Total 12 job vacancies in Singapore

Key Responsibilities

• Assist in processing purchase orders, quotations, and ad-hoc requests
• Liaise with vendors and suppliers on order status, deliveries, and invoices
• Maintain and update data records, contracts, and supplier databases
• Support sourcing activities including obtaining and comparing quotations
• Coordinate with internal departments on operation needs and delivery timelines
• Assist in invoice verification and follow up on payment matters with the finance team
• Prepare reports and assist with documentation for audits
• Perform general administrative duties as required

Requirements

• Minimum GCE 'O' Levels or equivalent; Diploma in Business Administration or related field preferred
• 1–2 years of relevant administrative experience preferred; fresh graduates are welcome to apply
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills (To be able to communicate with Mandarin Speaking Clients)
• Meticulous, organised, and able to multitask in a fast-paced environment
• Able to work independently as well as in a team

Job Description

• Coordinate with Operations and Client to ensure quality service delivery.
• Maintain stock and inventory.
• Implement maintenance schedules for tools and equipment.
• Facilitate effective work processes.
• Assist in resolving existing contract conflicts.
• Support Operations team to perform administrative duties include data entry, prepare
• report, maintaining and compiling records and org chart etc.
• Assist on arranging worker’s accommodation and liaising with agent.
• Monthly accommodation updates
• Monitoring & updating attendance of employees' records and maintaining a proper
• filing system.
• Office administrative duties including courier, provide clerical support on daily operation, including filing, scanning, photocopying, etc.

Job Requirement

• Min 2 year in Operations / Clerical Administrative
• Good knowledge of Microsoft Word, Excel and PowerPoint
• Able to multi-task and have initiative to respond to various situations
• Location: Bukit Batok - Wcega Plaza (West)

Company Overview

Himo Marine Service Pte. Ltd. Singapore specializes in ship agency, ship supply, ship repair, and technical services. With branches in major ports and shipyards across China, we provide timely, efficient, and high-quality support through experienced professionals.

Job Summary

You will manage office operations, prepare financial documents, maintain accounting records, support HR functions, and assist management with correspondence to ensure smooth administrative and operational workflows.

Responsibilities

• Manage daily administrative tasks to ensure smooth and efficient office operations
• Prepare, issue, and track invoices, credit notes, statements of account, and related financial documents accurately
• Maintain accurate accounting records and support accounts receivable and payable processes to ensure financial accuracy
• Coordinate with customers, suppliers, and internal teams to resolve operational and financial matters promptly
• Assist in preparing quotations, purchase orders, and delivery documents to support sales and procurement activities
• Support HR functions by maintaining staff records, tracking leave, coordinating payroll, assisting recruitment, and managing onboarding documentation
• Assist management with drafting and organizing general correspondence, reports, and office documentation
• Ensure compliance with internal policies and support audit and banking requirements by preparing necessary documentation

Required competencies and certifications

• Minimum 2 years of experience in administrative, accounting, or HR support roles
• Good understanding of basic accounting processes and office administration
• Excellent organizational and documentation skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills and professional demeanor

Preferred competencies and qualifications

• Experience in HR administration is a plus

About the Role

Yew Tree Academy Student Care @ Yew Tee is seeking a responsible and organised individual to support the centre's daily administrative and operational functions. The role involves working closely with parents, teachers, and management to ensure the smooth running of the centre.

Key Responsibilities

• Manage student enrolment, withdrawal, attendance, and record keeping
• Handle parent enquiries via phone, WhatsApp, email, and in person
• Prepare invoices, monitor payments, and follow up on outstanding fees
• Maintain student and administrative records accurately
• Coordinate schedules, events, programmes, and centre communications
• Support procurement and inventory tracking of centre supplies
• Provide general administrative support to the management team

Working Hours & Benefits

• Salary: $1,800 – $2,300, depending on qualifications and experience
• Monday to Friday, 10:00am – 7:00pm
• Daily lunch and tea provided
• Medical reimbursement
• Supportive and collaborative work environment
• Convenient location near Yew Tee MRT

Requirements

• Diploma in Business Administration or related discipline preferred
• Minimum 1 year of administrative experience
• Proficient in Microsoft Office applications
• Organised, detail-oriented, and able to manage multiple tasks
• Good communication and interpersonal skills
• Experience in education, student care, childcare, or enrichment centres will be an advantage

Core Skills

• Administrative coordination
• Parent communication
• Billing and payment tracking
• Data entry and record management
• Microsoft Office applications
• Organisation and time management
• Customer service

How to Apply

Please send your résumé via WhatsApp to (65) 8914 3210 or email HappyDays@YewTreeAcademy.com.

Only shortlisted candidates will be contacted.

1.Office Operations & Logistics

Facility Management: Maintaining office equipment, managing supplies and inventory, and liaising with vendors or building management for repairs.

Scheduling: Coordinating high-level meetings, managing executive calendars, and booking conference rooms.

Travel Coordination: Organizing domestic and international travel itineraries, including flights, accommodation, and visa requirements.

Records Management: Developing and maintaining organized filing systems (both digital and physical) to ensure data is easily retrievable and secure.

2.Communication & Stakeholder Support

Inbound Correspondence: Serving as the first point of contact for the office, managing phone calls, emails, and physical mail.

Document Preparation: Drafting reports, proofreading memos, and preparing presentations or meeting minutes for senior management.

Inter-departmental Liaison: Acting as a bridge between departments (e.g., HR, Finance, and IT) to facilitate internal requests and policy updates.

3.Financial & HR Assistance

Expense Tracking: Processing invoices, managing petty cash, and assisting with basic bookkeeping or budget monitoring.

HR Support: Assisting with the onboarding of new hires, maintaining attendance records, and organizing company-wide events or team-building activities.

Requirement:

Education: A Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaboration tools like Google Workspace or Slack.

Systems Knowledge:

 Familiarity with Enterprise Resource Planning (ERP) software or Customer Relationship Management (CRM) databases is often a major advantage.

Key Competencies: Attention to Detail;Multitasking;Problem-Solving;Confidentiality

Only those who are on the shortlist list will be invited for the interview.

1.   Front Desk (60%)

•       Attend to calls, email queries and walk-ins promptly and professionally.

•       Process and oversee internal dispatch of documents between campuses.

•       Provide information and assistance to external and internal stakeholders.

•       Maintain proper organization of resource and materials.

•       Ensure safe custodial and functionality of school equipment.

•       Issue and ensure return of school equipment and resource.

•       Manage lost and found and general issuance of resource to meet staff and students’ needs.

•       Assist in daily operations for arrival and dismissal routines, fire drills etc.

2.   Administrative Support (30%)

•       Provide administrative support to facilitate communication with external and internal stakeholders e.g. draft consent forms, disseminate and collate returns of forms and data, etc.

•       Assist in data tracking and update of databases and perform simple analysis to generate reports to external and internal stakeholders.

•       Manage physical/digital filing of administrative documents.

•       Provide general administrative support to school programmes and events.

•       Assist with the management of Financial Assistance Scheme uniform redemptions.

•       Granting access to Student Resource Centre (SRC) upon request approval.

4.  Others (10%)

•       Provide general administrative support in organizational wide programmes and events.

•       Participate in school and AAS wide programmes and events.

•       Participate in a working committee to advance school’s vision and mission.

•      Undertake tasks and duties as assigned by Administration Manager and Principals to meet organisational needs.

Requirement:

• Diploma or equivalent
• Relevant work experience in school setting will be advantages

Job Summary

Seeking a reliable and organised Administrative Support Assistant to support daily office operations through effective administrative tasks and communication.

Responsibilities

• Enter data accurately and maintain filing systems to support office documentation
• Prepare quotations and draft basic correspondence to assist business communications
• Manage phone calls, emails, and general enquiries to ensure timely responses
• Maintain and update records to ensure document accuracy and accessibility
• Coordinate appointments and liaise with clients to support office scheduling
• Manage office supplies inventory and communicate with vendors to ensure stock availability

Preferred competencies and qualifications

• Minimum [N/O/A Level / Diploma]
• Proficient in Microsoft Office (Word, Excel)
• Prior administrative experience is an advantage
• Ability to multitask and work independently
• Good communication and organisational skills

Contract Period:

• Base Period: 1 May 2026 to 31 Dec 2026
• Optional Period: 1 Jan 2027 to 31 Dec 2027

Deployment:

• Mon to Fri: 8.30 am to 6 pm
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Welcome visitors professionally and keep reception area clean and welcoming
2. Answer phone calls and help walk-in visitors
3. Keep records of phone calls and visitor information
4. Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
5. Manage incoming and outgoing mail and deliveries
6. Do filing, scanning, photocopying, and other office tasks
7. Give out keys, stationery, and teaching materials to staff
8. Help with school events and programmes
9. Help students find lost items, get spare uniforms, or locate teachers and classrooms
10. Contact parent on student related matters
11. Keep records of lost and found items and spare uniforms
12. Complete other tasks as assigned

Job Title: Administrative (ID61467)
Location: Toa Payoh (Walking distance from MRT)
Salary：$2000- $2300
Working Hour：Mon- Fri : 8:15am – 5:15pm,Sat 8:15am to 1pm

JOB SCOPE
• Perform data entry and record management
• Handle administrative tasks related to PO, DO, invoice coordination
• Organize and manage proper documentation, including sorting and filing
• Support day to day clerical duties in logistics office
• Answering calls and corresponding to emails

Job Description:

• Manage front counter; welcome visitors
• Answer/transfer calls; handle queries &complaints
• Take and relay messages
• Handle mail, lost & found, and item loans
• Maintain office supplies; perform admin tasks anddata entry
• Manage early releases;contact parents
• Coordinatestudent movements with teachers/SMT
• Recordattendance, lateness, CCA participation
• Issue lift passes; handle cellphone confiscations
• Assist with sickbay/incident/ambulance records

Requirements:

• Working in front counter services
• Working in school environment
• At least 3 years of experience in administration
• Proficient in IT environment, MS Office, What apps Chat,
• Good communication and inter-personal skills

Job Description:

• Welcome visitors professionally and keep reception area clean and welcoming
• Answerphone calls and help walk-in visitors
• Keep records of phone calls and visitor information
• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Do filing, scanning, photocopying, and other office tasks
• Give out keys, stationery, and teaching materials to staff
• Help with school events and programmes
• Help students find lost items, get spare uniforms, or locate teachers and classrooms
• Contact parent on student related matters
• Keep records of lost and found items and spare uniforms
• Complete other tasks as assigned

Requirements:

• Minimum GCE O-Level or equivalent
• Minimum1 year of experience in reception, customer service, or administrative support
• Good communication and inter-personal skills
• Proficient in MS Office would be an advantage

Job Purpose

The School Administration Officer (European Section) is primarily responsible for providing comprehensive administrative support to the Director, academic department, parents and students, ensuring efficient operations and communication within the school. This role includes managing academic events, coordinating communications, and maintaining accurate data and records. Additionally, the officer will support parents and students with non-classroom matters, ensuring a positive experience and effective resolution of inquiries and issues.

Key Accountabilities

Support for the Director and Academic Department

• Provide comprehensive administrative support to academic departments, including managing calendars, scheduling meetings, and preparing documentation.
• Assist with the preparation and dissemination of internal and external communications, such as newsletters and school-wide announcements.
• Support the organization and execution of Parent Teacher Conferences, departmental meetings, and other academic events.
• Handle minute-taking during meetings and ensure accurate documentation of discussions and decisions.
• Manage the preparation of presentations, translations, and proofreading of academic documents.
• Coordinate and manage exam registrations and invigilation processes.

Parent and Student Support

• Act as a point of contact for parents and students, addressing inquiries related to non-classroom matters such as school portals, invoices, and ID cards.
• The role will include front desk duties, such as answering telephone calls and walk in-enquiries, on a rotational basis.
• Educate and assist parents with understanding school procedures and accessing relevant information.
• Manage and escalate complaints as necessary, ensuring resolution and customer satisfaction.
• Update and maintain the Parent Portal with accurate and current information.
• Process and manage student attendance records, early dismissals, late arrivals, and leave requests.
• Issue student and parent ID cards, lunch vouchers, and manage the lost and found items.

Communication and Coordination

• Facilitate effective communication between the school, parents, and students, ensuring timely and accurate dissemination of information.
• Support the coordination and organization of school events, trips, and enrichment activities.
• Collaborate with other departments to ensure smooth operational processes and adherence to school policies.

Responsibilities (Seasonal)

• Examples include but are not limited to:

  • Manage re-enrolment processes, including student contracts, withdrawals, and extensions.
  • Assist with grade transitions, high school exam preparations, and the coordination of internships and enrichment weeks.
  • Oversee the coordination and ordering of e-books and preparation of material lists.
  • Handle MOE exemptions for current students turning 7 and manage insurance and pigeon-hole allocations.

Additional responsibilities

• All other responsibilities and tasks as deemed appropriate by the line manager and functional line manager.

Knowledge and Experience

• Diploma/Bachelor’s Degree in Business Administration or Business Management.
• 2-3 years proven experience working in an office environment.
• Previous experience of working in a customer service role.
• Cultural understanding and previous experience of working at an international organisation with stakeholders of different nationalities and cultural backgrounds.
• Experience working in a school environment is an advantage.

Technical and Soft Skills

• Excellent communication and inter-personal skills.
• Calm and composed demeanour.
• Problem-solving and multi-tasking skills.
• Customer complaint handling and resolution skills.
• Confident Microsoft Office and CRM database system skills.
• Ability to quickly acquire knowledge and understand school operations, standards and work processes.
• Professional fluency in written and spoken English is a must. Fluency in a second or third language would be an advantage.