

• Diploma or equivalent in any discipline (environmental-related preferred)

• Basic knowledge or interest in waste management / sustainability is an advantage

• Proficient in Microsoft Excel and basic data handling

• Good coordination and communication skills

• Detail-oriented and organized

• Responsible and able to follow up on tasks

• Willing to learn and work in a fast-paced environment
  

Working location: 6 Tampines Industrial Avenue 5 Singapore 528760

Working arrangement: Tues - Thurs (8.30am to 5.30pm)

On behalf of the hiring company we work with, we are looking for a suitable candidate to join them as an Administrative Officer :

Billing and Invoicing:

1. Prepare invoices and shipping documents to overseas customers.
2. Coordinate, monitor, and follow up with shippers/consignees/forwarders.
3. Verify shipment details upon receipt.
4. Liaise with H-companies & distributors.

Warehousing

1. Coordinates with freight forwarders and vendor warehouses.
2. Coordinates transportation between the warehouse and the site installation team.
3. Maintain records of warehouse storage and movement.
4. Performs other related duties as directed.

Others

1. Coordination with vendors, warehouse, and freight forwarders.
2. Forklift license

12-month contract, renewable, subject to job performance

EA License: 22C0971 | EA Registration: R21101298

• Working Days: 5.5 days / 8am - 6pm
• Salary: (depends on experience)

Requirements:

• At least 5 years of admin experience
• Proficient in MS Office & Excel

Responsibilities:

• Correspondence with clients
• Provide admin duties and clerical supports
• Support in submission of monthly claim / receivables for projects
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries
• Other ad-hoc duties as assigned

Responsible for the overall management and smooth operation of the school

Manage relationships with parents to ensure concerns, issues and feedback are addressed on a timely basis

Handle administrative matters and enrolment as well as staff recruitment

Knowledge of financial and budget management

Reporting of school events/matters to Parent Company in Japan

Job Requirement:

1. Minimum Bachelor's degree

2. Proficiency in Japanese is required due to the need to communicate with Japanese-speaking teachers, students, parents, and the parent company in Japan.

3. Previous working experience within the Japanese education system, with strong knowledge of its policies and structure.

Product area

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Job description

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

Job responsibilities

• Operate separately on administrative tasks with minimal supervision (e.g calendar management, travel scheduling, executive expense management, event and budget management).
• Establish trust and partnership with cross-functional teams and executives of the organization.
• Takes the initiative to lead and manage adhoc programmes to further the organization/leader's business goals.
• Exhibit highest standards to maintain confidentiality. Understand internal systems and policies.

Minimum qualifications

• 3 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).

Preferred qualifications

• 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
• Experience in calendar management over international timezones, high-volume travel scheduling and booking, and budgeting of events.
• Ability to develop and cultivate positivity and productivity in the organization and sites.
• Ability to support the culture and site programs to inculcate cross-site team motivation and collaboration.
• Ability to establish trust with executive leaders and partners, make decisions using excellent judgement and discretion when evaluating complex circumstances and conflicting needs.

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

-Night shifts

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

Responsibilities

• Monitor, maintain and order office supplies and equipment but not limited to Stationaries, Groceries, Medications, Pantry items, toner
• Monitor and maintenance of existing office facility and equipment
• Vendor management such as but not limited to cleaning, pest control, planter and servicing company
• Source for items and comparison of quotations
• Ensure related items have been invoiced and liaise with Finance for payment
• Assist in office main tenant and building management matters (e.g. fire drill, annual electrical shutdown, PA testing)
• Responsible for mail sorting, distribution and courier services
• Perform any other ad-hoc duties as assigned

Qualifications

• Diploma or Degree in any relevant field
• Between 1 to 5 years of relevant experience in office administration and/or General Affairs
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Ability to work well with management and staff at all levels
• Good working attitude, tactful and possess excellent communication skills
• This role will be 1 year renewable contract

We are looking for a proactive and organized Service and Admin Support Executive to join our growing team in Singapore.

In this role, you will play a key part in supporting our after-sales service operations, coordinating service activities, managing spare parts orders, and assisting customers with service enquiries, and performing administrative tasks

If you enjoy working in a dynamic environment and collaborating with technical and supply chain teams, we would love to hear from you.

Key Responsibilities

•     Handle after-sales service customer enquiries via email and phone calls in a timely and professional manner.

•     Prepare quotations and service proposals for customers in the Singapore market.

•     Process after-sales service orders and invoicing, including spare parts, technical services, and warranty claims.

•     Coordinate daily service schedules with the technical service team.

•     Maintain proper documentation, including scanning service reports, delivery notes, and filing related documents into the system.

•     Work closely with the supply chain team to manage warehouse inventory, including incoming and outgoing stock deliveries and stock movement control.

•     Assist with the physical organization and arrangement of inventory in the warehouse when required.

•     Manage and update item information in the ERP system, including price lists and customer asset records.

•     Prepare monthly reports related to after-sales service activities.

•     Provide general administrative support and perform other related tasks as assigned.

Requirements

•     Minimum Diploma or a related field.

•     Prior experience in after-sales service support or customer service will be an advantage.

•     Experience working with ERP systems is preferred.

•     Proficiency in spoken and written English.

•     Strong organizational and multitasking skills.

•     Customer-oriented, responsible, and result-driven.

•     Able to work both independently and as part of a team.

•     Good time management with the ability to meet deadlines.

What We Offer

•     Supportive and collaborative team environment

•     Opportunity to work closely with technical and operations teams

•     Exposure to service operations and ERP systems

•     Stable full-time position with career development opportunities

Salary

Salary will be commensurate with experience and qualifications.

Candidates with experience as Service Coordinator, Customer Service Executive, or Admin Executive are encouraged to apply.”

Job Summary

You will provide administrative support to process customer orders accurately and efficiently, coordinate with production, delivery, andsales teams to ensure smooth daily operations, and assist with other administrative tasks as assigned by the manager.

Responsibilities

• Prepare sales orders, invoices, and delivery orders accurately to support customer order fulfilment
• Communicate effectively with Chinese and English-speaking customers to clarify order details and resolve inquiries
• Coordinate daily operations by liaising with production, delivery, and sales teams to ensure timely order processing and delivery
• Able to work in high-intensity environment who thrive in rapid-turnaround settings and are comfortable supporting high-volume team.
• Perform assigned administrative tasks to support overall team efficiency and operational goals

Preferred competencies and qualifications

• GCE “N” or “O” Level certification
• Proficiency in computer applications to manage order documentation and communication

Working Hours:

• 5-day work week (choose preferred schedule):
• 8:00 am – 5:30 pm, or
• 8:30 am – 6:00 pm

Flexible Work Arrangement:

• Saturday work from 8.00 am to 12.00 pm or 8.30 am to 12.30 pm (twice every 2 weeks) – Work from Home
• Additional Work from Home arrangements available based on operational needs

Key Responsibilities

Administrative Operations

1. Manage daily office admin work, including office supplies procurement, inventory and distribution, office environment maintenance, and utility & facility management.

2. Coordinate office logistics, such as meeting arrangement, corporate event organization, and visitor reception, ensuring seamless on-site and off-site coordination.

3. Handle office document filing, data sorting and archiving, and maintain standardized admin management systems.

4. Optimize admin workflows with new tools and methods (e.g., AI tools for data statistics, document processing) to improve work efficiency.

Human Resources (Basic)

1. Assist in end-to-end recruitment coordination: screen resumes, arrange interviews, follow up interview results, and complete onboarding document preparation for new hires.

2. Manage employee relations daily: answer employees’ basic inquiries on HR policies, organize employee onboarding and offboarding procedures, and maintain positive employee communication.

3. Assist in sorting HR data (e.g., employee attendance, personnel information), and use tools to streamline data collection and analysis.

4. Support the implementation of corporate employee activities and HR initiatives to enhance team cohesion.

Job Requirements

1. Bachelor’s degree or above, major in Human Resources Management, Business Administration, or related fields is preferred; with 1-3 years of HR & admin relevant work experience is a plus.

2. Excellent communication and coordination skills: agile in thinking, able to communicate effectively with internal teams at all levels and external vendors, and solve daily problems efficiently.

3. Open-minded and learning-oriented: eager to learn new knowledge and skills, proactive in exploring and applying AI tools and other new office tools to optimize work.

4. Strong sense of responsibility, careful and meticulous in work, with good time management and multi-tasking abilities.

5. Proficiency in MS Office (Word, Excel, PowerPoint); experience in using AI tools is highly preferred.

6. Good teamwork spirit, positive work attitude, and able to adapt to the fast-paced work environment with flexibility.

Role Overview

We are looking for a hands-on and independent HR & Admin Executive to support the full spectrum of HR functions and office operations.

This role is ideal for someone who enjoys building processes from the ground up in a fast-growing environment and is comfortable working closely with senior management.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment processes including job postings, sourcing, screening, interviews, and offer management
• Build and maintain a proactive talent pipeline across functions (technology, sales, operations, healthcare)
• Partner closely with hiring managers to define role requirements and ensure timely hiring
• Strengthen employer branding through LinkedIn and job platforms

2. HR Operations & Employee Lifecycle

• Manage full employee lifecycle: onboarding, probation, confirmation, transfers, and offboarding
• Prepare and maintain HR documentation (employment contracts, offer letters, confirmation letters, etc.)
• Maintain accurate employee records in compliance with PDPA requirements
• Administer leave, attendance, and overtime in accordance with MOM regulations

3. Payroll, Compliance & Work Pass

• Process monthly payroll including CPF, claims, and statutory deductions
• Ensure compliance with Singapore Employment Act and MOM regulations
• Handle work pass applications, renewals, and cancellations (EP, S Pass, etc.)
• Monitor regulatory updates and support management on HR compliance matters

4. People & Culture

• Support performance review cycles and employee engagement initiatives
• Assist in developing HR policies, SOPs, and employee handbook
• Act as a key HR contact point to ensure a positive employee experience

5. Office Administration

• Oversee office operations, procurement, and vendor coordination
• Manage meeting arrangements and general office logistics
• Maintain proper documentation and filing systems
• Provide administrative support to senior management when required

Requirements

• 2–4 years of relevant HR & Admin experience
• Experience in payroll, CPF, and work pass management preferred
• Familiar with Singapore employment regulations (MOM, Employment Act)
• Able to work independently in a fast-paced environment
• Strong organisational and communication skills

Why Join Us

• Opportunity to build HR processes from ground up
• Exposure to a fast-growing healthcare-tech environment
• Close interaction with senior management and business decisions

Application

Interested candidates may apply or send your resume to: