MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs’ lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

• Responsible for student admission and discharge matters (e.g., registration, updates, submissions, documentation, invoicing etc.)  
• Maintain and update staff and students’ records and files (e.g., staff numbers, student enrolment, staff & student attendance etc.)  
• Preparation and submission of staff/student documents, information, reports and records to relevant agencies (e.g., on attendance, enrolment, financial assistance regularly)  
• Collection of school fees and related banking matters  
• Assist with correspondence with parents, caregivers and/or other agencies  
• Attend to students and parents/caregivers and handle simple matters and queries  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager   
• Perform basic book-keeping and accounting duties (e.g., for petty cash, debit card, vouchers, accounts receivable/payable, fixed assets)  
• Assist with procurement matters, delivery and acceptance of goods and services  
• Process purchases, invoices and claims  
• Perform banking-related functions  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager  
• Compilation/collation of data and data entry  
• Preparation and submission of data, information and reports to internal (e.g., MINDS HQ) and external agencies (e.g., MOE, MSF, NCSS etc.)  
• Handle incoming/outgoing correspondences (e.g., distributing office mails, document despatch etc.) and dissemination of information to internal and external agencies   
• Manage, maintain and update office files, documents, records and forms  
• Perform general admin tasks and functions such as postal mailing, photocopying, scanning and laminating etc.  
• Answer phone calls and handle general enquiries  
• Assist colleagues where necessary and with other general administrative duties/tasks assigned by School Leaders or Admin Manager  
• Manage and maintain office equipment, inventories, stationery and supplies  
• Issuance of supplies, groceries, office stationery to staff and general workers and liaison with suppliers

Qualification

• GCE ‘A’ Levels or Diploma  

Other Information

• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage  
• Ability to work independently as well as part of a team  
• Good interpersonal and communication skills  
• Strong organization, time management and multi-tasking skills  
• Great attention to details with a positive attitude  
  
  Please note that your application will be sent to and reviewed by the direct employer -MINDSG LTD

Key Responsibilities

• Assist in processing purchase orders, quotations, and ad-hoc requests
• Liaise with vendors and suppliers on order status, deliveries, and invoices
• Maintain and update data records, contracts, and supplier databases
• Support sourcing activities including obtaining and comparing quotations
• Coordinate with internal departments on operation needs and delivery timelines
• Assist in invoice verification and follow up on payment matters with the finance team
• Prepare reports and assist with documentation for audits
• Perform general administrative duties as required

Requirements

• Minimum GCE 'O' Levels or equivalent; Diploma in Business Administration or related field preferred
• 1–2 years of relevant administrative experience preferred; fresh graduates are welcome to apply
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills (To be able to communicate with Mandarin Speaking Clients)
• Meticulous, organised, and able to multitask in a fast-paced environment
• Able to work independently as well as in a team

Job Summary

The Embassy of the Republic of Indonesia seeks an Administrative Assistant to deliver efficient administrative and office support by managing correspondence, maintaining records, scheduling appointments, and assisting embassy staff in daily operations.

Responsibilities

• Manage emails, phone calls, and official correspondence to ensure timely and accurate communication.
• Prepare reports, documents, and presentations that meet embassy standards and support decision-making.
• Maintain filing and office record systems to ensure organized and accessible documentation.
• Schedule and coordinate meetings and events to optimize staff time and resource allocation.
• Provide general administrative support to embassy staff to facilitate smooth daily operations.
• Handle confidential information with professionalism and discretion to protect embassy interests.

Preferred competencies and qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English; knowledge of Indonesian is a plus.
• Strong organizational skills and attention to detail.

Job Description

• Coordinate with Operations and Client to ensure quality service delivery.
• Maintain stock and inventory.
• Implement maintenance schedules for tools and equipment.
• Facilitate effective work processes.
• Assist in resolving existing contract conflicts.
• Support Operations team to perform administrative duties include data entry, prepare
• report, maintaining and compiling records and org chart etc.
• Assist on arranging worker’s accommodation and liaising with agent.
• Monthly accommodation updates
• Monitoring & updating attendance of employees' records and maintaining a proper
• filing system.
• Office administrative duties including courier, provide clerical support on daily operation, including filing, scanning, photocopying, etc.

Job Requirement

• Min 2 year in Operations / Clerical Administrative
• Good knowledge of Microsoft Word, Excel and PowerPoint
• Able to multi-task and have initiative to respond to various situations
• Location: Bukit Batok - Wcega Plaza (West)

Position Overview:

We are seeking a highly organized and independent Part-Time Administrative Assistant to join our team. This role is ideal for a proactive individual who thrives in a dynamic environment and is comfortable traveling to clients’ locations as well as working from the office. The position offers flexible hours and will be compensated on an hourly basis.

Key Responsibilities:

Oversee and manage day-to-day administrative operations, ensuring smooth workflow and efficiency.

Act as the primary point of contact for clients, handling inquiries, scheduling meetings, and maintaining strong client relationships.

Travel to clients’ locations as needed to deliver documents, collect information, or provide on-site administrative support.

Organize and maintain physical and digital filing systems, ensuring accuracy and confidentiality of records.

Assist in preparing reports, presentations, and other documentation for internal and client use.

Coordinate with internal teams to support project deadlines and deliverables.

Manage office supplies, equipment, and vendor relationships to ensure operational readiness.

Processing clients monthly payroll

Handle ad-hoc administrative tasks and projects as assigned.

Qualifications:

Minimum of 3+ years of experience in administrative management, preferably within a professional services or accounting firm.

Proven ability to work independently and manage multiple tasks with minimal supervision.

Strong organizational and time management skills, with attention to detail.

Excellent communication and interpersonal skills, with a client-focused approach.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software is a plus.

Will require candidate to own a fully functional laptop, with PDF reader/editor installed.

Required Skills:

Ability to work independently and take initiative in a fast-paced environment.

Strong problem-solving skills and adaptability to changing priorities.

Professional demeanor and ability to maintain confidentiality.

Comfortable with traveling within Singapore for work-related tasks.

Responsibilities:

• Answer phone calls, including routed calls, take and deliver phone messages
• Prepare, monitor and update quotes, project schedules, production schedules, purchase orders, delivery orders and tax invoices
• Manage and file all office documents
• Reply to enquiries and emails upon gathering and presenting the relevant information
• Prepare and coordinate incoming & outgoing deliveries, both local and overseas
• Purchase within budget and manage the use of office supplies (e.g. office printing materials and stationeries, groceries, etc.)
• Manage the maintenance and repairs of office furniture and equipment (e.g. photocopiers, fax machines, air-conditioners, office desks and chairs, etc.)
• Any other tasks that may be assigned from time to time

Requirements:

• Minimum ‘N’ or 'O' Level qualification with at least 2 years of working experience
• Adept in Microsoft Office applications (i.e. Excel, Word, PowerPoint)
• Strong communication and interpersonal skills, and possess a positive attitude
• Good planning and organising skills
• Good time-management and multi-tasking skills

Others:

• Full time/part time work arrangement is possible.
• Training will be provided

To provide administrative support, feedback, data collection and evaluation of Take-a-Break programme.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Administration & Operations

• Responsible to programme head and division director in all matters pertaining to the administration and streamlining of TAB.

• Handle all Information & Enquiries and conduct assessment to recommend outcome of a referral to TAB as a core responsibility

• Update and manage dashboards

• Suggest practices for the efficient and effective operation and management of services and assist in implementing those policies and practices.

• Responsible for achieving key performance indicators in the client reach, outcomes and impact. This includes completion of progress reports and assisting in data collation, or analysis for planning and reporting purposes in a timely manner.

• Collaborate with and respond to funder on any queries on TAB programme cases.

• Provide administrative support and coverage to other TAB colleagues.

Service Management

• Triage, manage and deploy respite service providers, as relevant to the needs of the clients and caregivers / families.

• Manage working relationship with key stakeholders etc such as mediating between social workers (applying on behalf of clients / caregivers) and service providers

• Find out the needs of the clients/caregivers in the area and collate the data

• Collaborate with funder and appointed service providers to identify service pain points and work towards solutioning.

Networking & Professional Matters

• Network, participate and contribute professionally through work with relevant professionals and stakeholders that involves TAB programme.

• Represent TAB to undertake outreach efforts to referral agencies, community organisations and any other relevant agencies

• Supervise TAB colleagues that may include social worker, programme assistant and social work associate and work with caregivers/clients to offer services to the clients.

Other Duties

• Any other duties as may be assigned from time to time.

JOB HOLDER REQUIREMENT

• A diploma or degree in any discipline related to social sciences or related disciplines

• At least 3 years of relevant working experience in administrative work or managing programmes for people with disabilities. Experience in social service sector preferred.

• Analytical, flexible, resilient and ability to see different perspectives and draw connections

• Confident as an independent worker and a team player

• Good interpersonal skills

Company Overview

Himo Marine Service Pte. Ltd. Singapore specializes in ship agency, ship supply, ship repair, and technical services. With branches in major ports and shipyards across China, we provide timely, efficient, and high-quality support through experienced professionals.

Job Summary

You will manage office operations, prepare financial documents, maintain accounting records, support HR functions, and assist management with correspondence to ensure smooth administrative and operational workflows.

Responsibilities

• Manage daily administrative tasks to ensure smooth and efficient office operations
• Prepare, issue, and track invoices, credit notes, statements of account, and related financial documents accurately
• Maintain accurate accounting records and support accounts receivable and payable processes to ensure financial accuracy
• Coordinate with customers, suppliers, and internal teams to resolve operational and financial matters promptly
• Assist in preparing quotations, purchase orders, and delivery documents to support sales and procurement activities
• Support HR functions by maintaining staff records, tracking leave, coordinating payroll, assisting recruitment, and managing onboarding documentation
• Assist management with drafting and organizing general correspondence, reports, and office documentation
• Ensure compliance with internal policies and support audit and banking requirements by preparing necessary documentation

Required competencies and certifications

• Minimum 2 years of experience in administrative, accounting, or HR support roles
• Good understanding of basic accounting processes and office administration
• Excellent organizational and documentation skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills and professional demeanor

Preferred competencies and qualifications

• Experience in HR administration is a plus

Key Highlights

• Contract Duration: 1 year (12 months)
• Salary: Up to $3,450/month
• Work Location: Pasir Panjang, Singapore
• Role involves administrative, data entry, and basic finance support

Key Responsibilities

Administrative Support

• Provide general administrative support including preparing documents, reports and presentations
• Organise and maintain electronic filing systems to ensure proper storage and easy access
• Assist in coordinating meetings and events

Data Entry & Records Management

• Perform accurate and consistent data entry tasks
• Update and correct data in Excel to ensure accuracy
• Compile and organise data for reports, presentations, and business needs

Finance & Operations Support

• Assist with light bookkeeping tasks such as invoice and expense report review

Projects & Ad-hoc Duties

• Support special projects and other administrative tasks as assigned

Requirements

• Background in Business Administration, Finance, or related field
• Strong attention to detail and high accuracy in data entry and record keeping
• Good organisational and time management skills
• Able to manage multiple tasks efficiently
• Proficient in Microsoft Excel and MS Office applications
• Prior experience in administrative or operations role is an advantage

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Administrative Executive

Company: Phoenix Motor Trading Enterprise
Job Type: Full-Time
Location: Singapore
Salary: SGD 4,500 – SGD 6,000 per month (depending on qualifications and experience)
Work Schedule: 5.5 Days Work Week

Job Description

Phoenix Motor Trading Enterprise is seeking a proactive and detail-oriented Administrative Executive to support daily business operations. The successful candidate will be responsible for administrative coordination, documentation management, customer support, and office operations to ensure smooth business functions.

Candidates requiring Employment Pass sponsorship are welcome to apply.

Key Responsibilities

• Manage daily administrative and office operations.
• Prepare, organize, and maintain company records, documents, and filing systems.
• Coordinate with customers, suppliers, vendors, and business partners.
• Handle correspondence, emails, phone calls, and inquiries professionally.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Assist with inventory records and stock administration.
• Support management with reports, data entry, and administrative tasks.
• Coordinate appointments, meetings, and business schedules.
• Ensure compliance with company policies and operational procedures.
• Perform other ad-hoc administrative duties as assigned.

Requirements

• Advanced/Higher/Graduate Diploma, Bachelor's Degree, or equivalent qualification.
• Minimum 2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Meticulous, responsible, and detail-oriented.
• Candidates requiring Employment Pass sponsorship may apply.

Preferred Qualifications

• Experience in automotive, trading, retail, or SME environments will be an advantage.
• Experience with inventory management and documentation processes.
• Familiarity with accounting or ERP software is beneficial.

Benefits

• Competitive salary package.
• Career development opportunities.
• Friendly and supportive work environment.
• Annual leave and medical benefits in accordance with Singapore employment regulations.

About the Company

Phoenix Motor Trading Enterprise is engaged in the automotive trading industry, providing vehicle sales and related services. We are committed to delivering professional service and maintaining high standards of operational excellence.

1. Job Description:

This position reports to the Account Supervisor. Need to support accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits, budgets and reports. The primary work focus is on accounts receivable, tenders and registration. In addition, they help with issuing invoices, collections, billing, filing and journal entries.

2. Role & Responsibilities:

a. Providing support to the Accounting Department.

b. Performing basic office tasks, such as filing, data entry, handling daily emails, processing the mail, etc.

c. Handling inventory & Assisting in stocktaking.

d. Processing transactions, registration, tenders, and updating ledgers, budgets, etc.

e. Assisting with audits, fact checks, and resolving discrepancies.

3. Requirements:

a. at least Diploma in any field.

b. Hardworking and fast learner

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

About the Role

Yew Tree Academy Student Care @ Yew Tee is seeking a responsible and organised individual to support the centre's daily administrative and operational functions. The role involves working closely with parents, teachers, and management to ensure the smooth running of the centre.

Key Responsibilities

• Manage student enrolment, withdrawal, attendance, and record keeping
• Handle parent enquiries via phone, WhatsApp, email, and in person
• Prepare invoices, monitor payments, and follow up on outstanding fees
• Maintain student and administrative records accurately
• Coordinate schedules, events, programmes, and centre communications
• Support procurement and inventory tracking of centre supplies
• Provide general administrative support to the management team

Working Hours & Benefits

• Salary: $1,800 – $2,300, depending on qualifications and experience
• Monday to Friday, 10:00am – 7:00pm
• Daily lunch and tea provided
• Medical reimbursement
• Supportive and collaborative work environment
• Convenient location near Yew Tee MRT

Requirements

• Diploma in Business Administration or related discipline preferred
• Minimum 1 year of administrative experience
• Proficient in Microsoft Office applications
• Organised, detail-oriented, and able to manage multiple tasks
• Good communication and interpersonal skills
• Experience in education, student care, childcare, or enrichment centres will be an advantage

Core Skills

• Administrative coordination
• Parent communication
• Billing and payment tracking
• Data entry and record management
• Microsoft Office applications
• Organisation and time management
• Customer service

How to Apply

Please send your résumé via WhatsApp to (65) 8914 3210 or email HappyDays@YewTreeAcademy.com.

Only shortlisted candidates will be contacted.

Role
The Administrative & Client Support is responsible for supporting the day-to-day administrative and operational functions of the Home Personal Care service. This includes assisting with documentation, client follow-ups, service quality monitoring, and coordination with caregivers and the clinical team. The role requires strong organisational and communication skills to ensure accurate records, smooth coordination, and continued client satisfaction.

Key Responsibilities

Operational & Administrative Support

• Perform data entry and ensure timely updating of records, trackers, and Case Management System (CMS)
• Assist with filing and organisation of documents in both digital and physical formats
• Support routine communications and follow-ups with caregivers as instructed

Client Relationship Management

• Conduct phone calls to existing clients to check on their well-being, service progress, and quality of care delivered under CWA
• Gather feedback and highlight any concerns or service gaps for follow-up
• Support 6-monthly check-ins and reassessments of existing clients in coordination with assigned caregivers

Service Support & Quality Monitoring

• Assist in monitoring service delivery and ensuring proper documentation of client interactions
• When required, carry out home visitations together with the clinical team to provide support such as supervision and on-ground assistance

• Any other duties that may be assigned from time to time

Requirements and Qualifications

·      Minimum Diploma in Business Administration, Healthcare Management, or equivalent. 

·      Relevant certifications in community care oradministrative management are an advantage.

·      At least 1 year of experience inadministrative or operations roles, preferably in community care, healthcare,or social service sectors. (Fresh graduates are welcome to apply).

·      Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with database systems.

·      Good communication and interpersonal skills.

Working Days:

⏳ 5 Days Mon-Fri

Working Hours:

⏳ 9:00am-6:00pm

Salary: $2,400 - $2,800

Key Responsibilities (Job Scope):

• Assist in Accounts Receivable (AR) and Accounts Payable (AP), including calculating sales commissions and other related financial tasks

• Support the issuance of Delivery Orders (D.O.) and ensure all supporting documents are properly prepared and filed

• Handle Permit-to-Work (PTW) applications and prepare Risk Assessments in compliance with safety requirements

• Perform basic bookkeeping duties, including data entry and maintaining accurate financial records

• Manage email correspondence, sending, and responding to inquiries in a timely manner

• Coordinate company vehicle matters, including insurance renewal, road tax renewal, and vehicle inspection for cars and vans

Job Responsibilities

We are looking for a responsible and organised individual to support student administration and attendance operations.

Key Duties:

1. Attendance Management

· Prepare attendance sheets for in-house courses and External Degree Programmes (EDP).

· Update student attendance records in the School Management System (SMS).

· Prepare attendance sheets for makeup classes.

2. Compliance & Reporting

· Prepare and submit monthly attendance reports to the Immigration & Checkpoints Authority (ICA).

· Monitor low attendance cases and issue warning letters.

· Send official emails to students regarding attendance concerns.

· Maintain proper records of all notifications and reports.

3. Leave & Absenteeism Administration

· Process online leave applications for medical or urgent leave.

· Review leave applications and reports.

· Seek management approval for exceptional leave requests.

· Prepare monthly leave reports for management review.

· Monitor absenteeism and follow up with students.

4. Student Support

· Handle student enquiries related to attendance, leave matters, and exam eligibility.

· Provide Mandarin language support for students when required.

· Assist students under provisional expulsion with appeal documentation.

· Provide basic counselling and student guidance when needed.

5. Examination Support

· Check students’ exam eligibility at the end of each module.

· Inform the Exam Department and relevant staff of eligibility status.

· Assist with invigilation during examinations.

· Follow up with students on examination matters.

6. Administrative Duties

· Retrieve student files and complete necessary documentation for final expulsion cases.

Position Overview:

We are seeking a detail-oriented Administrative & HR Assistant to support the daily operational needs, office management, meeting coordination, travel logistics, and other ad-hoc requirements at our non-profit. This role focuses on maintaining a highly organised office environment and providing essential logistical support for staff.

________________________________________

Key Responsibilities:

1. Office & Facilities Management

• Maintain and restock office supplies, including IT equipment, ensuring the team has the necessary tools to work efficiently.
• Manage incoming and outgoing mail, deliveries, and general inquiries via phone or email.
• Coordinate with building management and external vendors, including cleaning and IT vendors, for office maintenance or repairs.

2. Travel & Hospitality Coordination

• Travel booking: Research and book cost-effective flight tickets and transport options for staff or guest speakers, ensuring adherence to the organisation's travel policy.
• Accommodation: Manage hotel reservations and stay arrangements, ensuring proximity to event sites or meeting venues.
• Itinerary management: Prepare clear travel itineraries, including check-in times, transport links, and local contact information.

3. HR Support

• Manage the onboarding process for new employees, ensuring they are introduced to company policies and procedures through a comprehensive walkthrough of the Employee Handbook.
• Coordinate the offboarding of departing staff, making certain that all company assets are returned and exit protocols are followed.
• Verification: Review and verify all staff expense claims for accuracy and policy compliance (e.g., transport, medical, and project-related reimbursements).
• Update various survey related to Employees, working with FD

4. Meeting & Governance Support

• Schedule and coordinate logistics for Board, Committee, and staff meetings.
• Maintain a centralised calendar of key compliance deadlines and organisational milestones.

5. Ad-hoc Support

• Other assigned tasks: Perform any additional administrative or project-based tasks as assigned by the CEO or equivalent.
• Cross-functional help: Provide temporary support to other departments during peak periods or special organisational initiatives.

________________________________________

This is a flexible, part-time role suitable for those with caregiving needs. Candidates have the option to work 3 full days (Mon-Wed) or 5 half days (Mon-Fri, mornings only) - open to further discussion based on needs.

This role offers pro-rated benefits as per the Employment Act, upon confirmation of employment.

Candidates are required to commit to a minimum of 6-months.

1.Office Operations & Logistics

Facility Management: Maintaining office equipment, managing supplies and inventory, and liaising with vendors or building management for repairs.

Scheduling: Coordinating high-level meetings, managing executive calendars, and booking conference rooms.

Travel Coordination: Organizing domestic and international travel itineraries, including flights, accommodation, and visa requirements.

Records Management: Developing and maintaining organized filing systems (both digital and physical) to ensure data is easily retrievable and secure.

2.Communication & Stakeholder Support

Inbound Correspondence: Serving as the first point of contact for the office, managing phone calls, emails, and physical mail.

Document Preparation: Drafting reports, proofreading memos, and preparing presentations or meeting minutes for senior management.

Inter-departmental Liaison: Acting as a bridge between departments (e.g., HR, Finance, and IT) to facilitate internal requests and policy updates.

3.Financial & HR Assistance

Expense Tracking: Processing invoices, managing petty cash, and assisting with basic bookkeeping or budget monitoring.

HR Support: Assisting with the onboarding of new hires, maintaining attendance records, and organizing company-wide events or team-building activities.

Requirement:

Education: A Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaboration tools like Google Workspace or Slack.

Systems Knowledge:

 Familiarity with Enterprise Resource Planning (ERP) software or Customer Relationship Management (CRM) databases is often a major advantage.

Key Competencies: Attention to Detail;Multitasking;Problem-Solving;Confidentiality

Only those who are on the shortlist list will be invited for the interview.

1.   Front Desk (60%)

•       Attend to calls, email queries and walk-ins promptly and professionally.

•       Process and oversee internal dispatch of documents between campuses.

•       Provide information and assistance to external and internal stakeholders.

•       Maintain proper organization of resource and materials.

•       Ensure safe custodial and functionality of school equipment.

•       Issue and ensure return of school equipment and resource.

•       Manage lost and found and general issuance of resource to meet staff and students’ needs.

•       Assist in daily operations for arrival and dismissal routines, fire drills etc.

2.   Administrative Support (30%)

•       Provide administrative support to facilitate communication with external and internal stakeholders e.g. draft consent forms, disseminate and collate returns of forms and data, etc.

•       Assist in data tracking and update of databases and perform simple analysis to generate reports to external and internal stakeholders.

•       Manage physical/digital filing of administrative documents.

•       Provide general administrative support to school programmes and events.

•       Assist with the management of Financial Assistance Scheme uniform redemptions.

•       Granting access to Student Resource Centre (SRC) upon request approval.

4.  Others (10%)

•       Provide general administrative support in organizational wide programmes and events.

•       Participate in school and AAS wide programmes and events.

•       Participate in a working committee to advance school’s vision and mission.

•      Undertake tasks and duties as assigned by Administration Manager and Principals to meet organisational needs.

Requirement:

• Diploma or equivalent
• Relevant work experience in school setting will be advantages

Job Summary

Seeking a reliable and organised Administrative Support Assistant to support daily office operations through effective administrative tasks and communication.

Responsibilities

• Enter data accurately and maintain filing systems to support office documentation
• Prepare quotations and draft basic correspondence to assist business communications
• Manage phone calls, emails, and general enquiries to ensure timely responses
• Maintain and update records to ensure document accuracy and accessibility
• Coordinate appointments and liaise with clients to support office scheduling
• Manage office supplies inventory and communicate with vendors to ensure stock availability

Preferred competencies and qualifications

• Minimum [N/O/A Level / Diploma]
• Proficient in Microsoft Office (Word, Excel)
• Prior administrative experience is an advantage
• Ability to multitask and work independently
• Good communication and organisational skills

Contract Period:

• Base Period: 1 May 2026 to 31 Dec 2026
• Optional Period: 1 Jan 2027 to 31 Dec 2027

Deployment:

• Mon to Fri: 8.30 am to 6 pm
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Welcome visitors professionally and keep reception area clean and welcoming
2. Answer phone calls and help walk-in visitors
3. Keep records of phone calls and visitor information
4. Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
5. Manage incoming and outgoing mail and deliveries
6. Do filing, scanning, photocopying, and other office tasks
7. Give out keys, stationery, and teaching materials to staff
8. Help with school events and programmes
9. Help students find lost items, get spare uniforms, or locate teachers and classrooms
10. Contact parent on student related matters
11. Keep records of lost and found items and spare uniforms
12. Complete other tasks as assigned

Job Title: Administrative (ID61467)
Location: Toa Payoh (Walking distance from MRT)
Salary：$2000- $2300
Working Hour：Mon- Fri : 8:15am – 5:15pm,Sat 8:15am to 1pm

JOB SCOPE
• Perform data entry and record management
• Handle administrative tasks related to PO, DO, invoice coordination
• Organize and manage proper documentation, including sorting and filing
• Support day to day clerical duties in logistics office
• Answering calls and corresponding to emails

Job Description:

• Manage front counter; welcome visitors
• Answer/transfer calls; handle queries &complaints
• Take and relay messages
• Handle mail, lost & found, and item loans
• Maintain office supplies; perform admin tasks anddata entry
• Manage early releases;contact parents
• Coordinatestudent movements with teachers/SMT
• Recordattendance, lateness, CCA participation
• Issue lift passes; handle cellphone confiscations
• Assist with sickbay/incident/ambulance records

Requirements:

• Working in front counter services
• Working in school environment
• At least 3 years of experience in administration
• Proficient in IT environment, MS Office, What apps Chat,
• Good communication and inter-personal skills

Job Description:

• Welcome visitors professionally and keep reception area clean and welcoming
• Answerphone calls and help walk-in visitors
• Keep records of phone calls and visitor information
• Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Do filing, scanning, photocopying, and other office tasks
• Give out keys, stationery, and teaching materials to staff
• Help with school events and programmes
• Help students find lost items, get spare uniforms, or locate teachers and classrooms
• Contact parent on student related matters
• Keep records of lost and found items and spare uniforms
• Complete other tasks as assigned

Requirements:

• Minimum GCE O-Level or equivalent
• Minimum1 year of experience in reception, customer service, or administrative support
• Good communication and inter-personal skills
• Proficient in MS Office would be an advantage

Job Purpose

The School Administration Officer (European Section) is primarily responsible for providing comprehensive administrative support to the Director, academic department, parents and students, ensuring efficient operations and communication within the school. This role includes managing academic events, coordinating communications, and maintaining accurate data and records. Additionally, the officer will support parents and students with non-classroom matters, ensuring a positive experience and effective resolution of inquiries and issues.

Key Accountabilities

Support for the Director and Academic Department

• Provide comprehensive administrative support to academic departments, including managing calendars, scheduling meetings, and preparing documentation.
• Assist with the preparation and dissemination of internal and external communications, such as newsletters and school-wide announcements.
• Support the organization and execution of Parent Teacher Conferences, departmental meetings, and other academic events.
• Handle minute-taking during meetings and ensure accurate documentation of discussions and decisions.
• Manage the preparation of presentations, translations, and proofreading of academic documents.
• Coordinate and manage exam registrations and invigilation processes.

Parent and Student Support

• Act as a point of contact for parents and students, addressing inquiries related to non-classroom matters such as school portals, invoices, and ID cards.
• The role will include front desk duties, such as answering telephone calls and walk in-enquiries, on a rotational basis.
• Educate and assist parents with understanding school procedures and accessing relevant information.
• Manage and escalate complaints as necessary, ensuring resolution and customer satisfaction.
• Update and maintain the Parent Portal with accurate and current information.
• Process and manage student attendance records, early dismissals, late arrivals, and leave requests.
• Issue student and parent ID cards, lunch vouchers, and manage the lost and found items.

Communication and Coordination

• Facilitate effective communication between the school, parents, and students, ensuring timely and accurate dissemination of information.
• Support the coordination and organization of school events, trips, and enrichment activities.
• Collaborate with other departments to ensure smooth operational processes and adherence to school policies.

Responsibilities (Seasonal)

• Examples include but are not limited to:

  • Manage re-enrolment processes, including student contracts, withdrawals, and extensions.
  • Assist with grade transitions, high school exam preparations, and the coordination of internships and enrichment weeks.
  • Oversee the coordination and ordering of e-books and preparation of material lists.
  • Handle MOE exemptions for current students turning 7 and manage insurance and pigeon-hole allocations.

Additional responsibilities

• All other responsibilities and tasks as deemed appropriate by the line manager and functional line manager.

Knowledge and Experience

• Diploma/Bachelor’s Degree in Business Administration or Business Management.
• 2-3 years proven experience working in an office environment.
• Previous experience of working in a customer service role.
• Cultural understanding and previous experience of working at an international organisation with stakeholders of different nationalities and cultural backgrounds.
• Experience working in a school environment is an advantage.

Technical and Soft Skills

• Excellent communication and inter-personal skills.
• Calm and composed demeanour.
• Problem-solving and multi-tasking skills.
• Customer complaint handling and resolution skills.
• Confident Microsoft Office and CRM database system skills.
• Ability to quickly acquire knowledge and understand school operations, standards and work processes.
• Professional fluency in written and spoken English is a must. Fluency in a second or third language would be an advantage.

Nanyang Institute of Social Sciences (NISS) is an institute of higher education registered with SkillsFuture Singapore (SSG) under the Ministry of Education of Singapore, aiming to create a lifelong learning platform that incorporates quality higher education resources from the East and the West. NISS cooperates with top universities in China and outstanding higher education institutions in the West. We are now inviting applications for the position of Academic Administrative Coordinator, responsible for providing academic administrative support and handling the institute’s day-to-day administrative operations.

Job Responsibilities:

• Provide administrative support for academic programmes and related activities.
• Assist with academic administrative processes, including coordination and documentation.
• Support the preparation, organisation, and maintenance of academic and administrative records.
• Handle day-to-day administrative and logistical tasks to support the smooth operation of the institute.
• Perform other administrative duties as assigned.

Job Requirements:

• Bachelor’s degree with at least 3 years of relevant work experience; prior experience in administration or academic management is an advantage.
• Meticulous, highly organised, and attentive to detail.
• Self-driven with a high level of autonomy, while also being a team player.
• Responsible, adaptable, and self-motivated.
• Proficient in Microsoft Office applications.
• Ability to communicate effectively in written and spoken Chinese is required as the role involves regular communication and coordination with Chinese-speaking partner universities, faculty members, students, and external organizations, as well as the preparation and review of academic and administrative documents in Chinese.